Service Delivery and Budget

Implementation Plan

(SDBIP)

Performance Report

Q1 - 07/2015 - 09/2015

SDBIP - Merafong City-Wide SDBIP Overall Performance

SDBIP Departmental Performance

Goal 1: To Provide Basic Services

Measure Annual Target Quarterly Target Quarterly Actual

% Quarterly

Performance

Achieved

Status Comment on

Performance

Corrective

Measures

Strategic Objective: Physical Infrastructure

% Implementation of

Physical Infrastructure

Maintenance Plan -

Civil

National Outcome:

No. 6

100.00 % 100.00 % 136.11 % 100.00 %

Target Achieved n/a n/a

% Implementation of

Physical Infrastructure

Maintenance Plan -

Electricity

National Outcome:

No. 6

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

% Implementation of

Physical Infrastructure

Maintenance Plan -

Water

National Outcome:

No. 6

100.00 % 100.00 % 90.94 % 90.94 %

Target Not Achieved n/a n/a

% Unaccounted

Electricity Losses

Reduction to 15%

National Outcome:

No. 6

15.00 % 15.00 % 41.19 % 36.42 %

Target Not Achieved n/a n/a

Strategic Objective: Municipal Services

% Drinking Water

Quality Standards Met

National Outcome:

No. 2

100.00 % 100.00 % 105.12 % 100.00 %

Target Achieved n/a n/a

% Unaccounted Water

Losses Reduction to

30%

National Outcome:

No. 2

30.00 % 30.00 % 47.82 % 62.73 %

Target Not Achieved n/a

Business plans

submitted and

approved to DWS and

COgTA for funding in

addressing ageing

infrastructure and

dolomitic conditions

% Remedial Activities

Implemented as

Planned in line with

GDARD Landfill

Compliance Notice

National Outcome:

No. 2

100.00 % 100.00 %

n/a n/a

Goal 2: To Promote Local Economic Development

Measure Annual Target Quarterly Target Quarterly Actual

% Quarterly

Performance

Achieved

Status Comment on

Performance

Corrective

Measures

Strategic Objective: Economic Development

# Jobs Created through

EPWP Programmes

National Outcome:

No. 4

1 402.00 # 595.00 # 514.00 # 86.39 %

Target Not Achieved n/a n/a

# Jobs Created through

LED Initiatives

National Outcome:

No. 4

6 011.00 # 1 392.00 # 1 392.00 # 100.00 %

Target Achieved n/a n/a

% LED Programmes

Implemented as

Planned

National Outcome:

No. 4

100.00 % 100.00 % 90.24 % 90.24 %

Target Not Achieved

37 of the planned 41

items on the approved

action plan were

achieved. The

assessment of training

needs of small scale

farmers could not be

finalized due to

outstanding inputs

from the Merafong Agri

Forum. Actions related

to the Tourism Website

could not be completed

and website statistics

could not be obtained

due to the temporary

suspension of the site

due to the delayed

payment and signing of

SLA

Merafong Agri Forum

have been requested to

fast track the

identification of

training needs for their

members. It has been

agreed with the service

provider to submit the

outstanding tax

clearance certificate for

the reinstatement of

the Tourism Website

% Business Licenses

Applications Processed

within 30 days of

Receipt

National Outcome:

No. 4

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

Strategic Objective: Social Development

% Community Services

Provided As Stipulated

In The Intergraded

Social Development

Plan

National Outcome:

No. 3 and No. 12

100.00 % 100.00 % 100.23 % 100.00 %

Target Achieved n/a n/a

% Indigents

Applications Processed

to Completion within

20 Working Days

National Outcome:

No. 3 and No. 12

100.00 % 100.00 % 71.11 % 71.11 %

Target Not Achieved

Recruitment of

verification officers

only effected 30

September 2015

Verification has been

intiated, report to be

submitted 30 October

2015

Goal 3: To Provide Municipal Transformation and Organisational Development

Measure Annual Target Quarterly Target Quarterly Actual

% Quarterly

Performance

Achieved

Status Comment on

Performance

Corrective

Measures

Strategic Objective: Business Management / Leadership

% Organisational

Structure

Implementation

Process Plan

Implemented

National Outcome:

No. 5

100.00 % 100.00 %

n/a n/a

% Maintenance of

Policy Register after

Approval or

Amendment by Council

National Outcome:

No. 5

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

Strategic Objective: Human Resource Management

% Implementation of

the Organisational

Training Plan as

Approved by Council

National Outcome:

No. 5

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

% Occupational Health

and Safety Plan

Implemented

National Outcome:

No. 5

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

Strategic Objective: Communication

% Implementation of

the Communication

Plan

National Outcome:

No. 9

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

% Call and Contact

Centre Issues

Acknowledged and

Responded to within 4

hours

National Outcome:

No. 9

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

Strategic Objective: ICT Management

% Implementation of

Information

Communication

Technology Master

Plan

National Outcome:

No. 9

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

Measure Annual Target Quarterly Target Quarterly Actual

% Quarterly

Performance

Achieved

Status Comment on

Performance

Corrective

Measures

Strategic Objective: Record / Knowledge Management

% Implementation of

Knowledge

Management Plan

National Outcome:

No. 9

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

Strategic Objective: Intergovernmental Relations

% Implementation of

Intergraded

Governmental

Relations Plan as

Approved by Council

National Outcome:

No. 9

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

Goal 4: To Provide Financial Viability and Management

Measure Annual Target Quarterly Target Quarterly Actual

% Quarterly

Performance

Achieved

Status Comment on

Performance

Corrective

Measures

Strategic Objective: Financial Viability

Achieve a % Collection

Rate

National Outcome:

No. 9

65.00 % 65.00 % 64.89 % 99.83 %

Target Not Achieved Resistance to pay

To intensify credit

control and debt

collection in all areas

Achieve a % Labour

Cost to Total

Expenditure

National Outcome:

No. 9

30.00 % 30.00 % 27.06 % 100.00 %

Target Achieved n/a n/a

Strategic Objective: Financial Management

Achieve a %

Operational Budget

Spent

National Outcome:

No. 9

95.00 % 95.00 % 99.44 % 100.00 %

Target Achieved n/a n/a

Achieve a % Capital

Budget Spent

National Outcome:

No. 9

90.00 % 22.50 % 15.28 % 67.93 %

Target Not Achieved Slow implementation

of procurement plan

Fasttrack procurement

processes.

Achieve a % Bad Debt

Written Off vs.

Provision for Bad Debt

National Outcome:

No. 9

90.00 % 90.00 %

n/a n/a

Average Number of

Days Achieved for

Creditors Payments

Made

National Outcome:

No. 9

30.00 Day(s) 30.00 Day(s) 40.71 Day(s) 73.69 %

Target Not Achieved n/a n/a

% Procurement of

Capital Projects Done

within Stipulation of

Procurement Plan

National Outcome:

No. 9

100.00 % 100.00 % 60.00 % 60.00 %

Target Not Achieved n/a n/a

% Suppliers Appointed

through Procurement

process that are BBBEE

Compliant (Level 1 –

10)

National Outcome:

No. 9

65.00 % 65.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

Goal 5: To Provide Good Governance and Public Participation

Measure Annual Target Quarterly Target Quarterly Actual

% Quarterly

Performance

Achieved

Status Comment on

Performance

Corrective

Measures

Strategic Objective: Corporate Governance

% Reports Required In

Terms of Legislation

Submitted Timeously

National Outcome:

No. 12

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

% Council Resolutions

Made vs. Executed

National Outcome:

No. 12

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

Audit Queries received

vs. Corrective Action

Taken within Specified

Time (OPCA)

National Outcome:

No. 12

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

% Implementation of

Internal Audit Plan

National Outcome:

No. 12

100.00 % 100.00 % 80.00 % 80.00 %

Target Not Achieved n/a n/a

% Implementation of

Enterprise Risk

Management Plan

National Outcome:

No. 12

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

Strategic Objective: Broaden Local Democracy

% Implementation of

Ward Committee

Support Programmes

National Outcome:

No. 12

100.00 % 100.00 %

n/a n/a

% Ward Committee

Meetings Planned vs.

Conducted

National Outcome:

No. 12

100.00 % 100.00 % 83.33 % 83.33 %

Target Not Achieved n/a n/a

Strategic Objective: Government Accountability

% Ward Committee

Issues Raised vs.

Referred

National Outcome:

No. 12

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

# Public Participation

Imbizo's Planned vs.

Conducted

National Outcome:

No. 12

4.00 # 1.00 # 1.00 % 100.00 %

Target Achieved n/a n/a

# Community Meetings

Held by Ward

Councillor’s

National Outcome:

No. 12

96.00 # 24.00 # 21.00 % 87.50 %

Target Not Achieved Dysfunctional of some

ward committees

Reelections of ward

committees

% Special Mayoral

Programmes Planned

vs. Implemented

National Outcome:

No. 12

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

Goal 6: To Provide an Integrated Spatial Development Framework

Measure Annual Target Quarterly Target Quarterly Actual

% Quarterly

Performance

Achieved

Status Comment on

Performance

Corrective

Measures

Strategic Objective: Land Use Management

% Statutory Notices

Issued within 7 days of

Identification of Illegal

Land Use

National Outcome:

No. 10

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

Strategic Objective: Spatial Planning

Reviewed and

Approved SDF as part

of IDP by Council by 31

May

National Outcome:

No. 10

1.00 # 0.00 # 0.00 %

No Target for Reporting

Period n/a n/a

Development and

Submission of By-Laws

by Council in terms of

SPLUMA by 30 June

National Outcome:

No. 10

1.00 # 0.00 # 0.00 %

No Target for Reporting

Period n/a n/a

Draft System of

Delegations Developed

and Approved in terms

of SPLUMA by Council

by 30 June

National Outcome:

No. 10

1.00 # 0.00 # 0.00 %

No Target for Reporting

Period n/a n/a

Strategic Objective: Human Settlement Management

% New Housing

Applications Captured

into Housing Waiting

List within 7 days

National Outcome:

No. 8

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

# Title Deeds of Eligible

Beneficiaries Submitted

to the Conveyancers for

Registration at the

Deeds Office

National Outcome:

No. 8

6 385.00 # 775.00 # 775.00 % 100.00 %

Target Achieved n/a n/a

Strategic Objective: Environmental Management

Non-Compliance

Detected vs.

Compliance Notices

Issued within 7 days of

Identification

National Outcome:

No. 10

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

% Environmental Audits

Conducted vs. Planned

National Outcome:

No. 10

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

Strategic Objective: Building Control

% Building Plans

<500m² Processed

within 30 days form

Application Receipt

National Outcome:

No. 9

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

% Building Plans

>500m² Processed

within 60 days from

Application Receipt

National Outcome:

No. 9

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

% Building Inspections

Conducted vs. Applied

For

National Outcome:

No. 9

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

% Statutory Notices

Issued within 14 days of

Identification and

Inspection of Illegal

Building Activity

National Outcome:

No. 9

100.00 % 100.00 % 100.00 % 100.00 %

Target Achieved n/a n/a

SDBIP - Capital Projects

Projects - Roads and Stormwater

Project Ward Annual

Budget

Quarterly

Expenditure

Target

Quarterly

Expenditure

Actual

% Quarterly

Expenditure

Expenditure –

Comment on

Performance

Expenditure –

Corrective

Measures

Quarterly

Construction

Planned

Quarterly

Construction

Actual

Construction –

Comment on

Performance

Construction

– Corrective

Measures

Roads and

Stormwater -

Khutsong

1 – 10

R

3 8

17

31

1.0

0

R 9

54

327

.00

R 0

.00 0.00 %

Project sitll

on design and

tender stage

to speed up

the

appointment

of the

consultant

0.00 % 0.00 %

Slow

procurement

process.Planning

to be revised at

midterm

Fast track

procurement

processes

Roads and

Stormwater -

Kokosi

21 – 22, 25 –

26

R

3 0

00

00

0.0

0

R 3

7 5

13.

00

R 0

.00 0.00 %

Slow

procurement

process

Fasttrack

procurement

procecces

0.00 % 0.00 % Bid specification

meeting held

Fast track

procurement

processes

Roads and

Stormwater -

Wedela Ext.3

20

R 8

08

000

.00

R 0

.00

R 0

.00 n/a n/a 0.00 % 0.00 % n/a n/a

Roads and

Stormwater -

Wedela Ext.3

(2)

