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SHIRE OF WAGIN

ORDINARY MEETING OF

COUNCIL

Minutes

23 October 2012

Minutes of the Ordinary Council Meeting 23 October 2012

2

Contents

1. DECLARATION OF OPENING .................................................................................. 3

2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE (PREVIOULSY

APPROVED) .............................................................................................................. 3

3. RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE .............. 3

4. PUBLIC QUESTION TIME ......................................................................................... 4

5. LEAVE OF ABSENCE ............................................................................................... 4

6. PUBLIC FORUM ........................................................................................................ 4

7. CONFIRMATION OF PREVIOUS MEETING MINUTES ............................................ 4

8. DISCLOSURE OF FINANCIAL AND OTHER INTEREST.......................................... 4

9. STATUS REPORT – OCTOBER 2012 ....................................................................... 5

10. REPORTS OF COMMITTEES ................................................................................. 12

10.1 WAGIN BUSHFIRE ADVISORY AGM – 27 SEPTEMBER 2012 .......................... 12

10.1.1 ELECTION OF FIRE CONTROL OFFICERS ........................................................ 12

10.1.2 APPOINTMENT OF DUAL FIRE CONTROL OFFICERS ...................................... 13

10.1.3 CLOVER BURNING PERMIT & CBH BIN HARVEST NOTIFICATION OFFICERS ..

............................................................................................................................. 13

10.1.4 PROHIBITED AND RESTRICTED BURNING PERIODS ...................................... 14

10.2 WAGIN BUSHFIRE ADVISORY – 27 SEPTEMBER 2012 ....................................... 14

10.2.1 PROHIBITED AND RESTRICTED BURNING PERIOD ........................................ 14

10.2.2 CHEM GUARD ..................................................................................................... 15

10.3 CO-LOCATION COMMITTEE MINUTES – 3 OCTOBER 2012 ................................ 15

10.3.1 RESULTS OF SURVEY ........................................................................................ 15

10.4 SPORTSGROUND ADVISORY COMMITTEE – 11 OCTOBER 2012 ...................... 16

10.4.1 WAGIN PLAYGROUP AREA UPGRADE / MODIFICATIONS............................... 16

11. REPORTS OF OFFICERS ....................................................................................... 17

11.1 WORKS REPORT - OCTOBER 2012 ................................................................... 17

11.2 CEO REPORT - OCTOBER 2012 ......................................................................... 23

11.3 COMMUNITY STRATEGIC PLAN AND CORPORATE PLAN REVIEW ............... 27

11.4 MOU AMENDMENT – WAGIN GROUP OF COUNCILS....................................... 30

11.5 BUNGE GROUP PROPOSAL .............................................................................. 32

11.6 BUILDING WITHOUT AUTHORITY ...................................................................... 39

11.7 P & T GIBB – EXTENSIONS TO DWELLING ....................................................... 44

11.8 PROPOSED SUBDIVISION – BOUNDARY REALIGNMENT ............................... 49

11.9 STATEMENT OF FINANCIAL ACTIVITY – SEPTEMBER 2012 ........................... 55

11.10 STATEMENT OF PAYMENTS – SEPTEMBER 2012 ........................................... 63

11.11 ADMINISTRATION TRAINEESHIP - WAGIN CRC / SHIRE OF WAGIN .............. 74

12. ANNOUNCEMENT OF PRESIDENT AND COUNCILLORS .................................... 81

13. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING ................ 81

14. CONFIDENTIAL BUSINESS AS PER LOCAL GOVERNMENT ACT s5.23(2) ........ 81

15. CLOSURE ................................................................................................................ 81


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Shire of Wagin

Minutes of the Ordinary Council Meeting of Council held in Council Chambers on Tuesday

23 October 2012.

The Shire President Cr Blight declared the meeting open at 7.05pm.

Present: Cr P J Blight President

Cr G R Ball Member

Cr R C Walker Member

Cr C J Brockwell Member

Cr I C Cumming Member

Cr J G Shaw Member

Cr J L C Ballantyne Member

Cr D C Lloyd Member

Cr G T Hegarty Member (from 7.07pm)

Staff: Mr L J Calneggia Chief Executive Officer

Mr B A Roderick Manager Finance and Corporate Services

Mr A D Hicks Manager of Works

Mrs D J Thompson Executive Assistant

Visitors: Mr D Bishop

Apologies: Cr G K B West (Leave of Absence)

Ms C A Webster

Nil

1. DECLARATION OF OPENING

2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE (PREVIOULSY

APPROVED)

3. RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE


4

Nil

Nil

Nil

Cr E N Pugh declared a Proximity Interest in item 11.6 as he is an adjoining land owner.

Cr J L C Ballantyne declared a Proximity Interest in item 11.6 as he is a Business Associate

and Neighbour.

Cr C J Brockwell declared a Financial Interest in item 11.6 as the Owner is a sponsor of the

Wagin Burnouts.

Cr G T Hegarty declared an Impartiality Interest in item 11.6 as he is a relation to the Owner.

4. PUBLIC QUESTION TIME

5. LEAVE OF ABSENCE

6. PUBLIC FORUM

7. CONFIRMATION OF PREVIOUS MEETING MINUTES

2031 COUNCIL DECISION

Moved: Cr. J G Shaw Seconded: Cr. D C Lloyd

That the minutes of the Ordinary Council Meeting of the 25 September 2012 be confirmed

as true and accurate.

Carried 9/0

8. DISCLOSURE OF FINANCIAL AND OTHER INTEREST


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Date Resolution #

Officer Description Action Status Questions & Comments

FINANCE & ADMINISTRATION

24 May 2011

1610 MCRS Heritage Upgrade of Tudhoe Street - CBD Register on Line. Needs to go onto Shire Website

Ongoing.

22 Nov 2011

1788 MFCS Integrated Planning and Reporting Process & Plan for the future

That Council adopt the new Integrated Planning and Reporting Framework

Consultants appointed – Consultants and staff working on Asset Management & Long Term Financial Plan – Property valuations completed and require assessment.

20 Dec 2011

1799 MFCS New IT Accounting Computer System Implement IT Vision Synergy Soft System as per the recommendation.

IT Vision notified – Planning phase to commence Dec 2012.

28 Feb 2012

1843 & 1844

MCRS Review of Disability Access and Inclusion Plan

Plan Prepared. Implementation schedule being prepared.

Implementation October 2012.

27 Mar 2012

1865 CEO Upgrade Reception Area – Administration Refer upgrade to the budget 2012/13 for consideration.

50K approved in 12/13 Budget.

9. STATUS REPORT – OCTOBER 2012


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27 Mar 2012

1867

MOW Purchase of a Littermaster 9000 Refer to the 2012/13 budget for consideration.

. Purchased a Mini Sweeper on 14 Sept 12 for $7,000 instead of the Littermaster 9000.

27 Mar 2012

1868 MOW Third Truck Refer to the 2012/13 budget for consideration.

Ordered new truck – Body being made by Terry Brown & CO

24 April 2012

1889 MFCS 2012/2013 Budget Process Endorse the 2012/2013 Budget process/timetable.

Completed.

22 May 2012

1914 CEO SES Headquarters Write to MRD asking them to vest them to vest the Reserve in the Shire

Main Roads Dept. Response received – request denied.

Looking at other venues.

24 July 2012

1967 CEO Economic Development Advisory Committee Advise members of appointment to Committee.

1st Meeting due.

24 July 2012

1969 CEO CEO Recruitment Advise Fitzgerald Strategies that Council wishes to engage their services.

Letter sent. Add in paper 20/11/2012

28 Aug 2012

1987 ACEO /MFCS

Wagin Glider Flying and Promotional Event Advise the Narrogin Gliding Club approval has been granted.

Email sent. Event to be held ¾ November 2012

28 Aug 2012

1993 MFCS Reporting Monthly Variances Adopt a material variance of +/-$20,000, as per the Offices Recommendation.

Adopted and Completed

28 Aug 2012

1999 ACEO/ MFCS

CEO Recruitment Advise Fitzgerald Strategies of the process Council have endorse.

Letter sent.

25 September

2012

2004 MFCS Rates/Hire Charges Update Fees & Charges to reflect increase.

25 September

2012

2016 CEO Renaming of the 4WD Advise Executive Officer of Council Decision - 4WDl Vroc.

25 September

2012

2020 & 2012

MCRS Aquatic Centre GSRFF Grant Application to Redevelop the Existing Buildings

Submit Grant Application and refer concept plan to Asset Management Committee.

Convene Asset Management Committee

On going


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25 September

2012

2022 MFCS Refuse Collection Service Concessions/Wavier

Advise Wagin Care and Share and St John Ambulance that 100% concession be granted.

25 September

2012

2023 MFCS Christmas Function & Office Hours over Christmas / New Year

Progress organisation of Christmas function and advertise office hours during holiday period.


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HEALTH, BUILDING & PLANNING

26 Oct 2010

1482 CEO Wagin Frail Aged – Land Tenure Enter into the WA Health Services.

Letter written to D.O.H. On-going

24 May 2011

1619 CEO Proposed Residential Subdivision – Lot 896 Arnott Street

Staff not to progress development until further consideration of future needs be determined.

No action at this stage.

28 June 2011

1652 CEO Boundary Adjustment – Shire of Wagin, West Arthur and Narrogin

Hold further discussions with the Shires of Narrogin and West Arthur on this issue.

Letter sent to Shires of Narrogin and West Arthur.

On-going.

26 July 2011

1679 CEO Wagin Airfield – Slavin Master Plan Establish a Working Group consisting of Crs Ball, Ballantyne, West and Blight to report to Council.

