schools city falls i(larnath loo% graduation ls our expectation ... dr. paul hillyer, superintendent...

I(larnath FallsCity Schools

too96 Gìraduation is Our Expætation!

KET OF BUSINESS TIME:

Callto Order

RollCall

Selection of New Board Member

Oath & Seating of New Board Member

NT AGENDA

Approvalof MinutesApprovol of AgendaApproval of Personnel Agendo

Division 22 Standards

Citizen's Oversight Comm ittee Adoption

Communications Coord inator Agreement

Recommendation for CMGC

2OI4-1S School Calendar Approval

ME

NG COMMENTS FROM BOARD

RNMENT

Jangarv 12,2015

Jennings

Jennings

Hillyer

Hillyer

Jennings

Collins/Cole

Hillyer

Hillyer

Hillyer

Feusahrens

Jennings

Jennings

Jennings

MISSION: LOO% GRADUATION lS OUR EXPECTATION

VISION: Each Child Ready for the Next Grade

AIMS: (1) Student Excellence (2) Collaborative Excellence (3| Operational Excellence

1

KLAMATH FALLS CITY SCHOOLS

1336 AvalonKfamath Falls, OR 97603

Presented to the Board of Directors:

Subject

Selection of New Board Member

Item No. 1.3

Attachment: Yes

From: Dr. Hillyer

Reason: Preliminary Business Date: January L2,2Ot5

BACKGROUND:

A board vacancy currently exists on the Klamath Falls City Schools' Board with the resignation ofRobert Sears. Per ORS 332.040(4), the board is required to appoint a person to fill the vacancy.This person shall serve to June 30 next following the next regular district election.

RECOMMENDATION:

The administration would recommend the board conduct an interview of the applicant for Zone 3,

make an appointment, if appropriate, with the name of each board member and how each votedrecorded in the minutes.

2

Subject:

Oath and Seating of New Board Member

KLAMATH FALTS CITY SCHOOTS

1336 AvalonKlamath Falls, OR 97603


Item No. 1.4

Attachment: Yes

From: Dr. Hillyer

Reason: Preliminary Business Date: January 12,2OLs

BACKGROUND:

According to district policy BBE - Vacancies on the Board, the newly appointed board member willbe sworn and seated immediately.

RECOMMENDATION:

The administration recommends the board administer the Oath of Office to the newly appointedboard member and that he/she be seated immediately.

3

Klamath Falls City SchoolsCode: BBBB

Adopted: 8l1919lReadopted: 10109106

Orig. Code(s): 10602.02

Board Member Oath of Office

New directors must qualify by taking an oath of off,rce before assuming the duties of office. The oath ofoffice will be in the following form:

,,I,, do solemnly swear (or affirm) that I

will support the Constitution of the United States, the Constitution of the State of Oregon and thelaws thereof, and the policies of the Klamath Falls City Schools. During my term, I will faithfullyand impartially discharge the duties of the Office of School Board Member to the best of my ability."

END OF POLICY

Legal Reference(s):

oRS 332.005

Board Member Oath of Office - BBBB1-1

4


REGULAR BOARD MEETING

December 8,20L4

PLACE: A regular' board meeting of the Klamath Falls City Schools was held at the Lucile O'Neill

Education Center at 1336 Avalon, Klamath Falls, OR.

BOARD OF DIRECTORS

BillJennings, ChairTrina Perez, Vice-ChairDonnie Boyd

Minda Milani (ab)

Mike MooreLori Theros(vacant)

OTHERS

Dr. Paul Hillyer, SuperintendentDr. Bill Feusahrens, Personnel DirectorMaureen Lundy, KFEA

Scott Mahaffey, IMTC

Tony Swan, Pelican

Ruth Krieger, RooseveltShelly Hunt, Special Services

Barbara Headden, CongerPat Baldini, Business ManagerCharlene Herron, KUHS

Mike Herron, KUHS

Scott Mason, KUHS

Daymond Monteith, PMS

Michelle McCabe, PMS

Tonie Kellom, Klamath lnstituteDena Haudenshild, ECI

Vanessa Todd, KFEA

Dawn Englísh, PonderosaDan Stearns, Communications CoordinatorSamantha Tipler, Herald and NewsShaw Nee Stearns, Board Secretary

1.0 PRETIMINARY BUSINESS

L.L Call to Order: The regular board meeting was called to order by Chair Jennings at 6:02 p.m

L.2 RollCall

1.3 Public Welcome: Jennings gave a public welcome to audience members.

L.4 Public Forum: None

1.5 Superintendent'sComments:a. The boardroom artwork was provided by Mills Elementary.

b. The district is focusing on improving attendance by working cooperatively with communityorganizations.

c. Welding classes will begin with the second semester with the assistance of KCC.

d. Link River move is functioning smoothly.e. Board chair and superintendent will be traveling to Texas next week regarding PSJA.

f. Every Day Hero Award Event will be held in January - date TBA.

g. Bond Design Plan - CMGC RFP's are being submitted - a contractor will be brought to theboard in January.

h. The district will be appointing a new board member at January board meeting.i. Board study topics - please make the superintendent aware of identified topics for

discussion.

1,.6 Gifts to the District: None

5

Board Meetins, December 8,2014 ,

2.O CONSENT AGENDA:

2.t Approval of Minutes2.2 Approvalof Agenda2.3 Approval of PersonnelAgenda

Motion: lt was moved by Mike Moore and seconded by Trina Perez to approve the Consent Agenda

as presented.

Vote: The motion carried unanimously.

3.0 REPORTS

3.L Student Body Representatives: Payton Poe, student body leader at Klamath Union High

School, presented current happenings to the board.

3.2 Audit Report: Mr. Andy Peterson, CPA and partner at Molatore, Scroggin, Peterson and Co.,. LLP, Certified Public Accountants, and Robin Peile presented the 2013-2014 report of audit.

The audit report will be distributed electronically to the board and interested parties. The

Governance Letter and the lnternal Control Letter and have not been completed yet, butthey will be done on time and submitted.Question: Will there be an in-depth summary done for board members later? Yes, for thosewho are interested - Shaw Nee will schedule.

3.3 School Report - Pelican Elementary School: This item wos moved to follow ltem #i.4Overview of Colloborotive Gront Project.

3.4 Overview of Collaborative Grant Project: Klamath Falls City Schools was awarded a 5309,000Collaboration Grant from the Oregon Department of Education (ODE). This grant focuses on

four target areas for teachers: Professional Development, Performance Evaluation, Career

Pathways, and Compensation. Since we are a Chalkboard-sponsored district, we have thegood fortune of receiving technical assistance from a Chalkboard facilitator. Last year, ourfacilitator was Kathy McCollum who helped our 16-member CLASS Design Team (10

teachers, 6 administrators) write the grant. This is an annual grant that can be renewed forup to three years.

3.3 School Report - Pelican Elementary School: The staff at Pelican Elementary School provided

their annual board report to the board.

3.5 Findings from the Energy Audit: Mr. Mahaffey presented the annual energy conservationprogram update. He also included the findings from the recent Oregon Department ofEnergy "Cool Schools" audit. October 2014 completes the eighth year of the energy

conservation program. During that period the district has realized over $1.1M in energy

savings.

The district participated in the state "Cool Schools" program that provided low interest loan

funding for energy saving measures. These measures have been implemented over the last

three years. ln October 2OL4, the Oregon Department of Energy performed an audit of theinstallation of those measures. The auditors were impressed with our ingenuity and ability tocomplete a wide verity of measures with a relatively small budget. As a result, they wouldlike to use the Klamath Falls City Schools as a case study for other districts to observe and

replicate our energy saving measures.

3.6 Monthly Financial Report: A revenue and expenditure summary report/projection thatincluded transactions through November 30, 201.4, was distributed. lnvestment earnings

6

were not included in this report for November due to the lack of information available by the

deadline for this report.

4.0 NEW BUSINESS:

4.1 School-Based Health Center Decision: The Klamath County Health Department is seekingpermission from the KFCS' Board of Directors to apply for funds for a grant to be used toplan for implementation of a school-based health center at Klamath Union High School forrhe 201.6-L7 school year.

Trino Perez declared o potentiol conflict because she works for the Klamath County Heolth Deportment.

Motion: lt was moved by Mike Moore and second by Lori Theros to approve the request to seek a

school-based health center planning grant.

