school district no. 35 (langley) regular meeting of … · recommendation: that the school district...

SCHOOL DISTRICT NO. 35 (LANGLEY)REGULAR MEETING OF THE BOARD OF EDUCATION

AGENDA

Tuesday, February 27, 2018

7:00 p.m.

Langley School Board Office (www.sd35.bc.ca)

Pages

1. OPENING PRESENTATIONS (6:45 pm)

1.1 LANGLEY SECONDARY MUSICAL - "CHITTY CHITTY BANG BANG"

2. AUDIO VISUAL RECORDING (WEBCASTING) OF REGULAR BOARD MEETING

3. CALL TO ORDER

3.1 ANNOUNCEMENT - DIVERSITY WEEK

3.2 FAREWELL TO RETIREE

4. REPORT FROM "IN CAMERA"

5. CONSENT AGENDA

Recommendation:That the Board of Education adopts the consent agenda items as provided

5.1 CONSIDERATION OF MINUTES OF JANUARY 30, 2018 1 - 7

5.2 LOCALLY APPROVED TITLES 8 - 9

5.3 COMMITTEE REPORTS

5.3.1 AUDIT COMMITTEE 10 - 10

5.3.2 EDUCATION COMMITTEE 11 - 11

5.3.3 FINANCE AND FACILITIES COMMITTEE 12 - 12

5.3.4 POLICY COMMITTEE 13 - 13

5.4 BOARD LIAISON COMMITTEE REPORTS

5.4.1 DISTRICT PARENT ADVISORY COUNCIL (Trustee Tod) 14 - 21

5.5 SCHOOL DISTRICT COMMITTEE REPORTS

5.5.1 ABORIGINAL / ya:ýǝstǝl' (Assistant Superintendent Bradford) 22 - 22

5.5.2 EMERGENCY PREPAREDNESS (Assistant Superintendent Guy) 23 - 24

5.6 COMMUNITY COMMITTEE REPORTS

5.6.1 LANGLEY SCHOOL DISTRICT FOUNDATION (Trustee Ross) 25 - 30

5.6.2 TOWNSHIP OF LANGLEY RECREATION, CULTURE AND PARKS ADVISORY(Trustee Wallace)

31 - 41

6. CONSIDERATION OF AGENDA

Recommendation:That the Agenda be approved as presented.

7. SECRETARY TREASURER'S REPORTS

7.1 ACTION ITEM

7.1.1 AMENDED ANNUAL BUDGET BYLAW 2017/2018 42 - 60

Recommendation:That the Board of Education approves staff to appropriate (unrestrict) thefollowing restricted surplus amounts:

$500,000 internally restricted for student capacity needs●

$300,000 District initiatives to support schools●

$475,909 school surpluses●

$200,000 Internally restricted for infrastructure replacement●

$946,675 Student learning grant●

Recommendation:That the School District No. 35 (Langley) Amended Annual Budget Bylaw2017/2018 in the amount of $242,731,575 be given first reading.

Recommendation:That the School District No. 35 (Langley) Amended Annual Budget Bylaw2017/2018 in the amount of $242,731,575 be given second reading.

Recommendation:That the Board of Education of School District No. 35 (Langley) approveshaving all three readings of the Amended Annual Budget Bylaw 2017/2018 inthe amount of $242,731,575, at tonight’s meeting.

Agenda 2

Recommendation:That the School District No. 35 (Langley) Amended Annual Budget Bylaw2017/2018 in the amount of $242,731,575 be given third reading, passed andadopted on this 27th day of February 2018.

8. SUPERINTENDENT'S REPORTS

8.1 FRAMEWORK FOR ENHANCING STUDENT LEARNING / QUALITY LEARNING

Recommendation:That the Board of Education receives the report on Framework for Enhancing StudentLearning / Quality Learning for information as presented.

8.1.1 LEARNING SUPPORT SERVICES 61 - 62

8.1.2 VANGUARD SECONDARY 63 - 65

8.2 ACTION ITEMS

8.2.1 DISTRICT CALENDAR 2018/2019 AMENDMENTS 66 - 70

Recommendation:That the Board of Education approves the amendments to the DistrictCalendar for 2018/2019 as presented.

8.3 INFORMATION ITEMS

Recommendation:That the Board of Education receives the Superintendent's information item reports aspresented.

8.3.1 TRUSTEE INDEMNITY PROCESS 71 - 72

9. OLD BUSINESS

10. NEW BUSINESS

11. TRUSTEE COMMENTS

12. QUESTION PERIOD

Question Period is provided at Board meetings for the public to ask questions of clarification. TheBoard welcomes questions from the public and wants to ensure that those wishing to askquestions can do so.

The following will help the public develop questions for Question Period at a Board meeting thatis keeping with the goal of a respectful and focussed meeting.

Questions..1. Need to be directed to the Chair and not to staff;

Agenda 3

2. Need to be related directly to the topic on the agenda;3. Need to be succinct, focussed and not be a statement;4. May not be asked that are related to personnel or directed at an individual trustee; and,5. May not be asked that are related to contract negotiations.

All of the above are directions provided for in Board Policy No. 1204 - Bylaws of the Board. TheChair may answer, may defer to staff or indicate a question may not be in keeping with the aboveguidelines.

The Board appreciates the public's interest and wants to ensure a professional meeting isconducted, with Question Period focussed on providing guests with the clarification they seek.

Trustees also welcome questions from members of the public apart from Question Period. Theircontact information is available on the school district website.

13. ADJOURNMENT

Recommendation:That the meeting be adjourned at __ p.m.

Agenda 4

1

SCHOOL DISTRICT NO. 35 (LANGLEY)

REGULAR MEETING OF THE BOARD OF EDUCATION

MINUTES

Meeting Number:

Date:

Location:

2018 – 03

Tuesday, January 30, 2018

Langley School Board Office

Trustees Present: Robert McFarlane Trustee

Shelley Coburn Trustee

Alison McVeigh Trustee

Rod Ross Trustee

David Tod Trustee

Rosemary Wallace Trustee

Megan Dykeman Trustee

Staff Present: Gordon Stewart Superintendent

Brian Iseli Executive Assistant

Woody Bradford Assistant Superintendent

Laurie Mason Executive Assistant

Ken Hoff Communications Manager

Partner Groups: Marnie Wilson CUPE 1260

Wendy Cook LTA

Gurpreet Mahil LTA

Suzanne Perreault DPAC

Calvin Leung LPVPA

Other Staff: Mel Cervantes Technical Support

_____________________________________________________________________

1. CALL TO ORDER

The Chair called the meeting to order at 7:02 pm, and began the meeting with the introduction

stating: "I would like to acknowledge that the Langley School District is located on the traditional

lands of the Kwantlen, Katzie, Matsqui and Semiahmoo First Nations."

Agenda 1

2

2. REPORT FROM "IN CAMERA"

The Vice-Chair reported that the items discussed in the 'In Camera' meeting pertained to

personnel and property.

3. CONSENT AGENDA

3.1 CONSIDERATION OF MINUTES OF DECEMBER 12, 2017

3.2 LOCALLY APPROVED TITLES

3.3 COMMITTEE REPORTS

3.3.1 AUDIT COMMITTEE

3.3.2 POLICY COMMITTEE

3.4 SCHOOL DISTRICT COMMITTEE REPORTS

3.4.1 ABORIGINAL / ya:ýǝstǝl' (Assistant Superintendent Bradford)

3.4.2 INCLUSIVE EDUCATION (Assistant Superintendent Gill)

3.5 CORRESPONDENCE

3.5.1 LETTER FROM TOWNSHIP OF LANGLEY DATED DECEMBER 5, 2017

R18/01/30-01

Moved By: Trustee Dykeman

Seconded By: Trustee Tod

That the Board of Education adopts the consent agenda items as provided

CARRIED UNANIMOUSLY

4. CONSIDERATION OF AGENDA

R18/01/30-02

Moved By: Trustee Ross


That the Agenda be approved as presented.

CARRIED UNANIMOUSLY

Agenda 2

3

5. SUPERINTENDENT'S REPORTS

5.1 FRAMEWORK FOR ENHANCING STUDENT LEARNING / QUALITY LEARNING

5.1.1 STUDENT LEADERSHIP

The Board received a report on Student Leadership presented by Teacher Lenny

Yun and students Yilian Zhao and Prab Wickramaarachchi. The presentation

included several leadership initiatives such as the 'Caring in Action and Project

Based Learning' and Student Voice Opportunities - Table 35 and Cross-District

Forums.

5.1.2 EARLY LEARNING IN LANGLEY - STRONGSTART PROGRAMS

The Board received a report on StrongStart in Langley presented by Director of

Instruction Dawne Tomlinson. An update was provided which included the

location of the nine StrongStart locations and an overview of the StrongStart

program. StrongStart programs promote exploration and creativity; well being

and belonging; social responsibility and diversity; and, languages and literacies.

StrongStart is a free program which connects with the community and allows

children to learn through play.

R18/01/30-03

Moved By: Trustee Wallace

Seconded By: Trustee McVeigh

That the Board of Education receives the report on Framework for Enhancing Student

Learning / Quality Learning for information as presented.

CARRIED UNANIMOUSLY

5.2 NAMING PROCESS FOR THE FUTURE MIDDLE SCHOOL IN THE WILLOUGHBY AREA

The Board was informed that now that the new secondary school in the Willoughby area

has been named, the District will need to begin the process for naming the future middle

school in the Willoughby area. Staff have reached out to those individuals who submitted

names for the secondary school, to determine whether they would like those submissions

to be considered for the future middle and they have confirmed their agreement. The

District would now like to put this information out to the public with a request for

submissions.

All submissions should be forwarded to the Secretary Treasurer's Department, to the

attention of Executive Assistant Laurie Mason.

Agenda 3

4

R18/01/30-04

Moved By: Trustee Ross

Seconded By: Trustee Dykeman

That the Board of Education requests the Superintendent commence the process for

naming of the future middle school in the Willoughby area as per Policy No. 4004 -

Naming of Schools.

CARRIED UNANIMOUSLY

6. SECRETARY TREASURER'S REPORTS

6.1 ACTION ITEMS

6.1.1 POLICY NO. 1204 - BYLAWS OF THE BOARD (Re: Webcasting)

The Board was informed that Notice of Motion for Policy No. 1204 - Bylaws of the

Board was served at the November 21, 2018 Regular meeting and no feedback

has been received.

R18/01/30-05


Seconded By: Trustee Wallace

That the Board of Education adopts the amendments to Policy No. 1204 - Bylaws

of the Board.

