sap mm logistics invoice verification end-user manual-release blocked invoice

PROJECT A-SURE

User Training Manual

MATERIAL MANAGEMENT RELEASE BLOCKED INVOICES

CUSTOMER: PTCL

IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan

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Released Blocked Invoice.doc/001 Version 001

Document Number

Document Number Document Date

Released Blocked Invoice.doc/001 17 November, 2007

Version History

Version Number Version Date Summary of Changes Ref: Minutes of Review

01 / 001 17 November, 2007 NA NA

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TABLE OF CONTENTS

1. LEGEND ..................................................................................................................... 5

2. TRANSACTION ACCESS PATH ............................................................................... 6

2.1. REQUIRED USER INPUT ......................................................................................................... 6 2.2. SAP SCREEN SNAP .............................................................................................................. 6 2.3. DESCRIPTION ........................................................................................................................ 6

3. RELEASE BLOCKED INVOICES: RELEASE MANUALLY ..................................... 7


4. SELECT ITEMS FOR RELEASE ............................................................................... 9


5. RELEASE FLAG ...................................................................................................... 10

5.1. REQUIRED USER INPUT ....................................................................................................... 10 5.2. SAP SCREEN SNAP ............................................................................................................ 10 5.3. DESCRIPTION ...................................................................................................................... 10

6. SAVE RELEASED INVOICE ................................................................................... 11


7. UPDATED LIST ........................................................................................................ 12


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8. DELETE BLOCKING REASON ............................................................................... 13


9. RELEASE INVOICE AFTER PAYMENT BLOCK DELETION ................................ 14


10. SAVE RELEASED INVOICE .................................................................................. 15

10.1. REQUIRED USER INPUT ..................................................................................................... 15 10.2. SAP SCREEN SNAP .......................................................................................................... 15 10.3. DESCRIPTION .................................................................................................................... 15

11. UPDATED LIST ...................................................................................................... 16

11.1. REQUIRED USER INPUT ..................................................................................................... 16 11.2. SAP SCREEN SNAP .......................................................................................................... 16 11.3. DESCRIPTION .................................................................................................................... 16

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1. Legend

ICONS EXPLANATION

Create (F5)

Change (F6)

Display (F7)

Copy (Shift+F9)

Delimit (Shift+F1)

Delete (Shift+F2)

Overview (Shift+F8)

Cancel (F12)

Save (Ctrl+S)

Back (F3)

Exit (Shift+F3)

Cancel screen (F12)

EXAMPLES EXPLANATION

The field is mandatory - it must be filled in order to proceed

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2. Transaction Access Path

2.1. Required User Input Access Transaction screen.

2.2. SAP Screen Snap

2.3. Description There is a special transaction for Releasing the invoices that have been blocked due to one reason or other. To access the transaction use following path: Logistics --> Materials Management --> Logistics Invoice Verification --> Further Processing --> Release Blocked Invoices (MRBR) Alternatively, you can access the transaction directly via transaction code: MRBR

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3. Release Blocked Invoices: Release Manually

3.1. Required User Input Select the Processing mode: 'Release Manually' Click on 'Execute' button.


3.3. Description The initial screen of Release Blocked Invoices shown many criteria for listing the blocked invoices. Invoices can be blocked for two many reasons. There are two main types of blocked invoices: 1- Invoices that are blocked automatically - Due to price / quantity / date variances 2- Invoices that are blocked manually - Activation of Manual Payment Block from the Invoice Header tab - Details Similarly, invoices can be released both manually and automatically. If the blocking reason for

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automatically blocked invoice has expired due to a subsequent credit or a delivery (GRN) then you can use 'Release Automatically' function. Generally, PTCL shall use the 'Release Manually' function as it is used to release blocked invoices which are either blocked manually or automatically.

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4. Select Items for Release

4.1. Required User Input Click on the item selection tab to select it.


4.3. Description A number of invoices with different blocking reasons are listed. To release an invoice, select the document by clicking on the selection tab. Note that certain blocking reasons are highlighted in 'Yellow' which indicate that this 'Automatically blocking' reason is obsolete (due to a subsequent transaction).

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5. Release Flag

5.1. Required User Input Click on 'Release Flag' button


5.3. Description After selecting the item, click on the Release Flag to activate release.

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6. Save Released Invoice

6.1. Required User Input Click on 'Save' button.


6.3. Description Use the 'Save' button to save your released invoices. Note: Unless all blocking reasons from the Invoice are released, an invoice document is not released for payment.

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7. Updated List

7.1. Required User Input Note the message in message line.


7.3. Description As you save the released invoice, the list is updated with the listing of outstanding blocked invoices only.

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8. Delete Blocking Reason

8.1. Required User Input Select the 'Block reason' and Click on 'Blocking Reason' button.


8.3. Description You can delete certain blocking reasons if they are not valid or as per management decision. for this you have to select each blocking reason and delete them.

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9. Release Invoice after Payment Block Deletion

9.1. Required User Input Select the 'Item' and click on the 'Release Flag' to release the invoice.


9.3. Description The deletion mark is displayed on the blocking reason that has been deleted manually. However, the document is not released yet and you have to select and release it manually.

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10. Save Released Invoice

10.1. Required User Input Click on 'Save' button.


10.3. Description Use the 'Save' button to save your released invoices. Note: Unless all blocking reasons from the Invoice are released, an invoice document is not released for payment.

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11. Updated List

11.1. Required User Input Note the message in message line. Click on 'back' button to exit.


11.3. Description As you save the released invoice, the list is updated with the listing of outstanding blocked invoices only.

sap mm logistics invoice verification end-user manual-release blocked invoice

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