Working group of Crs Ball, Ballantyne, Blight and West.

Further meeting to be held.

23 August 2011

1695 CEO Community Building Apply for a $50,000 application for seeding funding under CRC.

Agenda Item October

20 Dec 2011

1814 CEO/MCRS Wagin Cemetery – Upgrade Rotary present report to Asset Management Committee.

Commencement in 2012.

On-going.

28 Feb 2012

1831 CEO/MOW Current Landfill Rehabilitation Commence Landfill rehabilitation by allocation in the annual works programme.

For 2012/13 Works Programme.

22 May 2012

1918 EHO Planning Application – Loc 2569 Ballaying West Road

Advise proponent their application is successful subject to conditions.

Proponent advised of Council decision.

Waiting for information to issue building permit.

22 May 2012

1923 EHO/Shire Planners

Planning Application – Proposed Timber Plantation

Advise Shire Planners that the application was successful subject to conditions in Officers Recommendations.

Letters sent.

26 June 2012

1941 CEO Chelllew Park – Lot 268 Refer item to Townscape and Tidytowns Committee

Committee resolve that item lay on table.


9

26 June 2012

1945 MCRS Primary Health Demonstration Site Council to hold forum to meet health providers and call a community meeting to be obtain their views following feedback from FOI.

No feedback on application EOI yet.

Ongoing.

26 June 2012

1948 EHO Demolition of Shed Lot 8 Traverse Street

Arrange for demolition of building. Arranging with MOW. Shed Demolished

28 Aug 2012

1986 ACEO/ MFCS

Department of Regional Development & Lands

Authorise and sign contract to proceed with sale.

To be signed and sent off.

28 Aug 2012

1989 EHO A Request for a variation of the Residential Planning Codes

Advise proponent approval has been granted.

Proponent advised, waiting for plans to issue building permit.

28 Aug 2012

1990 EHO Erection of Open Bulkheads – CBH Advise CBH approval granted subject to conditions.

CBH Advised of approval conditions.

CBH Advised will not proceed.

28 Aug 2012

1991 EHO Sea Container – Palace Hotel Advise proponents that approval is granted subject to conditions.

Proponent advised of Council decision.

28 Aug 2012

1992 EHO Piesseville UCL – Lots 1 – 5, 13 – 16 & 18 – 19

Advise proponents Council has no objection to the private purchase of UCL Lots 1-5, 13-16 and 18-19 with approval given for Lots 5, 6 and 7 to be amalgamated only.

Land Administration services advised of Council resolution.

25 September

2012

2017 CEO 4WD/CLGF Regional Project – Well Aged Units

Endorse recommendation from H & H Architects for tender to build Units.

Contract Sent

25 September

2012

2019 CEO Planning Application – Proposed Outbuilding & Home Occupation

Advise proponent application unsuccessful.

Letter Sent

25 September

2012

2027 CEO CLGF Regional Country Local Government Fund 2011/12

Accede Shire of Katanning‘s request for support and request financial support in future years.


10

WORKS & SERVICES

19 April 2011

1588 MOW Cemetery Car Park Council write to Main Roads seeking approval to move the cemetery fence up to two metres back and construct an angle parking area.

Council to seek option to purchase land from Land Owner.

This will change if Rotary‘s goes through.

19 April 2011

1589 MOW Ballaying Bridge 3078 Seek the opinion of Main Roads Dept on removing bridge 3078 and replacing with 6 barrel culvert as per Main Roads design.

Waiting for Contractors.

Change bridge rails only. – in 2012/2013.

25 Oct 2011

1756 MOW Puntapin Dam Proceed with the concept of abstraction, conveyance and distribution of water from Puntapin Dam. Seek interested labour from local Noongah members.

Still waiting on outcome.

Pipe to be installed when time permits.

27 Mar 2012

1863 CEO Upgrade Caravan Park Advertise the proposal for 14 days prior to commencement of work and refer possible future work for consideration at the 2012/13 budget.

Gravel spread fence to be relocated.

26 June 2012

1936 MOW Blackspot 2013/2014 Submit Blackspot applications as per Committees recommendation.

Applications sent to MRD.

Awaiting approval.

26 June 2012

1937 MOW Town Parks Upgrade 2012/13 Budget consideration of $14,300 to renovate town parks

Commence end of mid of October.

Budget Item.

25 September

2012

2003 MOW New Bus Shed Proposal be referred to Works & Service Committee and Staff to provide cost estimate.

Community Bus is being housed at the Woolorama area in the old shearing shed.

25 September

2012

2006 MOW Purchase of a Third Truck Accept quote as presented to Council.

Third truck ordered from South West Isuzu.


11

25 September

2012

2007 MOW Plant Replacement (Loader) Accept quote as present to Council.

New loader has been purchased from Komatsu.

25 September

2012

2009 MOW/CEO Meeting with Regional Manager at Main Roads

Write letter to Main Roads outlining concerns issues raised during meeting.

Some of the issues that were raised have been completed – Removal of Tree cnr Rifle & Arthur Rd. Main Street bitumen surface.

25 September

2010

2010 MOW/CEO Revised Assessment of intersection for Bulllock Hills Road for Network 7

Receive assessment – Bullock Hills Road, send thank you for removing tree.

Waiting for assessment letter from Heavy Haulage Route Network 7 on Bullock Hills Rd intersection.

25 September

2012

2011 CEO Cost Benefit Analysis – Piesseville/Tarwonga/Ballagin Road.

Undertake cost benefit analysis.

25 September

2012

2012 MOW Works Crew Dual Cab Truck Progress repairs to Dual Cab Truck.

Insurance to cover cost of new motor that was fitted on 29 September 2012.


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2032 COMMITTEE RECOMMENDATION & COUNCIL DECISION

Moved: Cr. E N Pugh Seconded: Cr. G R Ball

That Council endorse the appointment of the following;

Chief Bushfire Officer – Ross Goldsmith

Deputy Chief Fire Control Officer – Ian McDougall

Fire Weather Committee – R Goldsmith, I McDougall, Glen Ward, C Piesse, S Angwin, G

Brockway, X White.

Carried 10/0

10. REPORTS OF COMMITTEES

10.1 WAGIN BUSHFIRE ADVISORY AGM – 27 SEPTEMBER 2012

10.1.1 ELECTION OF FIRE CONTROL OFFICERS


13


Moved: Cr. R C Walker Seconded: Cr. E N Pugh

That the following Officers be endorsed;

Clover Burning Notification – Chief and Deputy Chief Bushfire Control Officers.

CBH Harvest Notification Officers – Shire of Wagin.

Carried 10/0

2033 COMMITEE RECOMMENDATION & COUNCIL DECISION

Moved: Cr. I C Cumming Seconded: Cr. C J Brockwell

That Council endorse the appointment of the following Dual Fire Control Officers;

Dumbleyung Steve Angwin

Xavier White

Narrogin Ross Goldsmith

Chris Piesse

Williams Chris Piesse

Woodanilling Greg Brockway

Glen Ward

Ian McDougall

West Arthur Geoff Abbott

Wickepin Steve Angwin

Carried 10/0

10.1.2 APPOINTMENT OF DUAL FIRE CONTROL OFFICERS

10.1.3 CLOVER BURNING PERMIT & CBH BIN HARVEST NOTIFICATION

OFFICERS


14


Moved: Cr. E N Pugh Seconded: Cr. G R Ball

That the date of the Restricted Burning Period be changed to commence on 1st October

each year and this amendment be gazetted.

Carried 10/0


Moved: Cr. R C Walker Seconded: Cr. E N Pugh

That the following prohibited and restricted burning periods apply to the Shire of Wagin

for the 2011/2012 season.

Prohibited Burning Period

November 1st 2012 – February 14th 2013

Restricted Burning Period

September 19th 2012 – October 31st 2012

February 15th 2013 - April 30th 2013

Carried 10/0

10.1.4 PROHIBITED AND RESTRICTED BURNING PERIODS

10.2 WAGIN BUSHFIRE ADVISORY – 27 SEPTEMBER 2012

10.2.1 PROHIBITED AND RESTRICTED BURNING PERIOD


15


Moved: Cr. R C Walker Seconded: Cr. I C Cumming

That the Shire of Wagin purchase ten (10) drums of Chem Guard pre season and

maintain this number of drums on hand at all times.

Carried 10/0

10.2.2 CHEM GUARD

10.3 CO-LOCATION COMMITTEE MINUTES – 3 OCTOBER 2012

10.3.1 RESULTS OF SURVEY


Moved: Cr. D C Lloyd Seconded: Cr. G R Ball

That the Co Location Committee be wound up and a new focus group be established to

concentrate on provision of a facility to cater for Arts/Culture/Tourist Information/ Wool

Interpretive centre and possibly Library.

Further it is acknowledged that the CRC, RSL and users of the Community Centre

Building are willing to remain in their respective current locations.

The Play Group be encouraged to remain in their present EFP location with Council

providing upgrade to a more suitable facility.

That HACC initiate their own future with the establishment of a standalone facility

Carried 10/0

.


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10.4.1 WAGIN PLAYGROUP AREA UPGRADE / MODIFICATIONS


Moved: Cr. G T Hegarty Seconded: Cr. J G Shaw

The Council agreed to the following improvements proposed by the Wagin Playgroup to

their facility at the Eric Farrow Pavilion:

Installation of a air conditioner

Installation of a lock on the outside sliding door

Fitting of a security mesh screen on the outside sliding door

Installation of two new pin up boards

Conversion of the existing single door entrance to a double door entrance to the Eric Farrow Pavilion large function room.

