series and series authority work at mu libraries felicity dykas wayne sanders may 28, 2008

Seriesand

Series Authority Work at MU Libraries

Felicity DykasWayne Sanders

May 28, 2008

What we will cover

• Serials, series, analysis • Where to find series information• How to read and understand a series

authority record• Series authority process at MU Libraries

What is a serial?

A continuing resource issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion. Examples of serials include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series.

[Source: AACR2]

Serials compared to other resources with other modes of issuance

• Serial

• Monograph

• Integrating resource

Serial or monograph?

How do we decide which way to catalog?• Distinctive title• User needs• Resources available• Precedent

• Our preference/default: analyze

What is a series?1. A group of separate items related to one another by the

fact that each item bears, in addition to its own title proper, a collective title applying to the group as a whole. The individual items may or may not be numbered.

2. Each of two or more volumes of essays, lectures, articles, or other writings, similar in character and issued in sequence (e.g., Lowell’s Among my books, second series).

3. A separately numbered sequence of volumes within a series or serial (e.g., Notes and queries, 1st series, 2nd series, etc.).

[Source: AACR2]

Monographic series

• A group of separate items related to one another by the fact that each item bears, in addition to its own title proper, a collective title applying to the group as a whole. The individual items may or may not be numbered.

[Source: AACR2]

Monographic series: Example

Lecture notes in mathematics• H-spaces from a homotopy point of view

Lecture notes in mathematics (Springer-Verlag) ;|v161.

• Harmonic analysis on reductive p-adic groupsLecture notes in mathematics (Springer-Verlag) ;|v162.

• Équations différentielles à points singuliers réguliers Lecture notes in mathematics (Springer-Verlag) ;|v163.

Decisions

• Analyze?– Catalog as monograph?

• Trace?– Searchable in catalog?

• Class together?– Shared classification number?

Series examples

• Penguin books (unnumbered)• History of European civilization library

(unnumbered)• Lecture notes in mathematics (numbered)• History of American weather (numbered)• History of cartography (numbered)

Where to find series information

Sources: Prescribed Priority1. Series title page• Page physically opposite the mono. t.-p.• Or the half t.p.

2. Monograph title page (not verso)3. Cover (p. 1-4 of cover, flaps, and spine)4. Rest of publication (other preliminaries,

publisher’s listing, colophon)

Transcription

• Form on the piece being cataloged is recorded in the 4xx field of bib. record

1. 490 0_ Untraced series title

2. 440 _0 Series traced as it appears on piece

3. 490 1_ Series appears on piece in different form than the authorized heading in the 1xx field of the authority record8xx (usually 830) Authorized form when differs from the form on the piece itself

Series not traced

Bibliographic

245 10 Zulu Zion and some Swazi Zionists /|cBengt Sundkler.

260 London ;|aNew York :|bOxford University Press,|c1976.

490 0_ Oxford studies in African affairs

NOT NUMBERED SERIES

Authority

130 _0 Oxford studies in African affairs.

NOT NUMBERED

Captions

• Use AACR2 abbreviations when available– Piece has:• volume 59• vol. 59• v. 59• In 4xx, all recorded as |vv. 59

– In 8xx |v, always use the form prescribed by the authority record as noted in the 642

Authority records: What does it all mean?

• Purpose• Access points• Collocation• Filing order• Record decisions once

Heading fields

• 1xx Authorized heading• 4xx See references (variant forms)• 5xx See also references

• |w a (Former title)• |w b (Later title)• Or no |w means no information given, complex, etc.

