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SAME Organization and

Leadership

Dr. Bob Wolff, P.E., F.SAME

Executive Director

August 24, 2007

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8-29-07 SAME Leadership 2

Agenda

• National Organization &

Leadership

• Regional Leadership

• Post Leadership and Management

• Joint Ethics Regulations

• Board Decisions 2003- 2007

• 7 Measures of Success

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Military Engineering Team

Troops

Installations

Civil Works

Contractors

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Organizational Goal:

Support Our Members

20,500 Members

1,300 Companies

117 POSTS

National

Committees

and Councils

SAME HQ

Staff

Regional Vice Presidents

Board of Direction

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National Leadership

• Board of Direction

– Establish Strategic Direction via Strategic Plan

– Approve major policy and society-wide programs

• President

– Establish areas of focus in support of Strategic Plan

– Reinforce and communicate goals to Regions and Posts

– Work with Executive Director to guide national programs

• Executive Committee

– Approve SAME HQ budget

– Acts for Board of Direction

• National Committees and Councils

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Composition of National Board of

Direction

No Type Member Term (Yr)

7 National Officers 1

1 Past President 1

16 Regional Vice Presidents 2-4

7 Mission Committee Chairs 2-4

3 Council Chairs 2

12 Elected Directors 3

1 Outside Director 2

47 TOTAL (Voting Members = 40)

Four uniformed services and private sector represented

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National Committees &

Councils

Mission Committees

• College Outreach

• Engineering &

Construction Camps

• Environmental

• Facilities Management

• International

• K-12 Outreach

• Readiness & Homeland

Security

Operations Committees

• Audit

• Continuing Education Advisory Committee

• Education & Mentoring Fund Steering Committee

• Finance

• National Conference Advisory Committee

Councils

• NCO

• Small Business

• Young Member

• Student

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SAME HQ Organization

Dr. Robert D. Wolff, P.E, F.SAME

Executive DirectorKim Rupkalvis (PT)Administrative Assistant

Authorized: 22

3 Part Time (PT)

19 Full Time

Director of Communications

L. Eileen Erickson

Diane SchreiberMeeting & Conference Manager

Director of Training &

Post Operations

Steve Shepard

Training & Post Operations

David McAuleyCommunications & Marketing

Eileen Erickson

Lorrie CernyPost Operations Specialist

VacantAssociate Editor

John MillsWeb Manager

Jennifer NicholsPublications Manager

Kathy Off (PT)National Conference Specialist

Finance & Accounting

Jenni Ford, CPA

Luz AgustinSenior Accountant

Jeanette MillerStaff Accountant

John HagamanOperations Support Specialist

Membership

Diana Dawkins

Jackie PorterSustaining Member Specialist

Natasha Rocheleau, P.E. (PT)Data Base Manager

Heather AlexanderMembership Support Specialist

Christine GruszkowskiIndividual Member Specialist

Kristin DuckworthContinuing Education Manager

VacantMarketing Specialist

Kizita AwuakyeGraphic Designer

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SAME HQ Sponsored Programs

• Transition Workshop and Job Fairs (Jan)

• Post Leaders Workshops (Feb & Aug)

• Service Academy Engineer Dinners

• Committee and Task Force Workshops– International Business Opportunities

– Facility Management

• DOD and Related Federal Program Briefings (Mar)

• Support to Uniformed Service Conferences – Annual USACE Small Business Conference (Nov)

– Biennial USACE Infrastructure Systems Conference (June)

– Joint Engineer Operations Course (JEOC) Dinner (2-3 Times/Year)

• Engineering and Construction Camps (June-July)

• Design-Build Workshops for DOD Projects (7 in 2007)

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SAME Sponsored Memberships

Army:• Captains Career Course (03)

• Noncommissioned Officer Course (E6-E7)

Navy:• CECOS Basic Course (01)

• Naval Construction Force CPO Mgt Course (E7)

Marine Corps• M03ACC2 Combat Engineer Officer Course (01-03)

• M0313G2 Utilities Operations Chief Course (E6-E8)

Air Force:• AFIT Management 101 Basic CE Course (01)

• AFIT Mgt 570 Superintendents Course (E8-E9)