Vote: Motion carried unanimously.

4.2 Calendar Options: The Calendar Committee (comprised of representatives of the employeegroups) met and developed two 2015-L6 school calendar drafts for review and discussion.

The first draft starts school before Labor Day on August 31't. The second draft has school

staring after Labor Day on September 8th. Starting before Labor Day would require thedistrict to pay paraprofessionals, cafeteria workers, and bus drivers to begin work early

(General Fund Paraprofessionals S5,500 - Title I Fund = 54,300. Total actualtotal cost would

be 514,000 - 515,000.) Smarter Balance should not be affected. The time frame forconstruction work at KU might be a considerat¡on when approving a calendar for next year.

This item will be tabled untilthe January 2015 school board meeting.

4.3 Resolution #1,4-09 Authorizing lssuance, Sale, and Delivery of General Obligation Bonds: This

resolution verifies the validity of the successful bond vote results. lt also approves the sale

of bonds as approved by the voters.

Motion: tt was moved by Mike Moore and seconded by Donnie Boyd to approve Resolution #14-09

to approve the sale ofthe bonds as approved by the voters.

Comment: The public was thanked for allowing the board to place this resolution forapproval.

Vote:

4.4

Vote:

4.5

Motion: lt was moved by Trina Perez and seconded by Mike Moore to formally support the Oregon

Promise lnitiative through Resolution #14-10.

The motion carried unanimously.

Resolution #L -IO Support of the Oregon Promise lnitiative: OSBA has developed the Oregon

Promise lnitiative to promote the lnitiative to promise the importance of K-l-2 education in

our state.

The motion carried unanimously.

Policies: Revised:o Revised Policy - lntegrated Pest Management (EBB): Oregon OSHA has re-named the

Materialsafety Data Sheet (MSDS)to Safety Data Sheet (SDS).

o Revised Policy - Public Complaints (KL): After a discussion with the district's legal

counsel, Nancy Hungerford, the Public Complaints Policy and its accompanying AR

have suggested changes for the board to consider. Dr. Feusahrens indicated that the

7

Board Meeting, Decemþer 8.2014

board cannot approve this one at this time - need to add complaints appealed to

ODE. . Clearly states the district's deicision is final.o Revised Policy - Student Transportation Services (EEA): New language requiring bus

aides to receive training on emergency procedures.

¡ Revised Policy - District Nutrition and Food Services (EFAA): Very minor name

changes (USDA Food and Meal Pattern).o Revised Policy'- School Bus Drivgr Examination and Training (EEACA): Language

change.o Revised Policy- Electronic Communications System (llBGA): ln light of the increased

use of personal electronic devices by staff, additional language related to personal

electronic devices and their use has been added when related to educationalpurposes and student records.

Comments: RE: Public Complaints Policy (KL) - lf someone goes through appropriate

channels, what criteria will be used to decide which complaints are worthy? ls this fairrepresentation to public?

5.0 UNFINISHED BUSINESS: None

6.0 BOARDMEMBERS'COMMENTS:a. Merry Christmas to everyone!

7.O CTOSING COMMENTS FROM BOARD CHAIR:

a. 5% Contingency Graph appears to have leveled off over the last few years.

b. Thank you to Business Office for hours of work on audit.

c. The KU play, Charlie's Auntwas amazing.

8.0 ADJOURNMENT: The Klamath Falls City Schools' Board adjourned the regular board meeting at

8:05 p.m.

4

,tlooí)*-Jþ"n,.,o -,Shaw Nee Sty'ns, Board Secretary

8




Subject:

Personnel

Reason: Consent Agenda

Item No. 2.3

Attachment: No

From: Dr. Feusahrens

Date: January t2,2OLs

The Administration recommends approval of the following retirement:NAME scHooLLisa Swartz Early Childhood lntervention Teacher [effective 6/30/15]

RECOMMENDATION:The administration recommends approval of the January L2,2015, Personnel Agenda as presented

9

Subject:

Division 22 Standard Assurances for 2OL4-20L5

Standards for Public Elementary and

Secondary Schools

KLAMATH FALTS CITY SCHOOLS



Item No. 3.1

Attachment: Yes

From: Mr. Collins/Mrs. Cole

Reason: Reports Date: January L2,2Ot5

BACKGROUND

lncluded is our 2}t4-20t5 Standard Assurances documentation, which our district will be

submitting to the Oregon Department of Education (ODE) by February L3, 20t5. This

documentation certifies two things for Klamath Falls City Schools:

Þ One, our district has completed a comprehensive review of the Division 22 Standards for Public

Elementary and Secondary Schools and presented a report outlining the comprehensiveness ofthis review at a public community board meeting.

Þ Two, our district certifies on the Assurance Form our compliance with all of the rules in OAR

Chapter 581, Division 22 Standards for Public Elementary and Secondary Schools.

Documents lncluded in this Report:,/ Division 22 Standards for Public Elementary and Secondary Schools 2OI4-20I5 Assurances

,/ KFCS Division 22 Standards Assurances and Compliance Status Supporting Documentationpacket.

RECOMMENDATION:

Report only

10

Division 22

Standards for Public Elementary and Secondary Schools

2Ot4-20L5 Assurances

REPORT TO COMMUNITY

./ Determine your district's compliance with the Oregon Administrative Rules (OARs)

located in Chapter 581-, Division 22. The OARs are available for review in ODE's 1014

Quick Reference guide or on the Secretary of State's webpage at

/ ldentify areas of compliance and non-compliance by checking the appropriate boxes in

the chart below. Distr¡cts should report to their communities on each of the standards

listed below.

./ Report your district's compliance or non-compliance to the Divisíon 22 Standards forpublic Elementary and Secondary Schools to your local district school board by

January L5,2OL5.

This list is provided to ass¡st you in your report to your community as required by OAR 581-022-1610.

Please do not submit this form to the Oregon Department of Education

0405

OAR Number

0705

06'17

061 5

0612

061 0

0606

0421

041 6

041 3

1134

1 133

1131

1 130

1 060

1 030

0807

0711

Career Education

Title

Local District Goals

Standardization

Policies on Reporting Child Abuse

Health Services

Essential Skill Assessments for English LanguageLearners

of Essential

Exception of Students with Disabilities from StateAssessment Testinq

Adm inistration of State Assessments

District lmprovement Plan

Safety of School Sports - Concussions

Anabolic Steroids and Performance EnhancingSubstances

Prevention Educat¡on Programs in Drugs and Alcohol

Modified Diploma

Extended Diploma

Credit Options

Diploma Requirements

School and D¡strict Performance Report Cr¡teria

vØøøúúddVø

Yes, ,

in compliance

øQl'Ødúú,úw

nnnnnnnntr

'not iri

Compliance Status

¡nnnnnnnn

(Rev. 1 1/14) Page 1 of 2

11

2130

1941

1910

1730

1725

1724

1723

1720

1710

1670

1661

1 660

1 650

1 640

1 630

1622

1620

1610

1 530

1520

1512

1 510

1440

1430

1420

1364

1 361

1 350

1340

1 330

1320

1 310

1215

1210

1140

't140

1 135

K¡ndergarten Assessment

Complaint Procedures

Exemptioits

Fingerprinting of Subject lndividuals in Positions NotRequiring Licensure as Teachers, Admin¡strators,Personnel Specialists, School Nurses

Educat¡onal Leadership-Administrator Standards

Core Teach¡ng Standards

Teacher and Administrator Evaluation and Support

Personnel Policies

Personnel

lndividual Student Assessment, Recordkeeping, andReporting

Report on Physical Education Data

Records and Reports

Postponement of Purchase oflnstrucîional Materiais

lnstructional Materials Adoption

Daily Class Size

lndependent Adoptions of lnstructional Materials

Requ¡red lnstructional Time

Operating Policies and Procedures

Auxiliary Services

Media Programs

Child Development Specialist Programs

Comprehensive Gu¡dance and Counseling

Human Sexuality Education

Asbestos Management Plans

Emergency Plans and Safety Programs

Expanded Options - Requ¡rements for Oregon PublicSchool Districts

Expanded Options Program Annual Credit Hour Cap

Alternat¡ve Education Programs

Special Education for Children with Disab¡lities

Programs and Serv¡ces for Talented and GiftedStudents

Rights of Parents of Talented and Gifted Students

ldentifìcation of Academically Talented andlntellectuallv Gifted Students

L¡teracy lnstruction

District Curriculum

Harassment, lntim¡dation, Bullying and Gyberbullying

Equal Education Opportunity

Alternative Certificate

úú¡ú,

úú.VV-úúVúvúúVútv(w,øwú{VúúVVIúúúwúVú,VV

!nn

n!!¡nnnn!nn¡!n¡nt--'l!

nnnnnnn¡nnnnn¡trn

þv

(Rev. 1 1/14)

Januarv 5Page 2 of 2

12

Klamath Falls Ci SchoolsSchool District

Klamath CountyCounty

Division 22Standards for Public

EIementary and Secondary Schools2OL4-2015 Assurance Form

I hereby certify that Klamath Falls c¡tv schools has completed and presented its annual reportto the community and is in compliance with and implementing as required, all of theapplicable Standards for Public Elementary and Secondary Schools as set out in OARChapter 581, Division 22.

