shri vile parle kelavani mandal’s - mithibai...
TRANSCRIPT
1
SHRI VILE PARLE KELAVANI MANDAL’S
MITHIBAI COLLEGE OF ARTS, CHAUHAN INSTITUTE OF SCIENCE AND AMRUTBEN JIVANLAL COLLEGE OF COMMERCE AND ECONOMICS
IQAC REPORT
2013-2014
2
The Annual Quality Assurance Report (AQAR) of the IQAC All NAAC accredited institutions will submit an annual self-reviewed progress report to NAAC, through its IQAC. The report is to detail the tangible results achieved in key areas, specifically identified by the institutional IQAC at the beginning of the academic year. The AQAR will detail the results of the perspective plan worked out by the IQAC. (Note: The AQAR period would be the Academic Year. For example, July 1, 2012 to June 30, 2013)
Part – A 1. Details of the Institution
1.1 Name of the Institution
1.2 Address Line 1
Address Line 2
City/Town
State
Pin Code
Institution e-mail address
Contact Nos.
Name of the Head of the Institution:
Tel. No. with STD Code:
Mobile:
022‐42339000, 022‐42339001,
Mithibai College of Arts, Chauhan Institute of Science & Amrutben
Jivanlal College of Commerce and Economics
Swami Bhaktivedant Marg
Vile Parle (W)
Mumbai
Maharashtra
400 056
Dr. D. V. Kamat
+91 9820641602
022‐42339002
3
Name of the IQAC Co-ordinator:
Mobile:
IQAC e-mail address:
1.3 NAAC Track ID (For ex. MHCOGN 18879)
1.4 NAAC Executive Committee No. & Date:
(For Example EC/32/A&A/143 dated 3-5-2004. This EC no. is available in the right corner- bottom of your institution’s Accreditation Certificate)
1.5 Website address:
Web-link of the AQAR:
For ex. http://www.ladykeanecollege.edu.in/AQAR2012-13.doc
1.6 Accreditation Details
Sl. No. Cycle Grade CGPA Year of
AccreditationValidity Period
1 1st Cycle B+ 80.35 2003 5 years
1.7 Date of Establishment of IQAC : DD/MM/YYYY 1.8 AQAR for the year (for example 2010-11)
2013‐2014
www.mithibai.ac.in
17/07/2004
http://mithibai.ac.in/AQAR/M__546
Prof. Vinayak Dalvie
+919870567575
MHCOGN 10829
4
1.9 Details of the previous year’s AQAR submitted to NAAC after the latest Assessment and Accreditation by NAAC ((for example AQAR 2010-11submitted to NAAC on 12-10-2011)
i. AQAR (2009-2010)_ 24/11/2010___ ______________ (DD/MM/YYYY) ii. AQAR(2010-2011)___10/11/2014___________________ (DD/MM/YYYY)
iii. AQAR(2011-2012)___08/2012___________________ (DD/MM/YYYY)
iv. AQAR(2012-2013)___10/11/2014________________ (DD/MM/YYYY)
1.10 Institutional Status
University State Central Deemed Private
Affiliated College Yes No
Constituent College Yes No
Autonomous college of UGC Yes No
Regulatory Agency approved Institution Yes No
(eg. AICTE, BCI, MCI, PCI, NCI)
Type of Institution Co-education Men Women Urban Rural Tribal Financial Status Grant-in-aid UGC 2(f) UGC 12B Grant-in-aid + Self Financing Totally Self-financing 1.11 Type of Faculty/Programme Arts Science Commerce Law PEI (Phys Edu)
TEI (Edu) Engineering Health Science Management Others (Specify)
1.12 Name of the Affiliating University (for the Colleges)
University of Mumbai
5
1.13 Special status conferred by Central/ State Government-- UGC/CSIR/DST/DBT/ICMR etc
Autonomy by State/Central Govt. / University
University with Potential for Excellence UGC-CPE
DST Star Scheme UGC-CE
UGC-Special Assistance Programme DST-FIST
UGC-Innovative PG programmes Any other (Specify)
UGC-COP Programmes
2. IQAC Composition and Activities
2.1 No. of Teachers
2.2 No. of Administrative/Technical staff
2.3 No. of students
