SENATE Year-End Report

2011/2012

Prepared by: Kyla Bruce

Administrative Coordinator, Senate & Curriculum Committee

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SENATE MEMBERSHIP

Chancellor President & Vice-Chancellor Vice-President Academic Chief Shawn A-in-chut Atleo Chair of Senate Dr. David Witty Dr. Ralph Nilson Deans of Faculties Jean Maltesen, Adult & Continuing Ed. Dr. Steve Lane/Dr. Ross MacKay, Arts & Humanities Dr. Harry Janzen, Education Dr. Carol Stuart, Health & Human Services Dr. Graham Pike, International Education Dr. Dave Twynam, Management Dr. Greg Crawford, Science & Technology Fred MacDonald, Trades & Applied Tech. Dr. John Black, Social Sciences Elected Faculty Gordon Buzzard, Adult & Continuing Ed. Bob Darling, Adult & Continuing Ed. Dr. John Lepage/Greg Bush, Arts & Humanities Dr. Hope Leith, Arts & Humanities Virginia MacCarthy, Education Heather Pastro, Education Leslie Sundby, Health & Human Services Piera Jung, Health & Human Services Milena Essig, International Education Suzy Nachtsheim, International Education Dr. Daniel Simons, Management Barbara Thomas, Management Doug Corrin, Science & Technology Dr. Eric Demers, Science & Technology Dr. Mark Blackell, Social Sciences Dr. Pam Shaw, Social Sciences Stu Seifert, Trades & Applied Tech. Dan Light, Trades & Applied Tech.

Elected Students Elected Support Staff Chief Librarian Alumni Rep. Lisa Wilson Tara Mitchell Bob Foley Stephen Littley Patrick Barbosa Chris Munro Chris Bergen Anthem Postnikoff/Katelyn McDougall Registrar & Secretary of Senate (non-voting) Board Member (non-voting) Fred Jacklin Mike Brown

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A WORD FROM THE CHAIR

The 2011-2012 academic year was a year of many accomplishments and challenges at VIU. VIU

continues to cultivate our growing reputation as a centre of excellence for teaching and learning,

research, and service.

This past year we continued to work on fully completing VIU’s governance transition and achieving

the bicameral governance structure as contained in the University Act. Significant progress has been

made since VIU’s change to university status in September of 2008. The hard work and dedication of

all those involved across the institution is the major reason for the achievements to date. This past

year Senate approved all of the Faculty Bylaws which have been in the development stage for the

last 2 years. Faculty and Faculty Councils have started to meet and integrate themselves within the

academic governance structure. This is an important accomplishment, and requirement as per the

University Act.

In the coming year Senate and Senate committees will continue to be involved with the Academic

Plan action items and working towards recommendations as identified in the plan.

Senators and Senate Standing Committee members have worked diligently over the past year to

address important institutional issues. Their work has been instrumental in meeting the academic

responsibilities of the institution. Thank you to all Senators, contributors to Senate, and institutional

members who have shown their commitment and dedication to Vancouver Island University through

active engagement in University governance through Faculty/Faculty Councils, Senate Standing

Committees, and the Senate.

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HIGHLIGHTS & PRESENTATIONS

Senate held its annual Retreat at the Deep Bay Field Site. August 29, 2011

New Senators Heather Pastro, Mark Blackell, Tara Mitchell, Lisa Wilson, and Chris Bergen were introduced.

August 29, 2011

New Senators Leslie Sundby and Daniel Simons were introduced. October 6, 2011

New Interim Dean Jean Maltesen was introduced. November 3, 2011

New Senator Gordon Buzzard was introduced. December 1, 2011

Senate bid farewell to outgoing Senator John Lepage. December 1, 2011

New Senator Gregory Bush was introduced. February 2, 2012

Senate started participation in a national academic governance survey. February 2, 2012

The “State of the University” annual report was distributed to Senators. February 2, 2012

Vice-Chair Eric Demers chaired the Senate meeting. March 1, 2012

Senate received an update from the Graduate Studies Working Group. April 5, 2012

Senate received an update from the Senate Working Group on Academic Plan Action Items 10/11/12.

April 5, 2012

Senate held first call for nominations for the Senate Vice-Chair position (2012/2013).

April 5, 2012

Ric Kelm, Executive Director of Facilities Services and Campus Development, presented the Five-Year Capital Plan.

May 3, 2012

Senator Virginia MacCarthy was elected Vice-Chair of Senate for 2012/2013. May 3, 2012

New student Senator Shannon Madeiros was introduced. June 7, 2012

Retiring Senators were recognized and acknowledged: Gord Buzzard, Piera Jung, Milena Essig, Patrick Barbosa, Doug Corrin, Eric Demers, and Chris Munro.