581-022-1134 Modified Diploma

The district Ø'r E ,r not fully compliant with OAR 581-022-1134,

ø

ø

ø

Yes No

b. A documented history of a medical condition that creates a barrier to achievement.

a. A documented history of an inability to maintain grade level achievement due tosignificant learning and instructional barriers; or

2. Is the school district granting eligibility for a modified diploma only to those students whohave:

1. Is this school district meeting the requirements of OAR 581-022-1134 relating to themodified diploma?

Form 581-2'101-M (Rev 14l15) Page 2 of 10

13

Yes No

6. Has your district developed and implemented a plan for identifying students whoseprimary language is other than English and provided such students with appropriateprograms until they are able to use the English language in a manner that allowseffective and relevant participation in regular classroom instruction and other educationalactivities?

5. Is this statement visible on your district's web page and included in all student, parentand employee handbooks?

4. Does your district have a clear statement prohibiting discrimination against any person inthe public schools and programs of the district. "Discrimination" means any act thatunreasonably differentiates treatment, intended or unintended, or any act that is fair inform but discriminatory in operation, either of which is based on age, disability, nationalorigin, raee, color, marital status, religion, sex or sexual orientation.

3. Has your district school board adopted a policy in accordance with ORS 339.356prohibiting harassment, intimidation or bullying and prohibiting cyberbullying?

Klamath Falls City Schools

581-O22-114O Equal Educational Oppoftunities

The district Ø,r |_l ¡s not fully compliant with OAR 581-022-1140

581-022-1620 Instructional Hourc

The district IS is not fully compliant with OAR 58t-022-t620

7. Based on your school calendar, how many instructional hours are you currently offering for:

Grade 4

Grade 3

Grade 2

Grade 1

Kindergaften

1,022.0

1,022.0

1,022.0

1,022.0

1,022.0

Grade 8

Grade 7

Grade 6

Grade 5

1,032.0

1,032.O

1,032.0

I,O22.O

Grade 12

Grade 11

Grade 10

Grade 9

Click to copy Grade 1 to all gradesà ,r ;Gopy Entries

I ,016.0

'l ,016.0

1,0'16.0

1 ,016 0

Form 581.2101-N¡ (Rev 14l15) Page 3 of 10

14


8. How many hours of Parent Teacher Conferences are you including in your current calculation ofinstructional time for:

Grade 4

Grade 3

Grade 2

Grade 1

Kindergarten

45.0

45.0

45.0

45.0

45.0

Grade B

Grade 7

Grade 6

Grade 5

36.2

36.2

36.2

45.0

Grade 12

Grade 11

Grade 10

Grade 9

Click to copy Grade 1 to all gradesà Copy Entries

18.0

18.0

18.0

18.0

9. How many hours of professional development are you including in your current calculation ofinstructional time for:

10. Has your local school board authorized the district to include professional development in thecalculation of instructional time?

Yes No

11. Has your local school board authorized the district to reduce instructional time for twelfth gradestudents?

Yes No

Kindergaften

Grade 4

Grade 3

Grade 2

Grade 1

30.0

30.0

30.0

30.0

30.0

Grade B

Grade 7

Grade 6

Grade 5

30.0

30.0

30.0

30.0

Grade 12

Grade 11

Grade 10

Grade 9

30.0

30.0

30.0

Click to copy Grade 1 to all grades) ,Copy Entries

30.0

Form 581-2101-M (Rev 14l15)Page 4 of L0

15


1 ? lÂ/hrf nercenfzne nf tha dictri¡ftc cfr rdenÌc :ra anrnllad in r fr rll ¡ll¡ af c¡hnnl fnr.s ,s,, vqt

NOTE REGARDING QUESTION 12-ODE has proposed a rule change that would require distrícts to

ensure 90% of students are scheduled in a full day of school. \^/hile the proposed rule will require 90% at

thedistrictlevel,ODErequestsinformationhereatgradelevel. Questionl2isincludedtogatherinformation and get a clearer understanding of where districts currently stand in relation to the proposed

rèvis¡on. D¡stricts respond¡ng to question l2 with an answer that is less than 90% wlll not be out ofcompliânce for purposes ofthe 2014-15 Division 22 Assurances.

58L-O22-L723 Teacher and Adm¡nistrator Evaluation and Suppoft-:t t-l

The district ly' l¡r I I ¡r not fully compliant with oAR s8t-022-1723.

Grade 4

Grade 3

Grade 2

Grade 1

Kindergarten

100

100

100

100

100

Grade I

Grade 7

Grade 6

Grade 5

100

100

100

100

Grade 12

Grade 11

Grade 10

Grade 9

Click to copy Grade 1 to all gradest

96.7

100

100

100

lvtY I

ø

ø

Yes No

14. The district has a plan to monitor progress and refine the local evaluation andsuppoÉ system.

e. Aligned Professional Learning

d. Evaluation and Professional Growth Cycle

c. Multiple Measures

b. Differentiated Performance Levels

a. Standards of Professional Practice

13. The district evaluation and suppoft system is aligned with the flve elements ofthe Oregon Framework for Teacher and Administrator Evaluation and SupportSystems and includes:

Form 581-2'101-M (Rev. 14l15) Page 5 of 10

16


581-022-1941 Complaint Policy

The district Ø,r |-_l 'r

not fully compliant with OAR 581-022-1941.

ø

ø

ø

ø

ø

ø

Yes No

Require the complainant be given notice of the right to appeal the final decision toODE under OAR 581-022-1940?

c

b. Require the final decision be in writing and clearly establish the legal basis for thedecision, findings of fact and conclusions of law?

a. Clearly state at what step the district's decision is final?

19. For complaints that may be appealed to ODE pursuant OAR 581-022-1940, does thedistrict's complaint process:

18. Does the process clearly establish the time frame for the district to complete each stepof the process?

17. Does the process clearly state who is responsible for responding to the complaint ateach level of the complaint process?

16, Is the process in writing and can it be found by parents and community members?

15, Has your district adopted and implemented a process for resolving complaints by aperson who resides in the district or by any parent or guardian of a student whoattends school in the school district?

Form 581-2'101-M (Rev 14l15) Page 6 of 10

17


Please list any of the five Division 22 ru!e(s) ineluded in this 2OL4-2O75repoft, including the OAR number and title, with which the district is not incompl¡ance and detailed plans to correct. Attach a separate document ifnecessary.

I

Form 581-210'1-M (Rev '14l15) Page 7 of 1-0

18


SIGNED ASSURANCES

I certify that any Division 22 rules with which the d¡str¡ct does not yetcomply are noted. An explanation of why the district is not incompliance and a plan for correcting the deficiency (or deficiencies) isattached.

I hereby certify that the district's annual report was presented to thecommunity on O'1112t2015, as required by OAR 581-022-0807. Evidence(school board minutes or a newspaper aÉicle) is attached.

I further certify that all representations in this Assurance Form are true andcorrect to the best of my knowledge.

Dr. Paul HillyerName of District Superintendent

Gerard Collins

Signature

1t14115Name of person completing form Date

Please return the 2014-2015 Assurance Form by FebruarT 15' 2015 to:

Form 581-2101-M (Rev, '14l15)Page 8 of 10

19

KlamathFallsCitySchools

Lucile O'Neíll Educøtion Center1336 Avølon Street

Klamath Falls, OR 97603-4423(s41) 88s-4744 . (541) 88s-427s

100%t Graduation is our Expeclation

Klamath Falls City SchoolsDivision 22: OAR 581-022-

Standards for Public Elementary and Secondary SchoolsAssurance and Compliance Status

2014-201s

0405 Career EducationThe comprehensive guidance and counseling program in the Klamath Falls City Schools districtincludes career education. All students in Klamath Falls City Schools receive appropriate andrelevant curriculum across four interrelated developmental domains (academic, career,personal/social, and community involvement).

