sap mm purchasing end-user manual-contract without pr
DESCRIPTION
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PROJECT A-SURE
User Training Manual
MATERIAL MANAGEMENT CREATION OF OUTLINE AGREEMENT (CONTRACT) WITHOUT
REFERENCE TO ANY DOCUMENT
CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN
Date: 17 November, 2007
Author(s): Siemens Pakistan
Name Signature Date
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Document Number
Document Number Document Date
MM-PUR-0006.02 Contract without PR.doc/001 17 November, 2007
Version History
Version Number Version Date Summary of Changes Ref: Minutes of Review
01 / 001 17 November, 2007 NA NA
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TABLE OF CONTENTS
1. LEGEND ..................................................................................................................... 5
2. TRANSACTION MENU PATH ................................................................................... 6
2.1. REQUIRED USER INPUT ......................................................................................................... 6 2.2. SAP SCREEN SNAP .............................................................................................................. 6 2.3. DESCRIPTION ........................................................................................................................ 6
3. CREATE CONTRACT : INITIAL SCREEN ................................................................ 7
3.1. REQUIRED USER INPUT ......................................................................................................... 7 3.2. SAP SCREEN SNAP .............................................................................................................. 7 3.3. DESCRIPTION ........................................................................................................................ 8
4. CREATE CONTRACT : HEADER DATA .................................................................. 9
4.1. REQUIRED USER INPUT ......................................................................................................... 9 4.2. SAP SCREEN SNAP .............................................................................................................. 9 4.3. DESCRIPTION ...................................................................................................................... 10
5. CREATE CONTRACT - ITEM OVERVIEW ............................................................. 11
5.1. REQUIRED USER INPUT ....................................................................................................... 11 5.2. SAP SCREEN SNAP ............................................................................................................ 11 5.3. DESCRIPTION ...................................................................................................................... 11
6. ITEM CONDITIONS .................................................................................................. 12
6.1. REQUIRED USER INPUT ....................................................................................................... 12 6.2. SAP SCREEN SNAP ............................................................................................................ 12 6.3. DESCRIPTION ...................................................................................................................... 12
7. DISCOUNT CONDITION AT ITEM .......................................................................... 13
7.1. REQUIRED USER INPUT ....................................................................................................... 13 7.2. SAP SCREEN SNAP ............................................................................................................ 13 7.3. DESCRIPTION ...................................................................................................................... 13
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8. BACK TO ITEM OVERVIEW ................................................................................... 14
8.1. REQUIRED USER INPUT ....................................................................................................... 14 8.2. SAP SCREEN SNAP ............................................................................................................ 14 8.3. DESCRIPTION ...................................................................................................................... 14
9. SAVE DOCUMENT .................................................................................................. 15
9.1. REQUIRED USER INPUT ....................................................................................................... 15 9.2. SAP SCREEN SNAP ............................................................................................................ 15 9.3. DESCRIPTION ...................................................................................................................... 15
10. CONFIRM SAVE .................................................................................................... 16
10.1. REQUIRED USER INPUT ..................................................................................................... 16 10.2. SAP SCREEN SNAP .......................................................................................................... 16 10.3. DESCRIPTION .................................................................................................................... 16
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1. Legend
ICONS EXPLANATION
Create (F5)
Change (F6)
Display (F7)
Copy (Shift+F9)
Delimit (Shift+F1)
Delete (Shift+F2)
Overview (Shift+F8)
Cancel (F12)
Save (Ctrl+S)
Back (F3)
Exit (Shift+F3)
Cancel screen (F12)
EXAMPLES EXPLANATION
The field is mandatory - it must be filled in order to proceed
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2. Transaction Menu Path
2.1. Required User Input Access trnasaction ME31K
2.2. SAP Screen Snap
2.3. Description To Create an Outline agreement (Contract) you can use following Transaction access path: Logistics --> Materials Management --> Purchasing --> Contract --> ME31K - Create Alternatively, you can directly access the transaction via t-code ME31K
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3. Create Contract : Initial Screen
3.1. Required User Input Enter Initial Screen parameters: Maintain Vendor Code Maintain Agreement Type Maintain Agreement Date Maintain Purchasing Organization Maintain Purchasing Group Maintain Plant (Optional)
3.2. SAP Screen Snap
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3.3. Description The Initial Screen parameter for Contract creation includes following: Vendor Code - The vendor with whom the contract is established Agreement Type - Selection from the drop down List Agreement Date - Date of sign-off of agreement Purchasing Organization: 1100 (PTCL) Purchasing Group: Select from drop down list Plant: Plant for which contrcat is applicable
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4. Create Contract : Header Data
4.1. Required User Input Maintain the Header details of the contract: Validity Start Validity End Target Value Payment Terms Vendor Quotation Date and Other reference data
4.2. SAP Screen Snap
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4.3. Description Since no reference document has been used hence all data would be maintained manually. Also, as we are using the Contract Type: Value Contract so overall value will be specified as a limit instead of Quantity here.
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5. Create Contract - Item Overview
5.1. Required User Input Enter Material Number Enter Rate
5.2. SAP Screen Snap
5.3. Description Since Contract has been created without reference to any any Purchase Requisition or Quotation, therefore all item data will have to be created here. Enter the Material, rate and other details at item level.
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6. Item conditions
6.1. Required User Input Select Contract Item Click on 'Item Conditions'
6.2. SAP Screen Snap
6.3. Description Inorder to specify the pricing conditions, you can maintain the item conditions. For this select the Item and then click on the 'Item Conditions' icon in application tool bar.
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7. Discount Condition at Item
7.1. Required User Input Select the condition type from the dop down list Maintain the Condition Value
7.2. SAP Screen Snap
7.3. Description By default only Gross Price condition is used, you can add more conditions by taking the drop down list and selecting the condition type.
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8. Back to Item Overview
8.1. Required User Input Click 'Back' to exit from Condition maintenance screen
8.2. SAP Screen Snap
8.3. Description As all required conditions are maintained, click on back button to go to Item Overview
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9. Save Document
9.1. Required User Input Click on 'Save' button
9.2. SAP Screen Snap
9.3. Description As you maintain all required entries in the Contract Header and Item, you should save it.
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10. Confirm Save
10.1. Required User Input Click 'Yes' when asked to Save the document
10.2. SAP Screen Snap
10.3. Description System asks for Saving confirmation, click 'Yes' to Save. as the document is saved, a unique 10digit document number is generated by the system. The contrcat document can be referred with this number for all future transactions.