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Sage EasyPay HR & Payroll Solution
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Sage EasyPay – HR & Payroll Solution
Agenda • Sage EasyPay – Modules Overview (Core, Payroll, Leave, Costing,HR, ESS)
• Regional Solution • Integration with Other Systems
Sage Easypay HR & Payroll solu2on
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Sage EasyPay Clients:
Arts / Entertainment / Recrea2on
Chemicals
Adver2sing / PR / Marke2ng / Research
Medical & Healthcare
Professional and Consul2ng
Deloitte & Touche
P-Serve Pte Ltd
IPSOS Singapore
Digimagic Communications
Dow Chemical Pacific
OM Group
Chemetall Asia
J. Walter Thomson
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Sage EasyPay – Core Module
• Manage • Employee information • Employees’ career
progression • Different employment types
• Reminds users of important dates, e.g. • Work permit expiry date • Confirmation Date
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Sage EasyPay – Core Module
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Sage EasyPay – Core Module
• Company Info and code tables • Statutory Acc Info, Various code tables such as dept, cat, classification etc
• Employee P-File • Personal Data
• Name, Ic, Dob, Nationality, Marital Status, Gender, Race, Religion, etc • Address, Contact No, Email
• Employment Info • Employee Id, Dept, Hired date, Probation Period, Confirmation Date, Cessation Date,
Working days per week, Salary Bank Info • Education Info • Family / Other Contacts • Salary Progression • Career Progression • Contract Progression
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• Configurable Features • Security Configuration
• Setting up login id, password and access right • Change password
• Working Calendar Pattern • New Year Initialisation • Exchange Rate Setup • Personal and Employment Default Data • Automation Process setup
• Other Features • Mass update (Global Change) • Mass delete • Query (Filter) • Import Personal and Employee Data
Sage EasyPay – Core Module
Sage Easypay HR & Payroll solu2on
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• Reports • Personal or/and Employment Report • Basic Rate Progression Report • Career Progression Report • Contract Progression Report • New Join/Confirmation/Cessation Report • Retirement Report • Birthday Report • Length of Service • Education Report • Family/Other Conacts Report • Staff Movement Report
• TMS Export (Time Attendance File)
Sage EasyPay – Core Module
Sage Easypay HR & Payroll solu2on
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Sage EasyPay – Pay Module
• Flexible Pay items, e.g. • Allowances/Deductions • Contributions • Overtime • Back pay
• Statutory compliance • Bank and Statutory
submissions, e.g. • CPF Direct File Submission • IRAS Income Tax
Submission
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Sage EasyPay – Pay Module
• Prepare Income Tax • Income Tax Forms
• IR8A, IR8E • Appendix 8A, 8B
• Tax File submission • IRAS eSubmission • PAT Line
Submission • Form IR21
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Sage EasyPay – Payroll Module
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• Employee Pay Info • Pay Policy (overtime, pay calculation & formula, Bonus factor, last pay date) • Recurring Pay Info • CPF Progression with Additional Wage capping • FWL Progression • EP Progression • NS Record • Loan Setup
• Configuration • Pay Items, OT/Shift Setup • Statutory (SDF/FWL/CPF) Tables • Pay Group Setup & Wage Formula configuration • Pay Process option • Pay Details Default
Sage EasyPay – Payroll Module
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• Payroll Features • Process Normal (Regular Pay), Other Pay, Advance Pay, Bonus Pay • Pay History Data • Payment of various pay items • Statutory Computation
• Reports and File creation • Monthly Payroll Reports (Payroll Summary, Payslip, Payroll Analysis Pay
Variance) • YTD Report (Statistic, Dept and Employee History Report) • Statutory Submission (CPF File, NS File) • Salary Payment File (Bank File) • Export File features
Sage EasyPay – Payroll Module
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Employee Payslip
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• Income Tax File • Tax Policy on grouping the pay items • Income Tax Generation (IR8A, IR8S, Appendix 8A, Appendix 8B, IR21) • Tax File Submission
• Other Features • YTD Entry • Import Pay Details • Global Change • Custom Fields • Query (Filter)
Sage EasyPay – Payroll Module
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• Project Costing • Daily /Summarised Timesheet • Job Code Setup
• Reports • OT/Shift Reports • Leave Deduction Report • Pay Element Report • Basic Rate Report
Sage EasyPay – Payroll Module
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Sage EasyPay – Leave Module
• Multiple Leave Policies • Unlimited Leave types • Flexible Leave Allocation • Entitlement
• By anniversary • By calendar
• Government Paid Leaves • Childcare • Maternity • Paternity • Shared Parental Leave
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Sage EasyPay – Leave Module
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• Employee Leave Policy • Various Leave Types (Annual, Sick, Hospital, etc) Entitlement and Allocation • Government Paid Leave (Childcare, Maternity, Paternity, Shared Parental) • Credit Leave Feature • Proration, Advance, B/F policy
• Leave Entries • Leave Application • Leave Adjustment • Credit Leave to employee • Employee B/F Leave
Sage EasyPay – Leave Module
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• Leave Management Reports • Leave Entitlement Reports (Summary, Credit, Earned ) • Leave Taken Reports • Leave YTD Reports • Leave Costing Report • Leave Provision Report • Childcare Leave Form GLC1
• Other Features • Leave Export to TMS • Global Change • Query (Filter)
Sage EasyPay – Leave Module
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Sage EasyPay – Human Resource
• Manages other aspects of employees • Medical Claim • Training • Appraisal • Award/Discipline • Bond • Exit Interview • Items issued • Skill • Job History
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Sage EasyPay – HR Module
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Sage EasyPay – HR Module
• Human Resource Features • Medical Claim • Training • Appraisal • Award/Discipline • Bond • Exit Interview • Item Issued • Job History • Membership • Project • Recruitment • Skill • Test Evaluation (Assessment )
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Sage EasyPay - Training
• Manage Employee Training Information
