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Title: Safe Work Practices & Procedure Driving Vehicles

No.

Issue Date: Risk Level: MED Page Number: 1 of 10

DO NOT use this machine/equipment unless you have been trained in its safe use and are deemed a competent operator!

Description of Work: Driving is the controlled operation and movement of a motorized vehicle with wheels, such as a car, motorcycle, truck, bus or machinery.

*This information does not take precedence over Saskatchewan Employment Act and the Occupational Health & Safety Regulations.

Potential Hazards: Vehicle Malfunction

Vehicular Accident/Incident

Bodily Injury (minor/major, acute/permeant/short-term)

Property Damage

Death

Criminal Charges (tickets/offenses/charges)

Note: Common signs and symptoms of a musculoskeletal injury (MSI) can include pain, burning, swelling, stiffness, numbness/tingling, and/or loss of movement or strength in a body part. Report these to your supervisor.

Personal Protective Equipment (PPE) Required (Check the box for required PPE):

Gloves Face Masks Eye Protection

Welding Mask

Appropriate Footwear

Hearing Protection

Protective Clothing

Other PPE: Refer to your workers job description for PPE required as well as work procedure completed before driving or after driving (example towing/hauling equipment or transportation of dangerous goods); this may include gloves, respirator and/or specialty clothing. Proper Eye protection in the form of sunglasses is recommended.

Safe Work Procedure Checklist:

1. PRE-Operation:▪ MUST hold a valid driver’s licence of the proper class 5 as per Saskatchewan Government

Insurance (SGI) and Saskatchewan Highways. If operating a vehicle other than a Light Vehicle (LV) class, then proper classification of driver’s licence must be held and current. Proof of proper classification will need to be presented to your employer prior to operation of that vehicle class.

▪ Carry your valid drivers licence with you at all times.▪ Notify managers/supervisors of any health issues or safety concerns (unsafe and/or potentially

hazardous), so that they may be dealt with properly.▪ Report any incident, injury or hazard immediately. If involving another vehicle, property or person

attain proper information before leaving accident/incident scene (name, phone number, plate number, drivers licence number, etc.)

▪ Understand and abide by all traffic laws and regulations.▪ Ensure weight limits and load sizes are documented, controlled and within laws and regulations.

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2. Inspections:

Always perform a “walk around” inspection prior to travelling.

Conduct a “pre-trip” vehicle check. Use the bellow inspection checklist and use a log book to track inspections and activity.

Items To Check PASS FAIL Comment

Windows/Windshield not severely cracked

Windshield wipers work

Heating/air conditioning and windshield defogging systems work

Headlights (high beam/low beam) work

Horn Works

Tires in good shape (no damage or bald tires and properly inflated)

If equipped with back-up alarm, is it working properly

Vehicle fluid levels are adequate (oil, washer, radiator, fuel)

All gauges and hydraulics in working order

Tailgate/brake lights work

No unusual oil/grease leaks (at wheel seals or under vehicle)

Mirror are in good position and are properly adjusted (not broken)

Emergency brakes are in good working order

Power brakes are in good working order

Seatbelts work and are free of damage/excessive wear

The vehicle has no warning lights on

Emergency roadside supplies are properly stocked, in working order and located in the vehicle (including first aid kit and fire extinguisher)

Turn signals working

All loads are fastened/secured properly

Vehicle condition (including cleanliness) is satisfactory

Defects Reported

ALWAYS report deficiencies to management/supervisor immediately and do not use if vehicle is in unsafe conditions.

3. Driving Expectations: All motor vehicles must be equipped with acceptable seatbelts. Ensure all

occupants are wearing seatbelts. You are responsible for yourself and your passengers.

A motor vehicle which may be used in such a way that a worker other than theoperator may be placed at risk by an unexpected reverse movement must be equipped with a backup alarm.

Passengers must observe standard safety practices (for example workers are not permitted to ride on the exterior of a vehicle)


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All vehicles must be equipped with a first aid kit and fire extinguisher.

Be familiar with the vehicle and its capabilities.

Drive in a safe and courteous manner at all times. Be sure to Drive Defensively.

Ensure you have a full tank of fuel before parting on a long road trip. Take a full jerry can if required.

The operator of any motor vehicle for company business or driving a company vehicle or equipment is prohibited when the driver is fatigued, consumed alcoholic beverages, or drugs causing impairment, or when the road authority does notrecommend travel.

