section 1 - bidder’s general business details · web viewtender response (please provide...

TENDER RESPONSE

(Please provide information against each requirement, additional rows can be inserted for all questions as necessary)

ESSENTIAL CRITERIA

In order to qualify as a bidder you must be able to answer ‘Yes’ against all of the Essential Criteria. After passing the essential criteria you will be scored against Capability and Commercial criteria.

A) Do you have a legitimate business/official address OR are you registered for trading or tax purposes with the authorities : Yes/ No (Provide Evidence for all the required documentation with validity Stamps)

B) Do you agree to comply with our standard policies and procedures as stated in RFQ or Invitation to Tender (ITT) document : Yes/No (Provide the Signed Copy of the Attached Polices)

C) Do you confirm that you are not any prohibited parties or on Government blacklists : Yes/ No

Section 1 - Bidder’s general business details

1. General information

Organisation Name:

Contact Name:

Phone: Fax:

Email: Parent company (if applicable):

Principle Address: Registered Address: Payment Address:

Registration number: Tax number:

Legal status ( Sole Proprietor /Partnership/Company) :

Year of registration: Annual Turnover:

2. Please provide details of the type of your organisation (manufacturer, distributor, etc):

Bidder Response Document- SC-PR-12c

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3. Please provide details of the primary products/services of your organisation:

4. Please list your employees who would be involved with Save the Children. One employee should be the key point of contact for Save the Children:

Name Job titleRole for Save the Children account

Direct telephone number

Email address

5. Please detail what your insurance cover provides and what the maximum value is ( if any) :


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CAPABILITY CRITERIA

Quality /Service (25 %)

Capacity (30 %)

Coverage (5%)

COMMERCIAL CRITERIA

Cost factor-pricing (40 %)

Section 2: Bidder capacity

1. Detail the product you are intending to supply with any variations/notes to the specification if your product differs.

Product Indicate which

products you are bidding

for

As per the specification

?

Please list any variations/notes to specification

Yes / No Yes / No

Yes / No Yes / No

Yes / No Yes / No

Yes / No Yes / No

2. Please detail the location and average volumes of product stocks you currently hold (both at production facilities and at additional warehousing facilities).

3.Product Stock location(s) Quantity


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4. For the following order volumes please confirm your capacity to supply and lead times:

ProductExample order volume / Specific order volume

Capacity to produce (Y/N)

Lead time to goods readiness / Delivery date

5. Provide you previous experience in required supplies and services with SCI or Any other Humanitarian Organization operating in South Sudan. For evidence provide copy of the Purchase Order/ Contract for the each of their experience.

6. What will be your lead time to deliver the requested services/supplies to the SCI warehouse?

7. Can you provide warranties & Guaranties on your services / supplies you are offering?


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8. If Bidder can deliver Supplies/ Services to the agreed delivery locations. (Anywhere in South Sudan) Please explain which locations you can deliver and through which cost effective means of Transport. (All SCI South Sudan Locations are mentioned in Invitation to Tender “Introduction”)

9. If the Bidder holds the requested Supplies with in their own warehouse. If Yes please provide below the address of your warehouses where you are holding your stocks.

10. Can you provide previous 6 months bank statement? The statement should be for 2018 and for accounts with in South Sudan.

11. If Bidder has been audited for the previous year? If Yes please provide the financial audit report for the previous year.

12. Bidder has Bank account of the Quotation Currency in South Sudan & agree to be paid in Country

13. What quality standards does your organisation adhere to e.g. ISO?


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14. Please provide details of at least 2 client references which Save the Children may contact (preferably NGOs):

Client Organisation Contact Phone no. E-mail

address Details of contract


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COMMERCIAL CRITERIA

Section 3: Commercial proposal (Pricing)

1. Please indicate here the prices including taxes you are offering to Save the Children as part of this contract, including the currency. Please refer to specification for details of what must be included.

