sap business objects administrative report_blueprint

SAP Business Objects Ad-ministrative Report

Author : SAP Project TeamCreation Date : September 3, 2014Last Updated : Version : 1.0

SAP Business Objects Administrative Report

Process Owner Sign-Off1. I have reviewed the design document for the SAP Business Objects Administrative Re-

port and I understand that the process design is complete to the extent possible in the Blueprint Validation Phase.

2. The following issues will be carried forward and resolved during the Realization Phase. I agree that immediate resolution of these issues is not required for approval of the Blueprint Design.

1.2. 3.

3. I understand the implications of this design, and I support configuring SAP for execu-tion of the process.

4. This process design may impact others beyond my area of responsibility, and I agree to work through any broader ramifications to the enterprise.

5. I agree to partner in the implementation of the Design by providing vision and clarity, leading change, and engaging in an advisory role.

6. I agree to enter into design freeze and use the change request process for future de-sign refinements.______________________________________ Process Owner (Print Name) ____________________________________________________ (Signature) ________________________________________________________ (Date) __________________________________ Process Team Lead (Print Name) ____________________________________________________ (Signature) ________________________________________________________

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Document Control

Change RecordDate Author Version Change Reference

09.03.2014 SAP team 1.00 Creation of document

Reviewers

Name Position

DistributionCopy No

Name Location

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Contents

Process Owner Sign-Off..............................................................................................2Document Control......................................................................................................3

Change Record....................................................................................................3Reviewers............................................................................................................3Distribution..........................................................................................................3

Contents....................................................................................................................4Introduction...............................................................................................................5

Purpose of this Document...................................................................................5Intended Audience...............................................................................................5

Business Requirement...............................................................................................6Business Scope....................................................................................................6Global Requirements...........................................................................................6Business Flow – Goods Issue for Outbound Delivery...........................................7Business Change Impact.....................................................................................9

SAP Conceptual Design............................................................................................10SAP Flow Description...............................................................................................11SAP Configuration....................................................................................................14Report Listing...........................................................................................................17Form Listing.............................................................................................................20User Role Listing......................................................................................................21

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Introduction

Purpose of this DocumentThe primary purpose of this document is to capture the functional require-ments, business process, change impact and SAP design of Goods Issue for Outbound Delivery. This documentation is the result of Goods Issue for Out-bound Delivery Process Design Validation Workshops. It represents the global processes in use at Tyco Flow Control and also states the assumptions used by the Tyco Flow Control SAP Team.

Intended AudienceThis document is intended for review by various user-groups within Tyco Flow Control with business interests in this Project. These groups should check the validity of business assumptions, the accuracy of the business functions, out-puts and the flow of processing logic described in the document.When accepted, it will form the basis for detailed design and development of the system. This document supports BearingPoint and the Tyco Flow Control SAP Team in the design, development and testing phases of the system.

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Business Requirement

Business ScopeIn the scope of the business process Goods Issue for Outbound Delivery are processes that are necessary to pick delivery items efficiently and ship it to customers for sales orders. The plant to plant stock transfer purchase orders from main warehouses are included in these processes.

Global Requirements

It is a global requirement to have a more efficient picking process for out-bound delivery and to update the inventory information into the system via SD-WM interface.

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Business Flow – Goods Issue for Outbound Delivery

Business Flow Step

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STOCK TRANSFER ORDER

Sometimes it will be required to transfer material from one location to another, for example from the Harlingen Plant to the Stafford Plant. For that we will use a stock transfer order.

SALES ORDER

A Sales Order should contain all information needed to process and ship the material to the Cus-tomers. This information includes but is not limited to:- Shipping Method- Shipping Address- Billing Information- SOURCE INSPECTION requirements- Etceteras

P4.C.01 CREATE QA DOCUMENTATION

QA Documentation is a critical step in the production of engineered products (as important as the product itself). This Documentation may include but is not limited to:- Manuals- Material Certs- Paint Certs- Etceteras

P4.C.02 OPTIONAL SOURCE INSPECTION

If the Sales Order is flagged as a source inspection order material, QA Documentation will be phys-ically moved to a source inspection area. QA personnel will then contact the source inspector for him/her to visit the facility and perform (on behalf of the Customer) the required inspections. Once released, QA Personnel can move the order forward to the shipping area.

P4.C.03 CREATE OUTBOUND DELIVERY/SCHEDULE & SHIP ARRANGE

This step is done once the order is complete. In the case of a non-partial order (specified in the Sales Order) shipping personnel can arrange for pickup as selected by the Customer (shipping method).