• Training Plan & Submission Information
• Training Cost – Sponsorship/Grant
• Result – Grade/Certificate achieved with expiry date – Bond option
• Training certificate attachment
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Sage EasyPay - Appraisal
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• Manage Employee Appraisal Information
• Appraisal Date, Type, Appraisers
• Performance Result with breakdown
• Salary revision • Bonus performance • Training proposal
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Sage EasyPay - Appraisal
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• Training Info • Type of Training • Course Code • Training Submission
Date
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Sage EasyPay - Skill
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• Employee skill info • Type of Skill • Effective Date • Proficiency & Grade
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Sage EasyPay - Cost Centre
• Map pay items to general ledger accounts
• Distribute cost for employee with multiple cost centres
• Post payroll cost directly to Sage 300 ERP
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Sage EasyPay – Project Costing
• Track and analyse cost – By project – By employee
• Cost Centre mapping and cost pro-ration by project
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Sage EasyPay – Costing Module
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Sage EasyPay – Costing Module
• Costing Configuration • Employee Cost Allocation • Mapping pay items to gl account • Cost Centre Mapping to Payroll Dept or Category • Cost Centre Progression • Accrual Feature • Cost Averaging
• Costing Process • Costing Record Generation • Export Costing File • Direct Posting to ACCPAC
• Reports • Cost Summary • Cost Centre Summary • Cost Export
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Sage EasyPay – Employee Self Service
• 24/7 access to employee information
• Online leave and claims submission – Eliminates manual entry
and error – Enforces leave and claim
policies
Sage Easypay HR & Payroll solu2on
Project Cos2ng
Bank
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Sage EasyPay - Integration as solution ……………………………………………………………………….......
……………………………………………………………………….......
Payroll System
HRIS System
Financial System
Time ADendance
Sage Easypay HR & Payroll solu2on
Statutory Board
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Sage EasyPay – Integration w Sage 300ERP ………………………………………………………………………...................................
……………………………………………………………………….......
Sage EasyPay Sage 300 ERP (Sage Accpac)
Payroll Module
Cost Centre Module
GL Module
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Sage EasyPay - Integration ……………………………………………………………………….......
……………………………………………………………………….......
• Post payroll cost directly to Sage 300 ERP Sage EasyPay Sage 300 ERP (Sage Accpac)
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Sage EasyPay - Integration
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Sage EasyPay - Integration
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Integration with Time Attendance System
• Automates over-time, allowance and deduction for payroll calculation
• Synchronizes employee and leave information
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Sage Easy Time Attendance System
• Time Attendance System • Flexible OT (OT1.0, OT1.5,
OT2.0, Flat OT) • Allowances : attendance,
meal, shift • Daily and monthly
allowance • Weekday, weekend, PH
Computation • Integrate data with Payroll
and Leave Module • Multiple entities
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• Overtime Features • Normal OT (1.0, 1.5, 2.0) • Flat rate OT • Early OT calculation : OT
prior to scheduled shift • Meal OT computation • Offset OT : OT adjusted
against lateness • Rounding OT hours • Min & Max OT after
midnight • OT Approval feature
Sage Easypay HR & Payroll solu2on
Sage Easy Time Attendance System
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• Allowance Setting • Various allowance :
attendance, transport, meal, etc
• Allowance with formula • Penalty and partial
allowance deduction by different criteria
• Daily and mthly allowance computation
Sage Easypay HR & Payroll solu2on
Sage Easy Time Attendance System
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• Scheduling and Rostering feature : • Weekday, weekend, PH
computation • Easy edit and update feature • Unlimited working patterns • Unlimited rotation duty roster • Auto-shift feature (System auto-
assign working hours) • Flexible working hours • Scheduling of working hours by
group
Sage Easypay HR & Payroll solu2on
Sage Easy Time Attendance System
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• Other features : • Comprehensive Reports • Entering leave records • Works with any reader that can
export data • Different password level access • Integrated with Sage EasyPay • Backup and Restore • Audit Trail • Custom report writer • Global change • Auto export • Email Features
Sage Easypay HR & Payroll solu2on
Sage Easy Time Attendance System
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• Export to Payroll • Date Range • Employee Range • Overtime Period • Shift Allowance Range • Allowance Type • Export format
Sage Easypay HR & Payroll solu2on
Sage Easy Time Attendance System
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Integrated Business Solution
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Time ADendance System/ Excel Timesheet • Capture )me spent by EE by project • Over)me and Allowances
Payroll • Payment of salary,
over)me & Allws • Statutory Payment
Sage 300 ERP PJC • Labour & Material Time
and cost
Sage 300 ERP GL • Project P&L
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Employee Management
• Personal details • Employment details • Salary/career history
Payroll processing • Basic pay • Allowances • Deduc2ons • Over2me • Pay history • Itemized pay-‐slips
Bank payments • Bank files
Leave management • Flexible leave policies • Government policies
Cos2ng • Allocate by projects • Distribute to cost centres • Post to ERP systems
Employee Self-‐Service • Leave/claim applica2on and
approval • Pay-‐slips and tax forms • Policy enforcement
Human Resources • Medical claims • Training • Appraisal • Employment leDers
Time management • Time sheets • Works with Time ADendance
Systems
Repor2ng • Monthly summary and
analysis reports • Reminders on important
dates
Sage EasyPay your trusted HR & Payroll Solutions
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Sage EasyPay – HR & Payroll Solution
Sage Easypay HR & Payroll solu2on