Product Specification Unit Currency Price

Aftershave litre USD

Aprons/dust coats for saloon use with logos Piece USD

Aprons, preferably red with white edges, thick cloth material or equivalent. Piece USD

Baby Oil Bottle USD

Bar soap (Carton of 25 bars) white or Blue, Carton USD

Basins thick plastic material of (50L Capacity) Piece USD

Bed sheets, 100% cotton, for 5 x 6 bed, plane with pillow cases pairs USD

Bed sheets, 100% cotton, for single 4 x 6 bed, plane with pillow cases pairs USD

Bed sheets, 100%cotton, for 6 x 6 bed, plane with pillow cases pairs USD

Bed sheets with ( pair of sheets size 1.6m x2.1m , colour prints , 100% cotton) with 2 matching pillow cases pairs USD

Bee handling mask Pieces USD

Bee Hive Honeycomb Frame Lifter Capture Grip Pieces USD

Bee Hive Tool Pieces USD

Bee manipulation hand gloves PAIR USD

Bee Smoker Pieces USD

Beekeeping Gloves, Plastic Coating Pairs USD

Beekeeping hives Pieces USD


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Bib, Baby pieces USD

Bin Bag, Plastic Bag USD

Board games-Ludo, Large size plastic board foldable pieces USD

Board games-Ludo, small plastic board foldable pieces USD

Broach pieces USD

Brooms, hard brush with wooden handle for sweeping pieces USD

Bucket , lid (no tap), 14L pieces USD

Bucket , lid with tap, 14L pieces USD

Bucket for cleaning using Mopper pieces USD

Building block game for children Set USD

Cash box Pieces USD

Cloth Bag, With Text pieces USD

Comb pieces USD

Cooking sticks (big size) for cooking using 140ltr Sauce pan pieces USD

corner flags, for football field 7 inch pieces USD

Crocs Unisex, pair Pair USD

De-humidifier pieces USD

Dettol 125g bathing soap, 1 pc pieces USD

Dettol liquid soap, 1.5L size, 1 bottle Bottles USD

Dialux brightening/polishing paste pieces USD

Diaper (Nappy) 1.5kg-2.5kg: size 0 Set USD

Diaper (Nappy) 2-5kg: size 1 Set USD

Diaper (Nappy) 4-8kg: size 2 Set USD


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Diaper (Nappy) 6-10kg or 11kg: size 3 Set USD


Diaper (Nappy) 10-15kg: size 4+ for higher absorbency overnight

SetUSD

Diaper (Nappy) 10-15kg: size 4+ for higher absorbency overnight

SetUSD


Diaper (Nappy) 12-17kg: size 5+ for a higher night-time absorbency

SetUSD

Diaper (Nappy) 13+kg or 15+kg: size 6 Set USD

Diaper (Nappy) 15+kg: size 7 Set USD

Digital timer Pieces USD

Dispensary Tent, 27.5m2 Set USD

Doll made out of Cloth 1 pc pieces USD

Dressing Mirror Piece USD

Drums, Empty, 200L Piece USD

Eco-filter Piece USD

Elastic band Piece USD

Electric Oven for Casting Piece USD

Empty metallic drum 200L size Piece USD

Empty plastic tanks 200L size Piece USD

Empty sacks 50Kg size Piece USD

Family Tent, 16m2 Piece USD

Fishing Hook Piece USD

Fishing Net Piece USD

Fishing Twine Piece USD


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Flip Flops (1 PAIR) Pairs USD

Fogging Machine Piece USD

Football Nets Piece USD

Football pumps with needle Piece USD

Football, leather size 4 Piece USD

Football, leather size 5 Piece USD

Geometry Tool Piece USD

Gloves, non-Medical Pairs USD

Goldsmith materials Kit USD

Gumboots(Size 37,38,39,40,41,42,43,44,450 Pairs USD

Hair Bands Pack USD

Hair Clippers Piece USD

Hair Dryer Piece USD

Hair Straighteners Piece USD

Hair Washing Sink with Chair Piece USD

Hand Sanitiser Piece USD

Towels for saloon use-assorted sizes and colours Piece USD

Hand Towels 20cm x 45 cm or equivalent Piece USD

Hand washing bucket with tape, 20L size Piece USD

Handle for scalpel Piece USD

High Visibility Vest Piece USD

Hijab Piece USD

Honey Centrifuge machine Piece USD


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Honey decanter tank Piece USD