Carried 10/0

10.4 SPORTSGROUND ADVISORY COMMITTEE – 11 OCTOBER 2012


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BRIEF SUMMARY:

A Works Report is provided for Councils information

BACKGROUND:

Council has previously requested that this information be presented at the Ordinary Council meetings

COMMENT

Works Completed

Description

DWELYERDINE

Clear widen gravel Sheet 3.5km This road is now completed

TOWN STREET TREES New street trees planted in various locations

TOWN SITE

Cement Tudhoe street footpath outside of Beaurepairs

Future Works

Description

PROPONENT: N/A

OWNER: N/A

LOCATION/ADDRESS: Shire of Wagin

AUTHOR OF REPORT: Manager of Works

SENIOR OFFICER: N/A

DATE OF REPORT: 18/10/2012

PREVIOUS REPORT(S): N/A

DISCLOSURE OF INTEREST: N/A

FILE REFERENCE: N/A

ATTACHMENTS: 1. Capital Works Program

2. Works Maintenance Program

3. Plant Report

11.1 WORKS REPORT - OCTOBER 2012

11. REPORTS OF OFFICERS


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VERNAL STREET

Gravel seal widen eastern end for 320 metres

DWELYERDINE Gravel seal widen western end 350 metres

BULLOCKHILLS

Gravel seal widen 1.8km to a seven metre seal

STREET TREES Trimming under power lines/ contractor Cape regions tree service

COTTAGE HOMES Box out gravel section ,build sand pad and compact

On Going Works

Description

RURAL ROADS Bitumen Patching as time permits

MTCE GRADING

Grading south west area

Down Time

Description

ISUZU DUAL CAB TRUCK 2008

South west Isuzu have repaired the vehicle and a steel plate has been fitted in front of the air cleaner to prevent this happening again

CONSULTATION/COMMUNICATION:

N/A

STATUTORY/LEGAL IMPLICATIONS:

N/A

POLICY IMPLICATIONS:

N/A

FINANCIAL IMPLICATIONS:

N/A

STRATEGIC IMPLICATIONS:

N/A

VOTING REQUIREMENTS:

Simple Majority


19

2040 OFFICERS RECOMMENDATION & COUNCIL DECISION

Moved: Cr. J G Shaw Seconded: Cr. I C Cumming

The Council adopts the Works Management Report comprising of the Works Progress

Report for October 2012, Capital Works Program, Maintenance and Plant Reports for the

period 1 July 2012 to 30th June 2013

Carried 10/0

2041 COUNCIL DECISION Moved: Cr. G T Hegarty Seconded: Cr. R C Walker That the concept of the Bullock Hills/Ridley Road truncation be referred to the Works and Services Committee and the Committee to have delegated authority to take the necessary action. Carried 10/0


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21


22


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Shire Presidents and Councillors, I hereby submit my report.

As harvest approaches, we all have our fingers crossed that recent frosts have not done too

much damage to crops and that we have a good season. Everyone can certainly do with it!!

STAFF

Carolyn Webster Two Weeks 18/10/2012 to 30/10/2012

Mary Bunter One Week 9/10/2012 to 15/10/2012

William Stephens One Week 5/10/2012 to 12/10/2012

Leeanne Fuss Two Weeks 16/10/2012 to 30/10/2012

Murray Foale Three Weeks 22/10/2012 to 9/11/2012

Kenneth Pollard Three Weeks 2/10/2012 to 26/10/2012

INTEGRATED STRATEGIC PLANNING

The author attended a two day workshop on workforce planning in Katanning recently as

part of the DLG rollout assistance for Local Governments integrated planning statutes that

will require all Local Government to prepare and adopt Community Strategic Plans (CSP),

Corporate Plans (CP), Asset Management Plans (AMP), long term Financial Plans (LTFP)

and Workforce Pans (WP) by 1 July 2013.

This Council is, I believe better placed than some others as we already have our CSP and

CP in place, although both will need reviewing. Appointed consultants to assist and prepare

both the AMP and LTFP. The WP can be undertaken in house.

The author has engaged Marg Hemsley who facilitated the strategic plan previously to assist

us with the CSP and CP as part of this process there is a requirement to engage the

community and a target of 10% of the population of the shire needs to be consulted.

Marg Hemsley and Senior Managers will be delivering strategies to accomplish such targets.

Council members will be asked to participate as well. A forum for this purpose is needed

and a suggested date has been put forward under separate report.

PROPONENT: Chief Executive Officer

OWNER: Chief Executive Officer


AUTHOR OF REPORT: Len Calneggia

SENIOR OFFICER:

DATE OF REPORT: 16 October 2012



FILE REFERENCE: N/A

ATTACHMENTS: N/A

11.2 CEO REPORT - OCTOBER 2012


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PUNTAPIN PIPELINE

The South West Land & Sea Council continue to thwart this project with a request for further

meeting to be held. Discussions are continuing also with the Water Corporation.

SWIMMING POOL STAGE 1 REDEVELOPMENT STATUS REPORT

The pool is now in its final stages of commissioning.

Completed this month

The Leisure pool has been filled and the new filtration system has been tested. All water features are functioning well.

The 50 metre pool has had 2 coats of paint and is also filled.

Chemicals have been applied and filtration systems tested.

The Pool builder‘s electrician will sign off the electricals and the HDWA has been contacted to sign off on the entire redevelopment.

A new Sport and Recreation Officer, Damien Groves will commence as Pool manger on 29th October. He will receive 3 months supervision by YMCA as he settles into the job. His partner, lifeguard trained Shennay, will assist at the Aquatic Centre during busy periods and run the Kiosk.

Local plumber Dale Painter has completed the reticulation and Sandy Scardetta levelled and prepared lawn areas for planting. The latter to happen with the assistance of the Football Club under the direction of Dale Painter on the weekend 20-21st Oct 18 footy players will bend their backs for this and earn some money for their club.

The Swimming Club have arranged a Busy Bee for the weekend 27-28th Oct. They will clean out sheds and Managers areas and apply some much needed paint to bring the place up to a more presentable standard. They are also planning a Pool Open day as part of a membership drive shortly after the Centre opens

Andy Taylor and the Town Crew have a long list of small maintenance jobs to complete including some new fencing.

We are also planning to pave the front corner of the Centre and build a shaded BBQ area in the next few weeks.

Sue Dowson has been a major support to the MCRS and MFCS in pulling all these activities together.

I have every confidence that this redevelopment will be enjoyed and complimented by all

who use the Aquatic Centre this season.

SWIMMING POOL STAGE 2 REDEVELOPMENT

The CSRFF Annual Grant Application has been submitted and the MCRS and MFCS completed a Whole of Life Analysis on the Aquatic Centre as extra information in support of this grant.

The MCRS is now working on the Lottery west application for $50K Grant to support the rebuilding of the entrance, managers rooms, ablution and Swimming Club rooms.

Further upgrades of the perimeter fences are also being considered along with some planting of appropriate plants.

We have been told that this Grant is heavily oversubscribed so we wait with baited breath.


25

AIRPORT OPENING

It was indeed unfortunate that this event had to be postponed due to inclement weather. A

new date will be set and will depend upon availability of those mostly concerned.

IPN

The contract between IPN and Council has (finally) been signed and the $40,000 incentive money has now been handed over. Also signed is the House Tenancy Agreement between the doctor and Council.

LAND – OLD DRIVE IN SITE – LOT 76

This land has now been transferred to shire and the title shows both the Shire and the Wagin Agricultural Society as tenants in common in equal shares.

WAGIN TOURISM COMMITTEE

Cay Gell has informed the author that there have been no responses to her calls for assistance to run the tourist committee and as she has now ended her involvement, all records and bank statements have been handed over to the Council.

DIARY

27.09.2012 Meet with Bunge – Shire of West Arthur 2.10.2012 ½ day RDO 3.10.2012 Co-Location Committee 5.10.2012 D.Davies – Cottage Homes 8.10.2012 Regional Waste Meeting - Narrogin 9.10.2012 4WDL Meeting – Wagin 10.10.2012 Marg Hemsley – Community Strategic Plan 11 & 12.10.2012 Workforce Planning Workshop – Katanning 15.10.2012 Events Central – Brenton Aughey 16.10.2012 RV Rest & Historical Village – D.Bishop 16.10.2012 Water Corp – Albany – New CEO 17.10.2012 Albany Port Authority – Grain Freight 17.10.2012 Lakes Sub Group – RRG 23.10.2012 Council Meeting


N/A


N/A


N/A


Simple Majority


26


Moved: Cr. J G Shaw Seconded: Cr. E N Pugh

That Council receive and endorse the Chief Executive Officer‘s report.

Carried 10/0

2043 COUNCIL DECISION Moved: Cr. J G Shaw Seconded: Cr. J C Brockwell That Council hold the opening of the Swimming Pool on Saturday 10th November 2012 and promote the opening with free entry and a sausage sizzle. Carried 10/0


27

BRIEF SUMMARY:

To consider a major review of the Community Strategic Plan (CSP) and Corporate Plan

(CP).

BACKGROUND:

The State Government has legislated all Local Government in Western Australia an

integrated planning framework which shall be put in place by 1st July 2013. Part of this

framework involves the preparation of CSP for a 10 year (min) timeframe and a CP over a 4

year (min) period. Council will be aware that the Shire of Wagin had previously adopted a

strategic plan in 2010 and reviewed and massaged the same document in 2011. A major

review is now needed to conform with regulatory requirements. These regulatory

requirements are;

STRATEGIC COMMUNITY PLAN

(i) Is for a minimum 10-year timeframe. (ii) States community aspirations, vision and objectives. (iii) Was developed or modified through engagement with the community, and this is

documented. (iv) Has regard to current and future resource capacity, demographic trends and strategic

performance measurement.