R/18/01/30-06

Moved By: Trustee Coburn

Seconded By: Trustee McVeigh

Motion to Refer:

That the Board of Education refers this motion to the next public Board meeting

for the Board to give the removal of ‘delegations’ from the streaming of the

meetings section more consideration.

OPPOSED: Trustees Tod, McVeigh, Dykeman, Wallace, Ross

MOTION DEFEATED

R18/01/30-07


Seconded By: Trustee Wallace

That the Board of Education adopts the amendments to Policy No. 1204 - Bylaws

of the Board.

CARRIED UNANIMOUSLY

Agenda 4

5

6.2 INFORMATION ITEMS

6.2.1 CAPITAL PROJECTS UPDATE 2017/2018

The Board received an update on the three capital projects currently in progress.

Secondary School in the Willoughby Area (future RE Mountain Secondary)

The project is proceeding well with the design and tender completed and the

construction moving forward as planned. Staff are currently in discussion with

the Ministry to add potential shell space that can be built out to add eight

additional classrooms at a later date.

The timelines and floor plans were presented. The school is on target for

completion by September 2019.

Langley Secondary

One of the challenges with this project is that students are attending class on site

while the construction is taking place. The phases completed to date, as well as

those outstanding, were reviewed by the Board. A video walk-through of what

Langley Secondary will look like upon completion was provided. The two storey

addition will be completed in March 2018, with a full project completion date of

September 2019.

RE Garnett Elementary

Construction of the addition was originally scheduled to be completed by

December 2017, but has since been delayed due to the lack of skilled trades on

the site and as a result completion is now delayed to March 2018. The project is

progressing slowly and the District is in the process of moving the daycare space

back into its portable which will allow school access to the multi-purpose room

once again.

R18/01/30-08

Moved By: Trustee Tod

Seconded By: Trustee Ross

That the Board of Education receives the Secretary Treasurer's information item reports as

presented.

CARRIED UNANIMOUSLY

Agenda 5

6

7. COMMITTEE REPORTS

7.1 FINANCE AND FACILITIES COMMITTEE

The Board received the report on the January 16th Finance and Facilities Committee

meeting outlining the topics covered which included the Secretary Treasurer's report;

Amended Budget; and, the Langley Secondary seismic project furniture, fixtures and

equipment. A motion was passed at that meeting, recommending that the following

motion be included in tonight’s package for Board approval:

7.1.1 LANGLEY SECONDARY SEISMIC AND PARTIAL REPLACEMENT FURNITURE,

FIXTURES AND EQUIPMENT

R18/01/30-09



That the Board of Education approves the Langley Secondary Seismic and Partial

Replacement Furniture, Fixtures and Equipment additional budget of $420,575 to

come from Local Capital.

CARRIED UNANIMOUSLY

7.2 STRATEGIC PLAN

The Board received the report on the January 16th Strategic Plan Committee meeting

outlining the topics covered which included a Communications Plan Update; Staff Update;

Annual Review of Specialty Academy Fees; Annual Review of International Baccalaureate

Fees; and, Trustee Priorities for the Remainder of the Board’s term. The Committee

recommended that the following two be included in tonight’s package for Board

approval:

7.2.1 ANNUAL REVIEW OF SPECIALTY ACADEMY FEES

R18/01/30-10



That the Board of Education approves the fees for Specialty Academies for the

2018/2019 school year are presented.

CARRIED UNANIMOUSLY

Agenda 6

7

7.2.2 ANNUAL REVIEW OF INTERNATIONAL BACCALAUREATE FEES

R18/01/30-11



That the Board of Education approves the fee structure for the International

Baccalaureate Program at RE Mountain Secondary for the 2018/2019 school year

as presented.

CARRIED UNANIMOUSLY

8. OLD BUSINESS

9. NEW BUSINESS

10. TRUSTEE COMMENTS

Trustees shared comments on the status of availability of TTOCs in the Langley School District;

Principal Patrick Thomas receiving an award for outstanding contributions to the nation for his

work with at-risk students; recent BCPSEA meeting; Brookswood Secondary's presentation on

becoming an Apple Distinguished School; Family Day events taking place in both the City and

Township of Langley; Langley School District Foundation film event; and, the Langley School

District Foundation's first ever art event which will feature professional artists displaying their

work from March 9 - 11.

11. QUESTION PERIOD

The Chair called for questions from the public.

No questions were received.

12. ADJOURNMENT

R18/01/30-12


Seconded By: Trustee Coburn

That the meeting be adjourned at 9:14 p.m.

CARRIED UNANIMOUSLY

_________________________ _________________________

TRUSTEE ROBERT MCFARLANE BRIAN ISELI, CPA, CMA

BOARD CHAIR SECRETARY TREASURER

Agenda 7

The Board of Education of School District No. 35 (Langley)

STAFF REPORT

DATE: February 27, 2018

TO: Board of Education

FROM: Gord Stewart, Superintendent of Schools

RESOURCE: Woody Bradford, Assistant Superintendent

SUBJECT: Locally Approved Titles

RECOMMENDED MOTION:

That the Board of Education approves the Locally Approved Title, as presented.

BACKGROUND:

The Locally Approved Titles submitted have been reviewed by Instructional Services staff and the Assistant

Superintendent. The material has been reviewed for subject matter, curricular relevance and age

appropriateness.

Agenda 8

Agenda 9

Audit Committee Report

on February 13, 2018 Meeting

At the February Audit Committee meeting, the Secretary Treasurer gave a brief report on

approvals since the last Audit Committee meeting in excess of $1,000,000 in accordance with

Administrative Procedure No. 3610 – Signing Authority, Item 6 – Approval Thresholds. The

Committee reviewed the list as presented.

The Committee received a report on the Amended Budget 2017/2018, which included significant

changes since the last update at the January 16, 2018 Finance and Facilities Committee meeting.

The changes identified to date were reviewed.

Agenda 10

SD35 Board of Education

Education Committee Meeting

Tuesday, February 13, 2018

Langley School Board Office

Attendees

Trustees: Shelley Coburn

Megan Dykeman

Rob McFarlane

Rod Ross

David Tod

Rosemary Wallace

Staff: Gord Stewart, Superintendent of Schools

Woody Bradford, Assistant Superintendent

Mal Gill, Assistant Superintendent

Dawne Tomlinson, Director of Instruction

Guests: Lisa Dolinski, Director, Learning Support Services

Juanita Jackson, District Vice-Principal, Learning Support Services

Khaila Piorecky, Teacher, Langley Secondary School

Regrets: Alison McVeigh, Trustee

Topics Discussed:

Fine Arts Integration – LSS Family of Schools

Entrepreneurship Education in Langley

Learning Support Services Update

Agenda 11

Finance and Facilities Committee Report


At the February Finance and Facilities Committee meeting, the Committee received the

Secretary Treasurer’s report, which addressed the following topics:

- Financial results to the end of January 2018 showing the District in a deficit position of

$2,306,898, which is in line compared to the financial results to the end of January 2017.

- Update on the areas of revenue; salaries; benefits; supplies and services; and, capital

purchases

Other items discussed at this meeting included:

- School Board Office Revitalization

- Provincial Council Questions

Agenda 12

Policy Committee Report


At the February 6, 2018 Policy Committee meeting, the Committee discussed the following item:

- Potential Policy on Overdose

This item was referred for further information.

Agenda 13

www.facebook.com/LangleyDPAC

Langley District Parent Advisory Council

General Meeting Agenda Notes Nov 16, 2017

1. Call to Order: 7:01 2. Welcome and Introductions 3. Adoption of:

a. Agenda for Nov 16, 2017 i. Amended by Bernice (New Business item G)

ii. First: Blacklock iii. Second: RC Garnett

b. Minutes from Oct 26, 2017 i. “Simonds has only one M”

ii. Amend “Agenda” to “Minutes” 1. Langley Fundamental 2. Parkside

4. Presentation from Jason Grijzen - Maker Space

a. See slideshow: https://drive.google.com/file/d/1DB5lpc0bnXCD_0puioeCN5JS6kXvinti/view?usp=sharing

b. Friday night at the Make Space is open to the public c. Maker Faire at PNE has about 5000 attendees.

http://vancouver.makerfaire.com/

5. Report from Secretary Treasurer, Brian Iseli & Assistant Treasurer Shind Chand: District Budget & Capital Update

a. 5 years ago district did long term facilities plan with public consultation, as well as 10 year plan. Long term facilities plan is being refreshed every 5 years should be done

b. Dec’s School Board meeting will include presentation of the updated 10 year plan.

c. District holds open houses where budget is presented, and public can ask questions, but they have been poorly attended. Wondering why?

d. DPAC Reps present suggested: i. Create an online event for ease of participation

ii. Send out information through admins & DPAC / PACs rather than just a newspaper ad

iii. Ensure public feels district is responsive to their feedback iv. Broadcast online, as district meetings will be

Agenda 14

http://www.facebook/

https://drive.google.com/file/d/1DB5lpc0bnXCD_0puioeCN5JS6kXvinti/view?usp=sharing

https://drive.google.com/file/d/1DB5lpc0bnXCD_0puioeCN5JS6kXvinti/view?usp=sharing

http://vancouver.makerfaire.com/


v. Share out a power point presentation of the material e. Government is working on some funding for playgrounds, but haven’t been

committed. 6. Report from Trustee, David Tod

a. New high school in Willoughby has had over 75 formal submissions for a name. b. Principals do have some discretion around spending: participate in meetings, ask

questions (respectfully) c. Langley school district is biggest employer in Langley with around 2500

employees.

Old Business: 1. Emergency Preparedness - Details on Tents & PAC Sign up

a. Shelters will be discussed at upcoming Emergency Prep meeting. b. Once we have numbers, we’ll put order, we’re picking one of the multiple

sizes. i. By next meeting, we should have options on tents to put forward and

vote on. ii. PACs can get more than one tent, only $300 is paid for.

iii. Feb meeting is when we’ll vote on types. iv. Deadline to communicate to DPAC participation is Dec 15th

2. Governance Training & Treasure 101 Feedback a. Treasurer couldn’t make it, but the details sent by email were very

appreciated. 3. Advocacy 101 - February 22, 2018

a. Will provide skills on how to interact with principals… even basic interactions around issues with classroom teacher, protocols for moving up the chain. How to keep the advocacy child-centered, focused, etc.