ExamplesMARC Leader #####nz 22#####n 45 0y 001 oca07774409y 003 OCoLCy 005 20080521111230.0y 008 080509n| acaaaaaan |a ana cy 040 MoU|beng|cMoUt 130 0 National Park Service symposium seriesb 410 1 United States.|bNational Park Service.|tNational Park Service

symposium seriesu 430 0 Symposium series (United States. National Park Service)v 530 0 Transactions and proceedings series (United States. National

Park Service)|wb

Control Numbers

• 001 OCLC control number• 010 LC Control number (LCCN)• 022 International Standard Serial # (ISSN)

64x Treatment fields• 640 Series Dates of Publication &/or

Sequential Designation640 1_ Complete in 15 v. 640 1_ Vols. published for the years 1864-1910640 1_ Began pub. in 1978

• 641 Series Numbering Peculiarities641 Double numbering discontinued with t. 179641 No. 7 never published 641 Numbering does not begin with v. 1641 Publication suspended 1922-29

• 643 Series Place & Publisher/Issuing Body643 London, England|aDover, N.H.|bManchester University Press

Treatment fields continued• 642 Series Numbering Example

no. 137v. 159

• 644 Series Analysis Practicef fully analyzedp partially analyzedn not analyzed

• 645 Series Tracing Practicet tracedn not traced

• 646 Series Classification Practices Classed separatelyc Classed togetherm Classed in the main series

• |d used to indicate when a decision has switched or applies only to certain titles, issues, etc.

f|dno.137- n|d- no.136

Classed sep., Analyzed

y 642 no. 1|5DPCC|5MoU|5UMC|5MSTy 643 Washington|bU.S. Dept. of the

Interiory 644 f|5MoU|5UMC|5MSTy 645 t|5DPCC|5MoU|5UMC|5MSTy 646 s|5MoU|5UMC|5MST

Call numbers

• 050 LC call number• 082 Dewey call number• 086 SUDOC call number• 090 Local call number

Note fields

• 667 Nonpublic General Note 667 For works on relations with an individual man, assign an

additional heading for the name of the man. 667 Give phrase as quoted note.$5DLC667 Do not confuse with:

• 670 Source data found670 Sacred works in Hebrew, c2003:|bseries t.p. (Complete

works / Salamone Rossi)

• 675 Source data not found

Source Data Examples

n 670 Research in the parks, 1976:|bt.p. (National Park Service symposium series)

n 675 North American Osprey Research Conference (1972 : College of William and Mary). Transactions of the North American Osprey Research Conference ... 1977: t.p. (Transactions and proceedings series / U.S. Dept. of the Interior, National Park Service)

690 Local note fields

• Used locally for 667,670, 675 information– Kept if authority record overlaid– Non public general notes

690 STO ELLIS|5UMC690 STO GEOL|5UMC

– Treatment information (old practice)690 LC|5UMC

Means that MU follows LC’s practice in the 64x fields

690 Give as quoted note|5UMC

Process at MU Libraries

• Three different workflows– Record loads• We accept series without checking them

– FastCat– Regular cataloging

mulibraries.missouri.edu/staff/catalogdept/seriesauthworkflow.xls

http://mulibraries.missouri.edu/staff/catalogdept/seriesauthworkflow.xls

Exercises

Book: Wrox professional guides

Bibliographic record:440 _0 Wrox professional guides

Book:Praeger books in political communication

Record:440 _0 Praeger series in political communication

Additional ResourcesUnderstanding MARC Authority Records: Machine-Readable Cataloginghttp://www.loc.gov/marc/uma/

MARC 21 Format for Authority Datahttp://www.loc.gov/marc/authority/

OCLC Authority Record Formathttp://www.oclc.org/support/documentation/worldcat/authorities/

userguide/app_recformats_aug/app_recformats_aug.htm

Library of Congress Rule Interpretations 1.6 via Catalogers’ Desktophttp://desktop.loc.gov/nxt/gateway.dll/lcri/4/00036?

f=templates&fn=document-frame-htm.htm&an=&3.0

series and series authority work at mu libraries felicity dykas wayne sanders may 28, 2008

Documents

monographic series

untraced series title

aacr2 slide

resource slide

series title page page

series authority work

colophon slide

series information sources