school erp, education erp, school management system

© 2017 School in a Box

An Introduction

The School Management System is developed as a comprehensive solution, aimed at mitigating most of the challenges that schools face today.

The key issue is that a school need a simple solution that meets their requirements and schools can maintain the system easily on their own without relying on IT experts. The situation in the market is that you get systems in silos needing at the least a single IT personal to maintain the system.

Baryons’ School Management System (SMS) has all the functions that a school require and others so that the whole solution can be remotely managed easily, thus supported at a very low yearly cost.

The solutions broadly include the following modules

School Management • General Administration

• Syllabi i.e. Academic Curricular Management • Students Management • Examinations Management • Library Module

Human Resources(Workforce) Management • Employee Register • Attendance & Leave System

• Payroll • Productivity Management

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An Introduction

Portal – Intranet and Website ( Student, Teachers, Parents Community) Content Management System (CMS)

based Website

Intranet Portal with Group, Blog, Discussion Forum etc. to engage Students and Teaching Community

Extranet Portal with Group, Blog, Discussion Forum etc. to engage Parents and Alumni

Reception & Facilities Management Module (Operations Management)

Visitor Movement Assets Register and Movement Call Register Facilities Register & Maintenance Staff

Duty Roaster

On-Line Learning Module (eLearning) Courses, Quizzes, Certificates Subscriptions Self paced Learning

Appointments Management Module (Operations Management) Common Facilities Reservation

Officials’ Appointments Management

Transport Management Module (Operations Management) Fleet Register & Maintenance Schedule

Route Planning & Daily Commutation Schedule

Driver’s Duty Roaster Commuter’s Subscriptions

Management

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At a Glance

Syllabus

Class Time Tables

Exams

Results

Academic

Admissions

Student Enrolment

Policies

Fees

School Office

Students Records

Staff Records

Attendance

Assigned Classes

Students and Staff

User Management

Roles Management

Student Admin

Staff Admin

Administrator

Website, External Portal Internet, Mobile Responsive UI

Library, eBooks on-Line library, On-Line Courses, Quizzes, Virtual Classroom

Human Resource Management System, Visitor Management

Events Managements, Appointments, Assets Management

Transport Management, Video Streaming

General Ledger, BI & Analytics, Dashboard Reports

Bus Movement Tracking Over Web and Mobile

Performance Reports Administrative Reports Role Based Access

Biometric Attendance Data Security Workflows

Students Teacher Principal Administrator Visitors Parents Alumni

School Management Components

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Modules Modules Functionality Features Basic Premium Platinum

School Management System

School Office School Master Data, Admissions, Enrolment, Policies, Fee

Academia Syllabus, Class & Time Tables, Exams, Results

Students & Staff Students and Staff Records, Attendance Recording (manual/biometric), Assigned Classes

Administrator User Management, Roles Assignation, Students and Staff Management

Reports Performance & Administrative Reports, up to 15 reports out of the box. Custom reports can be provided in case of need.

HR Management System Bio-Metric Integration Integration with Bio-Metric Device for recording attendance

Library System Library Library Module to manage Book Issue and Returns

eBooks Library eBooks Library and eBook Reader

Community Portal Collaboration Intranet Groups, Surveys, Polls, User Walls, Blogs, Events.

Website & Extranet School Website and Collaborative Extranet for Alumni and Parents

Learning Management System

On-Line Learning On-Line Courses, Quizzes, Certificate Issuance

Virtual Classroom Classroom over web, Video Streaming, Webinars, DRM

Operations Management System

Operations Visitor Management, Assets Movement, Facilities Register, Maintenance Staff Duty Roster

Transport Management Fleet Management, Drivers Duty Roster, Route Planning, Route Schedule, Transport Subscription

HR Management System

Payroll (India) Salary, Payroll Calculation, Payroll Rules, Tax Declaration and Calculation

Appraisals Goal based, task based, skill based appraisals. Appraisal cycle initiation.