CORPORATE BUSINESS PLAN

(i) Is for a minimum of 4 years (ii) Identifies and prioritises the principal strategies and activities the council will

undertake in responses to the aspirations and objectives states in the Strategic Community Plan.

(iii) States the services, operations and projects that a local government will deliver over the period of the plan, the method for delivering these and the associated cost.

(iv) References resourcing considerations such as asset management plans, finances and workforce plans.

(v) Is adopted by council by absolute majority.

PROPONENT: N/A

OWNER: Shire of Wagin

LOCATION/ADDRESS: N/A

AUTHOR OF REPORT: CEO

SENIOR OFFICER: N/A

DATE OF REPORT: 23/10/2012



FILE REFERENCE: N/A

ATTACHMENTS: N/A

11.3 COMMUNITY STRATEGIC PLAN AND CORPORATE PLAN REVIEW


28

Additionally, Local Governments are required to meet one of the following standards;

COMMUNITY STRATEGIC PLAN (CSP)

Basic standard is met when:

A council has, by 30 June 2012 or earlier, adopted a Strategic Community Plan that meets all of the regulatory requirements.

The local government has a community engagement policy/strategy.

Community engagement involves at least 500 or 10% of residents, whichever is fewer, and is conducted by at least 2 documented mechanisms.

Intermediate standard is met when:

The Strategic Community Plan connects most of the activities / services that are delivered by the local government with the community‘s vision, aspirations and objectives.

The Strategic Community Plan takes into account a range of relevant external factors, including relevant plans of State and Commonwealth agencies.

Community engagement involves more than the minimum number of electors, is inclusive and uses more than the minimum number of documented mechanisms.

Advanced standard is met when:

The Strategic Community Plan meets basic and Intermediate standards;

The Strategic Community Plan connects all of the activities/services that are delivered by the local government with the community‘s vision, aspirations and objectives;

The Strategic Community Plan demonstrates effectiveness in achieving community outcomes.

CORPORATE PLAN (CP)

Basic standard is met when:

A council has, by 30 June 2012 or earlier, adopted a Corporate Business Plan tat meets all of the listed regulatory requirements.

The current year of the Corporate Business Plan establishes the current Annual Budget.

The local government also has in place: - Workforce plan that meets the basic standard; - Asset management key performance indicators that meet the basic standard; and - A long term financial plan.

Intermediate standard is met when:

The corporate Business Plan meets the Basic Standard

Resourcing components (eg workforce plan, asset management plans, long term financial plan) have been integrated to drive activities/service delivery.

The workforce plan has been developed to an intermediate standard.

Asset key performance indicators meet advanced standards; and

Financial management key performance indicators meet basic standards.

Advanced Standard is met when:

The corporate Business Plan meets the Basic Standard and Intermediate Standard

All activities/services delivered are integrated through the Corporate Business Plan.

All resourcing components (eg: workforce plan, asset management plans, long term financial plans) have been integrated to drive activities/service delivery.


29

All financial and asset key performance indicators meet advanced standards (where applicable).

The workforce plan meets advanced standard. It is expected that the Basic Standard for both the SCP & CP be met initially and a

continuous improvement strategy implemented to strive for either intermediate or advanced

over coming years.

COMMENT:

The author has engaged Marg Hemsley consultant to facilitate both the CSP & CP. It is

envisaged that a workshop be held early November to review the existing document and

glean members input into the CSP & CP.

Staff intend putting strategies together that will fulfil the desired community engagement that

required 500 or 10% of residents to be involved.


Marg Hemsley.


Local Govt ACT 1995 & integrated Planning Regulations.


N/A


Council has received State Government funding for this purpose.


N/A


Simple Majority


Moved: Cr. J G Shaw Seconded: Cr. R C Walker

That Council acknowledge the need to fulfil Regulatory Requirements in regard to

Community Strategic Plan (CSP) and Corporate Plan (CP) and authorise the CEO to apply

necessary strategies to meet the requirement.

Carried 10/0


30

BRIEF SUMMARY:

To amend the MOU with the Wagin Group of Councils.

BACKGROUND:

The Wagin Shire was appointed lead Council from twelve (12) participating Local Governments to undertake Strategic Waste Planning as of the Zero Waste initiative bought about with the introduction of the Waste Avoidance Resource and Recovery (WARR) Act. An MOU was signed by the twelve (12) Local Governments involved, consisting of Wandering, Pingelly, Cuballing, Wickepin, Narrogin Shire, Narrogin Town, Williams, West Arthur, Wagin, Lake Grade and Woodanilling. Since then, Woodanilling have withdrawn from the Group upon adoption and implementation of the Strategic Waste Management Plan, the Group have continued to work jointly and are actively seeking a site for a Regional Landfill Facility. There is a need to amend the original MOU signed in 2008 to include this activity.

COMMENT:

Amending the MoU is really a formality and endorsed the Group resent activities and tasks presently undertaken.


Wagin Group of Councils


Local Government Act 1995


N/A


N/A

PROPONENT: Wagin Group – Region Waste



AUTHOR OF REPORT: L Calneggia

SENIOR OFFICER: J Case


PREVIOUS REPORT(S): 8 October 2012


FILE REFERENCE: N/A

ATTACHMENTS:

11.4 MOU AMENDMENT – WAGIN GROUP OF COUNCILS


31


N/A VOTING REQUIREMENTS:

Absolute Majority

2045 OFFICERS RECOMMENDATION & COUNCIL DECISION Moved: Cr. G R Ball Seconded: Cr. E N Pugh That Council endorse the amendment of the Wagin Group Strategic Waste MOU as follows; “Purpose To collectively carry out certain local government functions. In the first instance the Group will address putrescibles regional waste to landfill. Objectives That the objectives of the Group in relation to the Waste Site and the Land are to: a) provide effective and cost efficient regional putrescibles landfill waste disposal site consistent with legislative requirements and environmental standards for residents of the parties; b) provide a suitable common design for Transfer Station Infrastructure for each LGA; c) to meet DEC Census obligations, data to be collected by the Group. Parties to MOU Amend the LGA‘s by deleting Shire of Woodanilling.‖ Additional Parties Amend by including the elected head as a joint signature. Carried 10/0


32

BRIEF SUMMARY:

Presented for Council‘s consideration is a report on the Bunge Group proposal to export grain from the Bunbury port. In particular, the new throughput silo would receive grain by truck only thus causing significant impact on roads and further undermining rail transport. This proposal has been the focus of scrutiny by members within the 4WDL VROC.

BACKGROUND:

Shire of Wagin representatives including the President, Cr Blight and CEO attended a meeting held on 27 September 2012 at the Shire of West Arthur with Chris Aucote – General Manager of the Bunge Group regarding the possible construction of a throughput point (silos) at the Bunbury Port for grain.

The meeting was facilitated by Shire of West Arthur President, Cr Ray Harrington. Concern was raised that the proposal would have the potential to impact on all the Shires within what is now known as the 4WDL VROC i.e. the transport of grain from certified carriers (generally the growers) on a just in time basis through the 4WDL corridor to the proposed receival point in Bunbury. This would see grain start its journey from as far away as Lake King (Shire of Lake Grace) as well as movement though each of the other member shires.

Comment was made that both the Shire and the 4WDL VROC would need to make a submission to the local member, other politicians and the Minister for Transport regarding concerns the Bunge Proposal will have on the viability of the roads throughout each district and the social impact through the number of additional trucks on the same roads presenting hazards for other road users including school buses.

Notes taken at that meeting are attached for information.

PROPONENT: Chief Executive Officer

OWNER: N/A


AUTHOR OF REPORT: Len Calneggia

SENIOR OFFICER:



DISCLOSURE OF INTEREST: Nil

FILE REFERENCE:

ATTACHMENTS: 1) Notes taken at Darkan Meeting 27 September

2102;

2) Wheatbelt Railway Retention Alliance (WRRA)

– Keeping Grain on Rail Fact Sheet

11.5 BUNGE GROUP PROPOSAL


33

COMMENT: Bunge Proposal The proposal reported in Farm On-line 2 August 2012, the Bunge Proposal consists of a $30M investment building a 50 000 tonne grain storage facility at the Bunbury port and believes this could save its suppliers 10% to 20% in Freight on Board costs. As Mr Aucote indicated at the meeting in Darkan, the proposal consists of a plan to attract grain from a catchment area spanning from Brookton to Lake King to Albany. Bunge is an accredited wheat exporter under the scheme administered by Wheat Exports Australia. Bunge is a global agribusiness giant spanning 40 countries with a market capitalisation valued at close to US$9 billion on the New York stock exchange (See www.bunge.com.au). The Hon. Jim Chown MLC (Agricultural Region) has been pivotal in bringing both Bunge and Bunbury Port together to advance negotiations. In particular, such a union would offset the loss of woodchip tonnage from the Bunbury port. It is believed this will make Bunbury port more viable than what it is today. The new Bunbury export facility would be a potential link for WA grain producers into Bunge‘s extensive customer base in the Asian market to boost its global strategy to capitalise on future food security. If the proposal goes ahead, it will be the first significant challenge to CBH in the deregulated environment of the past five years. State Government’s Position It would appear that the Bunge proposal has Mr Chown‘s support and that of the State Government. In January the Minister for Transport issued permits approving 500 000 tonnes of grain to pass through the Bunbury port in the first two years starting from 2014. This is expected to double once the two year cap is lifted. At the Darkan meeting, Mr Aucote confirmed that he had met with the Minister for Transport regarding the Bunge proposal and that the Minister welcomed such a proposal. Cr Blight said that it would be more logical to use Albany as there was already a good road and rail system in place. Mr Aucote advised that Albany was not an option because of absence of room for any storage facility. Other Stakeholders Brookfield Rail The current rail network managed by Brookfield Rail also gives some idea of the catchment area is shown as follows:

http://www.bunge.com.au/


34

Diagram One: Grain Freight Rail network (Source: www.brookfieldrail.com)

Brookfield Rail is increasing its presence within the State‘s rail network with major investment upgrades occurring. However, in terms of the Wheatbelt and associated areas, Brookfield Rail states that the grain rail network presents a unique challenge, in that around half Brookfield Rail's total rail network supports only around 10% of the total rail freight task and is subject to seasonal volume variations and significant competition from road transport. Brookfield Rail is committed to the development of the network in order to redress this imbalance. Grain on rail fulfils commitments to communities, provides growers with choice, results in safer roads and makes perfect economic and environmental sense.