Do not operate a cell phone or other hand-held device while the vehicle is in motion

Do NOT exceed posted speed limits.

On resource roads do not exceed 80kph or posted speed limits

Drive safely and drive to the existing road conditions. Lower speed as required. Be aware of:o Visibility reduced by dust, fog, rain and snowo Narrow roads with over width vehicleso Steep favourable and adverse gradientso Slippery and variable road surface conditions due to loose gravel, snow, ice or mudo Other motorists.

Use good judgement and understand of the basic recovery skills appropriate to the vehicle you are driving.

Use vehicle for intended use only (purpose and weight limitations). Do not overload your vehicle.

Drive with vehicle lights on at all times.

Secure all heavy or sharp objects in the cab of the vehicle.

Do not tailgate other vehicles. Always drive in a controlled manner that is suitable for road and weather conditions. Be aware of other vehicles on the road and check your mirrors frequently.

Pass trucks or equipment only after you receive a clearly visible and/or audible signal from the operator.

If required use a spotter when backing and driving in tight areas, if no one available walk around the vehicle prior to reversing.

If required set the emergency brake while parking.

Vehicles must not be left running unattended.

Tools and equipment must be adequately secure when being transported:

o All loads must be tied securely to the vehicle with straps or ropes to prevent slippage.

o Finishing materials must be protected from rubbing or other damage; pack them in cardboard, fabric or wood.

o Any material extending past the rear of the vehicle must be flagged with red material.

o Always drive slowly and cautiously when transporting material.


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DO NOT offer rides to hitchhikers or strangers.

Ensure you have locked the doors when exiting and if required set the emergency brake.

Be aware of large commercial vehicles on the road. They take more than twice the distance to stop. Avoid cutting in front of large trucks or braking suddenly in front of them.

Avoid staying too long in a driver’s blind spot. Do not pass vehicles on the right unless road signs allow.

Proceed with caution near accident sites. Other drivers may be looking at the accident and not paying attention.

Use caution when driving at dusk or dawn when animals tend to emerge to forage.

Do not carry hazardous or highly flammable items such as gasoline or propane in a vehicle cab.

Absolutely NO smoking in vehicles or equipment.

Ensure that the vehicle is kept clean and debris free.

4. When Driving Vehicles Always:

Look and think ahead

Operating the vehicle at speeds that are safe for the conditions, recognizing that, in some circumstances (examples rain or fog) this may be below the posted speed limit

Maintaining a safe following distance between yourself and the vehicle in front of you, using the 3-6 second rule, depending on the vehicle length.

Checking blind spots and signaling in advance before changing lanes

DO NOT drive if local highways advices against travel due to road conditions.

Avoid risk-taking when driving

Concentrate on your driving – stay alert. Keep your hands on the wheel, your eyes on the road, and your mind on driving.

NOTE: When driving in work areas High Visibility Clothing must be warn when outside the vehicle.

NOTE: When driving off roads (examples in fields) always wear steel toe footwear, drive slow and watch for dangers, always keep seatbelt on even while in fields and if required contact agronomist for field issues (washouts, old wells, etc.)


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5. Winter Driving with Vehicles:

Carry safety gear in your vehicle (shovel, jumper cables, tow rope, jack, wheel wrench, spare tire, flashlight, etc.)

Ensure there is adequate survival gear in the vehicle when driving in winter (good, communications, warm clothes/sleeping bag)

Clear snow from all windows, steps, cabs, lights and mirrors, when required.

DO NOT use cruise control on icy roads.

Accelerate and brake gently to reduce skids and spinouts.

Ensure winter clothing does not restrict movement, vision or hearing.

Ensure a full tank of fuel is in the vehicle.

Ensure you are familiar with the installation of snow chains, if applicable.

Monitor weather reports and road conditions

Refer to Working Alone Policy and Procedures when driving in isolated areas.

Check road and weather reports, and investigate potential hazards that may be encountered on your route before setting out (examples washouts, deteriorated bridges, snow drifts, whiteouts, black ice, etc.)

6. Fuelling Vehicles:

Bring vehicle to pump

Shut off ignition, extinguish any smoking material, leave cell phone in vehicle

Remove fill cap

Insert nozzle into tank (ensure you have the correct fuel type) and flip lever to on position.

Fill until click is heard or to desired amount then turn lever to off position

Place nozzle back onto holder and replace the cap.

