Welcome to the Reign of Terror

Now we will go over the tentative

timeline for this next year!

Goals for the Year• Announce the date of the Invitational next week

• Expand the Invitational to 50 teams

• Include a set of activates on Friday for teams that arrive early

• Improve faculty involvement especially with regard to the award

ceremony

• Open registration on September 1st

• Improving the quality of our tests and event supervisors

• Formalize the processes and structure of Science Olympiad at

Cornell

• Improve the visibility of our tournament both on and off campus

Contacting Us

Jake Grist :

Email: Jacob.p.grist@gmail.com

Colin Barber

Email: ccb225@cornell.edu

TreasurerJob Description: In charge of all finances, SAFC

stuff, and sponsorship finding.

Responsibilities:

• Budgeting

• Find Sponsorships

• SAFC negotiations

• Coordinating with other members to determine

financial needs

• Fix financial problems

AmbassadorJob Description: Coordinates all external communication and plans

ceremonies/ side events

Responsibilities:

• Representative for communication with all schools

• Advertising on and off campus

• Coordinate Registration

• Opening/Closing Ceremony planning

• Coordinate with faculty where necessary

• Public Relations with schools

• Create side events for students attending (Friday night events,

tours, panels etc)

Logistics Director (2x)Job Description: Handles the logistical side of the invitational and makes

sure all things needed to have a successful day are taken care of

Responsibilities:

• Create food options for students

• Coordinate all hotel things with teams (discounts, suggestions, etc)

• Comprehensive Transportation Plan for Teams

• Acquiring and Assigning Team Rooms/organization rooms (eg home

base)

• Manage the safety and insurance aspects of the tournament

• Emergency Oversight

• Cleanup/Trash Disposal Plan

Events Director (1 Test 1 Build)

Job Description: In charge of every aspect of events from start to

finish

Responsibilities:

• Find and Assign Test Writers

• Train Event Supervisors

• Quality Control of Events

• Acquiring and Assigning rooms to their respective events

• Acquire materials for these events

• Event Scheduling

• Grading/Avogadro oversight (one of the two oversees this)

Job Description: Manages and directs all help received from Cornell

students while assigning and delegating tasks to said persons.

Responsibilities:

• Acquire volunteers from within Cornell to form core volunteer group

• Acquire APO volunteers

• Determine number of volunteers needed for competition

• Assign volunteers to tasks

• Coordinate with other Board Members to get them needed

volunteers

• Advertise within Cornell’s campus to acquire these volunteers and

new members

Volunteer Coordinator

Secretary

Job Description: Take minutes and keep track of

what’s going on. Informs everyone else about this

information and maintains the website.

Responsibilities:

• Take minutes at meetings

• Keep track of what everyone is currently doing

• Send weekly update with what everyone’s doing.

• Manage timeline document and notify overdue

assignments.

General Board Member and Freshmen

Representative

One of each elected this fall. The board member will be immediately available and

the Freshmen Rep will be elected by the E-board and serve as the “Annika” of the

2015-2016 E-board

Job Description: Both will assist the E-board with its various tasks throughout the

year.

Responsibilities:

• Assist Treasury with sponsorship acquisition (this will be their task until all

sponsors are contacted)

• Help other board members who are behind or particularly full on work

• More TBA in the fall

Task System

Description: For the time being we will be assigning tasks in the various areas described

previously. These should be assigned on a (mostly) weekly basis. The idea behind them is to get

everyone to work and get the prep work done so that we can announce our date ASAP. They

should also help keep everyone moving forward and reduce procrastination associated with vague

deadlines. Anyone is welcome to submit ideas for tasks as we will be discussing assigned tasks at

every meeting. Note that while board members are unelected prospective board members should

do tasks related to the position they want.

How it works:

Tasks assigned on a Friday meeting

Tasks completed over the course of the week

A report on each task is given( usually the following meeting)

Co presidents (eventually the secretary) will emails a weekly report on what tasks were

accomplished and what new tasks were assigned

A Few Additional Notes

CC Colin and myself on EVERY email you send for

the organization. It will help up keep track of what’s

going and know what you guys are up to.

If you have ideas for tasks or improvement of this

system please let us know. We want to incorporate

everyone’s good ideas and are always willing to

listen

CC Colin and myself on EVERYTHING. It’s so

important that it’s here twice.

Treasury Task

Budget breakdown of last year. A

comprehensive report on how much money we

had available to us as an organization and

how much was spent on what.

Logistics Tasks

Find out the earliest possible date that our

organization can meet with event planning

Determine how far in advance we can reserve

Bailey Hall

Verify the dates that building registration

opens for both engineering and non

engineering buildings.

Ambassador Tasks

Takeover emailing all nationals

teams an invite

Meet with us, Savvss and Shawn

Build Event Director Tasks

Contact Barton Hall to see how early it can be

reserved

Contact Duffield hall and do the same

Report on costs for both

Test Events Tasks

Brainstorm ideas for recruitment and

training of test writers/supervisors

Secretary Task

Take minutes at meetings and submit

them to Colin and myself

Volunteer Coordinator Tasks

Find out the earliest the APO event can be

setup

Brainstorm ideas to improve recruitment of

members and volunteers.

Questions?

You’re free, maybe.