Rail transport for grain in Western Australia remains the primary means of providing the safest and most sustainable transport service for the State's grain industry. Our ongoing investment in the network, together with State and Federal government commitments, will continue to see this infrastructure utilised well into the future.

The investment by Brookfield‘s for this part of the world will be along the lines of a re-sleepering program for Tier 1 and Tier 2 rail. The Bunge proposal will have an impact on the rail viability as it is likely that a fair proportion of Bunge CBH clients who use rail. Wheatbelt Railway Retention Alliance (WRRA) Another stakeholder for consideration is whether this matter is an issue for the Wheatbelt Railway Retention Alliance (WRRA). This alliance consists of 27 local governments and has been lobbying the State Government consistently regarding supporting Western Australian Wheatbelt farmers by keeping our grain on rail and ensuring communities are safe by keeping grain off roads. In particular, WRRA states on its website rail is better because:

Safer for Road Users;

Safer for our Community;


35

Efficient in terms of least cost pathway – road is more costly;

Environmentally advantageous;

90-95% of Wheatbelt Grain transported on Rail;

Less obtrusive with reduced Traffic Congestion in Metropolitan areas;

Cheaper than road transport as our roads are substandard in design and use for today‘s traffic needs. A fact sheet that WRRA uses is attached for information.

Impact of the Issues The impact of the issues can be summarised in the following matrix:

Component Impact Analysis

Economic Additional truck movements each week within the catchment with at

least 70% culminating in 600 – 800 movements feeding into Darkan

then along the Coalfields Highway i.e. a minimum of 85 trucks per

day or 8.5 trucks per hour on roads that do not have appropriate

infrastructure in place e.g. suitable pavements, surfaces and width;

It has the potential for 18,000 truck, movements pa if 1,000,000

tonne was to be road freighted to Bunbury.

The average freight train can take 110 trucks off the road (WRRA

Fact Sheet based on the True Value of Rail Report produced by the

Australasian Railway Group);

Bunge will not be responsible for upgrading road networks. The

onus will fall on local governments re connector roads.

Limiting truck movements is subject to the access that each Shire

has in place.

Could possibly undermine Tier 2 railway lines (i.e. the Hyden line and

the Newdegate line).

There is a difference of opinion whether Albany port is suitable or not

Social The additional truck movements would mean increased hazards for

regular road users such as school buses, local residents and other

business. Recent fatalities on the Great Eastern Highway are a clear

indication of this where users have overtaken trucks and contribute

to head on collisions;

It is doubtful that the State Government will fund key overtaking

lanes on main roads such as the Coalfields highway;

Increased throughput creating bottlenecks leading into towns,

through towns and around towns/settlements.

Environmental Not evident at this point in time. However, if the proposal goes ahead

leading to increased road works, then there will be an increased road

footprint that will impact:

The built environment e.g. towns; and

The green environment e.g. flora and fauna. However, the WRRA

Factsheet points out that one passenger train reduces carbon

emissions equivalent to planting 320 hectares of trees

Rail uses one litre of fuel to 4 litres of fuel that the trucks will use

Table One: Impact Matrix Although not all of the predicted truck movements will flow through Wagin, it will still mean that the amount of truck movements will be significantly more than currently being experienced. Further Thoughts


36

Although the 4WDL shires have now met with Bunge and heard the proposal from Mr Aucote, it should be remembered that the Shire has not seen the business case. It is clear that there could be capacity regarding the Albany rail and Albany port. The author has had discussions with the Albany Port Authority who confirmed that although BUNGE had spoken to them no serious proposals were put to them. It would seem that the decision to use Bunbury was a political one. The issue is now whether a strategy is required and what the best strategy is. Initially there may be a need to lobby relevant politicians and for the 4WDL VROC to also have a say. It may be prudent to take this matter through WALGA Zone level. It may be prudent also to contact the Regional Manager, Main Roads Department,

Narrogin to advance previous discussions regarding the proposed Heavy Haulage Route

(by-pass) for Wagin Townsite.


Meeting of 4WDL Shires with Chris Aucote (General Manager – Bunge) in Darkan 27 September 2012

Hon Colin Holt MLC Agricultural Region (Albany) 8 October 2012

4WDL VROC CEO‘s meeting 9 October 2012

Brad Williamson CEO – Albany Port Authority


Nil

POLICY IMPLICATIONS: Nil


The Bunge Proposal impact on both local and state roads and additional resources may be required i.e. both funds and people hours.


Nil


Simple Majority


Moved: Cr. G R Ball Seconded: Cr. I C Cumming

That Council authorises the Chief Executive Officer to take the following action:

1. Write to the 4WDL VROC for its consideration the development of an appropriate course of action including the lobbying of the local member, other appropriate politicians and the Minister for Transport regarding concerns the Bunge proposal will have on the members roads: and


37

Notes on meeting held in Darkan 27/9/2012 to hear of a proposal by Bunge

Agribusiness Australia PTY LTD to provide grain handling facilities at the port of

Bunbury.

Present: Chris Aucote GM Bunge

Cr R Harrington SP Shire of West Arthur, Nicole Wasmann CEO Shire of West Arthur, Cr

W Newman Shire of Lake Grace (also CBH Director), Cr‘s P Morrell, Cr T Young, CEO

Sean Fletcher, Shire of Woodanilling, Cr P Blight SP & L Calneggia CEO Shire of Wagin.

Chris Aucote gave a background information on the origins and history of the company

which is an international company with many activities related to agriculture and

associated downstream processing in countries such as South America, China , Vietnam

and was listed on the New York stock exchange in 2001. The Coy has just completed

building grain handling facilities in the United States and Ukraine.

The company see an opportunity to enter into the grain storage and distribution market

and thinks there is an opportunity to provide an alternative to the WA farmers in transfer

of their grain to markets.

Bunge are undertaking a feasibility study to determine the viability of entering this market

in WA and are attracted to the prospect of accessing the surplus for export grain that they

feel exists. They have been granted approval to utilise woodchip handling infrastructure

facilities at the port of Bunbury and should the project proceed, will build some grain

storage cells that will hold 50,000 tonne of grain.

Bunge expect to draw grain from ;

10% North

70% East (along Coalfields Highway)

20% South

2. Write to the local member, other appropriate politicians and the Minister for Transport regarding the Shire‘s concerns that the Bunge proposal will have a significant impact on:

a. The viability of its roads and those of its neighbours including the increases that will be experienced in the level of resources required to maintain, repair and extend road surfaces as a result of the increased flow of truck movements in an arc stretching from Brookton, Lake King and Albany (East to West) through to the Bunbury/Collie Region;

b. Road Safety through hazards resulting from the unsafe level of passage that the additional trucks will cause on these roads when carting grain to the Bunbury Port receival point. Such hazards are due in part to the lack of appropriate road infrastructure including passing lanes that normal passenger vehicles, school buses and other users throughout the districts would come to expect in helping reduce the risk created through these hazards; and

c. The future of the Tier 2 & 3 Rail lines.

3. Commence negotiations with Regional Manager – Main Roads Department – Narrogin to hold discussions regarding the Heavy Haulage Route through Wagin townsite.

Carried 10/0


38

Bunge have a licence to process five hundred thousand (500,000) tonne in the first two years and then one million (1,000,000) tonne after the third year of operation and thereafter. Bunge intends to use accredited road trains and will encourage farmers to provide on

farm storage. It was stated however that the majority of grain would be sourced from

CBH.

Bunge were informed that there would be concerns regarding the increase on truck

movements on both local roads and the coalfields highway which from a rough estimate

could be up to 18,000 truck movements (one way) through the Darkan town site. It could

result in 7000 truck movements (one way) through the Wagin town site.

Bunge was informed that the Regional Manager for Main Roads in Narrogin had no

knowledge of the proposal and no funding for road upgrading has been provided.

Bunge were asked if Albany had been looked at as the prospect of these truck

movements compared with the existing rail corridor north/south would surely have long

term freight cost advantages over using Coalfields highway.

Bunge advised that the Minister for Transport and the Dept of Transport both support the

proposal.

Bunge advised that the infrastructure in Bunbury will take between 12 – 15 month to

install and that at earliest would be in place for the 2014 harvest.

Bunge were asked to keep the Local Governments affected fully informed of the progress

of their deliberations.


39


Moved: Cr. R C Walker Seconded: Cr. G R Ball

That Council close the meeting to the public at pursuant to sub section 5.23 (e) and (f)

of the Local Government Act 1995.