7. Transportation of Flammable Liquids

Ensure that if you are transporting dangerous goods then you have received Transportation of Dangerous Goods training and training is current and not expires (expires ever 3 years)

Ensure shipping and documentation is in place before departure.

Ensure labels and placards as per TDG regulations.

Flammable liquids must be transported and stored in approved containers bearing the CSA, ULC and WHMIS Labels.

Ensure flammable liquids are not carried in passenger compartment of a vehicle.

Ensure that containers are not damaged and that caps or fittings are properly secured after filling.

Ensure contained in an upright position and are secured to prevent overturning.

Follow flammable liquid transportation safe work procedure step by step.


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8. Control of Traffic Flow on Work Sites:

Erect signs and barricades to direct traffic safety around the worksite or yard.

Restrict on site traffic

Vehicle should park in designated parking area

Operate vehicles in a safe and courteous manner.

Large machinery must abide by all rules and regulations of the road and do not have the right away.

When crossing highways or roadways large equipment should use flashing warning lights and ensure enough space in traffic flow before attempting to cross.

If using a Rough Terrain Vehicle (4-wheeler ATV) then rider must be wearing CSL Approved helmets.

High Visibility clothing is required while walking/working within worksite/yard.

9. Driver Fatigue:

Fatigue is defined as a state of being tired. It can be caused by long hours of work, long hours of physical or mental activity, inadequate rest, excessive stress, and combinations of these factors. The symptoms, signs and effects that fatigue has non-workers can vary from one person to the next; however generally, fatigue affects an individual’s ability to performmental and physical talks as effectively as possible.

Symptoms and Signs of Fatigue:o Tiredness o Sleepiness o Irritabilityo Depressiono Giddinesso Loss of Appetiteo Digestive problemso An increase susceptibility to illness

Potential Impairments to Performance Caused by Fatigue:o Slowed reactions, including physical reaction speed and speed of thought.o Failure to respond to stimuli, changes in surroundings, information provided, etc.o Incorrect actions, either physical or mentalo Flawed logic and judgement and an increase in memory errors,

including forgetfulnesso Decreased vigilanceo Reduced motivationo Increased tendency for risk-taking

Preventative methods for Dealing with Fatigue:o Ensure that extended trips are planned with stops where

required.o Stop as needed.o Get as much sleep as needed prior to long trips


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Drivers are responsible for:o Recognizing symptoms of fatigueo If symptoms appear, pull over, stop, and resto Ensure to be well-rested prior to the start of the driveo Ensure to have sufficient rest during time away from worko Use common sense when driving, specifically, stopping when fatiguedo Report any individual medical or personal situate which may have an effect on fatigueo Identify personal Stress, sources and effects and seek assistance if required.

REMEMBER:o Fatigue can have similar effects to driving under the influence of drugs and alcohol.o Drinking coffee or ingesting caffeine in other forms (examples energy drinks) are not

substitutes for sleep.

10. Vehicle Ergonomics:

Sufficient posture while in a vehicle is important for not only long journeys but for long-term health.

The proper steps in achieving adequate posture are:

a) Move seat forward until you can easily fully depress brake and accelerator pedals. If pedals are to close (poor let extension) or if pedals are too far (excessive ankle flexion). Seat forward/back position – move the seat forward until you can easily push the pedals through their full range with your whole foot, not just your toes. You may have to readjust the seat height to get better control of the pedals.

b) Adjust seat base title angle to ensure thighs are supported. If possible, raise the seat height as high as you can but still be comfortable. This height will optimize your vision through the windows. Ensure that you have sufficient room between the roof and to top of your head. Adjust the mirrors after you have finished setting the other features. Tilt the seat cushion angle until your thighs are supported along the full length of the cushion without there being pressure at the back of your knees. One may need a wedge to obtain best seat base angle. The knees should be at a slightly above the hip and seat pan depth should support thighs and provides adequate clearance.

c) Adjust backrest to provide support; a guideline is a seat back angle 100° -110°. The back rest should support the full length of your back. If you are leaning too far back, you may end up bending your head and neck forward, which may cause muscle fatigue, neck or shoulder pain, tingling in the fingers. The shoulders should be relaxed when hold wheel.

d) Adjust the lumbar support up and down and in and out until you feel an even pressure along your back from the hips to shoulder height. As this point, the seat back should feel comfortable and there should be no gaps or pressure points in the back-support area. There are various aftermarket lumbar support options if your vehicle was not originally equipped with lumbar support.