Coast Guard: Introduction to Civil Engineering (02-03)

Public Health Service: Newly Commissioned PHS Officers

Joint: JEOC (03-05, SNCOs, Civilians)

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Education and Mentoring Fund

• Grown from $5,000 in 2003 to $200,000 in 2006

• Operated by Steering Committee

• $174,00 Corpus produced through sponsorships

($2,500 - $10,000)

• Goal is to support SAME members:

– Stipends to Young Member and NCO Award winners to attend

National Conference

– Sponsor 10-12 Young Members to Post Leadership Workshops

– Sponsor USMA Cadets to NYC Scholarship Dinner

– Support Annual Student Council Meeting

• Annual $20,000 goal through interest on corpus,

donations and additional fund raising

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Academy of Fellows

• Members with over 10 years in SAME who have demonstrated exceptional service to SAME and to the engineering profession

• Academy of Fellows consists of 705 members

• Fellows, Chaired by RADM Bob Williams, P.E., F.SAME, USPHS and an Executive Committee of Vice Chairs

• Posts should have a Fellows POC who is responsible for Fellows support to the Post and liaison with the AOF leadership

FELLOWS ARE A VALUABLE RESOURCE WHO HAVE PLEDGED TO CONTINUE THEIR SERVICE TO SAME

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Programs Sponsored by the

Academy of Fellows

• Golden Eagle Awards

– National Security

– Engineering Profession

• Mentoring Award

• Golden Eagle Awards Dinner

• Selection and Investiture of New Fellows – Due Date

for Applications is September 15

• Mentoring

• Proceeds from Golden Eagle Awards Dinner go to

SAME Education and Mentoring Fund

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Maintain Financial Health

2006 Revenue ($3.2M)

• 51% Dues

• 28% Advertising

• 21% Conferences &

Workshops

Other Income

• $258K Donations

• $114K Investment

Income

2006 Expenses ($3.2M)

• 47% Salaries + Benefits

• 15% Office + Facilities

• 14% Meetings & Travel

• 12% Publications

• 6% Ad Commissions

• 6% Dues to Posts

General Reserves: $1.5M

Century House: $1.5M

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SAME Regional Leadership(Regional Vice Presidents)

• Work with Post Presidents to ensure

sustainability of Posts

• Monitor membership reports and Post activity

• Visit Posts and install officers

• Recognize outstanding individuals

• Provide oversight and assistance for Regional

Conferences

• Be accountable for success of Region

• Represent Region on Board of Direction

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Post Leadership(Post President & Board)

• Review Strategic Plan and assess how well past Post Programs support the plan and meet specific member needs at that location

• Set goals specific to Post membership

• Provide direction in planning Post programs to meet member needs in support of Strategic Plan

• Give responsibility to Board Members - delegate

• Include Young Members, NCOs, Small Business and Fellows in Post Leadership

• Recognize outstanding achievements of members

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Uniform Service Participation

(As of Aug 07)

Members

Public

Sector

Presidents

Percent of

Service

Population

Percent of

117 Posts

Army 1,470 31 2.1% 26%

Air Force 960 21 2.2% 18%

Navy 560 11 2.0% 9%

Public Health 124 0 0 0

Coast Guard 93 1 1.1% 1%

Private Sector 46%

TOTALS 3,207 70 2.2% 100%

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Joint Ethics Regulation (JER)

• The primary standards of ethical conduct for DOD personnel are set forth in the Department of Defense Joint Ethics Regulation (“JER”).

• The JER was first issued in August 1993 (under the authority of DOD Directive 5500-7, “Standards of Conduct”) and has since been revised four times, with the last revision on September 6, 1998. \

• The JER is nearly all-inclusive in that it incorporates most laws, Executive Orders, codes and standards of ethics pertinent to DOD.

• It applies (almost) equally to those in uniform and those in the civil service.

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Personal vs. Official Capacity

• Activities undertaken by DOD personnel in an “official

capacity” and

• Activities undertaken in a “personal capacity.”