2.4 No. of Management representatives
2.5 No. of Alumni 02
2. 6 No. of any other stakeholder and
community representatives
2.7 No. of Employers/ Industrialists
2.8 No. of other External Experts
2.9 Total No. of members
2.10 No. of IQAC meetings held
02
‐
‐
02
01
‐
03
15
06
21
01
6
2.11 No. of meetings with various stakeholders: No. Faculty
Non-Teaching Staff Students Alumni Others
2.12 Has IQAC received any funding from UGC during the year? Yes No
If yes, mention the amount
2.13 Seminars and Conferences (only quality related)
(i) No. of Seminars/Conferences/ Workshops/Symposia organized by the IQAC
Total Nos. International National State Institution Level
(ii) Themes
2.14 Significant Activities and contributions made by IQAC
2.15 Plan of Action by IQAC/Outcome
The plan of action chalked out by the IQAC in the beginning of the year towards quality
enhancement and the outcome achieved by the end of the year *
Plan of Action Achievements
1. Mooted Academic Audit
2. Sensitize the faculty and
initiate the process of
reaccreditation
3. Digisation of documents
1. Departments conducted internal
audit with subject experts
2. Conducted a series of meetings
with the faculty for compiling
and collating the data for
reaccreditation.
1. Executed academic audit for the college
2. Enabled a smooth placement for the faculty under CAS
3. Liaise was done with various committees and associations to conduct student centric
activity as also giving impetus for academic enhancement of the faculty.
02 03
7
3. Process of scanning and
preservations of old records is
underway.
* Attach the Academic Calendar of the year as Annexure.
2.15 Whether the AQAR was placed in statutory body Yes No
Management Syndicate Any other body
Provide the details of the action taken
8
Part B
Criterion – I 1. Curricular Aspects 1.1 Details about Academic Programmes
Level of the Programme
Number of existing
Programmes
Number of programmes
added during the year
Number of self-financing programmes
Number of value added / Career
Oriented programmes
PhD 05 PG 03
(M.A./Msc./M.Com.)
03 (M.A./Msc./M.Com.)
UG 08 (B.A./B.Sc./B.Com./BMS/BAF/BFM/BBI/BMM)
05 (BMS/BAF/BFM/BBI/BMM)
PG Diploma Advanced Diploma
Diploma Certificate Others
Total 16 08
Interdisciplinary Innovative
1.2 (i) Flexibility of the Curriculum: CBCS/Core/Elective option / Open options- CBCGS for First and Second year degree students and postgraduate programmes, Flexi Syllabus-T.Y.B.Sc Zoology, Applied component (ii) Pattern of programmes:
Pattern Number of programmes
Semester 11
Trimester
Annual
9
1.3 Feedback from stakeholders* Alumni Parents Employers Students (On all aspects)
Mode of feedback : Online Manual Co-operating schools (for PEI)
Annexure (i) 1.4 Whether there is any revision/update of regulation or syllabi, if yes, mention their salient aspects. There has been revision of syllabi in subjects belonging to Arts, Science and Commerce faculty as well as in Self Finance Courses. The salient features of such revisions are
Syllabus has been upgraded according to the current development in the subject area
Revision in syllabus has been done to meet the curricular requirements of the CBCS
To collate and combine knowledge in different aspects of the subject
To incorporate recent significant issues and developments
Weeding out of outdated and less significant aspects of the curriculum 1.5 Any new Department/Centre introduced during the year. If yes, give details. None