P4.C.04/05 PHYSICAL PICKING IN SHIPPING / PRINTOUT INVOICE/PACKING LIST

Once freight forwarder comes to pick up the freight, shipping personnel will load the truck/vessel. They will give the consignee the material, invoice and packing list and any other documentation needed to move the freight.

POST GOODS ISSUE AND BILLING PROCESS

Once goods have left the facility the billing process can take place. Revenue recognition is based on the shipping terms F.O.B.

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Business Change Impact

The future improvements and changes are:

1. Full integration to SAP Inventory Management, Sales and Distribution, Production, Material Man-agement.

2. One standard and more precise and flexible picking process as well as goods issue information update of the delivery document via WM-SD outbound delivery.

3. Process visibility and bin level inventory management. 4. Increased internal customer satisfaction due to fewer clerical errors.

This scenario could have a direct impact on organizational structure where automation and trans-parency will increase efficiency.

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SAP Conceptual Design

The SAP conceptual design will support all steps of the business scenario “P4.C Goods Issue for Outbound Delivery.” This scenario covers the picking and goods issue process of the Warehouse for the product re-quested from sales orders and stock transport purchase orders. The steps contained in the “P4.C Goods Issue for Outbound Delivery” are part of the standard SAP best practice process repository which represents the whole range of functionalities in that area. The global TFC business requirements are covered by only the necessary SAP business processes.The following table illustrates how the Tyco business process “P4.C Goods Issue for Outbound Delivery” is mapped to the processes in the global SAP template.

Business process steps SAP functional process flow

Sales Order Sales OrderStock Transfer Order STO Purchase Order

P4.C.01 Create QA documentation P4.A Stock Plcaement into WHP4.C.02 Optional Source Inspection

Create Outbound Delivery Create Outbound DeliveryP4.C.03 Schedule &ship arrangement P4.C.01 Outbound Delivery MonitorP4.C.04 Physical Picking in shipping P4.C.02 Create Transfer Order

P4.C.03 Printout TOP4.C.04 Physical Picking P4.C.05 TO confirmation

P4.C.05 Printout Invoice/Packing list P4.C.06 Post Goods IssuePost goods issue and billing P4.C.07 Printout Picking list and Invoice

Billing Process

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SAP Flow DescriptionThe detailed business process for Goods Issue for Outbound Delivery is shown in the process flow below.

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P4.C.01 Outbound Delivery Monitor

This process is used to issue the goods from warehouse requested by the sales order and the stock transport purchase order. Based on the order due list, Logistics people should create outbound delivery documents to deliver required materials to the customer or relevant plant before ware-house picking starts.For created outbound delivery, warehouse people can monitor all relevant warehouse tasks includ-ing picking due orders via the outbound delivery monitor, which can be used for picking, confirma-tion, and goods issue. This Outbound Delivery is monitored by using

Transaction VL06O

P4.C.02 Create Transfer Order

Transfer Order (TO), similar to the picking order, is created in the warehouse managed storage location.

Transaction VL06P

A transfer order is created on the basis of the delivery note. When the transfer order is created, the system determines the destination storage type such as the shipping area, the destination storage bin, the source destination storage type(i.e. Quality Assurance Area) and the bin to be picked. If the requirement quantity of a delivery item is to be removed from several storage bins in the storage type, several transfer order items are created for the delivery item. If picking takes place with a transfer order, the WM status in the delivery is set to “A” (relevant for Warehouse Management). The WM status is updated after each step during transfer order processing.

P4.C.03 Printout TO

Transfer Orders are printed automatically or manually upon a creation of a transfer order. The key data of the transfer order slips can contain information about the material number, quantities, storage type, storage location, source bin, destination bin, and batch number if needed.

Transaction LT31(Single Print Transfer Order) or Transaction LX21(Reprint Pick List)

P4.C.04 Physical Picking

With printed TOs, warehouse workers perform physical picking for the requested material and quantity from the storage bin. The picked material will be physically transferred from a WM stor-age bin location to a specific shipping area for delivery (storage type: 916)

P4.C.05 TO Confirmation

This step is to confirm that actual quantities are equal to target quantities. When you confirm a transfer order, warehouse workers should verify that the required quantity of the material has actually been transferred from a source bin to a shipping area for delivery. Upon the confirmation, the materials are delivered to the interim storage type ”916” and bin named with the delivery document for goods issue, movement type (601).