4. LPPL Motion: Given LPPL’s reduction of parent education, DPAC reallocate the $1k given to LPPL to use for parent education or presentation to include this year’s allocation.

a. Moved: LFAS b. Seconded: Alice Brown c. Passed

New Business d. Announce new DPAC meeting Childcare (higher wage, new person, criminal

record check) e. FoodSafe - expiry & renewal details, reimbursement

i. Still $75 reimbursement per person, up to 2 per school, until the budget is spent for the year.

ii. Effective July 29th 2013 all foodsafe level 1 issued in bc are valid for 5 years. Certs prior to July 29th 2013, become due July 29th, 2018.

iii. If you received your cert from bc health authority, eligible for refresher

Agenda 15



course. http://www.foodsafe.ca/courses/refresher.html iv. Some PACs reimburse first, some people pay then requisition from

DPAC v. http://langleydpac.ca/wp-content/uploads/2015/10/2015-2016-

Parent-Education-Reimbursement-form.pdf vi. Depending on numbers that you’re serving, you may need 1 or 2 or 3

foodsafe certified people. You may need / get more than DPAC will reimburse.

f. Motion form LFMSS: Movie Licenses i. Licensing can be done through:

1. http://www.cb-cda.gc.ca/societies-societes/index-e.html ii. The PAC at LFMSS Motions to request that DPAC advocate for the

Langley School District pay for a district movie licence to be used by all school PACs and school curriculum items on an ongoing basis.

iii. It is our understanding that we are one of the few if not the only district that does not do this already.

iv. NOTE: This is an advocacy motion, just something we’re bringing forward to district. They don’t have to respond.

v. Is this in our mandate? Arguably, if it allows PACs to reduce overhead in fundraising for the schools.

vi. Some schools pay. vii. Motion Amendment:

viii. The PAC at LFMSS Motions to request that DPAC advocate for the Langley School District pay for a district movie licence to be used by all school PACs and school curriculum items on an ongoing basis.

ix. That a Representative from the DPAC send a delegation to speak to this at the next feasible school board meeting.

1. Amendment Moved: RC Garnett 2. Seconded: Blacklock 3. Unanimous agreement

x. Vote on Motion: 1. Moved RC Garnett 2. Seconded Richard Bulpitt 3. Unanimous agreement

Reports from Executives g. President’s Report:

i. 1:1 mtg w/Superintendent – discussed: new Child Minding set-up; Advocacy 101; EdCamp

h. Treasurer’s Report:

i. On track for income. Received $8k from district, $2500 from gaming.

Agenda 16


http://www.foodsafe.ca/courses/refresher.html

http://langleydpac.ca/wp-content/uploads/2015/10/2015-2016-Parent-Education-Reimbursement-form.pdf

http://langleydpac.ca/wp-content/uploads/2015/10/2015-2016-Parent-Education-Reimbursement-form.pdf

http://www.cb-cda.gc.ca/societies-societes/index-e.html


Expenses: not much has been paid out other than laptop and PC tower. Funds as of end of Oct: $38,995.67, of which a portion is earmarked for shelters, leaving us with $26,350.99

7. Committee Reports: ● Richard Bulpitt Scholarship: ACC/LAT: Lisa Moore

○ Watch around January for Bulpitt question ● LCC & LAT: Nothing ● LGBTQ+: Nothing ● Emergency Preparedness: Next Monday is the meeting ● Langley Parents and Partners in Learning: My Tween and me will be

coming out in beginning of the year ● Inclusive Education:· Next Mtg – Dec. 11/17 ● BCCPAC: Registration Reminder

○ Forms are here: http://bccpac.bc.ca/memberships/ ○ Due date is December 15th

● IT: New Laptop, New Tower ● Nominations: All are welcome to nominate someone for any DPAC

position, or if you’re interested, we’re always looking for names. ● Aboriginal Reconciliation: Nothing ● Ed-Camp: Nothing ● Guest Speakers: Lisa Dolinski (Feb) InclusiveED

8. Correspondence

9. Announcements and upcoming events: ● Survey on Tables ● Anxiety Workshop was Fantastic! ● PACs Helping PACs FB Group

(https://www.facebook.com/groups/1308619579199627/) ● Register for DPAC communications: see web page

(http://langleydpac.ca/contact/) ● Maker space: Vancouver chapter of Ladies learning Code. (also open to boys).

Great programs. Now called “Canada Learning Code” Close: 8:59

Agenda 17


http://bccpac.bc.ca/memberships/

https://www.facebook.com/groups/1308619579199627/

http://langleydpac.ca/contact/


*Next School General Meeting & EdCamp is Jan 18, 2018 * Next School Board Meeting, Nov. 21, 2017

Agenda 18


Langley District Parent Advisory Council General Meeting Minutes

Jan 18, 2018 Attendance: Alex Hope, WGSS, West Langley, Gordon Greenwood, LFES, Simonds, LFMSS, Coghlan. Executive: Tina, Jen, Teresa, Suzanne, Dawn, Ashish, Bernice, Kerri, Lisa Guest: Cecilia Reeke

1. Call to Order : 7:05 pm, Adjourn 7:06 - no quorum 2. Welcome and Introductions 3. Adoption of:

1. Agenda for Jan 18, 2018 - All information presented is for information only

4. Report from Trustee David Todd - Thank you for ED Camp, it is a

great idea. Education is challenging in many ways. It is hard to find the sweet spot with change. We are teaching for the future on a present plan based on past experiences. The board is in their final year of their mandate. They have reviewed it and welcome feedback if parents have any. The Board does want to hear our concerns, address questions, and to collaborate.

5. Report from Superintendent Gord Stewart - Poppy update - the

6/7/8 module is well on its way. They are still waiting for confirmation from the ministry as to what funding if any will be provided. Working with Township to see if they can get a turf field beside the school. Wix Brown & Coghlan still in discussion as to how the K-5 will look. Will it be 1 building or 2 depends, it is yet to be determined. If Coghlan closed the land may be sold but if it is the funds stay in the district. They would have to look into how much of the original purchase was funded by the ministry as that plays into how the funds can be spent. They may not sell it depending on future plans. Walnut Grove again they are waiting

Agenda 19

to hear from the Ministry on funding. Parent community would like an update. They feel there is a bit of a void in communication. He will talk with Mal. They do have a plan to meet and talk with the related PAC’s. Brookswood community development plan now in place. The lot sizes are larger than Willoughby area so may not have the same population or as quickly. No timeline yet for that area. They plan to have (must have) RC Garnett’s addition finished by mid February. R.E. Mountain and LSS are scheduled to be completed in a year and a half, Sept of 2019. They are working on getting additional classes for LSS than previously designed. Eight additional classes are also needed for Willoughby. They are still looking for 2 french immersion teachers (Brookswood and James Kennedy. Teachers on call still present an issue. They filed 111 spots this past week and were still short 10 - 20 spots. TEDx is this Saturday, Jan 20th. This is the 4th or 5th one Langley has hosted. The cost is $75 with speakers from both in and out of the district. Theme is Power of Community and features Langley students. Strong Start program is a free program to help families work with kids. There are 9 sites in Langley with spaces available. They need to get more media on it and will have a presentation at the next board meeting.

6. ED Camp - Although not well attended those that were there

seemed to enjoy the event. Broke up into 2 rooms, 2 sessions each for a total of 4 topics ( SOGI123, Aboriginal Curriculum, EIP, New Curriculum). Gord Stewart talked about the Middle School conversion so no session on that topic as parents had an opportunity to ask questions direct. The other topics not discussed but suggested will be put on DPAC agenda for future presentations or discussions. (Semester vs Linear System, What is the district plan for choice schools?, Fundraising Strategies, Gifted Students & Programs, What is the District/Township plan for growth?

Agenda 20

Reports from Executives - 1. President’s Report: No report 2. Treasurer’s Report: - Brief summary but no official

statements. Moved to Feb 15, 2018 3. No other reports provided

● Next meeting February 15, 2018

*Next School Board Meeting is Jan 30, 2018

Agenda 21

ya:yəstəl' (Aboriginal Advisory Committee) Meeting Date: Friday, February 9, 2018 Location: Ft Langley Elementary Boardroom Attendees: Cheryl Gabriel Mike Morgan Donna Robins Janet Stromquist Rosemary Wallace Pam McCotter Mike Pue Julie Allen Lekeyten Peter James Woody Bradford Guest: Jeremy Lyndon, Principal, Aldergrove Secondary School Topics Discussed:

• Long Term Facilities Plan

• District Authority Scholarships

• ACSS “Totems” Jeremy Lyndon, Principal of ACSS, met with ya:yəstəl' as part of the school's ongoing process to review the school's identity and logo. As this is the school's 60th anniversary, conversation has been started about what it means to be a Totem. Jeremy shared what he had learned after looking into the history of the school which opened in 1958. Discussion has been held about keeping the Totem as the school's identity. During the discussion it was pointed out that all four First Nations whose traditional territory the school district operates on are represented in the Totem. It was decided that a meeting with Matsqui First Nation will be arranged to provide feedback for the designer of the mural that will be added to the school’s gym in honour of their anniversary, to ensure that nothing is left out.

Agenda 22

Emergency Preparedness Mtg. Minutes – January 29, 2018 Page 1 of 2

Emergency Preparedness Committee Meeting

Minutes

Monday, January 29, 2018 4:00 p.m.

SBO - Room 129

Integrity, Excellence, Courage, Community

Present: Rod Ross, Tanya Kerr, Teresa Blades, Claire Guy, Karen Wagner Regrets: Deah Paton, Sean Oliver, Kerri Grijzen-Ross

1. Welcome and Roundtable Introductions

2. Portable Count - Karen Wagner

• Karen provided a list of all the schools with the number of portables on site – both for school use and daycares

• Storage of emergency supplies in the case of a major disaster is an issue

• SD35 currently has 99 portables in total spread out over the district sites

• Only 12 schools that do not have on site either a portable or a Daycare

• Several schools have a closet with a drinking fountain

• Question arose as to whether we could potentially take those closets and convert them for storage

• Some schools have washrooms with exterior doors

• Schools will need to find a system that works for their site as all sites are different

• Recommendation of Committee: that schools who do have portables use them to store their emergency supplies and for schools who do not, they will need to determine the best location on their site to store supplies

3. Follow-Up Student Release

• As per the request made at the previous meeting, Claire shared the input she received back from the District’s legal counsel regarding releasing students to their siblings in the event of a major event or disaster as well as the release of older students (secondary schools)

• The opinion is as follows: “Yes, students can be authorized to leave the school on their own without a parent in those circumstances. There is no magic age, but generally speaking, allowing a high school student to leave unaccompanied would not seem to create a problem. You would need to assess the risk in each case and apply the standard of what a careful and prudent parent would do in those circumstances. And yes, older siblings may be authorized to pick up younger siblings, but again, the same test is going to apply – what would a careful and prudent parent do in the circumstances.”

