sap forum İstanbul 2016 - satinalmanizi sap self-servİs satinalma İle proaktİf hale getİrİn

SAP FORUM İSTANBUL Reimagine Business for the Digital Economy

SELF-SERVICE PROCUREMENT WITH S4/HANA & ARIBA

Speaker’s Name : İlkay Sağlam

© 2016 SAP SE or an SAP affiliate company. All rights reserved. 2 Internal

Agenda

Introduction

S4/Hana Procurement

Ariba Collaborative Commerce

Introduction


SAP’s 2016 digital transformation plan Help the world run better and improve people’s lives


SAP’s digital framework to Run Simple and run live

Security

SAP HANA Platform

Digital Core

Business

networks

Customer

experience

Workforce

engagement

IoT

and big data

S4/Hana Procurement


SAP S/4HANA + SAP Ariba solutions completing digital process

with trading partners

65% of best-in-class companies have the capability

to effectively collaborate with their network of

suppliers versus only 21% of laggards.

B2B Integration and Collaboration: Strategies for Building a ROI Business Case,

Aberdeen Group.

Increase in earnings per share

1 EPS assumption is considering only benefits, no cost

$1.4 dollar¹

Completing the digital process

with trading partners and

suppliers

The entire value chain is digitized,

digital core processes

choreographed out to trading

partners

Digital core alone digitizes only

half the process – collaborating

(networked) across trading partner

process completes the digital cycle

Enterprises across industries can

begin the journey to full digital

economy by starting with SAP

Ariba solutions to fund broader

transformation

Sourcing

Procurement

Supply chain

Payables

Networked

Digital Core


SAP S/4HANA and SAP Ariba solutions

Enterprise Management

Business-network-enabled supplier collaboration

SAP S/4HANA Enterprise Management and SAP S/4HANA Sourcing and Procurement

Collaborative

commerce

End-to-end (E2E)

cloud procurement

Collaborative finance Collaborative

sourcing

Collaborative supply

chain

SAP Ariba

solutions =

collaborative,

strategic,

networked

SAP S/4HANA =

operational,

transactional,

internal

Core transactional procurement activities


Native integration

Cloud integration

SAP Ariba solutions and the SAP customer base Common hybrid scenarios to consider

Ari

ba

Ne

two

rk

Clo

ud

so

luti

on

s

On

-pre

mis

e

so

luti

on

s

Hybrid procurement

with Ariba Network

Ariba Spend Visibility Ariba Sourcing

Ariba Contract Management Ariba Supplier Information and

Performance Management

SAP S/4HANA

or SAP ECC

PO/invoice automation Catalog content

Dynamic discounting Collaborative supply chain

Full cloud procurement

with Ariba Network

SAP S/4HANA

or SAP ECC



Ariba Spend Visibility Ariba Sourcing

Ariba Contract Management Ariba Supplier Information and

Performance Management Ariba Procure-to-Pay

On-premise procurement

with Ariba Network

SAP S/4HANA

or SAP ECC

SAP SRM




SAP Procurement Complete Process and enterprise Spend Management

S/4HANA Enterprise Management

provides complete end to end

business scenarios that runs all

enterprise processes

S/4HANA Sourcing &

Procurement provides an

embedded operational procurement

process as core procurement

functionality within S4HANA

Enterprise Management natively

integrated into the Business

Network. This core functionality

supports all spend segments. The

line of business solution

Collaborative Planning & Sourcing

is adding the strategic procurement

processes to the core procurement

functionality

The lines of business solutions can

continue to be consumed as

standalone solutions or as part of

the SAP S/4HANA Lines of

Business solutions giving more

choice to customers, allowing

true hybrid scenarios and

incremental deployments.