Y Y
Y
10
Criterion – II
2. Teaching, Learning and Evaluation
2.1 Total No. of permanent faculty
2.2 No. of permanent faculty with Ph.D.
2.3 No. of Faculty Positions Recruited (R) and Vacant (V) during the year
2.4 No. of Guest and Visiting faculty and Temporary faculty
2.5 Faculty participation in conferences and symposia:
No. of Faculty International
level National level State level
Attended 10 35 23 Presented 11 42 20 Resource Persons
- 06 06
2.6 Innovative processes adopted by the institution in Teaching and Learning: Different departments have used the following innovative processes in teaching and learning
Field lectures
Use of MIPS and LCD simultaneously for teaching histology
Use of the social media for background information
Role play method
DIY projects
Scrap books
Experiential learning
Peer assisted learning
Total Asst. Professors
Associate Professors
Professors Others
114 67 47 None -
Asst. Professors
Associate Professors
Professors Others Total
R V R V R V R V R V
23 18 02
42
66 18 43
11
Analytical reasoning questionnaire
Jigsaw technique for effective in-class group work
Gallery walk strategy
Market simulation
Film screenings
Projects planned around nine concepts of intelligence
2.7 Total No. of actual teaching days
during this academic year
2.8 Examination/ Evaluation Reforms initiated by the Institution (for example: Open Book Examination, Bar Coding, Double Valuation, Photocopy, Online Multiple Choice Questions) 2.9 No. of faculty members involved in curriculum restructuring/revision/syllabus development as member of Board of Study/Faculty/Curriculum Development workshop 2.10 Average percentage of attendance of students 2.11 Course/Programme wise distribution of pass percentage : (Annexure attached)
Title of the Programme
Total no. of students appeared
Division
Distinction %
I % II % III % Pass %
180
None
33
75%
12
2.12 Ho
ow does IQA
The IQAC calendar, aequipment
The IQAC future
The IQAC regarding t
The IQAC for further
AC Contrib
takes stockacademic re, teaching s
identifies t
holds regulthe process
recommenenhancing
bute/Monito
k of the teacsults, existintaff
the requirem
lar meetingof teaching
ds to the hethe teaching
or/Evaluate t
ching learninng infrastru
ments for en
s with depag and learnin
ead of the ing and learni
the Teachin
ng process tuctural facili
nhancing tea
artments andng
nstitutions thing process
ng & Learni
through theities, availa
aching and l
d associatio
he need to a
ing processe
e analysis ofable teaching
learning pro
ns to get fee
acquire the r
es :
f the academg aid and
ocess in the
edback
relevant inp
13
mic
puts
14
2.13 Initiatives undertaken towards faculty development
Faculty / Staff Development Programmes Number of faculty
benefitted
Refresher courses 06
UGC – Faculty Improvement Programme 01
HRD programmes -
Orientation programmes 08
Faculty exchange programme -
Staff training conducted by the university 03
Staff training conducted by other institutions 03
Summer / Winter schools, Workshops, etc. 12
Others 02
2.14 Details of Administrative and Technical staff
Category Number of Permanent Employees
Number of Vacant
Positions
Number of permanent
positions filled during the Year
Number of positions filled
temporarily
Administrative Staff 41 04 01 05
Technical Staff - - - -
15
Criterion – III
3. Research, Consultancy and Extension
3.1 Initiatives of the IQAC in Sensitizing/Promoting Research Climate in the institution
Organising academic events like conferences, seminars, symposia etc.
Staff and students participated and competed at Manshodhan, the annual research-cum-project presentation competition of all colleges under the SVKM, held in December 2013.
The IQAC takes stock of the ongoing research activities and research infrastructure available and deliberates upon future research prospects. It gives its research related recommendations to the head of the institutions.
IQAC initiated and conducted external academic audit with the objective of achieving academic excellence in all areas including research.