Agenda 23

Emergency Preparedness Mtg. Minutes – January 29, 2018 Page 2 of 2

• Claire will prepare a parent / guardian permission form for schools (and will bring it back to the next meeting for review) that will be ready to go for September

• Teresa from DPAC suggested that perhaps an out of town contact would be helpful

4. School Emergency Bags Follow up

• The District has received orders from approximately 7 schools for additional “grab and go” bags and only a couple of “principals” bags

• Karen will follow up with the schools

• New schools being built will have their emergency bags supplied by the District

• The District will put out another order in June for more bags if needed but it will be the school’s responsibility to pay

• Each school needs a plan on how to take out the “principals” bags if necessary 5. School Challenges Feedback - Rod Ross

• Claire reached out to several schools asking for feedback on their challenges re: emergency preparedness and shared the responses she received back

• School administrators mentioned the following concerns: ➢ Issues with storage ➢ Protocols regarding student release ➢ Sanitation

o Suggestion made to store emergency supplies in 5-gallon buckets that can also serve as make shift toilets if needed

➢ Ability to go back into the building and rapid damage assessment ➢ Karen discussed the 4 -hour Rapid Damage Assessment Course that the Maintenance department will

be taking in the spring ➢ Extra battery packs for cell phones and phones to call with to release children– cells may not work ➢ Areas of shelter ➢ A question regarding the status of the tents being purchased by DPAC

o Teresa will connect with DPAC on this and report back next meeting

6. Other: Practice Drill Protocols - Rod Ross

• Teresa from DPAC had made a suggestion to conduct random drills and asked if reports were kept for further accountability. Question raised as to whether grab and go bags and first aid kits were taken outside at each drill.

• Would like this information to come back to the Committee

• Claire will review what is currently in place

Communication - Rod Ross

• Trustee Ross inquired about the status of communication

• Claire reported as per the advice provided by Ginger Sherlock last year, that it is best to stay with common and current systems already used and in place ie: Walkie Talkies – as they are currently used for other purposes in the schools and so remain charged and are familiar to staff

• Concern expressed regarding contact between the schools and the district office

• The District would need to consult with a communications expert

For Further Follow-Up - Claire

• Claire reviewed the great progress of the work to date and thanked everyone for their advocacy while recognizing that it is ongoing, evolving, and enormous in nature

• Goals for September could include: ➢ A more consistent and formalized district-wide student release protocol ➢ Sanitation ➢ A plan for each school for emergency supply storage

Next Meeting - March 5, 2018, 4:00 pm, Room 129

Agenda 24

ExEcutivE DirEctor’s rEportjanuary, 2018

The report will align with the Strategic Plan identifying steps and progress in the interim between Board Meetings. New developments in the past six weeks are indicated in rED

FunDraising:EvEnts:

thirD annual langlEy intErnational Film FEstival (liFF)• Theeventwasasuccessandreceivedverygoodfeedbackfromallwhoattended.OpenedwithCadillac

Tramps.Q&AwithDirectorandbandmember,conductedbywell-knownCBCpersonality,MarkForsythe.After-partyatlelemsartandculturalcafeinFortLangley.Seconddayfeatured19studentfilmsfromBrook-swood,LangleyFineArts,REMountain,LangleySecondaryandWalnutGrove.Filmswereadjudicatedand4winnerschosen.AlsoscreenedLukluk’lfollowingskypeinterviewwithdirector,andclosedthedaywithGetOut.SundayfeaturedC’estlaVieandWonder,starringJacobTremblaywhowasinattendanceforaQ&A.

WEst FinE art• WestArtShow-March9,10&11.Twentyprofessionalartistswillshowtheirpiecesforsale,with20%ofall

salesgoingtotheFoundation.Alsodiscussedtheideaofholdingacompetitionthroughoutthedistricttoshowcasethebeststudentpiecefromeachschoolattheshow.VIPreceptionandshowatYorksonCreek.

. 13th annual granD prix gala• ScheduledforSaturday,June2atThunderbirdShowParkduringtheNationalCup(premierinternation-

alequestrianeventwithhorsesandriderscompetingfromaroundtheworld).Coupledwiththeamazingdisplayofhorsemanship,isthechancetotasteaward-winningwinesandgourmethorsd’oeuvresonasun-drenchedpatioatthetopthreeratedequestriantractsintheworld.NetproceedstosupportFOODFORThOuGhTCAMPAIGN.

13th annual golF tournamEnt• ScheduledforWednesday,August29atRedwoodsGolfCourse.Featuring18holesofgolf,contests,silent

auction,tailgateparty,BBQsteakandsalmondinnerandgreatprizes,proceedstosupportFoodforthoughtcampaign.

nEW community partnErs

mansour rEal EstatE• Metwithpartnerswhohaveexpressedaninterestinprovidingfundingtocreateanendowmentwiththe

FoundationtocreatesustainablefundingforFoodForThoughtCampaign.On-goingdiscussions.

action sprouts• DevelopingapartnershipwithActionSproutstobuildverticaltowergardensatLangleyschools.Discussing

possiblesponsorshipwitharegulardonor.Andintheprocessofwritinggrantstosupporttheidea.

Agenda 25

action schools• PartneringwithActionSchoolstofacilitatetheimplementationofphysicalliteracyintotheschoolcurricula.

ActionSchoolsishelpingtofundandprovidementorstoelementaryschoolteachersinsixpilotschools,includingShortreed,Wix-Brown,GordonGreenwood,LynnFripps,WestLangleyandFortLangley.

• NewdevelopmentsincludeMovementAmbassadorsmentoring26teachersanddistributingMovementKitsto20schools.

oDDFElloWs• ProvidedtheopportunityfortwoLangleystudentstocompeteinaspeechcontestwiththepossibilityofwin-

ninganall-expensepaid10daytriptoNewYorkCity.Weheldadistrict-widespeechcontest,choosingtwocandidateswhothenparticipatedinaregionalspeak-off.KennethXing,agrade11studentfromREMoun-tainSecondarywaschosen.hewillbegoingtoNewYorkinJuly.

• InsubsequentconversationswithRoryCleave(Oddfellowpresident)andfollowingapresentationIdidattheirmembers’meeting,theOddfellowsgrantedtheFoundation$10,000tosupportartsandmusicpro-gramsintheschools.

• TheFoundationhasprovidedfundingfromthegranttoprovidemusicalinstrumentsandartprogramstoLangleystudents.

prEmium BranDs & canuEl catErErs• ForgedanagreementwithPremiumBrandFoodstoprovideCanuelCatererswithproducttosupplythenew

BreakfastProgramatLangleySecondarySchool. • TheFoundationwillprovide$250permonthtosubsidizetheprogramthatwillstartprovidingbreakfastto

100studentsperday.• FreybeshasagreedtoprovideproductforbreakfastandlunchprogramstoLangleySecondarySchoolfor

twoyearsamountingto$60,000.• meeting has been set up with owner, Doug ramsey who would like to expand his involvement and con-

tributions to the program.

Encompass support sErvicEs• WorkingcloselywithEncompasstohelpsupporthomelessyouth.Partneringinstrategizingandplanning

fundraisingevents.

langlEy mEmorial hospital FounDation• RegularmeetingswiththeExecutiveDirectortodiscusshowthetwofoundationscanworktogethertosup-

portcommoninitiatives.I.e.mentalhealthamongyouth.

mansour rEal EstatE• Metwiththepartnerstodiscusshowthegroup’sfoundationcouldsupportourFoodforThoughtCampaign.

Theyareproviding$5000towardsChristmashampersfor10familiesandareconsideringsettingupanen-dowmentwithgeneratedinterestgoingtosustaintheCampaign.

ongoing partnErships

• WilloWBrook shopping cEntrEContinuestobeamajorcontributorandpartnertotheFoundationwithnewinitiativesin2017/2018

• DenimDrop:Takeyoujeansintothemallandeverypairtranslatesinto$1.00totheFoundation.• hallowe’enNight:KidsnightTrickorTreatwithproceedsgoingtoFoundation.($3,800)

Agenda 26

• ShoppingNight:Tuesday,November14,2017.Raised$18,000tosupportschoolprograms.• GiftWrapping:December7-24.300volunteersrecruited.• GiftWrappinggeneratedmorethan$16,000tosupportschoolprograms.

onlinE collision• Provided$10,000topurchasefouroutdoorBuddyBenchestoinstallatRichardBulpitt, PetersonRoad,

AlexhopeandNorthOtterplaygrounds.Alsoprovidingongoingfundingtohelpbuildplaygroundsatourschools,includingthelatestdonationof$15,000tosupportRichardBulpittPlayground.

• intention to support another playground in 2018

sunrisE rotary• Agreedtosupportnewliteracyprograminthedistrictwithanannualdonationof$3000.• TheorganizationisalsohostingTasteofFortLangleyFundraiserwithproceedsgoingtoourFoodFor

ThoughtCampaign.DateisinlateMay,2017.Detailstofollow.• Theorganizationhascommitted$9,000towardsourliteracyprograms• RecentlyestablishedbackpackprogramsatLangleyFineArtsandFortLangleyElementaryandwouldliketo

extendtheirprogramtoincludesevenmorefamiliesinNorthLangley.MeetingwithWestLangleyElemen-tarytosetuptheprogram.

unitED churchEs oF langlEy & sunrisE rotary• ContinuingbackpackprogramsatWix-Brown,Blacklock,GlenwoodandNicomekl.Giftcardswereprovid-

edtoallthefamiliestosustainthemoverSpringBreakandsummer.• Thegroupcontinuestosupportourbackpackprogramswithdonationsof$1500permonth.• Foundationprovidedgiftcardstoallthebackpackfamiliestosustainthemovertheholidays.• NewprogramswillbeestablishedatDouglasParkandAliceBrown

WEEkEnD FuEl Bags • StartedatYorksonCreek,WGSSandREMountainthankstodonationsfromSilvermanMortgage,Robles

RealEstate,A&ABrokersandothers. instigated by three students. now providing bags to more than 60 students.

• Theprogramcontinuestogrowtoprovidebagstomorethan100families.•southriDgE FElloWship• SupportinganewbreakfastprogramatJameshillwithfundsandvolunteers.