June 7, 2012

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MISCELLANEOUS APPROVALS Senate approved/endorsed the following miscellaneous items:

Conferred credentials to graduates October 6, 2011

Conferred credentials to graduates November 3, 2011

Conferred credentials to graduates December 1, 2011

Conferred credentials to graduates E Meeting – January 2012

Conferred credentials to graduates March 1, 2012

Senate evaluation plan and instrument March 1, 2012

Senate Master Meeting Schedule – 2012/2013 March 1, 2012

Conferred credentials to graduates April 5, 2012

Conferred credentials to graduates May 3, 2012

Conferred credentials to graduates June 7, 2012

Revisions to the 2012/2013 Schedule of Dates June 7, 2012

NEW PROGRAM APPROVALS

Global Education Graduate Diploma November 3, 2011

Graduate Diploma in Online Learning & Teaching February 2, 2012

Practical Nursing Diploma February 2, 2012

Bachelor of Science – Major in Geoscience June 7, 2012

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POLICIES AND PROCEDURES A number of policies and procedures were forwarded to Senate for information, advice, or approval as follows: Policy 93.03 – Admission Requirements Policy 93.04 – Admission Requirements – University and Career/Technical Policy 93.05 – Admission Requirements – Trades & Applied Technology Programs Policy 93.07 – Admission Requirements – Mature Student Category

For Second Reading and Approval - October 6, 2011

Policy 31.08 & Procedure 31.08.001 – Honorary Research Associates

For Senate advice – November 3, 2011

Policy 31.15 & Procedures 31.15.001, 31.15.002, 31.15.003, and 31.15.004 – Review and Assessment of Instructional Programs and Departments

For Senate advice – December 1, 2011

Procedure 32.07.001 – Student Advising For Senate advice – December 1, 2011

Policy 21.04 & Procedure 21.04.001 – Diversity & Educational Equity

For Senate review –

December 1, 2011

New Policy & Procedure – Employment Accommodation For Senate review –

December 1, 2011

Procedure 41.08.003 – Research Grants For Senate information – December 1, 2011

Policy 44.12 & Procedure 44.12.001 – Displaying of Flags For Senate information – December 1, 2011

Policy 21.07 & Procedure 21.07.001 – International Education For Senate review – February 2, 2012

Procedure 33.01.001 – Waiver of Tuition for University Employees in Courses

For Senate information – February 2, 2012

Policy XX.xx – Admission Requirements – Career & Academic Preparation Programs Policy 93.01 – Criminal Record Authorization Procedure 94.06.001 – Degree Graduation

For first reading & notice of motion – March 1, 2012

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Policy 93.01 – Criminal Record Authorization Procedure 94.06.001 – Degree Graduation

For Second Reading and Approval – April 5, 2012

Policy 31.16 & Procedure 31.16.001 – Postdoctoral Fellowships For Senate advice – April 5, 2012

Policy 31.11 & Procedure 31.11.001 – Research Centres & Institutes

For Senate review – April 5, 2012

New Policy & Procedure – Bulletin Boards, Posters, and Flyers New Policy – Risk Management Procedure 11.09.001 – Closure due to Severe Weather Conditions Policy 44.04 & Procedure 44.04.002 – Security and Maintenance of University Assets/Lost and Found Policy 44.05 – Personal Safety on Campus Policy 51.01 – VIU Food Services

For Senate information – April 5, 2012

Policy XX.xx & Procedure XX.xx.xxx – Awarding Academic Emeritus Designation

For first reading and notice of motion – May 3, 2012

Policy XX.xx – Admission Requirements – Career & Academic Preparation Programs

For second reading & approval – June 7, 2012

HONORARY CREDENTIALS & AWARDS Honorary credentials and awards for 2011-2012 were recommended to Senate by the Awards & Honours Committee:

3 recipients for Honorary Doctorates November 3, 2011

1 recipient for Alumni Horizon Award November 3, 2011

1 recipient for Distinguished Alumni Award November 3, 2011

4 recipients for Honorary Doctorates March 1, 2012

1 recipient for Honorary Doctorate April 5, 2012

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Awards & Honours Committee

Members Pictured: Ralph Nilson, Harry Janzen, Daniel Simons, Dan Light (Vice-Chair), Eric

Demers, Stu Seifert, Virginia MacCarthy (Chair), Sharen Malone (support) and Tara Mitchell. Members Missing: Hope Leith and Katelyn McDougall.