• DOD personnel encouraged to participate in activities that

enhance their professional and personal development or

enhance the local military or civilian community

• DOD personnel must join personally as individual

members, except

– DOD may pay for “Liaison” to private organization if appointed by

Commander

– DOD may pay for Public Agency Membership

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Official Participation in SAME

• Individual may participate in SAME activities in “Official” capacity at government expense when there is a legitimate government purpose

– As a speaker at a SAME event

– Education and Training

– Gathering information of value to government

• The approving authority for use of travel funds may not be a member of SAME

• For government civilians, charging individual’s time depends on local policy and budgets

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Personal Participation SAME

• DOD personnel may attend SAME meetings on their own time and at their own expense in a personal capacity

• JER promotes granting of excused absences or administrative leave for voluntary participation where the participation will benefit the government. Examples:– Engineering and Construction Camps

– Post Leaders Workshops

– SAME Meetings with Technical Program

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Management of SAME

• DOD may participate as officers and Board members in their “personal” capacity as long as participation is outside the scope of their official duties and they are elected to the position; and may receive assistance from others in the organization in their personal capacity.

• Prior approval is required of the Secretary of the military department to participate in an “Official Capacity”

• DOD personnel may not be appointed as officers or Board members on the basis of their official positions even if they serve in a “personal capacity”

• SAME may refer to a person’s rank but not their official positions, except when speaking in an “official” capacity

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Endorsements of SAME

• DOD personnel may endorse SAME in their “personal” capacity

• DOD personnel may not be involved in membership drives or fund raising in their official capacity

• Government offices may distribute information on SAME events through official channels when it is considered such information is of value to DOD personnel and the opportunity is not exclusive to one organization

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Post Management

• Ensure Post has a good Treasurer, has financial controls in place, and has proper oversight of Post Education and Mentoring Fund investments

• Ensure Post has Membership POC for both individual and sustaining members

• Know and follow Post Bylaws

• Review deadlines for submissions to HQ

– Financial Report

– Change of Post Officers

– Post Points of Contacts for National Committees

• Do some succession planning

Manage Change from National Board of Direction

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2003 Board Decisions

• New 2004-09 Strategic Plan

• Established Small, Medium and Large Post criteria

• New Streamers Aligned to Strategic Plan

• Published National Conference Policy & Guidelines with Profit Sharing

• Published Regional Conference Guidelines

• Young Members and NCO added to Board

• Published New Post Bylaws template

• Initiated Strategic Alliance with IFMA

• Transitioned from Student Posts to Student Chapters

• Added Seabee Camp to USAFA Engineering & Construction Camp

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• Designed and issued SAME Coin

• Initiated 50-year Member Recognition

• Established Mentoring Award and Young Members

Award

• Changed eligibility of all Society Medals and Awards

to require SAME membership

• Initiated Strategic Alliance with NSPE

• Web enabled Individual Membership and changed

from Anniversary to Annual Renewals

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• Adopted SAME Logo

• Published revised Post Operations Manual

• Conducted 1st online member survey

• Lowed dues for Public Sector

• Approved acquisition of new Association

Management System (AMS)

• Established strategic alliance with Construction

Management Association of America (CMAA)

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• Replaced FAST START Plan with Emergency

Preparedness and Response Report

• Established NCO Medal

• Revised criteria for Membership Streamer

• Approved dues increases (first since 2003)

• Approved restructuring of Sustaining Membership

• Expanded program to provide free memberships to

Junior Officers and NCOs

• Revised Bylaws to recognize Field Chapters and email

voting for national Board of Direction

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• Amended Regional Conference Guidelines to

encourage avoidance of Post programs in month

of regional conference and profit sharing among

Posts in two regions

• Approved concept for SAME HQ to take lead to

plan and conduct annual Joint Engineer Training

Conference & Expo beginning in 2009, in

partnership with local Post

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7 Measures of SuccessWhat Extraordinary Associations Do That

Others Do Not

Published by ASAE and Center for

Association Leadership

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Summary

National organization and what it does

Role of the Regional Vice Presidents

Your role as Post Leaders – Lead and Manage

Changes in SAME over past 5 years

Compliance with Joint Ethics Regulation

Post Leaders manage change and provide leadership and direction to their Posts in support of SAME Strategic Plan

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