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Transaction VL06C (outbound delivery monitor) Transaction LT12 (Single document) Transaction LT12 (Single item)

P4.C.06 Post Goods Issue

Once the goods have left from the shipping area in the warehouse, logistics people should perform post goods issue for each delivery. Upon post goods issue, the materials are relieved from the in-terim storage type and bin, and the order is available for billing. The inventory is automatically decreased and the accounting document for cost of sold goods is generated.

transaction VL02N (outbound delivery single document)

transaction VL06G (Collective Processing Via Outbound Delivery Mon-itor )

P4.C.07 Printout Invoice/Packing List

Upon post goods issue, the system can automatically or manually print relevant output documents such as packing list, invoice etc.

transaction VL71 ( outbound delivery output)

Billing Process

This billing process can be processed after P4.C.06 Post Goods Issue (see above). This step is not applicable for Stock Transport Purchase Order but outbound delivery from sales order. Instead, when the goods arrive at the receiving plant, the goods receipt should be posted. For the STO goods receipt, see P4.A Stock Placement into WH.

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SAP ConfigurationConfiguration Object Reference Description

Organizational structure

Warehouse No (To Be Decided)- 20 all Americas (First go-live 2 plants and 2 WM no)

Storage Types (To Be Decided)

Storage Section (To Be Decided)

Number Ranges (To Be Decided)

Transfer Requirement no Transfer Order NoQuantPosting Change NoticeGroup

Setup of warehouse strategiesStock Placement strategies : Manual Stock Placement

Stock Removal strategies : FIFO

Movement Type : Standard WM Movement Type : Standard

Physical inventory indicator for cycle counting : TBD

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Movement Types91 Putaway pre-pick. HU92 Remove HU from Stock93 GR handling unit94 GI handling unit99 Repack101 Goods receipt for pur.or.102 Cancel GR for pur. order103 GR production order104 Cancel GR production ord.201 GI to cost center202 Cancel GI to cost center231 GI to sales order232 Cancel GI to sales order241 GI to fixed assets242 Cancel GI to fixed assets255 GI general256 Cancel GI general261 GI to order262 Cancel GI to order281 GI network282 Cancel GI network301 Stock tr.plant st.rem.302 Stock tr.plant st.plcmnt309 Posting change, general311 Stock tr.stor.loc.st.rem.312 Stock tr.stor.loc.st.plcm317 Stck.tr.SLoc. StckRem JIT318 Stck.tr.SLoc. StckPlcmJIT319 Replen. for production321 Posting change, quality331 GI to sample332 Cancel GI to sample350 Replenishment Kanban451 Returns from customers452 Cancel returns453 Posting change, returns501 GR without purchase order502 Cancel GR without pur.or.521 GR from production522 Cancel GR from production551 Scrapping552 Cancel scrapping561 Init. entry of inv. data562 Cancel entry of inv.data601 GI to delivery note602 Cancellation GI delivery603 GI delivery note, fix.bin651 Returns via delivery doc.711 Decrease differences712 Increase differences801 GR production via WM802 Cancel.GR prod.via WM811 Decrease differences812 Increase differences813 Pass on positive acc.data814 Pass on negative acc.data850 Removal 2-step picking911 Ind. Cust. --> unrestr.912 Unrestr. --> ind. cust.921 Qual. --> Unrestr.922 Unrestr. --> Qual

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943 Blocked --> unrestr.944 Unrestr. --> Blocked949 Blocked --> Qual.950 Qual. --> Blocked999 Warehouse supervision

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Report Listing Standard Analysis:

Transaction Description

LL01 Warehouse Activity MonitorMCL1 Putaways/Stock RemovalsMCL5 Flow of QuantitiesMCL9 Putaways/PicksMCLD Material FlowMCLH Movement TypesMCYG Exception AnalysisMCSK User-Defined Analysis

Rough warehouse workload estimate:


VLLG General overviewVLLE Goods Receipt / PutawayVLLA Picking/Goods IssueVLLR Customer/Store ReturnsVLLQ Returns to Vendor

Storage Bin:


LS04 Empty BinsLX01 List of Empty Storage BinsLX03 Bin Status ReportLX04 Capacity Load UtilizationLX29 List of Fixed Storage Bins

Stock:


LS25 Per Storage BinLS27 Per Storage UnitLX02 For All MaterialsLS24 Per Material - Bin-RelatedLS26 Per Material – AggregatedMMBE Total Stock per Material (Inventory Management)

Transfer requirement:


LX09 Document OverviewLX33 Display From Archive

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Production Supply:


LPIN Material Situation WM-PPLS41 List of Control CyclesLX40 Material Stock at Production Storage BinLX41 Storage Bin SelectionLX42 Analysis of Production Orders

Transfer Order:


LRF2 Display RF ActivitiesLX10 Movements/Storage typeLX11 Document OverviewLX12 Detailed OverviewLX13 Differences AnalysisLX32 Display from ArchiveLX14 Material Movement FrequencyLX47 Analysis of Delayed Delivery Update

Collective Processing:


VL37 Wave Pick MonitorLX39 Analysis of 2-Step ProcedureLT45 Analysis of Groups

Posting Change Notice:


LU04 Document OverviewLX34 Display From Archive

Physical Inventory without bin inventory management:


MI22 Inventory Documents for MaterialMI23 Inventory Data for MaterialMIDO Inventory StatusMI24 Inventory ListMI12 Changes to Inventory DocumentsMIAL Display Inventory Documents from ArchiveMIBC Use transaction to analysis the cycle counting indicators for specific material

types.

Physical Inventory with bin inventory management:


LX17 Different List of Open Inventory Documents

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LX18 Difference Statistics per Storage TypeLX25 Inventory StatusLX35 Display Physical Inventory Documents from ArchiveLX36 Display Inventory History from ArchiveLI15 Evaluation of Quant Inventory

SLED Reports:


MB5M Shelf life listLX27 SLED Control List

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Form Listing

Form: Put away slipsType: Internal documentDescription: If the material is received into a warehouse, documents will be generated to move them to the correct place.Output: PrintoutTrigger: The Put away slip is generated at the time of goods receipt. Layout: The key data of the Put away slips contain information about the component numbers, quantities, storage location, destination bin, and batch number.Exception: NonePrint timing: TBD

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User Role Listing

User Roles Roles and description

MM_Display only This role is used for information purposes to display the whole process chain.

LB13 TRs for Requirement LS24 Display Quants for Material LS26 Warehouse stocks per material MCL1 Stock Placements and Removals MCL5 Quantities Flows MCL9 Material Placements and Removals MCLD Material Flows MCLH Movement Types MI03 Display Physical Inventory Document MI03 Display Physical Inventory Document MI06 Display Inventory Count MI24 Physical Inventory List

MM_Physical Inventory IM_Count This user is responsible for the counting of inventory during the physical inventory process in IM.

MI04 Enter Inventory Count with Document MI05 Change Inventory Count MI09 Enter Inventory Count w/o Document MI11 Recount Physical Inventory Document MI34 Batch Input: Enter Count MI35 Batch Input: Post Zero Stock Balance MI38 Batch Input: Count and Differences MI39 Batch Input: Document and Count

MM_Physical Inventory IM_Create doc This user is responsible for the creation of physical in-ventory documenters in IM.

MI01 Create Physical Inventory Document MI02 Change Physical Inventory Document MI31 Batch Input: Create Phys. Inv. Doc. MI32 Batch Input: Block Material MI33 Batch Input: Freeze Book Inv.Balance MICN Btch Inpt:Ph.Inv.Docs.for Cycle Ctng MIE1 Batch Input: Phys.Inv.Doc. Sales Ord MIK1 Batch Input: Ph.Inv.Doc.Vendor Cons. MIM1 Batch Input: Create Ph.Inv.Docs RTP MIO1 Batch Input: Ph.Inv.Doc.:Stck w.Subc MIQ1 Batch Input: PhInvDoc. Project Stock MIV1 Batch I.:PhInDoc f.Ret.Pack.at Cust.

MM_Physical Inventory IM_Post diff. This user is responsible for the posting of differences during the physical inventory in IM.

MI07 Process List of Differences MI08 Create List of Differences with Doc. MI10 Create List of Differences w/o Doc. MI37 Batch Input: Post Differences

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MI40 Batch Input: Doc., Count and Diff.MM_Physical Inventory IM_Print This user is able to print counting documents during

the physical inventory process in IM.

MI20 Print List of Differences MI21 Print physical inventory document

MM_Physical Inventory WM_Count This user is responsible for the counting of inventory during the physical inventory process in WM.

LI11 Enter Inventory Count LI11N Enter Inventory Count LI12 Change inventory count LI12N Change inventory count LI14 Start Inventory Recount

MM_Physical Inventory WM_Create doc.

This user is responsible for the creation of physical in-ventory documenters in WM.