Hiring Resume Management. Job Applications on Web. Recruitment workflow. Master record creation on hiring

Operations Management System

Events Management Events Management, Ticketing, Donations

General Ledger GL – Invoices, Vendor Payments, and Income Receipts

Bus Movement Tracking Bus Movement Tracking

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School Management and Administration Key Features • Enables management of student life-cycle while he/she is with the institution

• Manage faculty/teachers • Create a social environment for student-faculty-parents

How it works • Easily create your administrative hierarchy

• Realize improvement in Organizational Structuring of educational institutions • Centrally manage all aspects of school administration, across one or more institutions • Role based access for everyone including Principal, Deans, Teachers and Students. • System keeps track of Attendance, Classes, Exams, Fees, and generates alerts at critical

thresholds. • Reports on student performance, class & school performance, fee status, attendance

status and more. • Regular Information about Student Attendance and Progress Reports. • Get alerts and reminders about School Events, Holidays, Examination Schedules. • Display board for items related to Announcement, Notices for Students and Staff. • Manage and monitor fee payment

Benefits to users • Everywhere Accessibility with Internet Connection. • Easy to Customize and Operate. • Low Cost Maintenance Services • Realize Operational ease and Productivity gains

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Workforce Management

Key Features • Manage all employees from admission to exit • Manage entire payroll efficiently

How it works • Customizable admission form

• Upload Attendance sheet daily, weekly, monthly basis

• Customizable and robust payroll form

• Automatic Loss of Pay calculation

• Generate pay slips on daily, weekly, monthly basis

• Efficient leave management system available

• Normal and advanced search facility

• Customizable Report generation

Benefits to users • Go paperless and digitalize the faculties/non faculties details

persisting to Institution

• Dashboards view and provide much clear visibility and decision making

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Library Management

Key Features • Manage library books • Manage book issue

• Manage book returns • Manage books renew

How it works • Browse through library books catalogue and identify the

book(s) to be issued

• View/Edit/Delete/Add books • Add books with custom tag facility available

• Filter book using available filters • Normal and detail Search for a book available

• Initial library setting for courses available

Benefits to users • Save time and avoid standing in Queue in front of Library

• Issued/Renewed book status can be viewed

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Transport Management

Key Features • Real time information about Student and Vehicles. • Providing GPS safety and security to Vehicles and Students. • Automated SMS alerts to Parents

How it works • Vehicle type and distance can be assigned. • Route can be set in order to move the bus in particular route

• Drivers are assigned particular route and scheduling of bus is done accordingly.

• Bus movement can be track via GPRS, an SMS can be sent before reaching the destination

• Commuter’s Bill is automatically generated based on the distance travelled.

• View the Compliance details and Alert details for both Vehicle and Driver. • Student, Parents, Vehicle and Drivers data can be stored. • Verify Every Boarding And Departure

Benefits to users • Parents can save time by avoid waiting in bus stop.

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Event Management

Key Features • Offers online ticketing, sales and event registration solution

How it works • Organise institutional events by an organiser and publish

• Notifications to the parents • Manage online sales and event registration

Benefits to users • Replace paper forms, and sending in cash or checks with students. • With our help, you will be to offer reserved and general admission ticketed

events to students and the community, and scan tickets and track attendance without the use of additional equipment.c

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Appointment Management Key Features • Students, parents, teachers, and administrators can schedule tutorials,

tests, office hours, advisory sessions, parent teacher conferences and more. • Teachers and other staff can manage their time better when it's online.

How it works • It only takes a minute to schedule appointments online. • They can view their appointments from home or anywhere with an internet

connection.

Benefits to users • Get rid of sign up sheets and spreadsheets. • Eliminate phone tag. • Improve meeting attendance. • Web based scheduling is a powerful tool with unparalleled convenience for

teachers. • Teachers can save time to focus on what they can do best for educating.

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• Operation ease and Productivity gain.

• Creates close Students-Teachers-Parents Community

• Manage all aspects of school administration centrally.

• Role based access for everyone including Principal, Deans, Teachers

and Students.

• Display board for items related to Announcement, Notices for

Students and Staff.

• System keeps track of Attendance, Classes, Exams, Fees, and

generates alerts at critical thresholds.

• Reports on student performance, class & school performance, fee

status, attendance status and more.

• Works seamlessly with the Student Communities and Online

Learning. Together these solutions give you a complete student

engagement, school management and learning platform.

Benefits to Schools

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• Hosted by Baryons on 3rd Party cloud

• Accessible via internet

• Managed Infrastructure

• Data resides on secure servers with full back up

• On Demand Subscription based provisioning of New Services listed as Add-On,

ex. Transport Management Module, Video Streaming, Online Learning, etc.

• Support provided as part of subscription.

Deployment Model

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Customer Success is Everything

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school erp, education erp, school management system

Education