Honey production wax Piece USD

Hygiene Kit (Sanitary pads Always-2 pkt, Dettol bathing soap 2pcs, Vaseline 150g, mirror 1 pc, Nail cutter big size 1 pc, cotton towel size 1m x 0.5m 1 pc, cotton handkerchief-1pc, plastic comb-1pc, tooth paste 120g-1pc, toothbrush with glass cover-1pc)

Kit

USD

Hygiene Mask piece USD

Insect / Pest Killer Piece USD

Insect repellent Piece USD

Jacket, Beekeeping Piece USD

Kerosene Lamps Piece USD

Kerosene Stoves Piece USD

Learning charts (Animal, alphabet, and number charts) kit USD

Lid, Jerry Can Piece USD

Life Buoy Piece USD

Light, portable Piece USD

Long Soft Wood, 25 x 100 mm x 5.5 mm Piece USD




Master Beekeeping Suit Piece USD

Mattresses, 4 x 6 bed size, Royal foam type Piece USD



Mega Phones with 12 no’s with extra battery Piece USD


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Metallic cupboard, with glass doors and partitions, lockable Piece USD

Metallic cupboard, with metallic doors and partitions, lockable Piece USD

Metallic Filing cabinet, lockable Piece USD

Mobile Tent 1 person size Piece USD

Mobile Tent 2 people size Piece USD



Mopper, with soft cotton and wooden handle Piece USD

Mosquito net, Circular - Circumference 1250 x Height 250 x Roof 65 cms Piece USD

Mosquito net, Rectangular - W160 x H150 x L180 cms Piece USD





Motorcyclist Suit pieces USD

Multi-purpose tent, heavy duty, 45m2 Piece USD

Multi-purpose tent, medium duty, 45m2 Piece USD

Overalls Piece USD

Panties, cotton assorted sizes for boys, 1 pc Piece USD

Panties, cotton assorted sizes for girls, 1pc Piece USD

Paper Towel Dispenser Piece USD

Paste for Goldsmithing Piece USD

Perforated Tube Piece USD


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Plastic Barrels Piece USD

Plastic cars for children Piece USD

Plastic chairs big size Piece USD

Plastic chairs for children/Nursery Kids size Piece USD

Plastic doll, 1 pc Piece USD

Plastic Drinking cups plus saucer Piece USD

Plastic Drums (100 Ltr) Piece USD

Plastic Jugs, 1.5L size Piece USD

Plastic Jugs, 2L size Piece USD

Plastic Jugs, 3L size Piece USD

Plastic Pallet 1.2m x 1.2m Piece USD

Plastic Sheeting, HDPE 4mx6m (bands & eyelets) Piece USD

Plastic Sheeting, HDPE 4mx6m (bands & eyelets)(deprecated) Piece USD

Plastic Sheeting, HDPE 4mx6m (eyelets only) Piece USD

Plastic Sheeting, HDPE 4mx6m (eyelets only)(deprecated) Piece USD

Plastic Sheeting, HDPE roll 4m x 60m (bands & eyelets) Piece USD

Plastic Sheeting, HDPE roll 4m x 60m (bands & eyelets) Piece USD

Plastic Sheeting, HDPE roll 4m x 60m (eyelets only) Piece USD

Plastic Sheeting, HDPE roll 4m x 60m (eyelets only) Piece USD

Plastic tables, square, big size with detachable stands Piece USD

Plastic Tables, square, Medium size with fixed stands Piece USD

Plastic water bottles Piece USD

Polishing box Piece USD

Polishing Motor Piece USD


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Pressure Lamps Piece USD

Protective Googles, Plastic Piece USD

Rain Coat M&L with SCI Logo Piece USD

Referee Cards (6 yellow, 6 Red) Pack USD

Referee Flags (Yellow, 7 inch) Pack USD

Rubber gloves Pairs USD

Saddles unisex, pair Pairs USD

Sanitary Cloth Piece USD

Sanitary pads, (Always) pkt of 8 pcs, normal size Packet USD

Sanitary Pads Carton USD

Sauce pans (200L Capacity), thick Aluminium Piece USD

Saucepans, set of 5 size of 3L smallest and 5L biggest Set USD

Scrubbing brush Piece USD

Shade Netting Roll USD

Shade Netting, 4m x 50m

Pieces

USD

Shampoo for hair washing-5ltrs Dozen USD

Shampoo for hair washing(5 litres size) Piece USD

Shelter Kit USD

Skipping Rope Piece USD

Skirt Piece USD

Sleeping bag, Small size Piece USD

Sitting/sleeping mats size 1.5mx3m Piece USD


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sleeping bag-outdoor, single for adults, filled with polyester, water proof, blue or leaf green colour with carrier bag Piece USD