Enterprise Management

• Self-Service Requisitioning

• Approval

• Manage Purchase

Requisitions

• Purchase Order Processing

• Order Confirmation

• Operational Contract

Management

• Invoice Processing

• Analytics

• Classification & Segmentation

Business Network enabled Supplier Collaboration

Enterprise Management Procurement

SELF SERVICE

PROCUREMENT

INVOICE WORKFLOW

& MANAGEMENT

COLLABORATIVE

PLANNING &

SOURCING

TRAVEL & EXPENSE

MANAGEMENT

SERVICES MGMNT

& PROCUREMENT

Optional

Extensions


Three Step Shopping

Key Message

Unique Value of S/4HANA

The S/4HANA requesting process allows employees to search and request goods / services in a cross-catalog search with a consumer-

grade user experience

• Possibility to load internal

and external catalog

content into HANA

• Ariba Procurement

Content supports OCI 5.0

and can be loaded directly

into HANA

• HANA based cross-catalog

search

• Highly integrated

requesting process into the

S/4HANA processes and

existing master data

• One user experience for

the whole process

SAP S/4HANA Sourcing and Procurement Self-Service Requisitioning


Operational Procurement Self-Service Requisitioning – Self-service procurement 1/3


With SAP S/4HANA:

Execute all tasks in one screen

Keep work-items list while processing

single work item

Mobile approval possible

Filter and sort list of work items

With traditional system:

Business workflow launched in an SAP GUI

After selecting a work item to be processed,

overview list of all items disappears

No mobile approval with business workflow and

an SAP user interface available

Start business workflow Select work item and execute work item Start “My Inbox” application, get the details, and approve or reject in one app

Traditional With SAP S/4HANA

Process excellence

With SAP S/4HANA Traditional system

Business process view “My Inbox” in procurement


S/4HANA offers single approval workflow apps for various procurement objects. However, also a holistic view across all workflow items is

offered with a generic workflow inbox providing also document details. The workflow apps rely on preconfigured release strategy

procedures and business workflow.

Key Message

Unique Value of S/4HANA

• Provide single workflow

approval apps for

purchase requisition,

contract, purchase order

and invoice

• In a Generic Workflow

Inbox, approvers get a

holistic view across all

workflow items and can

filter the list

• Mobile access to the

workflow items

• Notice all document details

like attachments, notes,

approval details

Streamlined Workflow in Procurement Fiori Inbox


Ariba Procurement Content for Materials & Services

Search

Investigate

Compare

Review

SAP S4 or ECC

Requisition (MM) or

Workorder (PM) starts

OCI Punch-In to Ariba

Procurement Content

SAP S4 or ECC

PO generated

(sent to

Network)

Requisition or

Workorder built

from Ariba

Catalog

Contract

Terms and

Prices Applied

Contract

Terms/

Pricing

Shopping Cart sent

to SAP S4 or ECC

Ariba: Supplier and Catalog

Enablement, Content

Loading, Cleansing,

Enrichment

Ariba Sourcing

Contract and

Spend Vis, Supplier Mgmt Rate Sheet, Price & Terms

Negotiations, Legal Authoring,

Contract Repository Savings

Tracking, Supplier Mgmt

Ariba Network for Supplier

Collaboration (PO Confirm,

Change, ASN, Service Entry,

Invoice, Invoice a Contract,

Payment, Status, Discounts, etc.)

Hybrid Scenario: onPremise S4/ECC End-to-End

Check Out

User

SAP S4 or ECC MM

Outline Agreement

InfoRecord


S/4HANA integrated out of the box with Ariba Network

Integrate S/4 and Ariba Network using Web Services

and direct connectivity (SAP Best Practices)

Integrate S/4 with Ariba Network (SAP Best Practices) using

Web Services (WS) and direct connectivity, or SAP Process

Integration (PI), or Hana Cloud Integration (HCI)

Purchase Order & Invoice Automation

WS

PI or HCI

or WS

S/4HANA Cloud Edition (1511)

Enterprise and Project Edition

S/4HANA On-Premise (1511)

Send Purchase Order (cXML OrderRequest)

Receive Supplier Invoice (cXML InvoiceDetailRequest)

Send Invoice Status Update (cXML StatusUpdateRequest)

Supported Integration Scenarios

Purchase Order & Invoice Automation

Send Purchase Order (cXML OrderRequest)

Receive PO Confirmation (cXML ConfirmationRequest)

Receive ASN (cXML ShipNoticeRequest)

Receive Supplier Invoice (cXML InvoiceDetailRequest)

Send Invoice Status Update (cXML StatusUpdateRequest)