Committee membership includes the Senate Chair, Senate Vice-Chair, Senate Dean Rep, 5 Senate Faculty Reps, Senate Support Staff Rep, and Senate Student Rep. RECOMMENDATIONS FROM THE AWARDS & HONOURS COMMITTEE:

Recipients for honorary doctorates and honorary awards November 3, 2011

Recipients for honorary doctorates March 1, 2012

Recipient for honorary doctorate April 5, 2012

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Curriculum Committee

Members Pictured: Back Row - Kyla Bruce (support), Kathryn Snow, Anthem Postnikoff, Hope Leith (Chair),

Bryan Webber, Fred MacDonald (Vice-Chair), Heather Sanrud, Carolyn Swanson, Dave Witty. Front Row - Eileen Edmunds, Lorna Zaback, Jennifer Allin, Lorna Millard, Leslie Sundby, Terry Dolan.

Members Missing: Ralph Nilson, Steve Lane, Paige Fisher, Todd Barsby, Barb MacQueen, Kristine Chyplyk, Calvin Wilson, Leslie Petersen, and Fred Jacklin.

Committee membership includes the Senate Chair, Vice-President Academic, Associate Vice-President Academic (non-voting), 1 Faculty rep from each faculty, Senate rep, Student rep, 1 Dean, 1 Support Staff, and 7 non-voting resource persons including IT, Advising, Library, Admissions, Calendar Editor, Registrar, and Coordinator of Quality Assurance Team. RECOMMENDATIONS FROM CURRICULUM COMMITTEE:

Number of New Programs 4

Number of Program Changes 43

Number of New Courses/Course Change Proposals 330

Changes to the BA Requirements for Majors and Minors June 7, 2012

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Planning and Priorities Committee

Members Missing: Ralph Nilson, Dave Witty, Jean Maltesen (Vice-Chair), Steve Lane/Ross MacKay, Harry Janzen, Carol Stuart, Graham Pike, Dave Twynam, Greg Crawford, John Black, Fred MacDonald, Bob Darling,

Gord Buzzard, John Lepage/Greg Bush, Heather Pastro, Piera Jung, Suzy Nachtsheim, Barbara Thomas (Chair), Doug Corrin/Mark Blackell, Stu Seifert, Chris Munro, Patrick Barbosa, Tracey Terepocki, Bob Foley, David Rees,

Pat Eagar, Arlette Raaen, and Rolanda Murray/Ranelle Ceholski (support). Committee membership includes the Senate Chair (non-voting), Vice-President Academic, 1 Senate Faculty rep from each Faculty, Senate Student rep, Senate Support Staff rep, Senate Regional Campus rep, Dean from each Faculty and 6 non-voting resource persons including IT, Library, Educational Planning, VP Admin & Finance, and Regional Campus Principals from Cowichan and Powell River. RECOMMENDATIONS FROM THE PLANNING AND PRIORITIES COMMITTEE: Addition of the Online Teaching Graduate Diploma to the 3 year plan November 3, 2011

Resource analysis for the Global Education Graduate Diploma November 3, 2011

Framework for Summative Assessment of Programs December 1, 2011

Resources analysis for the Graduate Diploma in Online Learning & Teaching February 2, 2012

Resource analysis for the Practical Nursing Diploma February 2, 2012

Revisions to the Framework for Summative Assessment of Programs February 2, 2012

Addition of the Master of Arts in International Development Administration and Management to the 3 year plan

March 1, 2012

Revisions to the Planning & Priorities Terms of Reference April 5, 2012

Addition of the Workplace Essentials Skills Training Certificate & Masters in GIS Administration to the 3 year plan

May 3, 2012

Addition of the Foundations for Success program to the 3 year plan June 7, 2012

Resource Analysis for the Bachelor of Science – Major in Geoscience June 7, 2012

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Educational Standards Committee

Members Pictured: Back row - Steve Lane, Chris Bergen, John Anderson, Eric Demers (Chair), Fred Jacklin, Mike Armstrong, Darrel Mansbridge, Daniel Burgoyne. Front Row – Carrie Johns (support), Glenda Hunter,

Alexandra Weissfloch, Jane Kelly, Jacqueline Foster, Betty Serjeant, Chris Jaeger. Members Missing: Ralph Nilson, Dave Witty, Ross MacKay, Brenda Lane, Kathryn Snow, Leslie Petersen, Suki

Dhillon, Karen Stant, Rolanda Murray (support). Committee membership includes the Senate Chair, Vice-President Academic, Associate Vice-President Academic (non-voting), Registrar, 1 Faculty rep from each faculty, Senate rep, Student rep, 1 Dean, Support Staff rep, and 5 non-voting resource persons including Admissions, International Admissions, Advising, Financial Aid & Awards, and Director of Student Services. RECOMMENDATIONS FROM THE EDUCATIONAL STANDARDS COMMITTEE:

Final Appeals Tribunal Membership November 3, 2011

Addition of “First Class Descriptor” on the Institutional Grade Scale February 2, 2012

Revisions to the 2012-2015 Schedule of Dates May 3, 2012

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Governance Practices Committee

Members Pictured: Kyla Bruce (support), Patrick Barbosa, John Lepage, Pam

Shaw (Chair), Eric Demers, and Diny van Beers. Members Missing: Tara Mitchell (Vice-Chair).