6/4 Motion Lost

Crs Hegarty, Brockwell, Pugh and Ballantyne left the meeting at 8.00pm.

BRIEF SUMMARY:

The owner of Lot 466 (40) Vernal Street has built an extension onto an existing shed

without gaining planning or building approvals.

BACKGROUND:

On Thursday 4th October Mr Carbone of Wagin came to the Shire office with a hand

drawn plan of a proposed extension to the shed at Lot 466 Vernal Street and asked would

the plan be accepted (plan attached).

I explained that I could not make a decision at that point of time and would consider the

plan and get back to him.

Later that afternoon, Mr Hegarty, the owner of the property rang me and asked could he

build the extension and were the plans acceptable.

PROPONENT: Wagin Earth Moving

OWNER: Wayne Hegarty

LOCATION/ADDRESS: Lot 466 Vernal Street Wagin

AUTHOR OF REPORT: Health & Building Officer

SENIOR OFFICER: Chief Executive Officer


PREVIOUS REPORT(S): Nil


FILE REFERENCE: 459

ATTACHMENTS: Site Plan, Advice from Joe Douglas and

Requirement for a Building Permit – Building Act

2011

11.6 BUILDING WITHOUT AUTHORITY


40

I explained that the matter would require planning approval and why this was so. I also

went on and stated the plans weren‘t sufficient and that they would, amongst other things,

require signing off by a structural engineer.

Mr Hegarty was clearly aggrieved by this news and stated that he did not have time for

―this‖.

Before I went home that day I emailed Mr Hegarty confirming that planning and building

approval was necessary, attaching a section of the Town Planning Scheme (TPS) where

it states that planning approval was required, together with application forms for

development and building approvals and a check sheet to assist in the building approval

process (copy of the email attached).

On Thursday 18th October I drove past the property to discover the shed extension has

been half built.

COMMENT:

Clearly Mr Hegarty has chosen to ignore the advice given and has commenced to build

the shed extension without obtaining any of the required approvals.

As planning precedes building, there is scope to take legal action under the Town

Planning Scheme (TPS).

I have included some advice from Mr Joe Douglas, Shires contract Town Planning

Consultant concerning non compliance, possible actions to be taken and potential

penalties (attached).

Essentially action can be taken against the owner for not receiving prior development

approval and he could be fined up to $50,000 with a daily penalty of $5,000.

Alternative action could be to issue a retrospective approval, if that is possible, with an

increased application fee to recognise non compliance.

With regards the Building Act, section 9 of the Act mentions that no work is to commence

without approval, with penalties for non compliance ranging from a maximum of $50,000

to a maximum of $100,000 for a third offence.

A copy of the relevant section is attached.

This is particularly disappointing as it cannot be claimed to be ignorance of what is

required. I personally spoke to the owner and took the time to email him relevant forms

and the section of the TPS explaining why planning approval is required as well as

building approval.

The applicants ―need‖ for swift action is no excuse either.

I consider the actions a direct snub to the Shire.

Just recently the Shire of Wongan Hills prosecuted someone for building without a permit

with a fine of $15,000 with costs of $3,000.


41


Joe Douglas, Town Planning Consultant


Town Planning Scheme, Planning and Development Act 2005, Building Act 2011


There are no policy implications


There may be some cost to the Shire in taking legal action however if costs are awarded

these will either pay for the cost of the solicitors or substantially offset them.


The owner has, in my opinion, deliberately chosen to ignore any advice given concerning

the requirement for prior approvals and to take some definitive action may not only show

him that his actions were foolish, but show the wider community that the rules are there

for a reason and that they should be adhered to.


Simple majority


Moved: Cr G R Ball Seconded: Cr. I C Cumming

That the Shire engage solicitors to begin a prosecution against the owner of Lot 466 Vernal

Street Wagin for not obtaining a building permit prior to erecting an extension onto the

existing shed on the property.

Carried 6/0


42


43

ADVICE FROM J DOUGLAS – URP

Under the terms of clause 6.1.1 of the Shire of Wagin‘s current operative Town Planning

Scheme No.2 (TPS No.2) the proposed development of Lot x requires Council‘s prior

planning approval. Given the landowner‘s failure to apply for and obtain Council‘s

planning approval prior to the commencement of development he has, under the terms of

clause 8.2 of TPS No.2, committed an offence and is therefore liable to those penalties

prescribed under Part 13 of the Planning and Development Act 2005 should Council

decide to proceed with legal action. In this case the landowner could expect to face a

penalty of up to $50,000 and, in the case of a continuing offence, a further fine of $5,000

for each day during which the offence continues.

As legal action is often time consuming, politically sensitive and expensive, Council may

consider the alternative option of granting planning approval under the provisions

contained in clause 164(1) of the Planning and Development Act 2005 and clause 6.9.1

of TPS No.2 (i.e. ‗Development may be approved after commencement’) provided the

development complies with the provisions and standards prescribed in TPS No.2. A

standard planning application and all information typically required in support of such

applications would need to be prepared and submitted to the Shire by the applicant as

soon as possible. Furthermore a planning application fee equivalent to the amount

usually payable in this instance plus, by way of penalty, twice that fee will need to be paid

to the Shire.

Should the landowner refuse to agree to prepare and lodge a planning application with

the Shire and pay the required fee, including the additional penalties, it is recommended

that Council instruct it‘s solicitors to initiate legal action without any further delay.

PART 2 — BUILDING AND DEMOLITION PERMITS

Division 1 — Building or demolition permit generally required for building or demolition

work

9. No building work without a building permit

A person must not do building work unless —

(a) a building permit is in effect for the building work; or

(b) a building permit is not required for the building work under Part 5 or

regulations or an order mentioned in Part 5 Division 1; or

(c) the work is done in accordance with a building order; or

(d) the work is done in the course of taking action under section 118(2).

Penalty:

(a) for a first offence, a fine of $50 000;

(b) for a second offence, a fine of $75 000;

(c) for a third or subsequent offence, a fine of $100 000 and imprisonment for

12 months.


44

Crs Hegarty, Brockwell, Pugh and Ballantyne returned to the meeting at 8.12pm.

BRIEF SUMMARY:

The owners of Lot 210 (8) Venice Street have applied to do some extensions to the

dwelling on the property for which planning approval is required.

BACKGROUND:

The owners of Lot 201 (8) Venice Street have made an application to further develop the

property by extending the existing dwelling.

The property is zoned Industrial in the Town Planning Scheme (TPS) and is located right

next to the Shire depot.

The zoning table in the TPS shows that a single dwelling in land zoned Industrial is not a

permitted use, which means it cannot happen.

In this case there is already an existing dwelling on the property.

COMMENT:

If this was a vacant block of land it would be recommended that any application to build a

dwelling house on land zoned Industrial be refused, should an application be made to

Council.

The reason for that is that usually houses in an Industrial zone can impede the activities

of an industrial area due to noise, traffic and possible emissions.

In this case, the house is already there, presumably built before the TPS came into being.

Council could determine that the house is an impediment to industrial activities and while

they cannot ―remove‖ the house, as it has ―non-conforming rights‖ it can restrict any

PROPONENT: T Gibb

OWNER: P Gibb

LOCATION/ADDRESS: Lot 201 (8) Venice Street Wagin

AUTHOR OF REPORT: Health and Building Officer





FILE REFERENCE: 273

ATTACHMENTS: Site Layout (2)

11.7 P & T GIBB – EXTENSIONS TO DWELLING


45

improvements with an aim that eventually the property would not be suitable for living in

and revert to an industrial use.

To the best of my knowledge, there have not been any complaints to the Shire about the

houses limiting any industrial activities or complaints by the owners of the house about

the activities of industrial businesses in the area.

This of course would primarily be the Shire depot as it is located next door.

The owners of the property wish to further develop the property by either enclosing the

verandas to create extra rooms or to enclose the verandahs and to add a further 1.5m to

the proposed rooms to make them larger again.

In addition to either of the above, they wish to erect a shed of approximately 35m² to the

rear of the property (plan attached).

If there have been no complaints about the house being situated in the industrial area,

and there is no immediate need for more industrial land, it is probably unfair to restrict the

further development as requested.

It must be pointed out that the ―better‖ a house is made, the less likely it will revert to an

industrial type lot.

As with any planning decision, the owners will have a right of appeal if the decision of

Council is unfavourable.


Joe Douglas, Council‘s Planning Consultant


Shire of Wagin Town Planning Scheme (TPS), clause 7.1

N/A


N/A


N/A


Further development could make it harder for the property to change or revert to an

industrial use, rather than the present residential use.

As stated, there have been no complaints about a dwelling in this area and there is not a

shortage of Industrial zoned land, to the best of my knowledge.


Simple Majority


46


Moved: Cr. J G Shaw Seconded: Cr. D C Lloyd

That the owners of Lot 201 (8) Venice Street Wagin be permitted to further develop the

property by the enclosure and extension of the existing verandahs and the erection of a shed

for domestic purposes, subject to the issue of a building permit for any development

undertaken.

Carried 10/0


47


48


49

BRIEF SUMMARY:

This report recommends that a subdivision application submitted to the Western

Australian Planning Commission (WAPC) by GI Cole & Associates Pty Ltd (Licensed

Surveyors) on behalf of Mr Trevor Parsons, Ms Shelley Parsons & Springview Pty Ltd

(Landowners) and referred to the Shire for review and comment be supported by Council

subject to conditions.