BrEakFast cluB oF canaDa• Providingfundsandsupportsince2014fornineschoolsofferingbreakfastto130studentsperday,per

school.• Receivingadditionaldonationsofyogurt,eggs,juice,oatsandhoneyforallnineBreakfastClubofCanada

schools.AlsoplayedhosttothedonorsatDWPoppyduringaregularbreakfast.TheFoundationpurchasedcrockpotsforeachoftheschools.

• VideoshootatNicomekltopromotetheprogramandadvertisetopotentialdonorswasdoneandhasbeendistributed.

• RecentlymetwithRobinRyan(BCCregionalmanager)whowouldliketoincludeWalnutGroveasaBreak-fastClubschool.Alsodiscussingmajorgrantstotheprogram.

Agenda 27

rE/max trEElanD• Ongoingdonationsof$450/monthtosupportFoodForThoughtCampaign.Thefundshavegonetosupport

AdvanceProgramatACSS,mealprogramatLangleyMeadows,LFA,FortLangleyandtodozensofstudentswhoneedhelpintheDistrict.

• Schedulingadateforapresentationtotheschoolwithanintentiontoexpandtheprogram.

privatE citizEn aDvocatE• LillianneFullerhassetupherownfundraisingcampaigntosupportalunchprogramatNicomekl.Shehas

raisedmorethan$10,000tosupporttheprogram.

canaDian DiaBEtEs associationTheCityofLangleymandatedthatbinshadtoberemovedfromschoolpropertiesinthecity.SeveralschoolswereupsetabouttheremovalandwonderedwhytheCityhadjurisdictionoverschoolproperties.24remainatthetownshipschoolsgenerating$14,400peryear.

tzu chi FounDation - • ThankyouceremonywasheldinSeptemberwhena$10,000chequewaspresentedtosupportSummer

Schoolprograms.

poppy EstatEs- ContinuestoprovideregulardonationstosupportFoodforThought

patti & john Williams - Monthlydonationstosupportcounsellingforstudentswithanadditionalone-timedonationof$20,000totheFoundation.

initiativEs

Fun Farm: nEW DEvElopmEnts• MetwithdonorsanddecidedtonotreceivedirectdonationstotheFoundationtosupporttheFunnyFarm.

Bothorganizationsagreedtocontinuetheirpartnershipinordertobenefitstudents.• Outfitted20apprenticeshipstudentswithalltheirexpensiveworkgear-boots,vests,goggles,jackets,etc.

lEarning rEsourcEs & puBlications

• TheFoundationreceived$20,000worthofbrandnewbooksandisworkingwithInstructionalServicestodevelopliteracyassessmentsutilizingthebookstogivetostudentstotakehomeoverthesummer.TeacherswillevaluateanyreadingimprovementamongthestudentseverySeptemberforthenextthreeyears.GradeOnestudentsfrom7schoolswereselectedtochoosetheirown10booksfromdozensofchoicestotakehomeandreadoverthesummer.Thisyear,grade4studentswillreceivethebooks.

• TheFoundationpurchased1500brandnewhardcoveredbookstosupplytotheLiteracyprogram,asde-scribedaboveandanadditional1200booksweredonatedbyFirstBookCanadatobedistributedtoschools.

• Donationsfromseveralsourcestotheliteracyprograms,includinganewmemorialfundforBobBoydWhitely.

•playgrounDs• TheFoundationcontinuestoreceivedonationstowardsvariousplaygrounds.• NorthOtter,Belmont,Wix-Brown,JamesKennedy,BlacklockandFortLangleyhavebeeninstalled.Petersen

RoadandRichardBulpittnowhaveongoingfundraisingcampaigns.• OnlineCollisionhasprovidedfundingforplaygroundsatAlexhope,PetersenRoad,NorthOtter,andRich-

ardBulpittandhasofferedtoinstallBuddyBenchesatthoseschools.• CurrentlyraisingfundsforplaygroundsatJamesKennedyandFortLangley.

Agenda 28

pa-moja • WorkinginpartnershipwithaKenyancraftsmantoproducewoodenspoons,rollingpinsandBBQscrapers

tosendtoLangleyforsaleinstoreswithproceedsgoingtosupporteducationalprogramsforKenyanstu-dents.ItemsarrivedonDecember7.

• FoundationisdoingpresentationstoleadershipstudentsandteacherstoadoptKenyanstudentsandpayfortheirsecondaryeducation.

• WGSSandBrookswoodhavecommittedtosupporttwoscholarshipstudents.• Scrapers,rollingpinsandspoonswerereceivedandsoldout.Newonesarearriving.• PresentingataSocialJusticeConferenceinDelta.BC.Washington,Oregon,andCaliforniainvitedto

conference.physical litEracy • CreatingacultureofPhysicalLiteracy.Appliedforandreceiveda$50,000grant.Aconsultinggrouphas

beenformedtospearheadtheinitiative.• a visioning and planning sessionwasheldonJanuary16,2017.ThankstoafacilitatorprovidedbyEnvision

FinancialviaSusanByrom,wewereabletoidentifyanddefineourvision,pillarsanddetailsandarenowreadytomoveforwardwithawell-structuredimplementationplan.

• Aseriesof6workshopsareplannedthroughout2017-2018. scholarships• RevampingandupdatingtheadministrationandstewardshipoftheFoundationscholarships.Fundincludes

1.3millionintrustsandanadditional$300,000inannualawards.• NewFundsinclude:BrynhutchinsonMemorial,MichaelRoberdsMemorial,JaymieFriesenAwardand

RichardShermannMemorial.• Namedinawillthatintendstoprovideasubstantialendowmenttowardsourscholarshipfund.

aWarEnEss & communications nEtWorking & rElationships• DevelopingnewpartnershipswiththeunitedChurchesofCanada,PresbyterianChurch,Langleyhospice

Society,LangleyMemorialhospitalFoundation,RotaryClubs,LangleyAirport,KwantlenPolytechnicuniversity,SourcesFoodBank,WGBA,Encompass,PremiumBrands,Oddfellows,TownshipofLangley,ShewanFoundation,BreakfastClubofCanada,Save-OnFoods,CommunityJusticeInstitute,BoysClubNet-work,Oddfellows,PremiumBrands,CanuelCaterers,WestCoastArt,ActionSchools.

• WorkingwithSusanByrom,RodRossandGordStewartonsd35EntrepreneurInitiative.• ParticipatedasajudgefortheSassyAwards(RotaryClubInitiative)andprovidedan$1800scholarshipto

awardtotopleadershipcandidate.• NewpartnershipwithEnvisiontodeliverlunchesto10schools stuDEnt succEss magazinE:• Wintereditionhasbeenpublishedandisschoolsandonthewebsite.Springeditionisinproduction.

giving tuEsDay• WorkedwithLangleyhospiceandotherLangleycharitiesinGivingTuesday.

markEting stratEgiEsWorkingwithLangleyAdvancetodevelopamarketingandpromotionstrategy

Agenda 29

FounDation inFrastructurE:• raisers’ Edge :TrackingallFoundationstransactionsandproducingandmailingoutalltaxreceipts,thank

youletters,andStudentSuccessinvoicesinaverytimelymanner.• NewWebsitehasbeendesignedandislive.• AssumingallscholarshipadministrationduetoMaureenPepin’sretirement.• ContinuingdiscussionsonhowbesttostafftheFoundation.• FoundationAdministrativeAssistantjobdescriptionhasbeencompletedandpresentedtoLaurad’Alva.She

isnowreceivingasalary.• WorkingonastrategytohireinthepositionofFoundationCoordinatortoworkasaliaisonbetweenthe

Foundation,schools,teachers,parentsandstudentstopromoteandinitiatenewprograms.

govErnancE & sustainaBility• Planning&PolicyCommitteehascompletedtheirmandateandPlanning&PolicyDocumentshavenow

beencompletedandapprovedbytheBoard.• PolicycommitteeunderdirectionfromErinEasingwood,partneratLindsayKenneyLaw,hasrevisedthe

by-lawsandconstitutiontocomplywithnewSocietyActregulations.• TheBoardisdevelopingnew3yearStrategicPlan-2018-2021.

auDitors & accounting• Auditorspresented2016-2017AuditedFinancialStatementstotheBoard.

scholarships •New$25,000donationfromtheheritageSocietyforamemorialscholarship. •Severalnewannualscholarshipshavebeencreated.

schEDulE oF EvEnts• WestFineArtShow-March9,10,11,2018atYorksonCreekMiddleSchool• SASSYAwards-TBA• EntrepreneurshipSummit-May8,2018atLangleyEventsCentre.Lookingforsponsors• 13thAnnualGrandPrixGala-June2,2018atThunderbirdShowPark• 13thAnnualGolfTournament-August29,2018atRedwoodsGolfCourse

Agenda 30

RECREATION, CULTURE, AND PARKS ADVISORY COMMITTEE

January 10, 2018, at 7:00pm

Salmon River Committee Room 4th Floor, 20338 – 65 Avenue, Langley, BC

MINUTES

Present: E. Erickson (Community Co-Chair) Councillor B. Whitmarsh (Council Co-Chair) Present: P. Lloyd Bergeron, R. Camparmo, D. Gendron, J. Michael Jack, J. Kusack, K. Ludam, C. Profitt, and J. Wilkins Staff: C. Blair, Director - Parks and Recreation K. Stepto, Recording Secretary P. Tulumello, Director – Arts, Culture, and Community Initiatives Introduction Round table introductions took place. Code of Ethics Signing Members signed the “Code of Ethics, Confidentiality, and Conflict of Interest for Council Members and Appointees”. Photograph of 2018 Recreation, Culture, and Parks Advisory Committee A photo was taken of the committee for the Township website.

A. APPROVAL AND RECEIPT OF AGENDA ITEMS

1. Recreation, Culture, and Parks Advisory Committee - January 10, 2018

Moved by J. Wilkins, Seconded by K. Ludlam, That the Recreation, Culture, and Parks Advisory Committee approve the agenda and receive the agenda items of the January 10, 2018 meeting, as amended. CARRIED Clerk’s Note: Item G.1, “Proposed Fort Langley Projects”, was added to the agenda.

Agenda 31

January 10, 2018 Recreation, Culture, and Parks Advisory Minutes - 2 -

B. ADOPTION OF MINUTES

1. Recreation, Culture, and Parks Advisory Committee - November 8, 2017

Moved by R. Camparmo, Seconded by D. Gendron, That the Recreation, Culture, and Parks Advisory Committee adopt the Minutes of the November 8, 2017 meeting. CARRIED

C. DELEGATIONS AND PRESENTATIONS

D. REPORTS

1. Council Co-Chairperson’s Report

Councillor Whitmarsh commented that he is looking forward to the coming year with the committee. E. Erickson reported that he attended Trail Advisory Group and Pool Advisory Group meetings in the Fall.

