section 5310 funding application enhanced mobility of … · 2017. 1. 19. · tualatin-sherwood...
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SECTION 5310 FUNDING APPLICATION
Enhanced Mobility of Seniors and Individuals with Disabilities
Rail and Public Transit
Applicant Information
I am the Special Transportation Fund Agency................................................................................................. Yes No
SPECIAL TRANSPORTATION FUND AGENCY NAME
Tri County Metropolitan Transit District (TriMet) TRANSIT AGENCY LEGAL NAME
Ride Connection, Inc. TRANSIT AGENCY DBA NAME (OPTIONAL)
Ride Connection
FEDERAL EIN
943076771
URBANIZED ZONE
Portland area
AGENCY MAILING ADDRESS (STREET OR PO BOX)
9955 NE Glisan Street
CITY, STATE, ZIP
Portland, OR 97220AGENCY WEB ADDRESS
www.rideconnection.org
NAME OF APPLICATION CONTACT
Julie Wilcke
TITLE OF APPLICATION CONTACT
Chief Operating Officer
EMAIL OF APPLICATION CONTACT
PHONE OF APPLICATION CONTACT
(503) 528-1737
FAX
(503) 528-1755
NAME OF CONTRACT SIGNATORY
Elaine Wells
TITLE OF CONTRACT SIGNATORY
Executive Director
EMAIL OF CONTRACT SIGNATORY
PHONE OF CONTRACT SIGNATORY
(503) 528-1725
FAX
(503) 528-1755
TRANSIT AGENCY STATUS SERVICE AREA
Non-Profit Agency Urbanized Area (UZA) or Large Urban area with population of 200,000 or more
What type of service will be supported with the 5310 grant? Select all that apply:
Open to the general public at all times Open to the general public on a space-available basis
Open only to seniors and individuals with disabilities Limited to defined clientele (e.g. residential home)
Demand Response Deviated Route
Other (define):
Project Selection
Select the project types that you wish to include in your application. Select all that apply.
A. Purchased Service F. Equipment
B. Mobility Management Project G. Signs and Other Amenities
C. Replacement Vehicle(s) H. Passenger Shelters
D. Service Expansion and Right-sizing Vehicles I. Facilities (Bus Barns and Other Buildings)
E. Capitalized Vehicle Preventive Maintenance
A. PURCHASED SERVICE PROJECT
1. Project TitlePROJECT TITLE
Tualatin-Sherwood Area Service and Capacity Enhancements
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2. Explain how your project is planned, designed, and carried out to meet the special needs of seniors and individuals with disabilities when general public transit is either insufficient, inappropriate, or not available:PROJECT SERVICE DESCRIPTION
Tualatin-Sherwood area E&D service provides accessible door-to-door service to seniors an people with disabilities
residing in Tualatin, Oregon, in the residential areas along the Tualatin-Sherwood Road corridor and in Sherwood,
Oregon. The requested funding provides 3.3 FTEs of driver hours during the project biennium.
After a slow start in FY2105-16 the service delivery model was revised to provide rides using one paid driver and one
mini-van, five days per week. An additional mini-van was assigned to the service in August of 2016 and is operated by a
volunteer or an additional on-call paid driver when no volunteer is available. A back-up 14 passenger mini-bus used to
provide Tualatin Shuttle commuter service in the peak AM and PM hours is used during the day as available to provide
group trips for seniors and people with disabilities,. Service has quickly grown from an average of 25 trips per month in
the first year of service to 100 trips per month in the first quarter of FY2016-17 and 32 unduplicated riders have used the
service YTD FY2016-17.
Based on American Community Survey 2009-13 five year estimates, Tualatin has a population of 26,383 – of which 14%
or 3,575 individuals are over the age of 60. The continuation of demand-response service specifically for older adults
and people with disabilities allows us to provide more reliable, accessible service for these residents. In addition, the
availability of service based directly out of Tualatin allows us to better serve a portion of the 2,109 older adults (ACS)
that reside in the areas of Sherwood that are currently not served by our King City based services that operate in the
Highway 99W corridor, primarily.