Sitting/sleeping woven mats small size Piece USD

Sitting/sleeping mat-woven(size 1.5 by 1.5 meters) Piece USD

Sitting/Sleeping woven mats-big sized(1.5m by 2m) Piece USD

Small plastic tables for children of nursery Piece USD

Smoker, Beekeeping Piece USD

Soap Dispenser Piece USD

Pairs of socks Pair USD

Soft balls for children, big size Piece USD

Soft balls for children, small size Piece USD

Solar Torches Piece USD

Talcum Powder Piece USD

Tarpaulin Sheeting Piece USD

Early childhood development kits (8pkt/coloured, wooden blocks for playing. (Kit Content: 20 blicks, 8 pcs of abacus, 16 rolls of flipchart paper, 16 rolls of tape/cello tape/masking type, 8 pcs of plastic boxes for crayon storage, 8 soft balls)

kit

USD

First Aid kits. Content: Plaster, sterile pads, sterile wound dressing, roller bandage, disposable gloves, cleansing wipes, alcohol free wipes, gauze pads as dressings, sticky tape (adhesive tape), pins, scissors, shears and tweezers and iodine.

kit

USD

Tents 3m x 3m Piece USD

Thermos Flask Piece USD

Timer - Food Piece USD

Toilet Paper Pack of 8

rolls USD

Toiletries (Deprecated) USD


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Toothbrush for Adult Piece USD

Toothpaste for Adults, 75ml Piece USD

Hygiene Kits with the followings (2pcs Sanitary towel-Always,1pc of bar soap,1pc toothpaste of 150g,1pc tooth brush,1 pc comb,1 pc of Vaseline 250g,1 pc of handkerchief,2 pcs of bathing soap preferably Dettol of105g,1 pc of mirror,1 pc of nail cutter big size

kits

USD

Trash Baskets, perforated Piece USD

Trophy, Large size Piece USD

Trousers( assorted sizes) Piece USD

New clothes for Boys-Age group 0-5(T-shirts, Shirts & Trousers) pcs USD

Age group 6-12 (T-shirts, Shirts & Trousers) Dozen USD

Age group 13-17 (T-shirts, Shirts & Trousers) pcs USD

New trousers for boys aged 13-17 years Pcs USD

New trousers for boys aged 13-17 years Pcs USD

Trousers for boys 0-6 years Pcs USD

Trousers for boys 7-17 years Pcs USD

Second hand clothes for boys 12-17 years(shorts & trousers) Best quality Bales USD

Umbrellas with SCI Logos & Messages, Large size (Red & White marks) Piece USD

Umbrellas Piece USD

Underwear (13-17) years only girls good quality Cotton Dozen USD

Underwear’s for girls 6-12yrs good quality Cotton Dozen USD

Free underwear-cotton for 16-17 year old girl Dozen USD

Vacuum for Goldsmithing Piece USD

Volleyball nets Piece USD Bidder Response Document- SC-PR-12c

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Volleyballs, leather material (Mikasa MV210) or equivalent Piece USD

Vulcanizing Rubber Piece USD

washing bucket 20L size, with metallic handle Piece USD

Waterproof Jacket Piece USD

Waterproof Trousers Piece USD

Wax for injection in flakes (for jewellery making Piece USD

Whistles, Metallic Piece USD

Whistles, plastic Piece USD

Wooden Pallet 1.2m x 1.2m Piece USD

Wool/Mink Blankets, soft, 2 Kg size or equivalent Piece USD



Wrapper, Baby Piece USD

Yarn Roll USD

Collapsible jerry cans, 10Ltrs with tap Piece USD

Tooth Brush Piece USD

Tooth Paste – Colgate 77g Piece USD

Comb, scratcher and mirror (plastic) Piece USD

Bathing soap 90g (medicated) Set USD

Bathing soap 175g (medicated) Piece USD

Petroleum Jelly - Vaseline 250g (Medium size) Piece USD

Petroleum Jelly - Vaseline 145g (Small size) Piece USD

Nail Cutters - Stainless steel medium size Piece USD

Laundry bar soap 600g - Mukwano White Pkt USD


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Laundry bar soap 800g - Star White Ctns USD