E. CORRESPONDENCE

Election of 2018 Community Co-Chair K. Ludlam nominated E. Erickson to be the Community Co-Chair. D. Gendron seconded the nomination. E. Erickson was elected Co-Chair, by acclamation, and assumed the position for the rest of the meeting.

F. WORK PROGRAM

1. 2017 Final Report

The Advisory Committee reviewed and endorsed the 2017 Final Report and asked staff to forward to Council for information.

2. 2018 Work Plan E. Erickson reviewed the draft 2018 Work Plan with the committee. No further additions or changes were suggested.

Agenda 32


F. WORK PROGRAM

MOTION Moved by R. Camparmo, Seconded by P. Lloyd Bergeron, That the Recreation, Culture, and Parks Advisory Committee endorse the 2018 Work Plan. CARRIED COUNCIL Moved by J. Wilkins, Seconded by P. Lloyd Bergeron, That the Recreation, Culture, and Parks Advisory Committee recommends that Council endorse the 2018 Work Plan, presented as Attachment A. CARRIED

3. Community Liaisons

a) Advisory Committee members to serve as Community Liaisons for the Pool Advisory Group and Langley Outdoor Sports Advisory Group.

The following members were appointed: Pool Advisory Group – E. Erickson Langley Outdoor Sports Advisory Group – R. Camparmo

b) Museum Advisory Group community appointments Staff presented the names of the individuals recommended for appointment to the Museum Advisory Group: Emille Colbourne and Susan Falk MOTION Moved by J. Kusack, Seconded by K. Ludlam, That the Recreation, Culture, and Parks Advisory Committee endorse the following appointments to the Museum Advisory Group: Emille Colbourne – 2 year appointment Susan Falk - 2 year appointment CARRIED COUNCIL Moved by J. Kusack, Seconded by K. Ludlam, That the Recreation, Culture, and Parks Advisory Committee recommends that Council endorse the following community members to the Museum Advisory Group, as outlined in the Recreation, Culture, and Parks Advisory Committee Terms of Reference, 8.4 Appointing Members to the Museum Advisory Group:

Agenda 33


F. WORK PROGRAM

Emille Colbourne – 2 year appointment (January 2018 to December 2019) Susan Falk - 2 year appointment (January 2018 to December 2019) CARRIED K. Ludlam further volunteered to be the RCPAC representative on the Museum Advisory Group.

4. Langley Awards Task Force K. Ludlam reported that nomination information has been sent out to community organizations.

5. Langley Walk Task Force D. Gendron volunteered to be on the Langley Walk Task Force.

G. COUNCIL REFERRALS

1. Proposed Fort Langley Projects

P. Tulumello presented four projects proposed for Fort Langley for the committee’s input. He noted that the initiatives are a re-visioning of existing properties owned by the Township along with properties owned by other governments and government agencies, and right of ways. The four projects presented were:

Fort to Fort Trail Pedestrian Bridge

Haldi House Preservation/Housing Initiative and early Fort Langley building relocation

Kwantlen First Nation (KFN) Sports Fields

TOL Community/Indigenous Museums mixed development project The following information was provided: Pedestrian Bridge – TransCanada Trail

TOL has had discussions with Fort Langley National Historic Site and Kwantlen First Nation to connect the King Street based museums and the Fort to the riverfront by way of a pedestrian/cycling bridge over the CN Rail corridor and River Road.

The TransCanada Trail system could be realigned up Mavis Street, past the Museum, and over a new pedestrian overpass.

Haldi House Preservation Project Review (Bedford House)

TOL is in discussion with the Seyem Qwantlen Business group and another community group to restore and relocate the Jacob Haldi House to the east end of the property and restore it to its original configuration. The Haldi House is a heritage home that is presently a part of the Bedford House Property The project could also include some rowing and paddling

Agenda 34


G. COUNCIL REFERRALS

infrastructure at grade, an art gallery reception space on the first floor, and arts studios on the upper two floors.

A mixed use housing/commercial development including Artists/Livework spaces, an Arts themed Aboriginal Lodge with underground parking is also being investigated.

Kwantlen First Nation Sports Fields

KFN has approached Township staff asking whether expertise could be provided for restoration of their sports fields. Staff have been working with them on concepts and design.

Museums – Mixed Development Project

Designs for a new Cultural Centre for Fort Langley were presented. It was reported that current museum facility will be 60 years old in 2018 and does not meet present today’s standards for museum operations.

A new facility will allow the museum to meet the increasing demand for programs and services, and will ensure the protection of the Township’s collection or art, artifacts, photographs, and documents.

KFN through the Seyem Qwantlen Business Group is working with the Township towards the goal of two museums under one roof and the presentation of history from a local First Nations perspective.

The museum would include a fix seating presentation theatre, gallery and exhibition space, school program space, library, archive and storage space, rooftop amenity space, and rental space.

Members of RCPAC provided some feedback and suggestions to staff relative the Cultural Centre project with primary focus on the presentation theatre. The projects were well received. Next steps for these projects include:

Consultation with Township Advisory committees for their feedback;

Online survey;

Public Open House.

H. OTHER BUSINESS AND ITEMS FOR INFORMATION

1. 2018 Meeting Schedule

Provided on table for information.

2. 2018 Membership List Provided on table for information.

Agenda 35


N. NEXT MEETING

Date: February 14, 2018

Location: Salmon River Committee Room 4th Floor, 20338 – 65 Avenue

Time: 7:00 pm

O. TERMINATE

Moved by R. Camparmo,

Seconded by P. Lloyd Bergerson, That the meeting terminate at 8:51pm. CARRIED

CERTIFIED CORRECT:

_______________________________

_________________________________

Community Representative Co-Chair Council Representative Co-Chair

Agenda 36

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pital p

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m.

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ill r

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rmation r

egard

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l confe

ren

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din

g t

he 2

01

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Art

s B

C C

onfe

rence in B

urn

ab

y a

nd t

he C

ana

dia

n M

useum

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tion

’s

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l C

onfe

rence in V

an

couver.

AC

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sked to

sele

ct a

n ind

ivid

ual to

atten

d o

ne o

f th

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rece

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report

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is

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r.

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taff

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hilo

soph

y.

U

Attachment A

Agenda 37

PR

OJ

EC

TS

: J

AN

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EB

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AR

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PR

M

AY

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UN

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SE

P

Jo

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th

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ast,

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has h

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mitte

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ith

the C

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ity o

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bbots

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ity o

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014,

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and

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, Join

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. I

n 2

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the C

om

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et w

ith

re

pre

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the C

ity o

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rts C

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meeting in 2

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rovid

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pdate

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uth

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ms

an

d S

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re

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pro

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Ma

y)

P

R&

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ram

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rvic

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re

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w a

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outh

pro

gra

ms a

nd s

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ices –

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rs W

eek (

June)

P

R

&I

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rks

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ula

tio

ns B

yla

w

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ark

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as a

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ark

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endors

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our

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the p

ark

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ails

and o

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paces s

yste

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e T

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ip. L

ocations to b

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mm

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ity C

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Attachment A

Agenda 38

PR

OJ

EC

TS

: J

AN

F

EB

M

AR

A

PR

M

AY

J

UN

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P

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ris

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is e

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pd

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: In

2010, C

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ltura

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lan. A

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rary

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eliv

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nship

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P

Attachment A

Agenda 39

AN

NU

AL

TA

SK

FO

RC

ES

: J

AN

F

EB

M

AR

A

PR

M

AY

J

UN

E

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appo

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it o

n t

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min

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k F

orc

e, re

spo

nsib

le f

or

invitin

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om

inations,

and d

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lopin

g s

ele

ction c

rite

ria;

and

The S

ele

cti

on

Task F

orc

e, re

sponsib

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or

sele

cting t

he a

nnu

al re

cip

ients

of:

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ete

Sw

ensson “

Outs

tand

ing C

om

munity Y

outh

” A

ward

-E

ric F

low

erd

ew

“V

olu

nte

er

of

the Y

ear”

Aw

ard

-John &

Muri

el A

rnason “

Volu

nte

ers

of

the Y

ear”

Aw

ard

Sta

ff R

ep

resen

tati

ve:

Le

eann V

irtu

e

RC

PA

C N

om

inati

ng

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resen

tati

ves:

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icha

el Jackstien,

Kate

Lu

dla

m, K

eri M

ed

os

RC

PA

C S

ele

cti

on

Rep

res

en

tati

ves:

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an W

ilkin

s, R

em

i C

am

parm

o, Jam

ie K

usack

A

U

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A

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alk

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ppo

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mem

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s)

to s

it o

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task f

orc

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esponsib

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or

the o

rganiz

atio

n a

nd

deliv

ery

of

this

annu

al even

t to

be h

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nd

ay,

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y 7

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7, in

York

son

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taff

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resen

tati

ve:

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ders

en

R

CP

AC

Rep

resen

tati

ves:

Dia

ne G

endro

n

A

U

U

U

Attachment A

Agenda 40

CO

MM

UN

ITY

LIA

ISO

NS

: J

AN

F

EB

M

AR

A

PR

M

AY

J

UN

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SE

P

Po

ol

Ad

vis

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up

(P

AG

)

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vis

ory

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mm

itte

e R

ep

resen

tati

ve(s

):

C

om

mitte

e a

ppo

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mem

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(s)

to s

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e a

s a

com

munity lia

ison t

o L

ang

ley’s

aqua

tic u

sers

. K

ey s

takehold

ers

inclu

de

aq

uatic s

port

user

gro

ups. A

C w

ill

receiv

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eg

ula

r re

port

s f

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com

munity lia

isons a

s p

art

of

Roun

d T

able

at

month

ly m

eetings.

Sta

ff R

ep

resen

tati

ve:

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eann V

irtu

e

RC

PA

C R

ep

resen

tati

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: E

arl E

rickson

A

U

U

Mu

se

um

Ad

vis

ory

Gro

up

(M

AG

)

Com

mitte

e a

ppo

ints

mem

bers

(s)

to s

erv

e a

s a

lia

iso

n t

o L

angle

y’s

cultura

l fa

cili

ties a

nd s

erv

ices inclu

din

g th

e L

ang

ley C

ente

nnia

l M

use

um

. In

div

idua

l(s)

will

sit o

n t

he M

useum

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vis

ory

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up

. A

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ill r

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r re

port

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isons a

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ab

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t m

onth

ly m

eetings.