3. Estimated number of unduplicated individuals (older adults and individuals with disabilities) this project proposes to support in the biennial grant period: ....................................................
160
4. Estimated number of one-way rides this project proposes to provide in the biennial grant period:............................................................................................................................................
2,741
5. On what page is project listed in the Adopted Coordinated Plan? .........................................5-18, 5-19, 5-20
6. Date Coordinated Plan adopted: ........................................................................................6/14/2016
7. Project cost and match information:
TOTAL PROJECT COST MATCH AMOUNT (TOTAL PROJECT COST x 10.27%) GRANT AMOUNT
$132,008 $13,557.22 $118,450.78
8. Describe the source of your local match funds in the field below (examples: funds from your budget, STF funds). If the matching funds are not available now, describe when they will be (examples: next fiscal year, January 2016.) Please be specific.LOCAL MATCH DETAILS
STF Formula and Agency Other
9. Is this project part of a group of activities or projects that are dependant on each other (for example, a new transit service that requires capital and operating funds)?................................................................................ Yes No
IF YES, PROVIDE DETAILS OF GROUPED SERVICE ACTIVITIES
This project is dependent on the continued funding of the Tualatin Shuttle service and Washington County U-Ride
program.
10. Does your transit agency have an existing contract for transit?......................................................................... Yes No
IF YES, NAME THE CONTRACTOR. IF NO, DESCRIBE HOW THE TRANSIT AGENCY WILL PROCURE THE SERVICE AND NAME THE CONTRACTOR IF KNOWN.
Ride Connection contracted to TriMet.
Submitting your application
• STF agencies: submit your application to RPTD by using the “Submit by Email” button, attaching any required documents (such as DCE Worksheets and Preventive Maintenance Plans).
• Non-STF Agencies: save your application and email it to your STF Agency, attaching any required documents.
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Total Section 5310 Grant Request: 118,450.7784
SAVE SUBMIT BY EMAIL
2017-19 Biennium * §5310 Formula Project Application Form lkililiuliuliuiiuili
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State of Oregon Fiscal Year 2017-19 BIENNIUM TRI-
COUNTY AREA GRANT APPLICATION §5310: Enhanced Mobility of Seniors &Individuals with Disabilities
§5310 Formula - Project Application Supplemental QuestionsInstructions: Applicants submit one copy of this form per Project Proposal (including Ride Connection Partner Providers).
** For Purchase Service and Mobility management projects, fill out questions #3-27. All other project types may skip those questions.
Applicant Information
Applicant
Project Description
1. Project Title: _______________________________________________________
2. Provide a brief summary describing this project. What will be the finished product orservice and what are the operational activities? (1000 Characters or less)
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3. Describe the Geographic Area to be Served by Project. Include Boundaries, Borders, Jurisdictions and specify if area served is urban, rural, suburban, etc. (500 Characters or less)
4. How does your project meet the guiding principles in the CTP? (describe activities) (500 Characters or less)
5. Does your project address one or more of the strategic initiatives in the CTP or address a service gap per the Service Guidelines and Standards listed in the Coordinated Transportation Plan? (Describe activities) (500 Characters or less)
Project Quality
Describe the service need for this project.
6. Who does this project serve? Check all that apply. o Seniors o Persons with Disabilities o Low Income Individuals o Other:_______________________________________________________________
7. What percent of the population using this project are seniors and/or people with disabilities? %_______________________________________________________________
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8. Is this the only available service option for seniors and/or people with disabilities in the service area?
o Yes o No
9. What is the level of service this project provides to customers? (Check all that apply) o Door to Door o Door through Door o Fixed Route or Deviated Fixed Route o Mobility Management o Other: ______________________________________________________________
10. How do customers request and receive rides, including scheduling and dispatching? (500 Characters or less)
11. How is the project marketed? (500 Characters or less)
Describe how your project increases accessibility.
12. Does this project increase access or opportunity to people of color, low income individuals or an underserved population?
o No o Yes, describe (500 Characters or less):
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Describe the level of collaboration and coordination for this project.