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e) Adjust tilt/telescopic of steering wheel for easy reach and utilize arm rests. If your steering wheel can be titled up-and-down, title it so the air bag behind the centre of the steering wheel is pointed to your chest, not your head and neck or your stomach. In addition, your arms should be in a comfortable position (not too high or too low). The closer you are to the air bag, the higher the possibility of injury if the air bag deplo9ys, even if you are wearing a seat belt.

f) Adjust headrest to support head in neutral position. While sitting, raised the head restraint until the top of it is level with top of your head. IF the head restraint can be tilted, adjust the angle of the head restraint until is practically touching the back of your head when you are in your sitting posture.

g) Adjust the rear view and side mirrors to ensure thy can be used without excessive body strain or twisting. Mirrors are to be viewed without body movement.

Fine Tuning- you may have to go through the above steps again if you need to optimize the way that vehicle cab fits you. You should be able to reach and operate all of the controls, pedals, the steering wheel, etc., and have good visibility through the windows and mirrors.


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11. Distracted Driving:

Distracted driving has become one of the leading causes of collisions. When you are driving, you are strictly prohibited from texting or using any cell phone functions other than those which are hands- free. Eating, using the radio and using the GPS can also be distracting. When driving, ensure your focus is on the road.

Cell Phones:

o It is strictly prohibited to use a handheld mobile devices while operating a work motorized vehicle or while operating a motorized vehicle while conducting business.

o Drivers are permitted to use hands-free communication devices such as cell phone with an earpiece, headset or Bluetooth using voicedialing or while being plugged into a vehicles sound system. Voice activated devices are the safest form of hands-free communication; however, in the event that it must be turned on manually, drivers are only permitted to punch as button to activate or deactivate the devices function. Button anticipated devices must be securely mounted in an easily accessible place that does not require the driver to adjust their position to reach.

o If an employee is driving and must make a manual phone call they must first pull over or stop in a safe area where they are not impeding traffic or are unlawfully parked. Employees are discouraged from stopping on the shoulder of a busy highway, unless in the event of an emergency.

o A passenger may answer the phone for the driver if given permission.

Display Screens:

o Drivers are prohibited from viewing display screens which are unrelated to driving (example Laptop or DVD screens). Drivers are never permitted to have their laptops open and/or in use while driving. Laptops should be shut off and safely stored.

o If a passenger is using a laptop, they are not permitted to ask the driver to look at the laptop while they are operating the vehicle – includes when at stop signs and/or lights. If the driver states that the passenger’s use of the laptop is distracting, the passenger must turn off the laptop, close it, and stow it in a safe location.

o In the event that a laptop must be used, the driver must stop in a safe location which does not impede traffic or is an unlawful parking area.

Global Positioning System (GPS)

o Global Positioning Systems may be used only if the device is properly secured to the dashboard or windshield and is programmed at the beginning of the trip before the driver leaves the parking area. The device should not be touched again while driving.

o If the GPS must be used during the course of the trip, the driver must stop or pull over in a safe location that does not impede traffic and is lawful for parking.


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Music:

o Radio and CD Players may be used when in the vehicle but should be touched as little as possible and turned off if they are found to be a distraction to the driver.

o Employees are permitted to use their MP3 devices, provided that they have been set up prior to travelling and can be operated though the vehicles entertainment system controls.Employees are strictly prohibited from touching their MP3 device directly during the trip.

CB or 2-Way Radio:

o Complete radio check and ensure correct frequency prior to entering radio-controlled area.

o Call your position according to the local radio protocol and signage.

o Do not use road radio channels for conversations, use only for road traffic protocols.

o Other than traffic control, pull over and safely park when talking on the radio for an extended period of time.

12. Diving under the Influence of Drugs or Alcohol:

Employees are not permitted to drive if unfit to do so (example under the influence of alcohol, narcotics, medications or other drugs that are likely to affect our alertness or driving performance). Driving under the influence is against the law and will not be tolerated. Employees must speak with their supervisor if they felt unsure about their fitness to drive.

Forms Associated with this Policy

INSERT APPLICABLE OHS LEGISLATION HERE IF REQUIRED


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safe work procedure template · web viewif your steering wheel can be titled up-and-down, title it...

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