20

R

3 0

00

00

0.0

0

R 0

.00

R 0

.00 0.00 %

Construction

of New Roads

- Khutsong

3 – 4

R

10

09

1 2

34.0

0

R 0

.00

R 0

.00 n/a 0.00 % 0.00 % n/a n/a

Construction

of New Roads

- Kokosi

25

R 5

62

000

.00

R 0

.00

R 0

.00 n/a n/a 85.00 % 0.00 % n/a n/a

Roads and

Stormwater -

Greenspark

Ext.1

21

R

7 7

23

14

6.0

0

R 0

.00

R 0

.00 n/a n/a 90.00 % 0.00 % n/a n/a

Ring Road

(Phase 2) -

Kokosi Ext. 5

25 – 26

R

14

33

6 2

39.0

0

R 0

.00

R 0

.00 n/a n/a 76.00 % 0.00 % n/a n/a

Construction

of Road over

Rail Bridge

2; 12

R

86

82

6 7

67.0

0

R 0

.00

R 0

.00 Lack of funds n/a 75.00 % 0.00 % n/a n/a

Projects - Water

Project Ward Annual

Budget

Quarterly

Expenditure

Target

Quarterly

Expenditure

Actual

% Quarterly

Expenditure

Expenditure –

Comment on

Performance

Expenditure –

Corrective

Measures

Quarterly

Construction

Planned

Quarterly

Construction

Actual

Construction

– Comment

on

Performance

Construction

– Corrective

Measures

Augmentation

of Water

Supply

Infrastructure

1 – 28

R

5 0

00

00

0.0

0

R 0

.00

R 0

.00

Project to

start in Q4

Project to

start in Q4 0.00 % 0.00 %

Project to

start in Q4

Project to

start in Q4

Pre-Paid

Water Meters

R

4 9

00

00

0.0

0

R 0

.00

R 0

.00 0.00 %

Projects - Local Economic Development

Project Ward Annual

Budget

Quarterly

Expenditure

Target

Quarterly

Expenditure

Actual

% Quarterly

Expenditure

Expenditure –

Comment on

Performance

Expenditure –

Corrective

Measures

Quarterly

Construction

Planned

Quarterly

Construction

Actual

Construction

– Comment

on

Performance

Construction

– Corrective

Measures

Informal

Trading Area

(Phase 2) -

Oberholzer

17

R

1 7

88

92

5.0

0

R 4

52

500

.00

R 0

.00 0.00 %

Project on the

design phase

Speed up

procurement

process

0.00 % 0.00 %

Project on the

design phase

due to slow

procurement

process

Speed up

procurement

process

Projects - Sports Facilities

Project Ward Annual

Budget

Quarterly

Expenditure

Target

Quarterly

Expenditure

Actual

% Quarterly

Expenditure

Expenditure –

Comment on

Performance

Expenditure –

Corrective

Measures

Quarterly

Construction

Planned

Quarterly

Construction

Actual

Construction

– Comment

on

Performance

Construction

– Corrective

Measures

Multi-Purpose

Community

Centre -

Khutsong

7

R

8 6

34

05

7.0

0

R

2 1

58

51

4.0

0

R 0

.00 0.00 %

First designs

submitted

rejected due

to high

costing

Scope of work

reduced 0.00 % 0.00 %

Project on the

design stage

Scope of work

reduced

because of

finacial

position

Projects - Electricity

Project Ward Annual

Budget

Quarterly

Expenditure

Target

Quarterly

Expenditure

Actual

% Quarterly

Expenditure

Expenditure –

Comment on

Performance

Expenditure –

Corrective

Measures

Quarterly

Construction

Planned

Quarterly

Construction

Actual

Construction

– Comment

on

Performance

Construction

– Corrective

Measures

Street Lights

(Phase 3) -

Merafong

1 – 28

R

1 7

47

08

7.0

0

R 1

00

013

.00

R 0

.00 0.00 %

No planned

expenditure n/a 0.00 % 0.00 %

Consultant

appointed

Consultant to

speed up the

planning and

design

Extensions

Electrification

(Phase 3) -

Khutsong

South

1 – 2

R 8

50

0 0

00.0

0

R 1

50

0 0

00.0

0

R 0

.00

0.00 % No planned

expenditure n/a 0.00 % 10.00 %

Procurement

stage

completed

and

contractor

appointed

n/a

Energy

Efficient

Demand

Management

1 - 26

R

5 0

00

00

0.0

0

R 5

00

000

.00

R 0

.00 0.00 % No planned

expenditure n/a 0.00 % 0.00 %

Project still on

Procurement

Stage

Design And

Tender Stage

Main

Substation

Upgrade -

Fochville

26

R

15

00

0 0

00.0

0

R 0

.00

R 0

.00 n/a n/a 0.00 % 0.00 % n/a n/a

Bulk

Substation -

Fochville

26

R

4 9

00

00

0.0

0

R 0

.00

R 0

.00 n/a n/a 0.00 % 0.00 % 0.00 0.00

Bulk

Substation -

Khutsong

South

2

R

5 4

00

00

0.0

0

R 0

.00

R 0

.00 n/a 0.00 % 0.00 %

Kokosi X99

Electrification

R

1 5

00

00

0.0

0

R 0

.00

R 0

.00 0.00 %

Projects - Housing

Project Ward Annual

Budget

Quarterly

Expenditure

Target

Quarterly

Expenditure

Actual

% Quarterly

Expenditure

Expenditure –

Comment on

Performance

Expenditure –

Corrective

Measures

Quarterly

Construction

Planned

Quarterly

Construction

Actual

Construction

– Comment

on

Performance

Construction

– Corrective

Measures

Top

Structures -

Khutsong Ext.

1, 2 & 3

12

R

13

14

6 1

01.0

0

R 0

.00

R 0

.00 n/a n/a 48.00 # 48.00 # n.a n/a

Projects - Solid Waste Management

Project Ward Annual

Budget

Quarterly

Expenditure

Target

Quarterly

Expenditure

Actual

% Quarterly

Expenditure

Expenditure –

Comment on

Performance

Expenditure –

Corrective

Measures

Quarterly

Construction

Planned

Quarterly

Construction

Actual

Construction

– Comment

on

Performance

Construction

– Corrective

Measures

Construction

of Waste

Management

Depot -

Carletonville

16

R 3

50

0 0

00.0

0

R 1

00

0 0

00.0

0

R 3

31

0 8

99.0

0

331.09 %

The

expenditure

indicated is

only on

consultancy

fees

n/a 99.00 % 0.00 % Project on the

design phase

Contractor

will start with

construction

in Q4