Self-Supporting Degrees

Administrative Business Officers GroupApril 29, 2014

Self-Supporting Degree Programs

No state funds can be used to support the program.

Should have one or more of the following alternative aspects:• Location (off-campus)

• Time (offered at night)

• Delivery method (on-line or hybrid)

• Student population (in general, mid-career participants)

Same quality of instruction, students, program as state-supported programs

April, 2014 2 Academic Planning and Budget

Self-Supporting Degrees: Systemwide Perspective

April, 2014 3 Academic Planning and Budget

Self-Supporting Degrees: UCLA13 Degree Programs

April, 2014 4 Academic Planning and Budget

6 programs are in the Anderson School of Management

Partnerships with foreign universities

7 programs are in other Schools

Overview of the Review/Approval Process At UCLA

April, 2014 5 Academic Planning and Budget

IDEA!Planning in the

Dean’s Office and Department

Close collaboration with Academic

Planning and Budget

Proposal Document Completed

APB supplies financial opinion

letter for proposal

document

Review and approval by

School/Department Faculty Executive Committees (FEC)

Review and approval by

Campus Academic Senate

Review and approval by UCOP and Committee on Graduate Affairs

(CCGA)

Presidential Approval

Chancellorial review and approval

Proposal transmitted to

UCOP

Academic Challenges

Accessibility Affordability Finding the balance in light of non-traditional

student population• Many employers partially or fully subsidize student

charges• Typically mid-career adults • Enrollees view these degrees as investments (time or

monetary resources)

April, 2014 6 Academic Planning and Budget

First Steps Academic Rationale (Faculty) Degree (Courses, Other Academic considerations) Curriculum (Number of courses, Number of units) Annual Plan

• Quarter/Semester timing of courses• Faculty FTE (Ladder and Temporary)

Support staff, supplies, other operating costs Overhead (Central Administrative Fees, School

and Campus Overhead)

April, 2014 7 Academic Planning and Budget

A Comprehensive ProposalSample Table of Contents (160 page document)

April, 2014 8 Academic Planning and Budget

Core Document

Details

Creation of the Financial Plan

Use academic plan to create the financial plan• Number of faculty and salaries

Overload salarySummer ninths

• Staff (number and salaries)• Equipment, other operating costs

Important: Read the entire submission and make sure all financial components are covered in budget – even if the information is text-based.

April, 2014 9 Academic Planning and Budget

UCOP Template

Required for initial proposals and annual student charge (fee) requests

Primary template components:• Financial• Enrollment

April, 2014 10 Academic Planning and Budget

UCOP TemplateFinancial

April, 2014 11 Academic Planning and Budget

Relevant Enrollment: Campus, School and

Program

Calculation of Annual Program revenue

Direct program costs

Allocated School overhead costs

(based on audited campus financial

schedules)

Allocated Campus overhead costs (based

on audited campus financial schedules)

Cost per student and net proceeds

We color-code entries to

provide a road map for the

user:

UCOP TemplateEnrollment

April, 2014 12 Academic Planning and Budget

By cohort: Enrollment, Student Charges (Fees), Estimated Revenue

Enrollment for all self-supporting degree programs: Used to allocate School and Campus overhead on “Financial” report

State-supported enrollment for School and Campus

Annual Fee Requests

Fees are approved by the President (not the Regents)

UCOP call letter is released in late December Proposals due to UCOP by early March Submitted on UCOP template Approval received in late Spring Can’t advertise fees until receive Presidential

approval

April, 2014 13 Academic Planning and Budget

Anderson School of Management U.S. News and World Report Ranking: #16 Already had 5 self-supporting degrees. Full-time MBA program was the only degree that was not

previously self-supporting. Fully-employed MBA is largest program by enrollment. Anderson had substantial reserves accumulated from five

original self-supporting degrees. Enrollment in full-time MBA: 720 students (50% non-

resident). Full-time program converts to self-supporting July 1,

2014. Remains a two-year degree.

April, 2014 14 Academic Planning and Budget

The Self-Supporting Degree in the UCLA School of Law: LL.M (Master of Laws)

Advanced degree for students already holding a J.D. 12 month degree Began with 25 students Currently enrolls 130 students Alternative aspect: Student population

April, 2014 15 Academic Planning and Budget