3.2 Details regarding major projects
Completed Ongoing Sanctioned Submitted Number 4 (Physics) 01 (Physics) Outlay in Rs. Lakhs 44
(Physics) 77 (Physics)
3.3 Details regarding minor projects
Completed Ongoing Sanctioned Submitted Number 03
(Biochemistry) 01 (Biotechnology) Total: 04
01 (Biotechnology) 01 (Microbiology) 01 (Botany) Total: 03
01 (Physics) Total: 01
01 (Business Law) Total: 01
Outlay in Rs. Lakhs Rs. 69400.00 (Biochemistry) Rs.26400.00 (Biotechnology) Total: Rs.95800.00
Rs.200000 (Biotechnology) Rs.130000.00 (Microbiology) Rs.25000.00 (Botany) Total: Rs.355000.00
Rs.32000.00 (Physics) Total: Rs.32000.00
________
16
3.4 Details on research publications
International National Others Peer Review Journals 21 13 01 Non-Peer Review Journals 04 09 e-Journals 01 Conference proceedings 05 05
3.5 Details on Impact factor of publications:
Range Average h-index Nos. in SCOPUS
3.6 Research funds sanctioned and received from various funding agencies, industry and other organisations
Nature of the Project Duration
Year
Name of the funding Agency
Total grant sanctioned
Received
Major projects
Minor Projects
Biotechnology-2013-15
Microbiology- 2013-14
Biotechnology-UGC
Microbiology- UGC
Biotechnology-Rs.200000.00 Microbiology- Rs.130000.00
Microbiology_ Rs.130000.00
Interdisciplinary Projects - - - - Industry sponsored - - - -
Projects sponsored by the University/ College
Physics- 2013-14 Botany- 2013-14
Biochemistry
Physics – BCUD Botany- BUCD
Biochemistry- College
Physics-Rs.32000.00
Botany-Rs.25000.00
Biochemistry- Rs.400000.00
Physics-Rs.32000.00
Botany-Rs.25000.00
Biochemistry- Rs.400000.00
Students research projects (other than compulsory by the University)
Any other(Specify) Zoology-
2012 Zoology- ICSSR
Zoology- Rs.95000.00
Zoology- Rs.50000.00
Total Rs.882000.00 Rs.637000.00
17
3.7 No. of books published i) With ISBN No. Chapters in Edited Books
ii) Without ISBN No.
3.8 No. of University Departments receiving funds from
UGC-SAP CAS DST-FIST
DPE DBT Scheme/funds
3.9 For colleges Autonomy CPE DBT Star Scheme
INSPIRE CE Any Other (specify)
3.10 Revenue generated through consultancy
3.11 No. of conferences
organized by the Institution
3.12 No. of faculty served as experts, chairpersons or resource persons
3.13 No. of collaborations International National Any other
3.14 No. of linkages created during this year
3.15 Total budget for research for current year in lakhs :
From Funding agency: Rs.237000.00
From Management of University/College: Rs.400000.00
Total
Level International National State University CollegeNumber
01(Microbiology)
Sponsoring agencies
Konark
Type of Patent Number National Applied --
Granted -- International Applied --
‐
‐
07
‐
‐
‐
‐
‐ ‐ ‐
‐‐‐
21
03 03 02
‐
Rs.637000
52 08
18
3.16 No. of patents received this year
3.17 No. of research awards/ recognitions received by faculty and research fellows Of the institute in the year
3.18 No. of faculty from the Institution who are Ph. D. Guides and students registered under them 3.19 No. of Ph.D. awarded by faculty from the Institution 3.20 No. of Research scholars receiving the Fellowships (Newly enrolled + existing ones)
JRF SRF Project Fellows Any other
3.21 No. of students Participated in NSS events:
University level State level
National level International level
3.22 No. of students participated in NCC events:
University level State level
National level International level
3.23 No. of Awards won in NSS:
University level State level
National level International level
Granted -- Commercialised Applied --
Granted --
Total International National State University Dist College 04
10
14
08
‐‐ ‐‐ ‐‐ ‐‐
40
Nil
Nil
Nil
50 Nil
Nil Nil
Nil Nil
NilNil
19
3.24 No. of Awards won in NCC:
University level State level
National level International level
3.25 No. of Extension activities organized
University forum College forum
NCC NSS - 10 (College Forum)
Any other DLLE -01
3.26 Major Activities during the year in the sphere of extension activities and Institutional Social Responsibility
National Social Service (NSS)
A mega blood donation drive with J.J Mahanagar blood bank was organised on 1st
and 2nd August 2013. 366 units of blood were collected.