Supported Integration Scenarios


Contract

Compliance

Catalog

Support

PO

Collaboration

Invoice

Receipt &

Compliance

ARIBA Collaborative Commerce

Supplier

Supplier

Supplier

Supplier

Supplier

Supplier

Supplier

Supplier

EDI

Email

CSV

HTML

cXML AS2

Paper

Enterprise

ERP

xCBL

Smart

PDF

Plug-in to 2 M+ Suppliers

Single Point of Collaboration for all Suppliers

Collaboration Capabilities to Include all Spend Types

Simplified Buying

Deployed in little as 14 weeks, High ROI

Requisition

Ownership and

Order Workflow

Goods &

Services

Receipt

Exceptions and

Approval

Workflow

PAY

CORE ERP

POs

Invoices

Order & Shipment

Confirmation

POs

Invoices

Order & Shipment

Confirmation


ERP


Capabilities and benefits

• Simplified shopping for casual users

• My Favorites

• Kits & Bundles

• 3 Bids &Buy

• Level 2 Punch Outs

• Complex Services Quotations

(optional)

• Generation of a requisition,

reservation, or purchase order

• Drive spending to preferred vendors,

contracts

• Supplier catalogs delivered via the

Ariba Network

PO

Collaboration Invoice Receipt

& Compliance


Requisition

Ownership and

Order Workflow

Goods &

Services

Receipt

Exceptions and

Approval

Workflow

PAY

CORE ERP

Contract

Compliance

Catalog

Support

Catalog Capabilities


• The MOST pre-enabled Suppliers

• Industry-leading match rates

• More proven and global supplier on-

boarding capabilities than any other

provider

• Automated Supplier Collaboration

• Global user and supplier support

Simplified Supplier Onboarding & Support


Non catalog

items

Favorites Shopping cart

Dashboard view Type ahead

Filtering

Approved

suppliers

Compliant

to your

contract

“We start to see Ariba much more like Amazon.com, users are adopting that much faster.”

Usability helps Adoption…


Contract

Compliance

Catalog

Support

PO

Collaboration

Invoice

Receipt &

Compliance


Requisition

Ownership and

Order Workflow

Goods &

Services

Receipt

Exceptions and

Approval

Workflow

PAY

CORE ERP

Capabilities and benefits

• Delivery of electronic POs from

any system

• Real-time visibility into order

status, ASNs, and related

documents

• Paper and electronic invoice

capture

• >70 configurable business rules

capture errors and exceptions

before they reach AP

• Auto post rates of 98%+

• Self-service supplier portal for

real-time invoice/payment

status

• Flexible invoice submission

options, including PO-Flip®

• Compressed invoice processing

cycle

PO & Invoice Automation


SAP S/4HANA + Ariba Collaborative Commerce

Customer challenges Manual PO communication methods

Poor visibility to supplier ability to meet demand

Limited usage of order acknowledgment or ASN

Contract compliance/leakage issues

Limited supplier catalog usage

Manual paper-based invoice processing

Long invoice-processing cycle times

Scope of solution Standard integration from SAP S/4HANA to the

Ariba Network built into SAP S/4HANA, so no

requirement for middleware or add-on

PO automation including order confirmation, order

creation/change, and advanced ship notices

Invoice automation to match invoices with POs and

provide invoice status updates

Consumer-like shopping experience along with

catalog management tools and services to increase

spend

Catalogs with millions of SKUs enabled over the

Ariba Network in 120+ countries and 70+ currencies

Procurement of any type of service including temp

labor, consulting/SOW, print, facilities, and more

along with non-PO purchases for total spend

management

Big Data search and analysis features

Customer value proposition Decrease procurement costs by automating delivery

of purchase orders and validation of supplier

invoices. Integrated into core processes in SAP

S/4HANA, the solution enforces compliant

purchasing, enables vendor consolidation,

decreases the time to process and pay invoices,

provides visibility into the expected receipt of

materials, and enables customers to take advantage

of contracted discounts.

Use SAP-provided preconfiguration as templates to

jump-start your innovation journey to optimize

procurement and enterprise resource processes.

Use best practices supported by SAP to accelerate

your implementation of the foundation of SAP

S/4HANA, procurement operations with SAP Ariba

solutions, integration, and data migration. Use

templates to standardize where you can, and

differentiate where you need to. Gain access to the

largest supplier community with the Ariba Network.

Utilize cloud procurement applications for innovation

and MRO spend.

Overpayment reduction

per billion in spend

$3M

Increase in contract

compliance

60%

sap forum İstanbul 2016 - satinalmanizi sap self-servİs satinalma İle proaktİf hale getİrİn

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