session 2: working with your clubs & district leaders district 3310 assembly 2010/11 session 2:...

SESSION 2: WORKING WITH YOUR CLUBS & DISTRICT LEADERSDistrict 3310 Assembly 2010/11

Session 2: Working with Your Club &

District Leaders


• Identify skills needed by Rotarians to serve as effective club leaders.

• Prepare club leaders for the coming year.• Understand the role of the district in

supporting the club.

Learning Objectives


• Specific Club & District admin Requirements are covered in the following session – Session 3: Club Administration

• Handouts: Worksheet 4 – Session SummaryWorksheet 5 – Club Committee StructureWorksheet 6 – Short Case Studies

Coverage


What Skills will you use to Lead your Club?

• List


What Skills will you use to Lead your Club

• Democratic leadership skills • Team-building/people skills• Enthusiasm• Integrity• Organisation• Communication / Listening


Leading Your Club

Presidents should• Promote fellowship and collaboration.• Foster continuity in decisions.• Build on past successes.• Promote direct and honest communication.• Ensure that every club member is involved.


Who will you work with to carry out the goals of your Club?

• List


Club Leadership Team

• Club board of directors• Club secretary• Club treasurer• Club trainer• Sergeant-at-arms• Committee chairs• Vice president• Immediate past president• President-elect


How will you prepare your Club Leadership Team?

• Discuss


How will you prepare your Club Leadership Team?

• Ensure clear communication between club leaders, club members & district leaders• Develop training plan; ensure leaders attend district training meetings • Provide continuity in leadership by making appointments for multiple years• Involve leadership team in goal-setting


What is the role of your Club’s Board of Directors?

• Discuss


What is the role of your Club’s Board of Directors?

• Governing body – ultimately responsible for all Committee & Club decisions. • Work closely with President to implement annual and long-range goals• Designated roles based on post held


• Club PE – responsible for appointing Committee Chairs, training, planning meetings with incoming committees

before Rotary year begins. • Refer to Chapter 2 of Club President’s Manual for Club

Committee Responsibilities


What committees does your Club have?

• List


CLP Club Committees

• Membership• Public relations• Club administration• Service projects• The Rotary Foundation


How will you determine the best committee structure for

your Club?

• Work on Worksheet 5

individually

(5 minutes)


What qualities will you consider when appointing committee chairs?

• Discuss in pairs• Present


What qualities will you consider when appointing committee chairs?

• Knowledge of job & Rotary• Good listening skills• Good communication skills• Good EQ• Passion• Creativity


How do you motivate Club Committees and Members?


How do you motivate Club Committees and Members ?

• Encourage them to continue serving & contributing• Thank them for their work• Recognise their contribution• Make them mentors to younger Rotarians• Elevate them to leadership roles


Worksheet 6 - Case Studies: Managing Relationships

Scenario 1 • Group in 5-6 persons• Discuss and agree on solution

(3 minutes)


What is your understanding of how District helps your club?

District Support


District Support

A Rotary District Exists SOLELY to help Individual Rotary Clubs to advance the Object of Rotary


Your District

•Provides guidance•Connects clubs with similar interests•Serves as an information resource•Conveys Rotary & Rotary

Foundation information to clubs


District Leadership Team

• District governor• Assistant governors• District committees• District trainer • District secretary• Past district governors


Your Assistant Governor

• Assists with implementing the Club

Leadership Plan• Reviews progress toward goals• Encourages the club to follow suggestions

from governor• Plan governor’s visit• Identifies future leaders


Worksheet 6 - Case Studies: Managing Relationships

Scenario 2• Group in 5-6 persons• Discuss and agree on solution

(3 minutes)


Resources•Fellow Presidents •Club committee members:

o Other club committee memberso District Committeeso Assistant Governor

• Informational club resources:o www.rotary.org www.shop.rotary.org o Manuals:

Club Secretary’s Club Treasurer’s Club Admin Com Club Membership Com Club PR Com Club Service Projects Com


• Identify skills needed by Rotarians to serve as effective club leaders.

• Prepare club leaders for the coming year.• Understand the role of the district in

supporting the club.

Learning Objectives


Thank You for Sharing

session 2: working with your clubs & district leaders district 3310 assembly 2010/11 session 2:...

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