Sandwell and West Birmingham Solihull Eye Care Services Launch Evening Webster Health - Gian Celino
Guest Speakers Birmingham LOC Sandwell LOC Solihull LOC Webster Health - Gian Celino We are launching 3 schemes simultaneously:
Introduction We are launching 3 schemes simultaneously: Cataract IOPRR MECS Introduction Questions as we go
We will be throwing a lot of information around give it some time Questions as we go CCG Practice PEC(HoWM) Ltd LOC Webstar
Contract awardedcompetitive tenderprocess Clinical Governance Requirements PEC (HoWM) Ltd are responsible for all practice owners. Directors Charles Barlow Ian Hadfield Peter Rockett Peter Bainbridge Dan Saunders David Stevens This makes us pretty tough on compliance. The LOC communicates with PEC (HoWM) Ltd both giving and receiving feedback. CCG Practice PEC(HoWM) Ltd LOC Webstar Your commitment Information Governance Accreditation Infection control
Safeguarding Patient care the right care at the right time [follow the protocols] Everything is done via Webstar, Optomanager Software
Everything is done via Webstar, Optomanager Software. Eliminating administration, generating insight The package of web platforms called OptoManager has been developed for Local Optical Committee Support Unit (LOCSU) by Webstar Health. The technology virtually eliminates manual administration of optical services, helps with data collection and generates insightful performance reports. The Services Sandwell and West Birmingham Cataract IOP repeat measures
MECS Birmingham Cross City Birmingham South Central Solihull Who is entitled to these services
The services are commissioned for patients registered with either a Sandwell and West Birmingham CCG GP or a Solihull GP We will only pay for appropriately registered service users. We will not pay for people who just live in Solihull, Sandwell or Birmingham. it all depends on who their GP is not their postcode Who is entitled to these services
So a patient whose GP is in Birmingham Cross City or Birmingham South Central CAN NOT be seen under the MECS service You will have to manage through GOS /private sight test and any additional private services you provide. You are advised to fully explain any fees before providing additional private services Cataract Referral Pathway
Reduce unnecessary referrals to the hospital eye service and provide amore cost effective service with a greater number of patients beingmanaged within the primary care setting. Requires dilation appointment, separately or at the same time as eye examination Patient Self Assessment Questionnaire Patient Information Leaflets Cataract Referral Patient meets eligibility Offer Choice of provider Complete record online and Optomanager will Fax referral to chosen provider and copy to GP for information You can print off the record and referral for your records IOP Repeat Measures Service
Referral refinement has been shown to reduce onward referrals by as much as 77% The IOP repeat measures service provides primary care repeat readings to deflect unnecessary referrals to secondary care. Patients who are identified as having IOP > 21 mmHg and no other signs of glaucoma during a GOS or private sight test will have immediate slit lamp GAT or Perkins tonometry assuming the optometrist is contracted to provide the service. Minor Eye Conditions Service (MECS)
Purpose of Service Using the skills of primary care optometrists to triage, manage andprioritise patients presenting with an eye condition, To deal with recent onset eye problems that are not appropriate forsight tests and to reduce referrals by GPs and Optometrists tosecondary care Experience elsewhere shows 70-80% deflection It is no good seeing patients and referring most anyway This will be monitored closely Minor Eye Conditions Service (MECS)
Patient care will be improved by: Reduction in unnecessary referrals to eye casualty clinics thussupporting CCGs and NHS trusts to manage ophthalmology capacity More cost-effective care Speedier access to care Care closer to home in a more convenient setting Easier access for patients through self-referral Retention of patients in primary care where possible Reduction in antibiotic prescribing MECS You will need to provide Triage [staff training, forms available]
Same day appointments 48 hour appointments Report to GP.generated Referral if required MECS Triage Take care Flashes and Floaters in particular VA Dilate
Check for Schafers sign and record Indirect exam, 8 directions of gaze, wide field Volk Careful record Give F & F advice sheet Give drops advice sheet MECS is for All (relatively urgent) minor eye conditions
BUT Not for: Wet AMD found during ST Refining referrals from a ST (e.g. glaucoma/cataract) But can use for F & F F & F stable for >3m 2nd incident of F & F within 1 month of 1st (follow up) Repeated dry eye within 4 months of 1st MECS Repeated removal of lashes within 4 months of 1st MECS Where a sight test would be more appropriate Take care Yet more not for More not for
Adult squints Longstanding diplopia Repeat field tests AMD Previously identified Severe eye conditions needing HES Herpes Zoster Tumours Yet more not for Where other enhanced serviced are appropriate Cataract referral Cataracts post-op Repeat IOP Diabetic retinopathy MECS outcomes GP report Treat and discharge Reassure and discharge [patient leaflets available] Follow up Refer to GP Routine referral Urgent referral Emergency referral Direct referral to eye casualty clinic