Laundry bar soap 1 kg (Star white) Ctns USD

Buckets (domestic) 20Ltr with lid Ctns USD

Buckets (domestic) 15Ltr with lid Pcs USD

Buckets (Domestic) 10 Ltr with lid Pcs USD

Mattress, Size 4 x 6 Pcs USD

Mattress, size: 3 x 6 Pcs USD

Beds Sheets (100% cotton) , Size 4x6 USD

Plastic Mats Pcs USD

Mosquito Net Rectangular (W160 X H150 X L180 cm), insecticide treated Pcs USD

Mosquitoes nets – Rectangular insecticide treated, size; 190 x 180 x 150 cm Pcs USD

Re-usable - Deluxe Menstrual Kit Pcs USD

Re-usable - Comprehensive Menstrual Kit Kit USD

Re-usable - Deluxe Hygiene Kits Kit USD

Re-usable - Comprehensive Hygiene Kits Kit USD

Blanket (Woollen ordinary 4x6) Kit USD

Baby blanket-Acrylic (1kg) Single Pcs USD

Baby blanket-Acrylic (1kg) Double Pcs USD

Basin (plastic) 16ltrs Pcs USD



Cups (Plastic) 500 mls Pcs USD

Plates (Plastic) Pcs USD


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Bowels (Plastics) 500 ml Pcs USD

Jerry cans 20 Ltr Pcs USD



Panties (100% cotton) for girls Pcs USD

Panties (100% cotton) for boys Pcs USD

Plastic sheets 4x6 silver grey/white feet - UV treated, 5kgs Pcs USD

Plastic sheets 4x6 silver grey/white feet -UV treated, 3kgs Pcs USD

Plastic sheets 4x5 silver grey/white feet - Not UV treated, 3kgs Pcs USD

Plastic shoes (with covered in-step perforations & straps at the heels), assorted sizes for children ages: 1 – 16 years. Pcs USD

Used warm clothes (Sweaters/jumpers, long sleeves) per bale of 45 kgs Pair USD

Used warm clothes (Jackets, long sleeves) per bale of 45 kgs Bales USD

Used clothes (mixed rummages) first class/grade, 45 kgs per bale for ages 0-5 years old Bales USD



Used clothes (mixed rummages) first-class/grade, 45 kgs per bale - Girls skirts for ages 5 - 10 years old Bales USD

Used clothes (mixed rummages) first class/grade, 45 kgs per bale Girls skirts (teenagers) Bales USD

Used clothes (mixed rummages) first class/grade, 45 kgs per bale, T-shirts for 10-18 Bales USD

Used clothes (mixed rummages) first class/grade, 45 kgs per bale for Boys Shirts ages 10-18 Bales USD


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Used clothes (mixed rummages) first class/grade, 45 kgs per bale for Boys Trousers aged 10-18 Bales USD

2. Can you fix these prices for the duration of the contract?

Yes No

If not, please provide details of how long they will remain fixed?

3. If prices cannot be fixed for the duration of the contract, please specify factors that would affect the price and indicate how changes in these factors would affect the price of the stated products:


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Section 4: Confirmation of Bidder’s compliance

We, the Bidder, hereby confirm compliance with:

The required specification for the products

The Conditions of Tendering

Save the Children’s Terms and Conditions of Purchase

Save the Children’s Child Safeguarding policy

Save the Children’s Anti-Bribery and Corruption policy

Save the Children Human Trafficking and Modern Slavery policy

The IAPG Code of Conduct

The following documents and items are included in our bid:

Section 1: Bidder’s general business details

Section 2: Bidder capacity

Section 3: Pricing proposal

We confirm that Save the Children may in its consideration of our offer, and subsequently, rely on the statements made herein.


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Acceptance by the Bidder:

…………………………………………………………………….

Signature

…………………………………………………………………….

Name

……………………………………………………………………..

Job Title

……………………………………………………………………..

Company

……………………………………………………………………...

Date


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section 1 - bidder’s general business details · web viewtender response (please provide...

Documents