Committee membership includes the Senate Chair, Senate Vice-Chair, 3 Senators – 2 elected and 1 appointed, Student Senator, and the University Secretary/Senior Policy Advisor. RECOMMENDATIONS FROM THE GOVERNANCE PRACTICES COMMITTEE:

That Pam Shaw be appointed the Chair of the GPC October 6, 2011

That Senate populate a Graduate Studies Working Group as per the Graduate Studies Report approved by Senate in June 2011

October 6, 2011

That Senate grant second reading and approval to the revised GPC terms of reference

October 6, 2011

That Senate grant second reading and approval to: • Policy 93.03 – Admission Requirements • Policy 93.04 – Admission Requirements – University and

Career/Technical • Policy 93.05 – Admission Requirements – Trades & Applied Technology

Programs • Policy 93.07 – Admission Requirements – Mature Student Category

October 6, 2011

Policy 31.08 & Procedure 31.08.001 – Honorary Research Associates - for advice to the Board

November 3, 2011

That Tara Mitchell be appointed Vice-Chair of the GPC December 1, 2011

That Senate forward the following to the Board: Policy 31.15 & Procedures 31.15.001, 31.15.002, 31.15.003, and 31.15.004 – Review and Assessment of Instructional Programs and Departments

December 1, 2011

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That Senate forward the following to the Board: Procedure 32.07.001 – Student Advising

December 1, 2011

That Senate review the following and forward to the Board:

• Policy 21.04 & Procedure 21.04.001 – Diversity & Educational Equity

• New Policy & Procedure – Employment Accommodation

December 1, 2011

That Senate receive the following for information:

• Procedure 41.08.003 – Research Grants

• Policy 44.12 & Procedure 44.12.001 – Displaying of Flags

December 1, 2011

That Senate forward Policy 21.07 & Procedure 21.07.001 – International Education, to the Board.

February 2, 2012

That Senate receive Procedure 33.01.001 – Waiver of Tuition for University Employees in Courses for information.

February 2, 2012

That Senate give first reading and notice of motion to:

• Policy XX.xx – Admission Requirements – Career & Academic Preparation Programs

• Policy 93.01 – Criminal Record Authorization

• Procedure 94.06.001 – Degree Graduation

March 1, 2012

That Senate forward Policy 31.16 & Procedure 31.16.001 – Postdoctoral Fellowships, to the Board.

April 5, 2012

That Senate review Policy 31.11 & Procedure 31.11.001 – Research Centres and Institutes, and forward to the Board.

April 5, 2012

That Senate receive the following for information:

• New Policy & Procedure – Bulletin Boards, Posters, and Flyers • New Policy – Risk Management • Procedure 11.09.001 – Closure due to Severe Weather Conditions • Policy 44.04 & Procedure 44.04.002 – Security and Maintenance of

University Assets/Lost and Found • Policy 44.05 – Personal Safety on Campus • Policy 51.01 – VIU Food Services

April 5, 2012

That Senate give first reading and notice of motion to Policy XX.xx & Procedure XX.xx.xxx – Awarding Academic Emeritus Designation

May 3, 2012

That Senate approve the Faculty of International Education Bylaws June 7, 2012

That Senate give first reading and notice of motion to the Faculty of Adult & Continuing Education Bylaws

June 7, 2012

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Elections Committee

Members Pictured: Kyla Bruce, Virginia MacCarthy, Carrie Johns

(support) and Fred Jacklin (Chair). Members Missing: Rolanda Murray (support).

Committee membership includes the Senate Chair, Administrative Coordinator of Senate, Senate Faculty rep and the Registrar. RECOMMENDATIONS FROM THE ELECTIONS COMMITTEE:

That Senate ratify the Senators Standing Committee appointments October 6, 2011

That Senate identify two members to serve on the GPC (formerly BPPC) October 6, 2011

That Senate elect one appointed member to GPC as Carol Stuart has resigned November 3, 2011

That Senate elect one Adult & Continuing Ed. rep to P&P December 1, 2011

That Senate elect a Dean to the Ed. Standards Committee December 1, 2011

That Senate give first call for Senate Vice-Chair for 2012/2013 April 5, 2012

That Senate ratify the 2012-2013 Standing Committee membership May 3, 2012

That Senate reinstate Leslie Sundby for the remainder of her term May 3, 2012

That Senate reinstate Bob Darling and Stu Seifert for the remainder of their terms

June 7, 2012