Shipping Management Expert System

Shipping Management Expert System

Specialized ERP systemModule: Financial Management, HR, Purchasing

In the Guidance of Sir Imran Malik

Specialized ERP systemModule: Financial Management, HR, Purchasing

In the Guidance of Sir Imran Malik

Presented byAfzal Hussain – Zeeshan Umer - Kamal Panhwar

Presented byAfzal Hussain – Zeeshan Umer - Kamal Panhwar

ContentContent

• Introduction to Group• About ERP system• SES ERP• Component of ERP• Operations• Human Resources• Purchasing• Chartering• Financial• Part of Financial• Detail discussion, snapshot of Software• Conclusion

Introduction to GroupIntroduction to Group

Our group is consist of Three personsAfzal HussainHe is working on actual system, which is presented in this presentation. He is working in PNSC and Shipping Expert System (SES) is installed in PNSC

Zeeshan Umar

He have done internship in this system, currently working in Telenor Pakistan, he has broad knowledge about implementing ERP systems.

Kamal Panhwar

I have worked on different database application in Travel and Pharmaceutical Sector. Accounting system is my favorite so I selected Financial part of this ERP. During my MBA in MIS I studied Financial Accounting and Financial Management recently.

What is ERP?What is ERP?

Definition

It is a company-wide computer software system used to manage and coordinate all the resources, information and functions of business from shared data stores.

Latest ERP systems

Consist of integrated suite of software modules

Which support the basic internal business processes of a company

Today the most ERP software provide Business Intelligence feature for leveraging ERP database into Decision Support System, because decision makes need to analyze company’s performance to prepare appropriate actions.It usually more based on advance central database, created which can cater all other module and focus on sharing of database.

Examples of ERP

SAP, Oracle Financial, PeopleSoft, OpenERP etc.

Shipping Expert System & SES ERPShipping Expert System & SES ERP

SHIPMANAGEMENT EXPERT SYSTEM S.A, Greece based is a software house specializing in the development and worldwide distribution of Shipping and Logistics Software Application globally.

SES ERP is major software of SES. It is designed to cover all functions and operational aspect of every department in a ship management or shipping related company. It has flexible integration of all procedures it provides for easy, synchronized communications and total control of the entire company and the vessels.

Technology

It is based in Microsoft technology, using VB.Net developing language for frontend and Microsoft SQL Server for backend.

Component of ERPComponent of ERP

Following are components/Modules in SES ERP• Technical• Human Resources• Operations• Chartering• Purchasing• System Admin• SES – Comm• Q. Control ISM• Financials•

Technical ModuleTechnical Module

It supports the Technical Department in the performance monitoring/Analysis, historical records of a vessel/other equipment.• Parametric definition of equipment, items,

measurements and readings• Definition of low and high threshold for each

measurement.• Historical records for auditing purposes• Detailed reporting on miles, RPM, average slip and

running hours• Engine performance analysis• A link with SES-Maintenance and Condition Monitoring• A link with SES-Marine consumables for consumptions

and ROB’s of bunkers, lubricants, chemicals and water

Human ResourcesHuman Resources

Human Resources(SES Crew Management)has following options• Comprehensive framework for managing all crew

related information• Integration of all seamen activities, it help in cost

control• Creation of comprehensive profile, basic personal

details, assessment, certificated, medical reports.• Crew Lists per vessel, Projections of requirements,

availability• Payroll management

OperationsOperations

The Operation Module provide help to Officers/Engineers to organize information of vessel’s operations.• Noon Position Report (including RPM, Speeds, Consumptions,

Weather Reports, etc.)• Arrival Information• Waiting Information• In Port/Canal Operations including Statement of Facts, Delay

Reports)• Departure Information• Cargo Damages• Stevedore Damages• Time Sheet Analysis

CharteringChartering

SES chartering is designed for fast and efficient voyage estimation capacity.

On a trip or time charter basis

It has about 1500 reports

1.6 million distances already entered

Capability to add and edit more distances

Sensitivity analysis for swift on-line negotiations

Provide full voyage estimate printing and copying option

PurchasingPurchasing

System provide facility of Purchasing andprocurement of spare parts.• Requisition Generation• Placement of the orders/Delivery• Assignment of Suppliers/Entry of prices• Auto-evaluation and inventory with stock control• Compare overall or per item prices online• Outstanding requisitions, orders and partial

deliveries.• Parametric definition of the coding structure• Unlimited cataloging.

Other ModulesOther Modules

Document control and repository system

System to link MS word files to organize and easy quick reference to procedures and manuals.• System Admin

Utilities to run system smoothly and Administrate all rights, options and database backups.• SES – Comm

Provide options to link system with networks/branches• Q. Control ISM

Windows based application, to line up organization with Quality control, quality Management, ISM code and ISO.

FinancialFinancial

My group assign me Financial system

SES-Marine Accounting and Financial is globally acknowledged as the benchmark financial system and is widely accepted by all major Auditors as complying with International Accounting Practices.

It support all financial information of maritime company

It helps daily operations of the Accounting Department in the most efficient and effective ways.

It has option of Budget for each profit & Loss account as per requirement

Options for running expenses, vessel’s voyage expenses, vessel’s or company income as well Office Administrative expenses.

FinancialFinancial

SES-Marine Accounting and Financial

Globally Acknowledge as benchmark Financial System.

Accepted by all major auditors

Support all financial information of maritime company

Daily operations of Accounting Departments

Budget for each profit and Loss account

Running expenses

Vessel voyage expenses

Multiple Currency functioning

Multilingual

Main Menu of Financial ModuleMain Menu of Financial Module

This is main Menu of software

Accounting Cycle OutputAccounting Cycle Output

The Accounting cycle give output to Internal Reporting and external reporting

Journal EntriesJournal Entries

First step in Financial is to Analyze transaction and input as a Journal entry.

Trial BalanceTrial Balance

After all transaction, to check Accounting Equation, trial balance is basic step, which usually is calculated automatically, and can be checked anytime in system.

List of Accounting ReportsList of Accounting Reports

This produce huge number of accounting report, specially Trial balance, ledger, Control account ledger etc.

Open Account AnalysisOpen Account Analysis

This option opens up window of Open Account Analysis.

Budgeting OptionBudgeting Option

Budgeting allow use to define budget figures for each account. It can be defined on the accounts related to vessel’s running expenses.

Running Expenses AnalysisRunning Expenses Analysis

Software have capability to provide real time information of Running Expenses.

Cash FlowCash Flow

Cash Flow statement summarizes a company’s cash flows for a period of time.

Balance SheetBalance Sheet

It is statement which shows all asset, liabilities and other information of company in glance.

Profit & LossProfit & Loss

Like balance sheet, Profit & Loss shows companies profit and loss details.

ConclusionConclusion

SES although seem very simple software with old interface, but it is actually built by using very detail study of process and work flow of Marine Industry.

It provide detail real time information of expenses on vessel, spare part, and repairing/maintenance issues.

Financial system is also very good and has huge number of automatic reports.

It is very mature and famous system in industry to manage marine business.

Company focus on only Marin industry, so their expertise in this field have brought up this excellent solution.