If your patient requires Eye A&E or fast track Wet AMD Make sure everyone in the practice has a copy of the protocol from Sandwell and West Birmingham NHS trust City Hospital For A&E Telephone first Triage options are same day or urgent clinic 24/48 hours Patient contact details (telephone numbers) and brief referraldetails . Give patient a copy to take with them. Fax Wet AMD to the fast track clinic *If you dont have an appointment you must find them one elsewhere
Important Points Record all MECS patientcontacts on practice record card. All patients must be seen by optometrist: Within 24hrs for urgent Within 48hrs for routine Optometrists must, within reason, be able to offer a MECS examinationwithin 48 hours of the day that the appointment has been requested(excluding weekends and public holidays) unless it is for routineassessment. *If you dont have an appointment you must find them one elsewhere Optomanager demonstration
This service would not be possible without Webstar Health Gian will run through how Optomanager works Part 2 Quality Issues and Auditing
A full Audit trail will be established so that detailed analysis of outcomes etc. can be monitored. Outliers will be asked to explain. Patient Satisfaction Questionnaire must be completed Therapeutics Topical Eye Formulary
We must bear in mind that GPs are rightly, very concerned about costs of their drug budget. if you know a patient is going to request a prescription from their GP,Please initially choose first line ocular lubricant. For patients using a dry eye preparation long term, and where allergic response may be a problem, then recommend a suitable preservative free lubricant. Preservative free products using a bottle with a microbial filter or a wine bag type design generally work out cheaper to supply and use than do single dose preparations. Hycosan is generally available on prescription. Communications Will provide Leaflets & Posters to GP Surgeries
Pharmacies NHS111 Yourselves Anything else we can afford Birmingham LOC website Sandwell LOC website Solihull LOC website The Company website To do List Nhs.net MECS email Testing MECS MECS software tweaks
oh! and the contracts Launch Date 1st March 2016 How to Start 1. Register with Webstar 2. Book the OSCE quick! (dates to be confirmed) 3. Certificates ready to upload onto Webstar 4. NHS.nets? (To be confirmed) OSCES Most have already completed these
Thankyou for your support and patience More sessions in the process of being organised. BUT If you havent completed or even started your MCQs get signedup more details in your pack LOCSU training provided by WOPEC
Request your unique WOPEC authorisation code from Ian Hadfield, You will receive anwith full instructions which include Go to the WOPEC websiteand choose to either Register or Login. In the green Code box on the websites homepage enter your code. This will be made of two parts, a prefix (example: LOCSU) and a code (example: ). Next steps Once you have passed the MCQs you will then be required to sit the OSCE exams for MECS To find out when the next OSCEs are, please contact The OSCES are comprised of five 5 minute stations which are designed to assess whether a practitioner is able to reasonably and safely perform a MECS clinical examination. Getting signed up with Webstar
Once fully accredited, pleasewith the followinginformation: Name of accredited optometrist Practice where you will be working If the practice does not already hold a subcontract with PEC [HoWM] Ltd the owner will need to apply [certain conditions are mandatory] Both the practice and each of the optometrists will need to register to useOptomanager Clinical Governance Requirements on Practices
QiO GOS contract [Level 1] at start of scheme QiO NHS Contracts all 3 sections and audits Accreditation Requirements through WOPEC Safeguarding Certificates (adult and children) needs completion by 1st March 2016 Public Liability Certificate if you have not receivedinstructions on what to do Performance KPIs The system records the time
Reports are done quarterly Activity levels for each service by month Activity levels by each practice per month Number of referrals by practice N.B Patients to be seen within 30 minutes of appointmenttime Non compliance what does it mean for you
Must complete the sub contractor requirements Must complete the patient record on line You wont be paid if it is not completed The CCG needs to spend its money wisely so we have to check and take action if you are an outlier. Common outliers in other services are Doing too many referring more than the average or not enough Not having available appointments In your packs Contract & Protocol Key Points Pathways
Service Specifications Managing Performance Complaints policy Complaints about MECS must follow PEC (HoWM) Ltd policy Must be reported via IT Information leaflets Prescribing policy Patient Questionnaires Much more on line Fees and Finances Subcontractors Receive MECS 50.00 Cataract 30.00
IOPRR 1st Reading 20.00 IOPRR 2nd Reading25.00 The Directors and Staff In particular: The awesome PETER ROCKETT
Thanks to LOCSU WEBSTAR THE LOCs HAYLEY ROWBOTHAM The Directors and Staff In particular: The awesome PETER ROCKETT You, the sub-contractors Also a big thankyou to those who supported us on the night Charles Barlow and Peter Bainbridge for meeting and greeting and their assistants you know who you are Paul Sidhu for the website Thank You Katrina Venerus managing director LOCSU for all the behind the scenes stuffand for coming to the second city to join us for the launch. And most important you Together we will be AWESOME