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ff R

ep

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ve:

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RC

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gle

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om

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ison

to L

ang

ley O

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s

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vis

ory

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o d

iscuss issues o

f re

levance t

o o

utd

oor

sport

user

gro

ups.

Sta

ff R

ep

resen

tati

ve

s:

Tab B

uckner,

Al N

eufe

ld

RC

PA

C R

ep

resen

tati

ve:

Rem

i C

am

parm

o

A

U

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ils

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vis

ory

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up

(T

AG

)

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mitte

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ppo

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em

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y s

takehold

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ward

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ip g

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nd M

etr

o V

ancou

ve

r.

Attachment A

Agenda 41


STAFF REPORT



FROM: Brian Iseli, Secretary Treasurer

RESOURCE: Shind Chand, Assistant Secretary Treasurer

SUBJECT: Amended Annual Budget Bylaw 2017/2018

RECOMMENDED MOTIONS:

That the Board of Education approves staff to appropriate (unrestrict) the following restricted surplus

amounts:

$500,000 internally restricted for student capacity needs

$300,000 District initiatives to support schools

$475,909 school surpluses

$200,000 Internally restricted for infrastructure replacement

$946,675 Student learning grant

That the School District No. 35 (Langley) Amended Annual Budget Bylaw 2017/2018 in the amount of

$242,731,575 be given first reading.


$242,731,575 be given second reading.

That the Board of Education of School District No. 35 (Langley) approves having all three readings of the

Amended Annual Budget Bylaw 2017/2018 in the amount of $242,731,575, at tonight’s meeting.


$242,731,575 be given third reading, passed and adopted on this 27th day of February 2018.

BACKGROUND:

A draft of the Amended Annual Budget Bylaw 2017/2018 is attached.

Agenda 42


Boards of Education are required to submit an Amended Annual Budget Bylaw in accordance with sub-

section 113 (2) of the School Act if the Minister amends the operating grant to a district as per sub-section

106.3 (6) of the School Act. The annual re-calculation of a district’s operating grant in December

constitutes an amendment by the Minister and districts are given 60 days per the School Act to file a

certified amended bylaw. In the Amended Annual Budget Instructions provided by the Ministry, the filing

deadline is specified to be February 28 of the following calendar year, even though this date is normally

beyond the 60 day period described in the School Act.

In order for the Board to give the Amended Annual Budget Bylaw 2017/2018 third and final reading at the

same meeting as the first two readings, unanimous approval of the Board is required as per sub-section

68 (4) of the School Act, referring to the passage of bylaws.

When the Annual Budget was approved, a motion was made to appropriate $849,442 of the District’s

unrestricted surplus to balance the budget. In the development of the Amended Annual Budget, District

staff propose to appropriate a further $2,422,584 of restricted surplus amounts in order to balance the

Amended Annual Budget. A breakdown of these appropriations is as follows:

Internally restricted for student capacity needs $ 500,000

District initiatives to support schools $ 300,000

School Surpluses $ 475,909

Internally restricted for infrastructure replacement $ 200,000

Student learning grant $ 946,675

$2,422,584

Combined with the previously approved $899,442, these further appropriations will offset the $3,322,026

deficit in the Amended Annual Budget.

Agenda 43

AMENDED ANNUAL BUDGET BYLAW 2017/2018

A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO.35 (Langley) (called the "Board") to adopt the Amended Annual Budget of the Board for the fiscal year 2017/2018 pursuant to section 113 of the School Act, R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act").

1. The Board has complied with the provisions of the Act respecting the Amended Annual Budget adopted by this bylaw. 2. This bylaw may be cited as School District No.35 (Langley) Amended Annual Budget Bylaw

2017/2018. 3. The attached “Statement 2” showing the estimated revenues and expense for the 2017/2018 fiscal

year and the total budget bylaw amount of $242,731,575 for the 2017/2018 fiscal year was prepared in accordance with the Act.

4. Statement 2, Statement 4 and Schedules 1 to 4 are adopted as the Amended Annual Budget of the

Board for the fiscal year 2017/2018. READ A FIRST TIME THE 27TH DAY OF FEBRUARY, 2018; READ A SECOND TIME THE 27TH DAY OF FEBRUARY, 2018; READ A THIRD TIME, PASSED AND ADOPTED THE 27TH DAY OF FEBRUARY, 2018.

Trustee Robert McFarlane Board Chair Brian Iseli, CPA, CA Secretary Treasurer I HEREBY CERTIFY this to be a true original of School District No. 35 (Langley) Amended Annual Budget Bylaw

2017/2018, adopted by the Board the 27th day of February, 2018.

Brian Iseli, CPA, CA Secretary Treasurer

Agenda 44

Agenda 45

Agenda 46

Agenda 47

Agenda 48

Agenda 49

Agenda 50

Agenda 51

Agenda 52

Agenda 53

Agenda 54

Agenda 55

Agenda 56

Agenda 57

Agenda 58

Agenda 59

Agenda 60


STAFF REPORT




SUBJECT: Framework for Enhancing Student Learning/Quality Learning: Learning Support Services

RECOMMENDED MOTION:

That the Board of Education receives the report on the Framework for Enhancing Student Learning /

Quality Learning for information, as presented.

BACKGROUND:

The Learning Support Services Department focuses on implementation of inclusive instructional practices

while increasing the capacity of school teams to meet the needs of diverse learners.

The Learning Support Services Department is comprised of nine specialty areas: integration support,

school psychologists, speech and language therapists, occupational and physiotherapists, vision resource,

hearing resource, reading recovery, hospital homebound and work experience. In addition to servicing

student needs, the Department works to deepen the understanding of all staff within the District to better

plan, respond and support our learners.

Every Child Belongs

Appreciating that the uniqueness of learners is a strength in our goal to support diversity, allows us to

plan and respond to our learning communities. It wasn’t too long ago that most deaf or hard of hearing

students would attend schools for the deaf. With support and technological advances, many deaf or hard

of hearing students are now performing at or above grade level within their neighbourhood classroom

settings. Educational shifts are occurring that recognize all students, including those with intellectual

disabilities, should have access to the BC curriculum, the opportunity to contribute to their learning

environments, and challenge their communities to become more inclusive.

Agenda 61


Respect for Learning Differences

The Learning Support staff have focused professional development on increasing the knowledge of

resource teachers and administrators in supporting all learners. Meeting together regularly to deepen our

understanding and share tools enhances the ability for school teams to reflect on our teaching practices,

problem solve uncertainties and complexities while enriching our network of professionals.

Socially Responsible Contributing Citizens

An inclusive and accepting culture is created through the actions of socially responsible contributing

citizens. All schools encourage students to implement activities and initiatives that look beyond

themselves and empathize with others. Examples of this include: AVID students supporting one another,

Brookswood’s Warm Hands/Warm Heart project and Walnut Grove’s lunch buddies.

Inclusion through Curriculum

The re-designed curriculum encourages a more holistic view of learning rather than being driven by

specific content. This allows for broader entry points for students to access their learning and be

participants based on their individual strengths and talents. The opportunity to learn from others who

come with different gifts guides our mission “to inspire all learners to reach their full potential and create a

positive legacy for the future”.

Presentation

At Tuesday’s Regular Meeting of the Board of Education, the administration team of Learning Support

Services, Mrs. Lisa Dolinski, Director; Ms. Carmen Eberle, District Principal; and Ms. Juanita Jackson, District

Vice-Principal will report on the department work and share examples of the District’s Vision, “fostering an

inclusive and accepting culture”.

Agenda 62


STAFF REPORT




RESOURCE: Mal Gill, Assistant Superintendent

Patrick Thomas, Principal, Vanguard Secondary

SUBJECT: Framework for Enhancing Student Learning/Quality Learning: Vanguard Secondary

RECOMMENDED MOTION:

That the Board of Education receives the report on the Framework for Enhancing Student

Learning/Quality Learning for information, as presented.

BACKGROUND:

Four years after Vanguard Secondary’s amalgamation, the students and staff have been working hard in

strengthening the school’s inclusive foundations. While currently expanding the schools model and

innovative practices, the Vanguard staff have unified their principles with those first expressed during the

District’s Mission re-visioning exercises. The intent of this presentation is to update the Board of

Education on the school’s progress and hear feedback on its evolution.

Many of the students who attend Vanguard Secondary School have been impacted by their own

unhealthy self-concepts, negative experiences within the education system and collective developmental

experiences and trauma. The students are learning how their identities, experiences and/or labels don't

have to get in their way towards success. Students have a variety of talents and are extremely caring and

accepting of one another. Vanguard staff do not enable a youth's negative self-concept or labels by

limiting expectations or offering support that perpetuates their negative identities. Students and staff

work hard together to ensure a "drama free" culture of support and acceptance which creates an

environment that is safe, nurturing, empowering and full of diversity.

Agenda 63


During the current school year, Vanguard Secondary supports 157 students. The school is currently

staffed with 23 staff members, including two administrators, eight classroom teachers, two counsellors

and ten support services personnel. The team works together, meeting daily during a scheduled

collaborative meeting time, to focus human resources to the students facing the highest levels of concern.

Staff Focus

Although the school culture and demographics have demonstrated a significant positive shift as a result

of the 2015-2017 Vanguard Secondary intervention plans, the staff continues to specifically target the

following:

Staff training around classroom interventions, supports and assessments.

Staff training around engagement barriers, including LGTBQ specific needs, late practices and

general school disengagement.

Teachers will use our collaboration mornings and District Collaboration times to access/ensure

student centered differentiated instruction, learning disability interventions and learning success

tracking and assessment.

Departmental positions were created to help give administration feedback of changes and

departmental areas needing attention – which in 2017-2018 will be re-assigned to better reflect

the core competencies rather than academic departments.

Counseling Teams/Youth Support Teams have used Collaboration Support Team Meetings to

access Community Care Plans in order to access progress relating to the students’ individualized

goals as they are aligned with Safety, Adaptation and Leadership; will integrate an Intervention

Plan in 2017-2018.

Within the Vanguard community, we have created improved communication through:

A better website /social media with daily events and learning.

Leadership Wednesdays restructured to better emphasize community and therapeutic

play in order to enhance student and staff safety.

Classroom curriculum and Youth Support Team practices have been aligned to reflect our

Action Plan priorities.

Diversity education will continue to be a priority and will continue to have school “family

meeting” style assemblies.

Improved access and running of our Connect Parent Program (with MCFD partnership).