LI01N Create System Inventory Record LI02 Change System Inventory Record LI02N Change System Inventory Record LICC Cycle Counting per Quant LX15 Selection of Bins for Annual Invent. LX26 Inventory in WM via cycle counting

MM_Physical Inventory WM_Post diff. This user is responsible for the posting of differences during the physical inventory in WM.

LI20 Clear Inventory Differences WM LI21 Clear Inventory Differences in MM-IM

MM_Physical Inventory WM_Print This user is responsible for the printing of counting documents during the physical inventory process in WM.

LI04 Print System Inventory RecordMM_WM Supervision The Supervision role has to control the warehousing

process with all given warehousing transactions, espe-cially the warehousing reports.

LL01 Warehouse Activity Monitor LS05 Generate Storage Bins LS06 Block Storage Bins LS07 Block Quants LS08 Block Storage Bins by Aisle LS10 Generate Storage Bins LS11 Change several stor.bins simultan. LS12 Block stor.type LS22 Change Quants LT51 Maintain Preallocated Stock LX02 Stock list LX03 Bin Status Report LX09 Overview of All Transf.Requirements LX11 Document overview LX12 Document Overview: Landscape For-

mat LX13 Analysis of differences LX14 Matl mvmt frequency LX15 Selection of Bins for Annual Invent.

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LX16 Selection of Bins for Continuous Inv LX17 List of Inventory Differences LX18 Statistics of Inventory Differences LX20 Generate interim storage bins LX22 Process Inventory from Overview LX23 Stock comparison IM - WM LX25 Inventory Status LX27 Stock levels by shelf life exp.date LX27 Stock levels by shelf life exp.date LX29 Fixed bin supervision LX32 Archived transfer orders LX33 Archived transfer requirements LX34 Archived posting change notices LX35 Archived system inventory records LX36 Archived Inventory Histories LX40 Material Situation Prod. Storage Bin LX41 Bin Status Report WM/PP Interface LX42 Evaluation PP Order from WM View

MM_WM_Display only This role is used for information purposes to display standard information in the WMS.

CS12 Multilevel BOM LB03 Display Transfer Requirement LL01 Warehouse Activity Monitor LS03 Display Warehouse Master Record LS03N Display Warehouse Master Record LS04 Display Empty Storage Bins LS09 Display Material Data for Stor.Type LS23 Display Quants LS24 Display Quants for Material LS25 Display Quants per Storage Bin LS26 Warehouse stocks per material LT21 Display Transfer Order LX02 WM Stock overview LX17 List of Inventory Differences LX18 Statistics of Inventory Differences MB51 Material Doc. List MB52 List of Warehouse Stocks on Hand MI24 Physical Inventory List MMBE Stock Overview

MM_WM_Master Data Maintenance This role is used to define and set up master data in the warehouse complex in order to support the process.

LS01 Create Warehouse Master Record LS01N Create Warehouse Master Record LS02 Change Warehouse Master Record LS02N Change Warehouse Master Record MSC2N Change Batch MSC5N Mass Processing for Batches

MM_WM_Warehouse goods move-ment

This role is used to create and post goods movements in the WMS and IM.

LB01 Create Transfer Requirement LB02 Change transfer requirement

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LB10 TRs for Storage Type LB11 TRs for Material LB12 TRs and Posting Change for Mat.Doc. LB13 TRs for Requirement LQ02 Posting change in WM and IM LU04 Selection of Posting Change Notices LX01 List of Empty Storage Bins LX10 Activities per Storage Type MB01 Post Goods Receipt for PO MB1A Goods Withdrawal MB1B Transfer Posting MIGO Goods Movement

MM_WM_Warehouse tranfer execu-tion

This role is used to execute goods movements in the WMS.

LT11 Confirm Transfer Order Item LT12 Confirm transfer order

MM_WM_Warehouse transfer creation This role is used to create and post goods movements in the WMS.

LP10 Create PO out of the work order re-quirements

LT01 Create Transfer Order LT02 Create TO for Inventory Difference LT03 Create TO for Delivery LT04 Create TO from TR LT05 Process Posting Change Notice LT06 Create TO for Material Document LT07 Create TO for mixed storage unit LT0F Create TO for Inbound Delivery LT0G Return delivery to stock LT10 Create Transfer Order from List LT15 Cancelling transfer order LT1A Change Transfer Order LT22 Display Transfer Order / Stor. Type LT23 Display Transfer Orders by Numbers LT24 Display Transfer Order / Material LT26 Transfer orders for storage bin LT31 Print TO Manually

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