0413 Prevention Education Programs in Drugs and AlcoholThe Klamath Falls City Schools has a comprehensive K-12 alcohol and drug abuse preventionprogram. Students receive age appropriate grade level healthy lifestyles curriculum along withadditional health education curricula through our community partnerships. This includesinstruction in the effects of tobacco, alcohol, drugs, including anabolic steroids, performanceenhancing and controlled substances; and high school students receive age-appropriateinstruction about drug and alcohol prevention.

0416 Anabolic Steroids and Performânce Enhancing SubstancesStudents in high school receive instruction on anabolic steroids and performance enhancingsubstances as a part of the health curriculum. All Klamath Falls City Schools high schoolcoaches and our athletic director complete this training, at a minimum, every four years and allnew coaches complete this training upon hire.

0421 Safety of School Sports -- ConcussionsAll coaches in Klamath Falls City Schools receive annual "concussion" training prior to thebeginning of the season in the recognition of signs/symptoms of concussions; strategies to reducethe risk on concussions; proper medical treatment for a student suspected of having a concussion;and an athlete's safe return to participation after a concussion. A student can only return topafücipate return to participate when the student no longer exhibits signs, symptoms or behaviorsconsistent with a concussion; and the student receives a medical release form from a health careprofessional.

20

0606 District Continuous Improvement PlanKlamath Falls City Schools will conduct selÊevaluations and update our local district continuous:*^-^,,^*^-+ -l^- lfaE/i-lg E l,,^*;-+ +^ crâ,1^-+ Cr.,^^^^^\ ^^ ^+ l^^^+ ^ L:^--:^1 L^^:^ /--.:.L L1-^lrrrpruvwrrrvlrL Pr4rr \Nr vu DruvPrrrrL L\J ùLLlLrvrrL \)[ruuçùù,, ull aL lç¿aùL 4 ulçlullat lr¿l'¡lrs \wrul utçinvolvement of stakeholders including employees and the community. Our district's continuousimprovement plan (KFCS Blueprint to Student Success) will include an emphasis on alignedstandards curricula, high-quality instruction, professional development supports, safeenvironments for students, provide community engagement opportunities, and high-quality datadriven decision making processes. Our district will maintain copies of our improvement plan as

a public record and submit these to the Oregon Department of Education when requested as

outlined in the "Schedule of Submissions for Continuous Improvement Plans" from ODE.

0610 Administration of State AssessmentsKlamath Falls City Schools adminisiers all required state assessrnents in compliance with theguidelines for administration and reporting under state law. This includes adherence to detailedguidance around allowable accommodations, modifications, and allowable resources as found inthe Oregon Test Administration Manual.

0612 Exception of Students with Disabilities from State Assessment TestingPer the law, Klamath Falls City Schools does not exempt a student with a disability fromparticipation in the Oregon State Assessment System to accommodate the student's disabilityunless [Tre parerri iras requcsied suoh an exempiion.

0615 Assessment of Essential SkillsKlamath Falls City Schools administers local perforrnance assessments to assess proficiency inthe Essential Skills in grades 3 through 8 and in high school as required so that students are ableca-rn a high school diploma or a modified diploma. Essential Skills are process skills embeddedinto content standards and cross academic disciplines. Local performance assessments (includingwork samples) are a standardized measure used to evaluate the application of students'knowledge and skills. Students are provided with multiple opportunities (as necessary) tociemonstrate proficiency on local performance assessments in gra<ies 3 through 8 and in highschool. The two options for scoring of local performance assessments are either official statescoring guides or comparable locally developed scoring rubrics. Our district practices fulfillEssential Skills requirements, regulations and criteria adopted by the State Board of Education.

0617 Essential Skill Assessments for English Language LearnersKlamath Falls City Schools has developed policy to allow ELL students to demonstrateproficiency in the Essential Skills by providing local performance assessments in the student'slanguage of origin. This policy provides away for our ELL students who are on track to meet allother graduation requirements and are unable to demonstrate proficiency in the Essential Skillsin English to do so in their language of origin. This decision would be determined at the end ofthe ELL student's l lth grade year.

0705 Health ServicesKlamath Falls City Schools maintains a prevention oriented health program for all students thatprovides for fìrst aid emergency health care, control of communicable diseases, health screeningand immunization monitoring, services for medically fragile students, vision/hearing screeriings,and compliance with blood borne pathogens standards. KFCS has policies and procedures formedications as well as admission, placement, and supervision of students with communicablediseases.

21

0711 Policies on Reporting Child AbuseKlamath Falls City Schools has adopted policies and procedures specif,tc to the reporting ofsuspected abuse of a child (JHFE, JHFE-AR, JHFF, and JHFF-AR) and established procedures

to ensure provisions for annual trainings.

0807 StandardizationKlamath Falls City Schools provides acceptable educational opportunities for all residentstudents and verifies compliance with state standards by collecting information about schools,identiffing exemplary performance practices that foster school and district conditions forimprovement.

1030 Local District GoalsKlamath Falls City Schools provides a coordinatedK-L2 program designed to improve studentachievement, based on district goals supported by the district school board and consistent withthe goals adopted by the State Board of Education (as evidenced in policies BBA, EFA, GCN,GCN-AR, IA, IK, and IM). Local district goals (KFCS Blueprint to Student Success) are incontinuous development and revised (at least annually) through collaborative processes withinthe school district and the local community.

1060 School and District Performance Report CriteriaKlamath Falls City Schools reports to our boaid and notifies the public media by December 15th

of each school year that school and district performance reports are available. In addition,annually by January l5th, will make state provided school and school district performancereports available to parents either by mailed or electronic copy, or by link to a state or districtwebsite. These processes serve as the means by which the requirements of section 1111 ofElementary and Secondary Education (ESEA) have been met.

1130 DiplomaRequirementsKlamath Falls City Schools awards diplomas to all students who fulfiII state requirement; as wellas all local school district requirements as described in school board policies.

1131 Credit OptionsKlamath Falls City Schools shall grant required or elective credit towards the diploma ormodified diploma for work satisfactorily completed in any district program, classroomequivalent work, or where performance-based criteria have been approved. Further, districtpolicy #IKH also allows students to demonstrate the fuIl extend of their knowledge and abilitiesand award appropriate credit for their efforts in eaming such credits.

1133 Extended DiplomaThe Klamath Falls City School District shall award an extended diploma to students that satisfythe requirements of this rule. This includes an inability to meet the full set of academic contentstandards for a high school diploma with reasonable modifications and accommodations. Ourdistrict may only award an extended diploma to a student upon written consent of theparent/gtardian/adult student/emancipated minor during the school year in which the extended

diploma is awarded.

22

ll34 Modified DiplomaThe Klamath Falls City School District shall award a modified diploma to students that satisfy¿L^ -^^,,:-^.-^6+^ ^f +L:^ ..,1^ 'r-L:^ :^^1,,1^^ ^- :'^^L:l:+,,.^ .-^^+ +L^ C.,ll ^^+ ^C^^^-J^-:^ ^^.^4^-¿Llrç IçLlLll.Içttlçll(ù Ul LlllJ I ulç. I ltlS lllt/lLl(tçò ClIl lll¿lutlrly tL, rllççt tllg lUrl J(Jt Ur AçALI(JIIIIç Uufftgfft

standards for a high school diploma even with reasonable modifications and accommodations as

described in this rule. Our district may only award a modified diploma to a student upon wijttenconsent of the parent or guardian, adult student, or emancipated minor during the school year inwhich the modified diploma is awarded.

1135 Alternative CertificateThe Klamath Falls City School District has completed a review of all Altemative Certificateguidelines and is in compliance with the requirements of this rule. Our district has def,rned anddoes award an alternative certificate to a student who does not satisfy the requirements for a highschool diplorna, a modihed dipioma or an extended dipiorna as described in board policies.

