Data dimensions:forever lost in Millennium

Millennium Show & Tell

Suzanne SaundersMillennium Systems AdministratorSeptember 2010

Lost? Forever?

• Many changes over the years• Primo sees EVERYTHING• Battled with creating accurate lists• We know it’s there….

… somewhere

Bib record stats

Bib result results

• Suppressed records• Error locations• Bad codes in BCode3• Bib locations as item locations• Bib location: none

Item record stats

Item record results

• Items with bib locations• Error locations• See ‘funny’ itypes in a collection/location

– Books/printed material in media collections– Journals on open shelves

• Much longer list!– Takes longer - liaise with branches– Journals greatest difficulty

• Needs to be kept under control!

The more you dig…

… the more you find!• Odd barcodes

b11100631 Last Updated: 10-02-1998 Created: 17-12-1997SHELF NO HD 7876 BRAAUTHOR Bradlaugh Charles.TITLE Labor and law.IMPRINT [S.l.]: Kelley, 1972.DESCRIPT 217 p.LOCATION l LAW (Bib)

# Record Number LOCATION STATUS BARCODE VOLUME1 i11325392 llab - BD267539 2 i1319933x llab - BD2675349

More unearthed…

• Online and print???

Fri Aug 20 08:47:48 CAT 2010b16769417 Last Updated: 04-08-2010 Created: 18-07-2009 Revisions: 3LANG engEnglish CAT DATE 18-07-2009 BCODE3 zDIVISIONAL CATSKIP 0 BIB LVL pONLINE COPY COUNTRY LOCATION a Main Library (Bib) MAT TYPE aPRINTED MATL SHELF NO Lock 2009 FroAUTHOR Fromkin, V.TITLE Introduction to Language (Private Copy).

More unearthed…• Shelved where???

b14648805 Last Updated: 07-07-2010 Created: 29-06-2001 Revisions: 8LANG engEnglish CAT DATE 29-06-2001 BCODE3 eIMPORT CAT. SKIP 4 BIB LVL mMONOGRAPH COUNTRY xxkUnited KingdomLOCATION a Main Library MAT TYPE aPRINTED MATL (Bib) MARC Leader #####cas 22#####4a 4500MARC 003 OCoLCMARC 008 921221s2001 xxk 0 0eng MARC 040 DLC|cDLCMARC 042 lcMARC 043 e-uk---MARC 049 SZTASHELF NO 090 0 LB 1043.2.G7 BRIAUTHOR 110 2 British Universities Film & Video Council.TITLE 245 1 4 The BUFVC handbook.EDITION 250 3rd ed.IMPRINT 260 [London] :|bBritish Universities Film & Video Council,|c2001.DESCRIPT 300 214 p.SHELF NO 650 0 0 Audio-visual materials|zGreat Britain|xHandbooks, manuals, etc.SHELF NO 650 0 0 Audio-visual materials|zGreat Britain|xEquipment and supplies.SUBJECT 650 0 0 Instructional materials industry|zGreat Britain.SUBJECT 650 0 0 Distance education|zGreat Britain|xHandbooks, manuals, etc.ADD AUTHOR 710 2 British Universities Film & Video Council.MARC 910 SACD00001370756

More unearthed…

• Multiple item locationsb13711374     Last Updated: 31-03-2010     Created: 23-12-1997     Revisions: 36  SHELF NO HT 169.5.T3TITLE    Third world planning review.IMPRINT  Liverpool [Eng.] : Liverpool University Press, 1979-2001.DESCRIPT 23 v. : ill., maps ; 25 cm.DESCRIPT Vol. 1 (spring 1979)-v. 23, no. 4 (Nov. 2001)LOCATION s     Architecture (Bib)

  # Record Number DESCRIPTION1  c10022351     LOCATION:sp    IDENTITY:  STATUS:NO CARD FREQUENCY:  BOXES: 2  i18084515     LOCATION:sre   STATUS:- BARCODE:JC165055 VOLUME:v. 15 no. 1Feb-Nov 199319 i2127731x     LOCATION:sp    STATUS:- BARCODE:jc299413 VOLUME:v. 22 200023 i20703338     LOCATION:ss    STATUS:- BARCODE:jc272089 VOLUME:21:no.2 1999

ZZZZZ’s found

• Error locations and odd numbering

b13310501 Last Updated: 14-02-1998 Created: 22-12-1997 Revisions: 3SHELF NO QH 3.A5TITLE Annales Des Sciences Naturells Botanique Et Biologie .Vegeta le.Serie 11-12.LOCATION zzzzz Error

# Record Number DESCRIPTION1 i16123062 LOCATION:q7srp STATUS:- BARCODE:JC169847 VOLUME:v. 11 19502 i16123074 LOCATION:q7srp STATUS:- BARCODE:TJ046597 VOLUME:v. 14 19533 i16123086 LOCATION:q7srp STATUS:- BARCODE:TJ046598 VOLUME:v. 15 19544 i16123098 LOCATION:q7srp STATUS:- BARCODE:JC169860 VOLUME:v. 16 19555 i16123104 LOCATION:q7srp STATUS:- BARCODE:JC169859 VOLUME:v. 18 19576 i16123116 LOCATION:q7srp STATUS:- BARCODE:JC169858 VOLUME:v. 19 195820 i16123256 LOCATION:q7srp STATUS:- BARCODE:TJ046595 VOLUME:v. 12 197121 i16123268 LOCATION:q7srp STATUS:- BARCODE:TJ046596 VOLUME:v. 12 1971

Bibs vs items

• Bib locations not equal to item locationsSHELF NO TA 705 BRI.AUTHOR   Brink, A. B. A. (Anthony Berrange Antill)TITLE    Engineering geology of Southern Africa.IMPRINT  Pretoria: Building Publications, 1979-1985.DESCRIPT 4 v.LOCATION n     ITHEM   # Record Number DESCRIPTION1  i1817212x     LOCATION:std   STATUS:- BARCODE:BD231926 VOLUME:V. 18  i18172192     LOCATION:ss    STATUS:- BARCODE:BD366355 VOLUME:V. 19  i18171990     LOCATION:g5g5  STATUS:- BARCODE:BD224912 VOLUME:V. 318 i18171874     LOCATION:ff    STATUS:- BARCODE:BD085973 VOLUME:V. 330 i18172039     LOCATION:gon   STATUS:- BARCODE:BD354558 VOLUME:V. 132 i18172118     LOCATION:nn    STATUS:- BARCODE:BD283424 VOLUME:V. 4

So…

• The more you clean-up…the more you find• Cleaned up

– 60 366 Item records– 832 612 Bib records

• Primo records (bib)– 001 fields created– Exported 205 621 records

• Project seems to be never ending

Solutions?

• Updated templates– More rigid with less options

• Create samples– Item and– Bib records

• Communicate ‘Cat rules’ to all library staff• RDA implications ???• Keep checking records

QUESTIONS?