13. Does this project involve collaboration or coordination with other partner agencies orservice providers?
o Yeso No
14. Do you ensure that duplication of services is avoided?o Yeso No
15. Does the project application include a new or innovative approach to coordinate andcollaborate?
o Yeso No
16. If you answered yes to questions #13-15, provide a detailed description below, includinga list of partner agencies or service providers. (750 Characters or less)
Describe your projects customer service and experience.
17. Does the project improve ease of scheduling, or on-time Performance?o Yeso No
18. Does the project improve the customer on-board experience?o Yeso No
19. Does the project improve rider’s wait time at a stop or station?o Yeso No
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20. If you answered yes to questions #17-19, provide a detailed description below. (750Characters or less)
Project Milestones
Explain the milestones of the project.
21. For each milestone include a start date and the estimated milestone completion enddate in m/m/yy format. Example milestones include: design, public involvement, contract award, capital purchase, service implementation. Include project end date if applicable.
Milestone: Start Date: Completion: Project Start Date
Projected Goals and Measurables
Purchase Service Projects: Explain your ridership goals and/or other measurable goals you intend to meet with this project during this funding cycle.
22. Purchase Service Projects must provide at least ridership, vehicle hour and vehicle milegoals.
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Measurable: Year 1: Year 2: Total one way Rides Total paid driver hours Total paid driver hours Total volunteer driver hours Cost per trip # of individuals served Vehicle Hours Vehicle Miles Other (describe):
Describe how your project is Cost-effective.
23. Describe how you measure cost-effectiveness? (250 Characters or less)
24. Does this project improve the cost-effectiveness of services (such as through improveddispatch, ride matching, technology, etc.)?
o Noo Yes
25. Does the project implement new technology to enhance service or improve cost-effectiveness?
o Noo Yes
26. If you answered yes to questions #24-25, provide a detailed description below. (750Characters or less)
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§5310 Formula Project Funding Request
Baseline Funding Request
27. Are you requesting funding for an existing or new project?o Existing Projecto New Project
28. If you are requesting funding for an existing project, did this project receive STF or 5310Formula Funding in the FY15-17 Biennium?
o Noo Yes, Award Amount: $___________________________________________________
29. Baseline §5310 Formula Request: $____________________________________________Instructions: Enter the total baseline §5310 funding needed to sustain project. This should be the same request amount that you entered into the ODOT 5310 application. - Existing projects: To calculate, use FY16-17 §5310/STF Formula award + 3% COLA. - New Projects and projects with no FY15-17 Biennium §5310 Formula Funding: To calculate, enter the amount of §5310 funding needed to maintain or start project.
30. §5310 Formula is what Percent (%) of Total Project Budget: %______________________
31. Is this request a one-time need or continual request in future STF/§5310 funding cycles?o On-time Needo Continual Request
Scaled-Back Funding Request In past funding cycles, applicants were strongly encouraged to request the full amount of STF/§5310 funding that is needed for each project, including funding for new projects. However, due to a 12.3% reduction in available §5310 funding levels, §5310 applicants are asked to request a “self-censored” scaled-back request.
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32. Scaled-back §5310 Formula Request: $_________________________________________Instructions: Please enter your scaled-back request for this project. Start at a 15.3% reduction from your baseline request (15.3% = funding level reduction and 3% Baseline Request COLA). Use your professional judgment to scale back more or less than 15.3% depending on your ability to scale the project. To scale back on vehicle replacements, consider including only vehicles that are not only eligible for replacement, but have reached the end of life and will impact ability to deliver service.
33. Describe your Scaled-back request: What aspects of the project will not be funded undera scaled request and what activities will be cut from the baseline funding request? How would the scaled request impact service levels and consumers? (1,000 Characters or less)
Unmet Need
Provide the following information to help the STFAC and elected officials understand the magnitude and cost of needs that are currently not met by flat and/or declining funding levels.
34. Total funding needed for unmet need: $____________________________________Instructions: If the project were fully funded to meet the entire demonstrated need, what is the total project funding needed to meet this need? Examples of unmet need include: turndown, latent demand, hours of service, headway frequency, historical service cut, service needs identified in master plan, etc.