11404 Equal Education OpportunityThe Klamath Falls City School District currently has written policies which assure equity,opportunity and access for all students (as per policies AC, ACA, JB, IA, IGBAJ, IGBAJ-AR,and JF/JFA) and is in compliance with the requirements of this rule.

I 1408 Harassment, Intimidation, Bullying, and CyberbullyingThe Kiamaih Faiis City Schooi Districi currentiy has <iistrict poiicies prohibiting harassment,intimidation, bullying and cyber-bullying (as per policies GBNA, GBNA-AR,JBA/GBN,JBA/GBN-AR, and JFCF) and is in compliance with the requirements of this rule.

l2l0 District CurriculumKlamath Falls City Schools provides a planned K-12 instructional program so that all studentshave the opportunity to achieve common curriculum goals and academic content standards,technology, essential learning skills, and career-related learning standards (as per policies IF.IFD, IGAEB, IIA, [IA-AR, IIAA, IIAB, KN, and KN-AR). This includes health educationinstruction inciu<iing prevention, emergency procedures and safety programs.

l2l5 LiteracylnstructionKlamath Falls City Schools provides age appropriate and developmentally appropriate literacyinstruction to all students until graduation (as supported by policies IKF, IKF-AR, and IGBC)and is in compliance with the requirements of this rule. A student has graduated when the studentreceives a diploma, modified diploma, extended diploma or alternative certificate.

1310 ldentification of Academically Talented and Intellectually Gifted StudentsKlamath Falls City Schools has adopted and implemented policies and procedures (IGBB,IGBBA, IGBBA-ARI, and IGBBA-AR2) for the identification of talented and gifted studentsaligned with the requirements of this rule (IJBB ad IJBBA) in order to serve academicallytalented and intellectually gifted students.

23

1320 Rights of Parents of Talented and Gifted StudentsKlamath Falls City Schools has adopted and implemented policies and procedures (IGBB,IGBBA, IGBBA-ARI, and IGBBA-AR2) to:

- inform parents of the identification of the child and programs/services available- provide parents an opportunity for input/discussion about programs/services available.- inform parents about their rights as parents of talented and gifted students- parents may request the withdrawal of their child from programs and services- parents shall be informed of their right to file a complaint

1330 Programs and Services for Talented and Gifted StudentsKlamath Falls City Schools talented and gifted education policies, programs and services (IGBB,IGBBA, IGBBA-ARI, and IGBBA-AR2) for identified students beyond those normally providedby the regular school day includes:

- A district written plan for Talented and Gifted Education programs and services has beencompleted and submitted to the Oregon Department of Education. This plan includes:(a) A statement of school district policy on the education of talented and gifted children(b) An assessment of current special programs and services provided(c) A statement of district goals for providing comprehensive special programs and services and over what spanof time the goals will be achieved by the district for talented and gifted children.(d) A description of the nature of the special programs and services which will be provided to accomplish thegoals.(e) A plan for evaluating progress on the district plan including each component program and service.- Instruction provided to identified students shall be designed to accommodate their assessed levels

of learning and accelerated rates of learning.

6. Index of Tests

5. Teacher/ParenlSelf Referrals

4. Identification and Modification Forms

3. Roles and Responsibilities

2.TAG Timelinesl. Program Goals and District Policy

12. OARTAG11. NAGC Toolkit10. Parent Resources

9. Teacher Resources

8. Complaints and Appeals

7. Rate and Level ofLearningDíslríct Procedures for TAG Progrøms

1340 Special Education for Children with DisabilitiesKlamath Falls City Schools provides an educational program for all resident children with a

disability in accordance with all applicable Oregon Administrative Rules (as per policies IE,IGBA, IGBA-AR, IGBAE, IGBAJ, IGBAJ-AR, IGBAK, IHIHA, and JBHA).

1350 AlternativeEducationProgramsKlamath Falls City Schools has adopted and implemented policies including procedures for theannual evaluation of public and private alternative education programs (as per policies (IGBHA,IGBHA-AR, IGBHC, JGEA, and IGBHB).

1360 Expanded Options Annual NoticeKlamath Falls City Schools has approval for our submitted waiver from the requirements of theExtended Options Program for the 2013-2015 school-years. Our district offers avenues foradditional options for students to complete their education including concurrent high school andcollege credits and early entry pathways into postsecondary education. This includes dual credittechnical preparation programs, such as two-plus-programs, advanced placement or InternationalBaccalaureate programs and other accelerated college credit programs.

24

1364 Expanded Options - Requirements for Oregon Public School DistrictsKlamath Falls City Schools submitted and received ODE approval for a "Request for FrogramII/^:,,^-ll f-^* +L^ -^^,,:-^.-^-+^ ^f +L^ E-,1^-,¡^¡

^-l:^.^^ D-^-^.- f^- +L^ ô^1,) .l^l ( -^L^^1vv 4rvçr llrjrll Lllç rçyutrçlrtçlltù Lrr. Lllç rj^LgllLlgL.r \-rPlrurrù I r\JËralrr rur Lrlç Lv LJ-zv I J sulluul-

years. We have a verbal approval confirmation from Reynold Gardner (010515) for this waiverand are awaiting official notification, which will be kept on file at central office (along with anelectronic copy) and will be valid through the end of the 2014-2015 school-year. Our district willmake a decision to request a new waiver prior to May of 2015.

1366 (or 1361) Expanded Options -- Annual Credit [Iour CapThe Klamath Falls City School District has an established process for selecting eligible studentsfor participation and for awarding quarter credit hours to eligible students to be in fullcompliance with Annual Credit Hour Cap established and required under this rule.

1420 Emergency Plans and Safety ProgramsKlamath Falls City Schools maintains a comprehensive safety program for all employees andstudents as found in our adopted policies (EB, EBA, EBB,EBB-AR, EBBA,EBBB, EBC/EBCA,EBCB, EBCD, EBCD-AR, ECBA, ECBA-AR, EEAC,GBE, GBEA, and JHF), procedures, andmanagement plans.

1430 Asbestqs Management Planfa1 ¡l ñ lr ñ I i IÑramarn rarls urty ùcnools nas lmpremenreo an approveo AsDestos vranagement rlan. Alldistrict facilities have been inspected and are currently in compliance with all requirements of theplan (as per adopted policies EB, EC, EBA, EBAA, ECB, FB, and FK). Each building maintainstheir site's plan and a copy of each site's plan is kept at the Maintenance Building.

1440 Human Sexualit,w EducationKlamath Falls City Schools implements a comprehensive-balanced age appropriate curriculafocusing on social, emotional, experience and developmental level of students including skills-based learning. Age appropriate instructional content includes human sexuality education,HIV/AIDS an<i sexuaily transmitted disease prevention in elementary and secondary schools as

an integral part of health education and other subjects (as per policies IGAI, IGAEA,andIGBHD). Parents may request their child be excused for portion(s) of the instructional programThis comprehensive plan for instruction is reviewed and updated biennially.

1510 Guidance and CounselingKlamath Falls City Schools provides aK-12 comprehensive Guidance and Counseling Programto support the academic, career, personal/social, and community involvement of students. Ourdistrict has a philosophy, framework, and action plan to support the developmental needs ofstudents (as per policy IJ).

l5l2 Child Ðeveloprnent Specialist ProgramsKlamath Falls City Schools does not participate in the "optional elementary" Child DevelopmentSpecialist Program for grades K-8. Our district does contract with a community partner forlicensed QMHP and QMHA School-Based Behavior Health Services. These supports focus onacademic, behavioral, and attendance counseling.

1520 Media ProgramsKlamath Falls City Schools has organized media re'source centers (materials and technology) andage appropriate instructional activities (locate/retrieve/use/interpretlanalyze) in alignment withthis rule (as per policies EGAAA, EGAAA-AR, GDA, JFCEB, IIA, IIAB, and IIBD).

25

1530 AuxiliaryServicesKlamath Falls City Schools departments of pupil transportation services, school food services,and custodial services comply with all applicable statutes and rules (as per policies EEA, EFAA,EF, EC, ECB, EA). Our district facilities, equipment, and materials are appropriate toinstructional and support programs activities.

1610 Operating Policies and ProceduresKlamath Falls City Schools keeps copies of operating policies, procedures and rules inaccordance with ORS 332.107 and shall make such information is available upon request. TheDistrict's status in relation to state standards is reported to the community annually to meet theODE timelines.