BACKGROUND:

GI Coles & Associates (Licensed Surveyors), acting on behalf of the current landowners,

has submitted a subdivision application to the Western Australian Planning Commission

(WAPC) seeking approval to realign the boundaries between three (3) existing agricultural

lots to provide the additional land required to accommodate the future proposed

expansion of an existing rural industry operating on Lot 200 Stewart Road, Wagin (i.e.

‗Morton Seed & Grain Merchants‘).

The subject landholdings are located immediately adjacent to the eastern boundary of the

Wagin townsite and comprise a total combined area of approximately 92.138 hectares

(see Plans 1 to 3). Lots 200 & 202 have direct frontage and access to Stewart Road

along their western boundary whilst Lot 3 has direct frontage and access to Wagin-

Dumbleyung Road along its northern boundary. Both roads have been constructed to a

suitable sealed and drained standard.

Lots 202 & 3 have been extensively cleared and are currently used for broadacre

agricultural purposes (i.e. cropping & grazing). The subject landholdings also contain a

number of physical improvements associated with their current rural use including a

PROPONENT: G I Cole & Associates Pty Ltd (Licensed Surveyors)

on behalf of Mr Trevor Parsons, Ms Shelly Parsons

& Springview Pty Ltd (Landowners)

OWNER: T & S Parsons

LOCATION/ADDRESS: Lots 200 & 202 (Nos. 31 & 41) Steward Road & Lot

3 Wagin-Dumbleyung Road, Wagin

AUTHOR OF REPORT: Messrs Joe Douglas & Carlo Famiano – Consultant

Planners (Urban & Rural Perspectives)





FILE REFERENCE: TPL 4/1

ATTACHMENTS: Plans 1 to 4

11.8 PROPOSED SUBDIVISION – BOUNDARY REALIGNMENT


50

single detached dwelling, associated outbuildings, dams, access tracks, firebreaks and

boundary fencing.

Lot 200 has been extensively cleared and developed for industrial purposes (i.e. rural

industry‘) and contains a number of structures associated with ‗Morton Seed & Grain

Merchants‘ existing activities on the land (i.e. sheds, conveyors and grain storage bins

etc). Vehicle access to the facility is currently facilitated by a two (2) way driveway

crossover along the property‘s Stewart Road frontage.

Specific details of the proposed subdivision are shown on the attached Plan 4 and

summarised in the following table:

Lot Particulars Existing Land Area(Approx.) Proposed Land

Area(Approx.)

Existing Lot 3 60.355 ha -



Proposed Lot 3 (‗Rural Lot‘) - 59.255 ha

Proposed Lot 200 (‗Rural Industry Lot‘) - 11.062 ha

Proposed Lot 202 (‗Rural Lot‘) - 21.821 ha

COMMENT:

In considering the subdivision application Council is required to have due regard for the

provisions contained in the following planning documents prior to formulating its response

to the WAPC:

Shire of Wagin Town Planning Scheme No.2; and

WAPC Development Control Policy No.DC 3.4 – ‗Subdivision of Rural Land‘‘.

The following is an assessment of the subdivision proposal in the context of the specific

requirements of these planning documents to determine its general suitability.

Shire of Wagin Town Planning Scheme No.2

The subject land is classified ‗Rural‘ zone under the Shire of Wagin‘s current operative

Town Planning Scheme No.2 (TPS No.2).

A key objective of the land‘s current ‗Rural‘ zoning classification is to retain the predominant use of the land for agricultural purposes, single residential and public recreation uses. Alternative uses are permitted at the discretion of Council where such use is considered to be an integral part of the rural environment, is of benefit to the community and will not result in being a nuisance.

TPS No.2 does not contain any provisions or policy statements which either support or

prohibit the subdivision of any land classified ‗Rural‘ zone for the purposes of a boundary

realignment.

Notwithstanding the above, it is the reporting officers‘ view that the proposed subdivision

will facilitate the continued operation and future expansion of an existing rural industry on

the land (i.e. grain/seed handling and storage) which could be expected to have

significant benefit to the business itself and the local community. As such it is contended


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that the proposed subdivision is generally consistent with the objectives of the land‘s

current ‗Rural‘ zoning classification in TPS No.2 and may therefore be supported by

Council.

WAPC Development Control Policy No.DC 3.4 – ‗Subdivision of Rural Land‘

The WAPC‘s Development Control Policy No.DC 3.4 provides guidance on the matters to

be considered when determining applications for the subdivision of rural land throughout

Western Australia. A key objective of Policy No.DC 3.4 is to minimise the ad-hoc

fragmentation of rural land throughout the State.

Despite the fact that further subdivision of agricultural land is generally not supported by

the WAPC, section 4.5 of Policy No.DC 3.4 enables the WAPC to approve the subdivision

of rural land for boundary realignment purposes. As previously mentioned the subdivision

application proposes to realign existing lot boundaries, resulting in the provision of the

additional land required to accommodate the current and future expansion of an existing

rural industry (i.e. grain/seed handling and storage) on Lot 200.

Having regard for the objectives and guidelines contained in Policy No.DC 3.4, the

reporting officers‘ have formed the view that the proposed subdivision will not result in the

ad-hoc fragmentation of rural land in the locality, is generally consistent with the

provisions contained in Policy No.DC 3.4 and may therefore be supported by Council.

Conclusion

It is concluded from a detailed assessment of the subdivision proposal for Lots 200 & 202

(Nos.31 & 41) Stewart Road & Lot 3 Wagin-Dumbleyung Road, Wagin in the context of

the specific requirements of the current local planning framework that it is:

i) unlikely to compromise the objectives for land classified ‗Rural‘ zone in the Shire of Wagin‘s current operative Town Planning Scheme No.2;

ii) generally consistent with the criteria contained in the Western Australian Planning Commission‘s Development Control Policy No.DC3.4 entitled Subdivision of Rural Land as these apply specifically to the subdivision of rural land for boundary realignment purposes;

iii) generally aligned with the outcomes intended by the current town planning framework applicable to the immediate locality; and

iv) capable of being implemented in a proper and orderly manner.

As such it is recommended that Council advise the Western Australian Planning

Commission that it supports the proposed subdivision subject to the imposition of a

standard condition governing boundary clearances / setbacks.


Not Required


Shire of Wagin Town Planning Scheme No.2.

Planning and Development Act 2005 (as amended)


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WAPC Development Control Policy No. DC 3.4 – Subdivision of Rural Land

State Planning Policy No.2.5 – Agriculture and Rural Land Use Planning


Nil


Nil


Simple Majority


Moved: Cr. R C Walker Seconded: Cr. G R Ball

That Council advise the Western Australian Planning Commission that it supports the

application submitted by GI Coles & Associates (Licensed Surveyors) on behalf of Mr

Trevor Parsons, Ms Shelley Parsons & Springview Pty Ltd (Landowners) to subdivide Lots

200 & 202 (Nos.31 & 41) Stewart Road and Lot 3 Wagin-Dumbleyung Road, Wagin in

accordance with the details of the plan submitted in support of the application subject to

the following condition:

1. All existing buildings / structures and effluent disposal systems having the necessary clearance from the new lot boundaries as required under the relevant legislation.

Carried 10/0


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BRIEF SUMMARY:

A Statement of Financial Activity is attached for Council to adopt.

BACKGROUND:

A Statement of Financial Activity is attached for Council to adopt.

COMMENT:

The Local Government (Financial Management) Regulations 1996 requires the Council is to be presented with a Statement of Financial Activity each month.


Nil


Local Government (Financial Management) Regulations. POLICY IMPLICATIONS: Nil

FINANCIAL IMPLICATIONS: Nil

STRATEGIC IMPLICATIONS: Nil VOTING REQUIREMENTS: Simple Majority Cr Shaw left the meeting at 8.17pm.

PROPONENT: Manager Finance & Corporate Services



AUTHOR OF REPORT: Manager Finance & Corporate Services



PREVIOUS REPORT(S): 25 September 2012


FILE REFERENCE: N/A

ATTACHMENTS: Monthly Financial Report

11.9 STATEMENT OF FINANCIAL ACTIVITY – SEPTEMBER 2012


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Moved: Cr. E N Pugh Seconded: Cr. J G Shaw

That Council adopts the Statement of Financial Activity for the period ending 30th

September 2012.

Carried 9/0


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58


59


60


61


62


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Cr Shaw returned to the meeting at 8.20pm.

BRIEF SUMMARY: A Statement of account and other payments is enclosed for Council to adopt.

BACKGROUND: The Local Government (Financial Management) Regulations 1996 requires that Council is to be presented with a Statement of payments each month. COMMENT: A copy of the Statement of Payments has been compiled for the month of September 2012 for Council to peruse and adopt.

CONSULTATION/COMMUNICATION: Nil

STATUTORY/LEGAL IMPLICATIONS: Local Government (Financial Management) Regulations

POLICY IMPLICATIONS: Nil

FINANCIAL IMPLICATIONS: Nil

STRATEGIC IMPLICATIONS: Nil

VOTING REQUIREMENTS: Simple Majority

PROPONENT: Manager Finance & Corporate Services



AUTHOR OF REPORT: Manager Finance & Corporate Services



PREVIOUS REPORT(S): 25 September 2012


FILE REFERENCE: N/A

ATTACHMENTS: Municipal Account List of Payments

11.10 STATEMENT OF PAYMENTS – SEPTEMBER 2012


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Moved: Cr. G R Ball Seconded: Cr. R C Walker

That Council adopts the Statement of Payments for the month of September 2012

showing the following payment totals –

Municipal cheque payments totalling $ 84,142.97

Municipal electronic payments totalling $ 501,005.08

Trust cheque payments totalling $ 662.00

Carried 10/0


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68


69


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BRIEF SUMMARY:

Council to support the proposed Administration Traineeship proposed by the Wagin

Community Resource Centre (CRC) and enter into a formal agreement with the CRC for

the employment of two trainees.