Technology access has been dramatically improved and is no longer a barrier for students or

staff.

Significant collaboration between students, families and staff has been occurring this school year

and will continue to inform this Action Plan throughout the 2017-2018 school year.

Agenda 64


Collaboration with Learning Support Services to better understand our mandate, in particular

with our increasing pressures to enroll students identified with autism and intellectual disabilities.

To use our community partnerships (from support agencies to media) to help give feedback and

critical analysis of our methodologies and practice.

Project Resiliency

Project Resiliency (PR) is a District-wide support program for any student who may be struggling within

their school. Project Resiliency is often used as an alternative to suspension or to support students who

are not engaging in their learning. Project Resiliency is staffed with two intervention clinicians (Dee Bassi

and Cindy Pettit) who offer support, mental health assessment and strategic interventions for 200+

Langley students every year. This program is designed to offer a safe space to attend a “three-day”

intensive program that encourages students to explore their own strengths and adversities. This journey

allows youth to consider or incorporate new healthy coping strategies and establish positive adult

supports within their current school and in the greater community.

Presentation

At Tuesday’s Regular Meeting of the Board of Education, Patrick Thomas, Principal, and Kurt Reynaud,

Vice-Principal at Vanguard will provide highlights, challenges and opportunities for Vanguard going

forward.

Agenda 65


STAFF REPORT




RESOURCE: Sam Muraca, District Principal, Educational Planning

SUBJECT: District Calendar 2018-2019 Amendments

RECOMMENDED MOTION:

That the Board of Education approves the amendments to the District Calendar for 2018-2019 as

presented.

BACKGROUND:

Over the course of the school year, trustees receive two different calendar reports. The first report is the

District calendar, one that shows high level information on spring break and Christmas break dates, days

not in session as well as tentative professional development days. District calendars are due to the

Ministry of Education on or before the March 31st prior to school starting. The high level, District calendar

report is the one that will be presented to Trustees this evening.

The second calendar report contains information on specific school calendars. The school calendar report

will be brought forward to trustees in May 2018.

At the Regular Meeting of the Board of Education on February 23, 2016 District calendars for 2016-17,

2017-18 and 2018-19 were approved.

On February 2, 2018 the Deputy Ministry of Education wrote to Superintendents advising that the Minister

of Education had made changes to the School Calendar Regulation for 2018-19 (attached). These

changes would see a reduction of five instructional hours, as has been the case for the 2016-17 and 2017-

18 school years, for teachers to participate in discussions and activities that develop evidence-based

approaches to curriculum implementation.

Agenda 66


The Minister is also designating the purpose of one existing non-instructional day in 2018-19 to focus on

discussions and activities that, in the Board’s opinion, develop evidence-based approaches to one or more

of the following current education priorities: curriculum implementation, Indigenous education, Sexual

Orientation and Gender Identity (SOGI), and student mental health. In Langley, this will be the Odyssey

Professional Development Day on February 15, 2019.

Subsequently, the Government of British Columbia announced that Family Day will be moved to the third

week in February effective 2019 to allow families across the country to celebrate together.

Attached for Trustees’ approval is the revised 2018-19 District calendar which takes into account these

two amendments.

Agenda 67

InstructionalS M T W T F S S M T W T F S

1 2 3 4 Non-Instructional1 2 3 4 5 6 7 5 6 7 8 9 10 11 Other Days in Session*8 9 10 11 12 13 14 12 13 14 15 16 17 18 *Note: These could change15 16 17 18 19 20 21 19 20 21 22 23 24 25 Vacation Period22 23 24 25 26 27 28 26 27 28 29 30

29 30 31 Statutory Holiday

S M T W T F S S M T W T F S

1

2 3 4 5 6 7 8 4 1 2 3 4 5* 6 5

9 10 11 12 13 14 15 5 7 8 9 10 11 12 13 4

16 17 18 19 20 21* 22 5 14 15 16 17 18 19 20 4

23 24 25 26 27 28 29 4 21 22 23 24 25 26 27 5

30 28 29 30 31 3


1 2 3 2 1

4 5 6 7 8 9 10 4 2 3 4 5 6 7 8 5

11 12 13 14 15 16 17 4 9 10 11 12 13 14 15 5

18 19* 20 21 22 23 24 4 16 17 18 19 20 21 22 5

25 26 27 28 29 30 5 23 24 25 26 27 28 29

30 31


1 2 3 4 5 1 2 1

6 7 8 9 10 11 12 5 3 4 5 6 7 8 9 5

13 14 15 16 17 18 19 5 10 11 12 13 14 15 16 3

20 21 22 23 24 25 26 5 17 18 19 20 21 22* 23 4

27 28 29 30 31 4 24 25 26 27 28 4


1 2 1

3 4 5 6 7 8 9 5 1 2 3 4 5 6 5

10 11 12 13 14 15 16 5 7 8 9 10 11 12 13 5

17 18 19 20 21 22 23 14 15 16 17 18 19 20 4 18024 25 26 27 28 29 30 21 22 23 24 25 26 27 4

31 28 29 30 2


1 2 3 4 2 1

5 6 7 8 9 10 11 5 2 3 4 5 6 7 8 5

12 13 14 15 16 17 18 5 9 10 11 12 13 14 15 5

19 20 21 22 23 24 25 4 16 17 18 19 20 21 22 5

26 27 28 29 30 31 5 23 24 25 26 27 28 29 4

30

MARCH APRIL

MAY JUNE

NOVEMBER DECEMBER

JANUARY FEBRUARY

February 23, 2016

JULY AUGUST

SEPTEMBER OCTOBER

LANGLEY SCHOOL DISTRICT CALENDAR For All School Types Except Distributed Learning Schools

INSTRUCTIONS: Using the Fill Colour tool, highlight the Non-Instructional days and Vacation Periods with the colours in the legend.2018/2019 CALENDAR

Agenda 68

Ministry of Education Office of the Deputy Minister

Mailing address: PO Box 9179 Stn Prov Govt Victoria BC V8W 9H8

Telephone: (250) 387-2026 Facsimile: (250) 356-6007

February 2, 2018

Ref: 200108

To: All Superintendents

Re: Designation of Non-Instructional Periods and Non-Instructional Day for 2018-19

In response to requests from our education partners and in order to continue to support

curriculum implementation, the Minister has made changes to the School Calendar Regulation

that will be in effect for the 2018-19 school year.

The hours of instruction for the 2016-17 and 2017-18 school years were reduced in 2016 by five

hours to the following:

848 hours for students in kindergarten

873 hours for students in grades 1 to 7

947 hours for students in grades 8 to 12

This reduction of instructional hours is extended to the 2018-19 school year.

Boards of education will be required to schedule non-instructional periods totalling five hours for

teachers to participate in discussions and activities that develop evidence-based approaches to

curriculum implementation. For the greatest flexibility, the five hours may be scheduled on

different days, in increments or all together.

The Minister is also designating the purpose of one existing non-instructional day in 2018-19. In

addition to the five hours of non-instructional time, boards are to focus one non-instructional day

on discussions and activities that, in the board’s opinion, develop evidence-based approaches to

one or more of the following current education priorities: curriculum implementation, Indigenous

education, Sexual Orientation and Gender Identity (SOGI), and student mental health.

The School Calendar Regulation may be viewed online at the following link:

https://www2.gov.bc.ca/assets/gov/education/administration/legislation-

policy/legislation/schoollaw/d/bcreg_31412.pdf

Boards of Education that have already submitted calendars for the 2018-19 school year are asked

to amend them to reflect this continued reduction in instructional time. Please make calendars

publicly available and provide a copy to the Ministry within 30 days of amending the calendar.

Boards that have not yet prepared calendars are asked to take the continued reduction in

instructional time into consideration as they start consultation processes with parents and the

Agenda 69

https://www2.gov.bc.ca/assets/gov/education/administration/legislation-policy/legislation/schoollaw/d/bcreg_31412.pdf

https://www2.gov.bc.ca/assets/gov/education/administration/legislation-policy/legislation/schoollaw/d/bcreg_31412.pdf

- 2 -

public. In accordance with the School Act and regulations, boards must undertake consultation on

proposed calendars and must make them available to the public by February 28, 2018. All

calendars must be submitted to the Ministry by March 31, 2018.

If the person in the school district who acts as the coordinator for the school calendar process has

changed, please forward updated contact information to the following email address:

[email protected].

If you have any further questions or concerns about curriculum implementation, please contact

Pat Duncan, Superintendent of Learning, by phone at 778-789-3710, or by email at

[email protected]. If you have questions about the School Calendar Regulation or the preparation

or amendment of school calendars, please contact Dave Duerksen by phone at 250-387-8037, or by

email [email protected].

Sincerely,

D. Scott MacDonald

Deputy Minister

pc: All Board Chairs

Agenda 70

mailto:[email protected]




STAFF REPORT



FROM: Gord Stewart, Superintendent

SUBJECT: Trustee Indemnity Process

RECOMMENDED MOTION:

That the Board of Education receives the report on the Trustee Indemnity Process for information as

presented.

BACKGROUND:

As per the Regulations to Policy No. 1400 – Trustee Indemnity, which states:

“At the beginning of the last year of the Board of Education’s term of office, the

Superintendent of Schools shall, from a committee consisting of three members of the

community, conduct a review of the trustee indemnity. The Superintendent of Schools shall

use a public invitation process to select the community members for the committee who

shall not be directly affiliated with the School District.”

As a result, the attached ad was placed in the Langley Times, requesting those members of the public

who may be interested in forming part of this committee, to submit their names by February 26, 2018 to

the Office of the Secretary Treasurer. After the deadline for submissions, staff will review and select the

three community members to join the committee and will begin the review process.

Agenda 71

School District No. 35 (Langley) is now accepting applications from the public to establish a committee pursuant to Board of Education Policy No. 1400 – Trustee Indemnity. The public committee will meet one time prior to the end of the school year to review trustee indemnity, including trustee benefits and professional development.

The Superintendent of Schools will provide the Board of Education with the findings and recommendation of the committee.

Submissions should include name, contact information and profession, as well as a brief expression of interest in participating in the committee. Community members interested in serving on this committee may not be directly affiliated with the school district.

Submissions must be returned by February 26, 2018 to the

Office of the Secretary Treasurer at the School Board Office, 4875 – 222 Street, Langley, BC V3A 3Z7.

Submissions may also be emailed to Laurie Mason at the following email address: [email protected]

For more information, please call 604-532-1476.

www.sd35.bc.ca

Public Committee Being Convened

to Review Trustee Indemnity

Agenda 72