1620 Required Instructional TimeKlamath Falls City Schools has an adopted school calendar to we are providing our students ateach grade level with the following minimum number of instructional hours:

- kindergarten (405 hrs) - grades 1-3 (810 hrs)- grades 4-8 (900 hrs) - grades 9-12 (990 hrs).

1622 Independent Adoptions of Instructional MaterialsKlamath Falls City Schools meets the parameters set out by the state for any independentadoptions of instructional materials (as per policies IIA, IIA-AR, and IIAA). Independentreviews carried out by school districts, or groups of districts, can happen at any time providedthey use the adopted criteria for alignment. A completed district created criteria checklistindicating instructional materials meet established criteria by the State Board of Education willbe kept on file at district office for all independent adoptions of Instructional Materials. Thiswould include subject, category, grade level(s), titles, publisher, copyright, and implementationtimelines for use of the instructional materials.

1630 Daily Class SizeKlamath Falls City Schools is committed to the objective of providing an appropriate teaching-learning environment. One of the factors affecting that environment may be class size; ourdistrict strives to maintain class size averages appropriate to available funding, the curriculumcontent, instructional method, needs of students and expected learning outcomes of the particularclass(es). Class sizes and teacher assignments will support effective practices consistent with theoutcomes expected of each instructional program (as is supported in policies IHB, JECC, andJECD).

1640 InstructionalMaterials AdoptionKlamath Falls City Schools provides students with free appropriate instructional materials inaccordance with National Instructional Materials Accessibility Standards aligned to theguidelines and requirements of this rule (as per policies IIA, IIA-AR, and IIAA) includingprovisions for instructional materials to persons who are blind and persons with print disabilitiesin accessible formats.

1650 Postponement of Purchase of State A.dopted Instructional MaterialsKlamath Falls City Schools complies with ORS 337.120 when there is a need to postpone theregular purchase of state-adopted materials. An application for postponement will includereasoning for postponement, subject areas, projected purchase timeline, instructional materials tobe used during postponement, assurances that postponement will not delay future purchases inother subject areas, and that there is board approval of any postponement.

26

1660 Records and ReportsKlamath Falls City Schools maintains and provides records and reports in compliance with all

^*^^^- T-ì^-^.-+'-^-+ ^f E,{.,^^+:^- -,ìl^t:-^-vrvËurr uwPaLLtLrvtLL ur LllruvcLrurr Ëuruvrrtrvò.

t 66'i. Report on Physical Education DataKlamath Falls City Schools submits informational datareports to the Oregon Department ofEducation each year as required by this rule. These reports detail instructional minutes for ourstudents in K-8 as well as information about the capacity of physical education facilities to meetthe changing requirements. This includes our district's ability to provide 150 minutes of weeklyphysical education instruction in K-5 and225 minutes weekly in grades 6-8.

1670 Individual Student Assessment, Recordkeeping, Grading, and ReportingKlamath Falls City Schools complies with all requirements within this OAR and supportedthrough policies IH/IHA, IK, IKA, [KAB, IKE, IKH, IL, and JO/IGBAB).- Individual student assessment, recordkeeping, progress and achievement in all subjects to academic contentstandards- Professional development to support teachers in adapting instruction and curriculum to meet the needs and learningrates ofall students in achieving proficiency in the academic content standards.- Report annually progress towards completion of diploma requirements to parents of students in grades 9-12,including credits earned, demonstration of extended application, and demonstration of the Essential Skills.- Adopting a grading system with adopted course content aligned to the academic content standards- Renort stlldenf nrôoreqs fo meefino/evceedino qrade-ler¡el qaaÅemie .^nfêñf cfqnrlar¡{c în nerents/orrarr{ìcnc L-1?-'_----^^^Þ

17L0 PersonnelAll Klamath Falls City Schools employed teachers, specialists, and administrators hold validOregon licenses and are assigned in accordance with the individual license, district policies,program goals and applicable statutes and administrative rules. All instructional assistants areassigned in accordance with applicable Oregon Administrative Rules, district policy, and thecollective bargaining agreement.

l'7Jn Þarsnnnal Þnli^iao

Klamath Falls City Schools has adopted and implemented personnel policies that addressaffirmative action, staff development, equal employment opportunities, evaluation procedures,and electronic communication system(s) as required by this rule. The following district policiesCBG, CCCA, CF, GA, GAA, GB, GBA, GBL, GBM, GCC, GCI/GDI, GCL, GD, GDC, ANd

IGBAC are board adopted.

1723 Teacher and Administrator Evaluation and SupportKlamath Falls City Schools district evaluation and support system is aligned with the fiveelements of the Oregon Framework for Teacher and Administrator Evaluation and SupportSystems and includes:

i . Stanciarcis of Professional Practice 2. Differentiateci Pertbrmance Leveis3. Multiple Measures 4. Evaluation and Professional Growth Cycle5. Aligned Professional Learning

The district has a plan to monitor progress and refine the local evaluation andsupport system.

27

1724 Core Teaching StandardsKlamath Falls City Schools has adopted policies (GCN-AR, GCN/GDN and IM) and uses thecore teaching standards to evaluate teacher effectiveness as required within this rule. Districtpolicies are aligned to the performances, essential knowledge and critical dispositions for each

standard are contained within the Interstate Teacher Assessment and Support Consortium(lnTASC) and adopted by the Teacher Standards and Practices Commission (TSPC) for initialand advanced teacher preparation. The standards include:

(1) The Learner and Learning (3) Instructional Practice(2) Content (4) Professional Responsibility

l73O Educational Leadership - Administrator StandardsKlamath Falls City Schools has adopted policies (GCN-AR, CCG and CCG-AR) and uses theeducational leadership-administrator standards to evaluate administrator effectiveness outlinedin OAR 581-022-1723.These standards align with both the Educational Leadership ConstituentsCouncil (ELCC) and Interstate School Leaders Licensure Consortium (ISLLC) standards, andhave been adopted by the Teacher Standards and Practices Commission (TSPC) foradministrative licensure. The standards include:

(l) Visionary Leadership (4) Inclusive Practice(2) Instructional Improvement (5) Ethical Leadership(3) Effective Management (6) Socio-Political Context:

1730 Fingerprinting of Subject Individuals in Positions Not Requiring Licensure as

Teachers, Administrators, Personnel Specialists, School NursesKlamath Falls City Schools has adopted and implemented policies (GCDA/GDDA andGCDAiGDDA-AR) in compliance with requirements for Fingerprinting of subject individuals as

defined in and in compliance with OAR 581-021-0500.

1910 ExemptionsKlamath Falls City Schools is in compliance with all guidelines related to student exemptions instate required programs or leaming activities (as per policies IGBHD and IGACA).

l94l ComplaintProceduresKlamath Falls City Schools has adopted policies (KL and KL-AR) in order to implementprocesses for the prompt resolution of a complaint by a person who resides in the district or byany parent or guardian of a student who attends school in the school district.

2130 Kindergarten AssessmentKlamath Falls City Schools is in compliance with all guidelines related to implementation of thekindergarten assessment as part of the statewide assessment system implemented pursuant toORS 329.485 to determine a child's readiness for kindergarten.

28




Subject:

Citizens' Oversight Committee Adoption

Reason: New Business

Item No.4.1

Attachment: Yes

From: Dr. Hillyer

Date: January t2,2OI5

BACKGROUND

The Citizens'Oversight Committee will help advise the district on the use of the revenue generated

from the successful bond election. The following citizens have volunteered to serve on thiscommittee:o Raul Mirande. Gayle Yamasakio Dorothy Hudsono Jeremy Morris

RECOMMENDATION:

The superintendent recommends approving those who have volunteered for this work

29

II

Citizens' Oversight CommitteeApplication for Membership

Purpose: To volunteer to perform the duties in respect to the 20L4 Klamath Falls City Schools

Bond (specifically related to the renovations of Klamath Union High School) as outlined on the

attached Roles and Responsibilities Description.

ss: The Board of Directors will receive and evaluate all applications and willselect anywhere from three to seven community members to serve on the Citizens' Oversi ght

Committee. Selection will be made to create a committee body that is diverse and

representative of the Klamath Falls community. Selections are at the sole discretion of theboard.

Open: November 17, 2014Closed: December 30, 2014, 2:OO D.m.

