Sakai Deployment University of Michigan

John Leasiajleasia@umich.edu

SEPP Baltimore Conference

June 8-10, 2005

June 8, 2005 2

UM Sakai deployment

• History – ‘classic’ to Chef to CTools

• Usage

• Fall rollout of 2.0

• Config files

June 8, 2005 3

Collaboration @ UM

19981991 - 1997 1999 2000 2001 2002 2003 2004 2005

SPARC

Science of Collaboratories

Sakai

Worktools (Notes Based) WTNG

Coursetools (Notes Based) CTNG

CHEF 1 CHEF 2

NMI Grid Portal

NEESGrid

Portal TechnologyJetspeed 2.0uPortal 3.0

Websphere É

Channels, Teamlets

JSR-168 Portlets

CHEF Services

JSR-168 Technology

OKI Services

Legacy

SakaiTeamlet

OtherServices

Sakai GUI

SakaiTeamlet

Sakai GUI

Java Swing

June 8, 2005 4

• Fall 1999University of Michigan releases first homegrown CMS, UM

Coursetools, built in Lotus Notes

• Fall 2000UM releases first project management system, UM WorkTools,

built in Lotus Notes

Historical Background

June 8, 2005 5

CHEF-Based NEESGrid Software

June 8, 2005 6

Bringing the lab to the classroom

Bringing the lab to the classroom

June 8, 2005 7

Historical Background

• Growth in usage Issues with development

• 2001 - Chef project initiated Fall

• 2002 (Chef beta) 275 users, 8 class sites

• Winter 2003 (Chef 1.0)

500 users, 20 class sites

June 8, 2005 8

Historical Background

Fall 2003 Coursetools Next Generation Pilot comprised of 212 course sites Approximately 8,000 users Run concurrently with legacy system hosting

1,423 course sites

June 8, 2005 9

Historical Background • Winter 2004

Pilot expanded to 260 sites Approximately 10,800 users Heaviest usage in Engineering, Medicine,

LSA More complex usage as evidenced in faculty

trying to do new and different things with the functionality

Increasing number of project sites set up

June 8, 2005 10

Historical Background• Fall 2004

Sakai 1.0 released in full production (UM version - CTools)

1,645 course sites with approximately 23,818 users

2,055 project sites (number users unknown) Heaviest usage in LSA, Business, Engineering

June 8, 2005 11

Sakai Users @ Michigan• Fall 2005 (Sakai 1.0 / CTools 2.0)

15,000 users• Winter 2005 (Sakai 1.5 / CTools 2.1)

25,000 users 1591 course sites 2810 project sites Average student logs in 1.77 times a day for an

average of 43 minutes per session 5,000 users per day Friday and Saturday 15,000 users per day Monday and Tuesday

June 8, 2005 12

Unique Visitors by Day

June 8, 2005 13

Fall 2004Max Users &Site Setup

June 8, 2005 14

Usage Stat during Fall 2004um.Coursetools (legacy)

891 course sites serving 1,412 sections 67% candidate users have um.Coursetools course

component Users per day: 17,100 during peak usage

CTools (Sakai) 1,645 course sites serving 2,356 sections 59% candidate users have CTools course component Users per day: 12,000

June 8, 2005 15

Winter 2005Max Users &Site Setup

June 8, 2005 16

Winter 2005 Session Counts

June 8, 2005 17

Summer 2005Max Users &Site Setup

June 8, 2005 18

CTools Winter 05• CTools 2.2 based on Sakai 2.0

Roll to production June 29• Med School requirement

Point (bug fix) releases as needed up to start of Fall term Sept 6

• QA’d critical fixes only

• Legacy system turned off

June 8, 2005 19

CTools Support

• Structure User support structured in 2 Tiers

• Tier 1- Part-time graduate students cover front line requests

• Tier 2- Full time employees oversee Tier 1 and coordinate support issues/resources

• Resources Full time support staff - 2.75 Part time support staff- (90 hours temp per week) Documentation-.75 Training/Consultation .75

June 8, 2005 20

CTools SupportCoverage

USE Lab staffed M-F, 9 a.m. - 5 p.m with spot coverage in evening

Sat. & Sun. 9-5 coverage provided by Tier 1 staff

Primary Support Methods Email Phone Online feedback forms Walk-in consultation Training/Consulting Documentation, tutorials, and best practice guides Academic Technology Commons Group

June 8, 2005 21

CTools Support

• Footprints

June 8, 2005 22

CTools Support

• More info on CTools Support Breakout session 3 – User Support

Thursday 13:30 – 14:30Stephanie TeasleySean Demonner Hannah Reeves

June 8, 2005 23

UM – current environment

June 8, 2005 24

UM – current environment

• 9693 total worksites GradTools related 93 Project worksites 3876 Class worksites 5111

June 8, 2005 25

UM – current environment

June 8, 2005 26

UM – current environment

Hardware config

June 8, 2005 27

UM CTools – Sakai configurations

• UMIAC

• Library reserves, GradTools

• User, worksite types

• Tools we’ve exposed

• Property overrides – sakai.properties

June 8, 2005 28

UM CTools

• External provider – Registrar roster data

• Behind Cosign single sign-on authentication

Ctools UMIAC Registrar

1 per dayAs needed

June 8, 2005 29

UM CTools

• Library Reserves tool Specially configured News tool

• GradTools Dissertation process tracking – workflow

• UM specific configurations

June 8, 2005 30

Library Reserves

Demo Thursday17:00 – 18:30

June 8, 2005 31

GradTools

http://gradtools.umich.edu for info

Demo Thursday17:00 – 18:30

June 8, 2005 32

UM CTools configurations • Site types

project, course gradToolsRackham, gradToolDept, gradToolStudent

• User types guest (friend), uniqname, colleague

• Roles Course – Owner, Instructor, Assistant, Affiliate, Student,

Observer Project – Owner, Organizer, Member, Observer GradToolsRackham – Dean, Staff GradToolsDepartment – Dean, Staff GradToolsStudent – Committee_member, Student

June 8, 2005 33

UM CTools configurations • Tools exposed in worksites (1.5)

CourseHomeScheduleAnnouncementsResourcesDiscussionAssignmentsDropboxChat RoomEmail ArchiveLibrary ReservesNewsWebContentSite InfoHelp

ProjectHomeScheduleAnnouncementsResourcesDiscussionAssignmentsDropboxChat RoomEmail ArchiveNewsWebContentSite InfoHelp

Add for 2.0 (CTools 2.2)SyllabusGradebookMelete

PilotTest/Quizzes

Configured in each tool’s registry file

June 8, 2005 34

UM CTools configurations

• My Workspace tools in 1.5(edit the !user.<type> sites)

• Adding for CTools 2.2 Webmail My AFS(WebContent tools pointing to

UMich webmail and AFS space)

June 8, 2005 35

UM CTools configurations

• Unit skins

• Affiliates

• Support email address

• …. toolOrder.xml sakai.properties 1.5 sakai.properties 2.0

June 8, 2005 36

UM CTools configurations

• Skins

June 8, 2005 37

UM CTools configurations

• Skins

June 8, 2005 38

UM CTools configurations

• A look at CTools Provider id User, site types

Sakai Deployment University of Michigan

John Leasiajleasia@umich.edu

SEPP Baltimore Conference

June 8-10, 2005