BACKGROUND:

A proposal has been put forward by the Wagin CRC to employee two trainees over the

next eighteen months commencing January 2013. Through Royalties for Regions the

CRC will receive $40,000 to employ two trainees with a further $8,000 from the Federal

Government.

The total cost to employ the two trainees is estimated at $80,000, this proposal would see

both Council and the CRC make up the shortfall of up to $16,000 each. It is anticipated

that one trainee will commence in January 2013 and one in July 2013.

COMMENT:

The Wagin CRC simply does not have enough work for two trainees and this proposal

enables the trainee‘s to have adequate work and learn greater range of skills and work

tasks. It is also proposed that the trainees spend a day each a week at the Wagin Ag

Society Office, this also increases their skills and provides great benefits to a community

organisation.

PROPONENT: Wagin Community Resource Centre

OWNER: Wagin Community Resource Centre

LOCATION/ADDRESS: Wagin Community Resource Centre/Shire of Wagin

AUTHOR OF REPORT: Manager of Finance & Corporate Services

SENIOR OFFICER: N/A

DATE OF REPORT: 23rd October 2012



FILE REFERENCE:

ATTACHMENTS: Draft MOU

11.11 ADMINISTRATION TRAINEESHIP - WAGIN CRC / SHIRE OF WAGIN


Moved: Cr. D C Lloyd Seconded: Cr. J G Shaw

That Council agree to discuss the Administration Traineeship.

Carried 6/4


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The Wagin CRC will employ, manage and look after the human resources / administration

side of the traineeship including the Certificate III in Business Administration that they will

have to undertake.

The Shire will receive some benefit to having the trainees work in the Administration

Office for a day week, however this is more about Council providing two people an

opportunity to gain valuable qualifications whilst still working and residing in the town.

There is no budget allocation for the $16,000 cost, however as the second trainee will not

commence until July that amount of $8,000 can be paid next financial year. The $8,000

for the first trainee can be paid quarterly in January and July effectively meaning it will

only cost $4,000 this financial year.


Nil


Local Government Act 1995


Nil


This is an unbudgeted amount and $4,000 will need to be found in savings elsewhere.

Also Council will be committing a further $12,000 from next year‘s budget.


One of the community aspirations in Council‘s Strategic Community Plan is Youth

Employment and Adult Education.


Absolute Majority

Cr Walker left the meeting at 8.25pm and returned at 8.27pm.


Moved: Cr. J G Shaw Seconded: Cr. R C Walker

That Council enter into a formal agreement (MOU) with the Wagin Community Resource

Centre for the proposed Traineeship scheme with a financial commitment of $4,000 in the

2012/2013 budget and $12,000 in the 2013/2014 budget.

Carried 10/0

l to give approval for the Narrogin Gliding Club to hold a “Fly In” and stage a promotional event at

the Wagin Aerodrome on the 3rd and 4th November


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46-48 Tudhoe St Wagin WA 6315

Phone 98611 644; Fax 98611 655

Email [email protected]

Memorandum of Understanding

BETWEEN

Wagin Community Resource Centre Inc

And

Wagin Shire Council

In relation to

Administration Traineeship (Certificate III Business Administration)

2012-13


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1. PARTIES TO THE MEMORANDUM OF UNDERSTANDING Wagin Community Resource Centre Inc., 46-48 Tudhoe St, Wagin, Western Australia 6315 Wagin Shire Council, PO Box 200, Wagin, Western Australia, 6315.

2. DEFINITIONS 2.1 In this agreement, unless the contrary intention appears:

2.1.1 ‗Wagin Community Resource Centre‘, or ―WCRC‖ refers to Wagin Community Resource Centre Inc.

2.1.2 ‗WSC‘ refers to Wagin Shire Council. 2.1.3 ‗Agreement‘ or ―MOU‘ means this Memorandum of Understanding.

3. INTERPRETATION 3.1 This memorandum is a statement of intention between the parties in relation to

the issues mentioned in the MOU. It is not intended that this memorandum create any contractual relationship or that it be legally binding on either parties.

3.2 This agreement describes the relationship between WCRC and WSC with respect to: WSC‘s involvement with the Administration Traineeship program for Wagin Community Resource Centre.

4. COMMENCEMENT AND TERM

4.1 This agreement commences on the 1 January, 2013 and terminates on the 30 June 2014 unless terminated by either party, prior to this date, or on completion of the Administration Traineeship.

5. GUIDING PRINCIPLES 5.1 This agreement is designed to ensure that both parties work effectively to

meet their responsibilities as outlined throughout this document. Both parties agree to embrace the following principles:

5.2 The Wagin Community Resource Centre agree to 5.2.1 Employ 2 (Two) trainees, and 5.2.2 Meet training requirements of the traineeship.

5.3 Wagin Shire Council undertake to provide 5.3.1 Financial support as outlined below, and 5.3.2 Appropriate assistance to WCRC staff to support the requirements

for duties associated with WSC. 5.4 Neither party will incur expenditure against the other party without prior

approval from the appropriate manager. 5.5 Not withstanding any of the forgoing, either party to the MOU may review,

amend or cancel the MOU by negotiation and written agreement with the other party at any time.


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6. RELATIONSHIP BETWEEN PARTIES

6.1 Both parties remain independent entities operating in their own right. The relationship will be one of cooperative mutual support.

6.2 A high level of integrity and mutual regard shall govern the relationship. 6.3 The agreement is binding only on the basis of this integrity and mutual respect

and does not represent a legally binding document.

7. KEY RESPONSIBILITIES OF WAGIN CRC 7.1 The Wagin CRC‘s responsibilities shall be:

7.1.1 Employ the Trainees on a full time basis, based on a 38 hour week, at a rate of 50% above Wageline‘s, wage rate for Trainees plus employment expenses (currently calculated at $11.33 for ‗School Leaver‘ and $13.11 for ‗Plus 1 year our of school‘)

7.1.2 Comply with all training requirements from CCI EmployFast, Chamber of Commerce and Industry Western Australia

7.1.3 Trainees being made available to WSC for office administration duties up to 16 hours per week.

8. KEY RESPONSIBILITIES OF WAGIN SHIRE COUNCIL 8.1 The WSC responsibilities shall be:

8.1.1 providing HR support and guidance 8.1.2 providing training for WSC related duties, and 8.1.3 providing appropriate work schedule of duties.

9. FUNDING AND PAYMENTS 9.1 The Wagin Community Resource Centre will make application to the

Department of Employment and Training for funding assistance. 9.2 Wagin Shire Council will be responsible for the payment of one third of the

cost of the Traineeship up to an amount of $8,000 per trainee, paid quarterly at the commencement of the Calendar Year.

9.3 The Wagin Community Resource Centre will be responsible for the remaining balance of the approved cost of the project.


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10. VARIATION TO THE MOU

10.1 Either party may request a review of the Memorandum of Understanding, and/or any of its sections.

10.2 Agreed amendments will require signatures from CEO of WSC and chairperson of WCRC.

11. DISPUTE MECHANISM

11.1 Any disputes arising as a result of the implementation of this agreement shall be set down in writing and submitted. Within seven days of receipt of such notice, one nominee from WCRC and one nominee from WSC will meet to consider the matter and will at this meeting: 11.1.1 Review and resolve the matter if it is within its delegated authority

and/or 11.1.2 Resolve that the matter requires further investigation and investigate

it and/or 11.1.3 Recommend action to the management of both parties where

necessary.

______________________

Signed Diane Dohle Date…………………………..

Chairperson

Wagin Community Resource Centre Inc

______________________

Signed Len Calneggia Date…………………………..

CEO

Wagin Shire Council


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2012 Traineeship Budget

Income

Wagin Community Resource Centre 16,000.00

Wagin Shire Council 16,000.00

WA Dept of Regional Dev & Lands CRN 40,000.00

Australian Government 8,000.00

Total Income $80,000.00

Expenses (based on one school leaver x 2 trainees)

Wages, 38 hours/week (52 weeks) @ $17.96 per hour 71,000.00

(includes expenses)

Est. Tuition Fee (estimated) 4,000.00

Project Management 5,000.00

Total Expenses $80,000.00

NB

TUITION FEES:

Tuition fees & books will be paid by the Wagin Community Resource Centre.

The cost of these fees, books and any other costs incurred by WCRC will be

reimbursed by the trainee, if the trainee does not successfully complete the subject

and/or training. Any such reimbursements by the Trainee will either be paid direct

to WCRC OR will be withheld from wages, by WCRC to the equivalent of the

invoices directly relating to the incomplete/unsuccessful training.

Tuition fees, in the above budget are estimated.

WORKERS COMPENSATION INSURANCE

Workers Comp Insurance in the above budget are estimated


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a) Elected Members

Shire President Cr P Blight advised that he had attended the following meetings and

functions:

27.09.2012 Meeting with Bunge – Shire of West Arthur

29.09.2012 2012 WA Dirt Kart Titles

b) Officer‘s

Nil

Nil

Nil

The meeting closed at 8.36pm.

12. ANNOUNCEMENT OF PRESIDENT AND COUNCILLORS

13. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING

14. CONFIDENTIAL BUSINESS AS PER LOCAL GOVERNMENT ACT s5.23(2)

15. CLOSURE

I certify that this copy of the Minutes is a true and

correct record of the meeting held on

23 October 2012

Signed: ...............................................................

Presiding Elected Member

Date: ...............................................................

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