Selection and not by L 2015 a

Appliiant NameContact lnformation:

Street Address: ùc)

Phone:E-Mail:

Length of time residing in Klamath Falls:

As an attachment, provide the following (please limit to 500 s):

o Personal history (brief bio including work history, skills, personal interests, etc.)

o Prior experience with other committees or organizations (need not be school related)

o Statem yo u want to on the

Signature

Date:

Send Applic n es to: Board Secretary, Shaw Nee Stearns, at:

Street Address: L336 Avalon Street, Klamath Falls, OR 97603

Phone: (541) 883-4700 Ext L

E-mail: [email protected]

30

Application for the COC

December 7,2OL4

Re: Raul Mirande M.D., FACS, P.C.

Married, 3 children, Klamath Falls resident since 1995

lnterests include hiking, mountain biking, Hobie Cat sailing, playing the piano

lndependent General Surgeon practicing at Skylakes Medical Center since 1995, Former President of the

Klamath County Medical Society, Treasurer of the Klamath Falls lndependent Practice Association

(KFlpA ) since 2Oo2, Board member of Cascade Comprehensive Care (cCC) / Cascade Health Alliance

(CHA ) for over 10 years, SLMC Trauma Chairman for the past 5 years,-Co-Chairman for the SLMC

Surgical Services Executive Committee ( SSEC ) the past 2 years, former member of the SLMC Mec$ed'

Executive Committee ( MEC ),former Conger Elementary School Parent Liaison

I would like to participate in the COC in order to facilitate completion of the bond's directives, engage

local leaders and businesses, achieve the expected goals within the budget, avoid planning and

construction delays, utilize local resources and skills, and keep Klamath Falls residents infor:med by

employing a transparent process. I possess the ability to work with a great variety of different

personalities, manage group projeç[s, reviÊw data, and feel strongly about an open process.

Thank you for your consideration,

Sincerely,

.Raul Mirande

31


Purpose: To volunteer to perform the duties in respect to the 2014 Klamath Falls City Schools



Evaluation Process: The Board of Directors will receive and evaluate all applications and willselect anywhere from three to seven community members to serve on the Citizens' Oversight



Open : November L7 20t4Closed: December 30 20L4 2:00 m

Selection and notification by : Januarv L2,2OLS (Board Meeting)

Applicant Name: M

Contact lnformation:Street Address: 8L1- Hillside Ave,

Klamath Falls, OR 97601Phone: 54L-883-47 02 v 7 139E-Mail: masak kfa lls.kL2.or. us

Length of time residing in Kfamath Falls: 2l years

As an attachment, provide the following (please limit to 500 words):. Personal history (brief bio including work history, skills, personal interests, etc.). Prior experience with other committees or organizations (need not be school related). Statement to serve on the mittee

Signatu

Date: þ

Send Application Responses to: Board Secretary, Shaw Nee Stearns, at:

Street Address: l-336 Avalon Stre et, Klamath Falls, OR 97603

Phone: (541-) 883-4700 Ext 1

E-mail : stearnss@ kfalls.kL2.or.us

32

CITIZENS OVERSIGHT COMMITTEE APPTICATION

GAYLE YAMASAKI

Brief BiographyI currently am employed as an independent contractor for the Klamath Falls City

Schools as the Program Director for the 2l-st Century Community Learning Centers

Program. I contributed to the passing of the bond and have a personal interest in thecompletion of this project. My daughter is a KUHS graduate. I have worked and

volunteered in our community for over 20 years and have skills in buildingcommunity relationships. I am committed to assuring that all bond promises are

delivered and providing consistent messages to our community as we moveforward.

Prior Experiences with other committees or organizationsI currently serve on the Klamath County Library Foundation and am underconsideration to serve on the Oregon Cultural Trust Board. Most recently I also

served on the KU bond steering committee. I have also served on the YMCA Board ofDirectors, a loaned Executive for the United Way, the Ross Ragland Board ofDirectors, the Klamath Arts Commission, Discover Klamath Board of Directors,served on the Roosevelt, Ponderosa, and KUHS site councils, KFCS strategic planningcommittee, as well as a volunteer mentor for CFSS.

Statement on why you want to serveHaving worked on the passing of the bond, I have a desire to work on theimplementation of what we passed. I want to remain engaged in the project, ShouldI be selected I will also work towards putting the district in a position to pass a

future bond for continued capital projects.

33


Purpose: To volunteer to perform the duties in respect to the 2014 Klamath Falls City Schools



Evaluation Process: The Board of Directors will receive and evaluate all applications and will

select anywhere from three to seven community members to serve on the Citizens' Oversight


representative of the Klamath Falls community. Selections are at the sole discretion of the

board.

Open: November 17.2014Closed: December 30;2014. 2:00 P.m.

Selection and notification by: Januarv 12. 201-5 (Board Meetins)

Applicant Name n {. l.¡*".,Contact lnformation:

Street Address:It 7üt

PhoneE-Mail

evil r'n-¿t I

I , i itÌ."1

Length of time residing in lamath Fall

As an attachment, provide the following¡ Personal history (brief bio including work history, skills, personal interests, etc.)

. Prior experience with other committees or organizations (need not be school related)

¡ Statement of why you want to serve on the committee

b)nps(please li'm¡t to 500 words):

Signature: A/t/D

/)- I


ress: L336 Avalon Street, Klamath Falls, OR 97603

Phone: (54L) BB3-4700 Ext L

E-mail : stearnss@ kfalls. k1-2.or. us

34


December 3,2OL4Dorothy Hudson

I am the owner of an independent tax and accounting business, and have been in this business, in

Klamath Falls, for 25 years. I hold a license as an Enrolled Agent, and an Oregon Licensed Tax

Consultant.

I have four children, seven grandchildren. I spend my time attending baseball games, dance recitals, or

being towed behind a speeding motor boat! When I am not with my grandchildren I love to hike, my

husband and our two dogs frequent the hiking paths around our area. I also love to read.

I served on the founding board for CASA in Klamath County. I have served for seven years on the

Oregon Board of Tax Practitioners (my service here ends in January). I believe that citizens should be

involved in the community. My husband, myself and all of my children attended Klamath Union so I take

a part¡cular interest in this project. I would very much like to be involved in completion of the updates

to this school, and would look forward to future opportunities for service in our community'

35


Purpose: To volunteer to perform the duties in respect to the 20L4 Klamath Falls City Schools

Bond (specifically related to the renovations of Klamath Union High School) as outlined on theattached Roles and Responsibilities Description.

Evaluation Process: The Board of Directors will receive and evaluate all applications and willselect anywhere from three to seven community members to serve on the Citizens' Oversight



Open: November L7,2014Closed: December 30, 2014. 2:00 p.m.

Selection and notification by: Januarv 12, 20L5 (Board Meetins)

Applicant Name:Contact lnformation:

Street Address:

Phone:E-Mail:

l¿r¿*'u ll/b".1)r

s4l-ÐQr-\ .*¿r

"t'S ê a-d Lt'ns e ncfn--r,ttc, coftLength of timeAs an attachment, provia

a

Personal history (brief bio including work history, skills, personal interests, etc.)

Prior experience with other committees or organizations (need not be school related)o Statement of why you want to serve on the committee

Signatu

Date


Street Address: 1335 Avalon Street, Klamath Falls, OR 97603

Phone: (541) BB3-4700 Ext 1

E-mail : stea rnss@ kfalls.kL2.or.us

36

of 1

Shaw Nee Stearns - Citizens Oversight Committee Application from Jeremy Morris

From:To:Date:Subject:Attachments:

Jeremy Monis <j morris@adkinsengineering. com>"[email protected] 2.or.us" ([email protected] 2.or.us>1211812014 4:55 PMCitizens Oversight Committee Application from Jeremy Morris201 4l2l 8I 1 3 83 6908.pdf

Shaw Nee,

please see the attached PDF and email description below for my application. I figured it might be easier for me to email this

to you. Let me know if you'd like a hard copy and I can hand deliver it (we are about 2 blocks away). lf it isn't too much

trouble, please let me know that you have received this email.