35. What is the unmet need related to this project? How would you allocate the fundingneed demonstrated in question #39? Describe the need and the service to meet the need. How many additional people or riders will benefit above and beyond the baseline requested amount, if these services were provided? Does your unmet need include the loss of funding sources or need supplemental funding? If so, how much and what is the source? You may attach more detail or supporting documentation to this application.
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Project Budget
Total Project Costs Enter all estimated costs for all funding sources involved in the total cost of the project for year one and year two. (Note: All costs entered in project budget breakdown tables must add up to this project grand total. Do not include in-kind contributions.)
36. Project Cost Grand Total:Year 1: Year 2:
$ $ Biennium Project Cost Grand Total: $
37. Administrative Costs BreakdownYear 1: Year 2:
Payroll/Benefits $ $ Insurance, services or supplies (IT, rent, supplies, telecommunications, etc.)
$ $
Other (describe): $ $ $ $ $ $ $ $
Biennium Administration Cost Total: $
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38. Operations Costs BreakdownPayroll & Benefits: Year 1: Year 2: Contracted Services: $ $ Materials & Supplies: $ $ Fuel, Maintenance, & Preventative Maintenance:
$ $
Other (describe): $ $ $ $ $ $ $ $
Biennium Operations Cost Total: $
39. Capital Costs BreakdownYear 1: Year 2:
Software and Hardware $ $ Equipment $ $ Vehicle Purchases $ $ Other (describe): $ $
$ $ $ $ $ $
Biennium Capital Cost Total: $
40. Construction Costs BreakdownYear 1: Year 2:
Describe: $ $ Describe: $ $ Describe: $ $
Biennium Construction Cost Total: $
Total Project Funding Sources List all funding sources and amounts leveraged each year to support the total cost of the project for year one and year two (e.g. county contributions, STF Discretionary funds, donations, 5311, 5310). The Funding Sources Grand Total must equal the Project Cost Grand Total entered in question #36. (Note: All funding sources entered in Funding Sources Breakdown table must add up to this project grand total. Do not include in-kind contributions.)
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41. Funding Sources Grand Total: Year 1: Year 2:
$ $ Biennium Funding Sources Grand
Total: $
42. Funding Sources Breakdown Year 1: Year 2: Source 1: Baseline §5310 Formula Funds Requested
$ $
Source 2: $ $ Source 3: $ $ Source 4: $ $ Source 5: $ $ Source 6: $ $ Source 7: $ $ Source 8: $ $ Source 9: $ $ Source 10: $ $
Biennium Funding Sources Total: $ In Kind Contributions
43. Enter the value of all in-kind contributions Year 1: Year 2: Description: $ $ Description: $ $ Description: $ $ Description: $ $ Description: $ $ Description: $ $ Description: $ $ Biennium In Kind Contribution Total
Value: $
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44. Describe if and how volunteers are utilized to provide service. Indicate if you are providing a mileage reimbursement rate to volunteers using their own vehicles. (500 Characters or less)
Staffing Data
45. Economic Impact: Identify the positions supported by your §5310 funding request and the amount of FTE per position. Direct
Staff Contracted
Staff Year 1 FTE: Year 2 FTE:
Position: [ ] [ ] Position: [ ] [ ] Position: [ ] [ ] Position: [ ] [ ] Position: [ ] [ ] Position: [ ] [ ]
Biennium Combined FTE Total:
Local Match
46. Please indicate if you are submitting a FY18-19 STF Formula Project Application to fund the local Match for this project:
o There is no FY18-19 STF project application tied to this project o The FY18-19 STF project application title is:__________________________________
47. Are you are requesting funding for replacement vehicles, and if yes, were the existing vehicles purchased with State or Federal funds??
o No, I am not requesting funding for replacement vehicles. o Yes, the existing vehicle were purchased with State Funds o Yes, the existing vehicle were purchased with Federal Funds
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48. If you are receiving funds from an existing contract or intergovernmental agreement to provide the local match for this project, please provide the contract name and contract number and specify who is party to the agreement: _________________________________________________________________________.
Application Attachments
You can attach additional supporting documentation, such as maps, additional budgets, etc., or other requested documentation to your submission email. File Name: Description