"Personal History Bio: I grew up in Malin Oregon and attended OIT and Walla Walla University. I worked a variety ofconstructionandengineeringjobstoputmyselfthroughcollect. learnedmyBachelorsofScienceinCivil Engineeringin

2000 from WWU. Since 2000 I have worked in the engineering profession on a wide variety of projects ranging from small

to multi-million dollar multi-year projects. I earned my Professional Engineer's license at the end of 2002 in California and

my Washington and Oregon licenses in 2004. I moved back to Klamath Falls three years ago to by an owner in Adkins

Engineering. As a fìrm we have nearly 20 professionals that work for us and we work with clients to deliver successful

engineering and construction projects in Southern Oregon. We have been here for over 30 years and are the area's largest

engineering, surveying, and materials testing firm. We are currently working on the largest projects in the Klamath Basin,

Klamath lrrigation District's C Flume replacement project and Klamath County School District's Henley Elementary Schoolproject. Both projects are multi-million dollar multi-year projects, similar to the upcoming Klamath Union School project.

Committee Experience: I have served on many public and private committees/commissions in the past. I was the chair of

theCityofLaGrandePlanningCommissionforseveral years. lnaddition, lwasthepresidentoftheUnitedWayofEasternOregon chapter for several years. I also am familiar with local government rules and regulations as I am City Engineer in

many of the local rural communities. I regularly give presentations to City Council, Planning Commissions, and County

Board of Directors.

Why do I want to serve on the committee? I feel that I have unique engineering experience for large projects, large budget,

and extended schedule project that I feel it will be useful to the City School District to help navigate the design and

construction of the Klamath Union School District Project. I hope to apply my experience to help the City School District

(hopefully) save time and money in the long run. ln addition, my past project experience will hopefully protect the School

District's interests over the life of the KU School Project related to the engineering and construction aspects oftheproject."

ThankyouforlettingmeapplyfortheCitizensOversightCommittee. Letmeknowifyouhaveanyquestionsorneedadditional information related to my experience.

Happy Holidays!

Jeremy Morris, P.E. & C.W.R.E.

Project MonogerAdkins Consulting Engineering, LLP

2950 Shasta WayKlamath Falls, OR 97603ph. (541) 884-4666fax (541) 884-5335cell (541) 891-5595

file:lllC:ltJsers/StearnsS/AppDatalLocallTempDGGrpV/ise/54930705DistrictYo2lMailD... 1212212014

37

KLAMATH FALLS CITY SCHOOTS



Subject:

Communications Coordinator Agreement


Item No.4.2

Attachment: Yes

From: Dr. Hillyer

Date: January L2,2OI5

BACKGROUND

Mr. Stearns is completing his first year as Communications Coordinator. He will be expanding his

role to include the attached job description. ln reimbursement for his expanded role, he is seeking

a salary increase.

RECOMMENDATION:

The superintendent recommends approve Dan Stearns' agreement.

38

AGREEMENT BETWEEN


andthe Company, DANIEL STEARNS

for Coordination of Klamath Falls City Schoolsas Communications Coordinator

The Klamath Falls City Schools (District) agrees to pay the company, Daniel Stearns, during2Ot5 for the services enumerated in the attached KFCS' Communication Coordinator job

description. This contract will be a one-year contract agreement renewable for an additionalyear pending consent by both parties - installments of SfSg¿ for eleven months, the 12th

month (December 2015) being StSl6, for a total annual payment of $19,000. Payment willbe made each month after the company, Daniel Stearns, submits an invoice for services

rendered. This contract will be from January I,2Ot5 - December 3t,2015.

Companv: Please check if the information following it is accurate to your situation:

I am an independent contractor. I do not now employ, nor will I employ during the term of theagreement detailed above any other individual. I am, therefore, not required to carry Worker'sCompensation coverage.

As an independent contractor, I assume and agree to indemnify and hold harmless the District fromany claims and expenses (including attorney fees and other costs and expenses of litþation) forbodily injury or harm caused by and/or occurring during the normal performance under thisagreement,

Daniel Stearns Date

Should either party, represented by the signatures below, be dissatisfied with the partnership, each

may withdraw from this agreement following a 30-day notice period. After such notice is given, thisagreement is null and void,

Daniel Stearns Date

Paul Hillyer, KFCS' Superintendent Date

39

Communication Coordinator Requirements

1. Coordinate district print, electronic, lnternet, video, and media outlets to get positive

information disseminated on the Klamath Falls City School District and all its schools,

programs, and departments.2. Continue KU & YOU monthly video magazine at KUHS - editions January through

December except, July & August.3. Establish monthly video magazines at elementary schools Roosevelt, Pelican, Conger

and Mills - editions January through December, except July & August.

4. Establish monthly video magazine at Ponderosa Middle School - editions January

through December, except July & August.5. Establish contact with the Herald & News with the purpose of arranging an

agreement to produce articles and video inserts on Herald & News web pages.

6. Coordinate and implement improvements to individual school web pages, adding

video contact including monthly video magazines.

7. Produce a measuring system in which to evaluate the position of Communications

Coordinator, including but not limited to:a. Before-and-after hits to web pages;

b. Develop and implement a student, parent, teachers/staff, and community survey

to measure communication effectiveness.8. Seek input from others on the best way to promote our services to the community.9. Strive to attract new students and families to the school district through promoting

the positive components of the organization.10. Other duties as assigned by the superintendent of schools.

40

Communications CoordinatorMeasurement System Proposal

Prepared by Daniel Stearns

To: Dr. Hillyer and the Klamath Falls City School Board

Please consider the following items in evaluating the effectiveness of the CommunicationsCoordinator position:

L. Social Media - Measurins TrafficWeh Pages: Klamath Union High School, Ponderosa Middle School, and four elementaryschools. Video magazines will be developed for each of the web pages. A number countbeginning in January 20L5, May 2015, and November2015 will be measured to record thenumber of visits and to track the increase of traffic for viewers.Facebook: The same measuring systems will be conducted and analyzed for each of theindividual Facebook pages for each of the six (6) City schools.

Results to be shared with the superintendent and school board.

2. Survev - Communitv lnputA survey of parents, students, teachers/staff, and community members will be distributed togain insight and guidance in the effectiveness of communications through the school district.(Survey to be conducted in March and November of 2015.)

Exomples;o ln which way can the school district better reach you in order to share important information

about your school?o How can we better communicate to you what is going at your school?Results to be shared with the superintendent and school board.

3. Renovation UpdateA monthly video update will be included in each of the school video magazines as well as onFacebook. The video will include what has already occurred and what can be expected in thenear future. This method will have the following positive effects:o To verify funds approved by the voters is being spent wisely.o Students and parents will be aware of schedule and room changes.o A history of the project will be recorded for future generations.

The effectiveness of this process will be measured by the twice annual survey results.

4. News Media - Herald and News/Radioo At least one school good-news story will appear in the Herald & News each month.o Negotiations to start a City Schools' video magazine for their web page will begin in January

20L5.o I will produce radio spots - Public Service Announcements - for local radio stations.

5. Recruitment - District StaffI will produce live presentations for out-of-town recruitment functions which will include audioand video systems. I will participate in these functions to set up and be used as a spokespersonin efforts to gain high-level staff for district vacancies. I will be evaluated on the success of thedistrict placement efforts.

41

6. Communitv PartnersDevelop opportunities for other groups or organizations working with the school district understate, federal, or local grants to better communicate their efforts and effectiveness for theschool district. ln exchange for this work, explore funding opportunities from such groups tolessen the burden of the school district general fund budget for the CommunicationsCoordinator position.

42




Subject:

Recommendation for CMGC


Item No.4.3

Attachment: No

From: Dr. Hillyer

Date: January 12,2OI5

BACKGROUND

A team of six district employees scored proposals from three responders to the CMGC RFP. They

interviewed two finalists and determined that DCI/Adroit offered the best service and experienceat the most reasonable cost.

RECOMMENDATION:

The superintendent recommends approving the CMGC selection teams' recommendation ofDCI/Adroit.

43


1336 AvalonKlamath Falls, OR 9760?


Subject:

2015-!6 School Calendar Approval

Item No. 5.1

Attachment: Yes

From: Dr. Feusahrens

Reason: Unfinished Business Date: January t2,2OI5

BACKGROUND:The Calendar Committee (comprised of representatives of the employee groups) met and developed two2015-16 school calendar drafts for your review and discussion. The first draft starts school before Labor Day

on August 31't. The second draft has school staring after Labor Day on September 8th.

RECOMMENDATION:

The administration would recommends the board approve the second draft starting school after Labor

Day on September 8th.

44

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