Volunteers teach and organise activities for children of Nehru Nagar slum near
college in association with Vivekanand Youth Forum
Volunteers teach children of 1st to 6th standards craft, music and dance organise sports
for the children at Gram Mangal project in Aina, Vangaon near Dahanu. Volunteers
visit the site on one Sunday of every month.
Volunteers raised funds (Rs. 3100/-) by selling rakhis made by special children of
Kakoomal Keslibai Vocational Rehabilitation Centre, a unit of Valabhdad Dagara
Indian Society for Mentally Retarded, Malad (W)
Volunteers raised funds for training of blind persons in association with a NGO -
‘Voice Vision’
Department of Lifelong Learning and Extension (DLLE)
Organised a career fair to familiarise students with different career options
Conducted skill development training programme
Nil Nil
Nil Nil
‐
20
Criterion – IV 4. Infrastructure and Learning Resources
4.1 Details of increase in infrastructure facilities:
Facilities Existing Newly created Source of Fund
Total
Campus area 27146 sq. Ft.
- SVKM
Class rooms 56 03 SVKM 49952703/-
Laboratories 11 SVKM
Seminar Halls 02 SVKM
No. of important equipments purchased (≥ 1-0 lakh) during the current year.
Chemistry- 27
Physics-02
Biotechnology-01
Biochemistry- 01
31
Value of the equipment purchased during the year (Rs. in Lakhs)
SVKM and UGC
Chemistry: Rs.107608.00
Physics Rs.1250000.00
Biotechnology Rs.240927.32
Biochemistry-Rs.160000.00
Total: Rs.1758535.32
Others
4.2 Computerization of administration and library
Automation of library functions has been completed
Wi-Fi facility available in the library
Computers are available to students for browsing
21
Data entry work in Libsys7 for all books available in the library completed
Books and question papers are all barcode labelled
The college website is uplinked to Libsys7 Web OPAC
Online databases available for staff and students
DSpace, Institutional Repository software available
4.3 Library services:
Existing Newly added Total No. Value No. Value No. Value
Text Books+ Reference books
51606 Rs.42966775.00
2257 Rs.1258581.00
53863 Rs.44225359.00
e-Books e-brary Journals 104 Rs.4453
94.00 24 Rs.1714
32.00 128 Rs.61682
6.00 e-Journals + Digital Database
N-list + online
database
Digital Database CD (Books) 635 Others (specify)-AUD/VID
19 Rs.4200.00
19 Rs.4200.00
4.4 Technology up gradation (overall)
Total
Computers
Computer Labs
InternetBrowsin
g Centres
Computer Centres
Office
Depart-
ments
Others
Existing
278 01 02 01 01
Added 36 (Replacement)
Total 278 01 02 01 01
22
4.5 Computer, Internet access, training to teachers and students and any other programme for technology upgradation (Networking, e-Governance etc.)
Orientation for Staff: Database orientation for Mithibai staff was conducted on 23 July 2013 to promote the use of online databases subscribed to by the SVKM. It was attended by 47 faculty members.
Orientation for Students: Database orientation for students was held in phases. 148 UG and PG students attended.
Orientation for other SVKM institutes: Database orientation for the staff of other institute under the SVKM was conducted.
4.6 Amount spent on maintenance in lakhs :
i) ICT ii) Campus Infrastructure and facilities iii) Equipments iv) Others Total : Rs. 1443101/-
Centrally managed
1078796.77
364305.00
‐
23
Criterion – V 5. Student Support and Progression
5.1 Contribution of IQAC in enhancing awareness about Student Support Services
IQAC suggests measures to various committees/bodies dealing with student support services, like counselling, grievance cell, student council
IQAC initiated the special counselling of students who are reported to the Unfair Means Committee during examination
5.2 Efforts made by the institution for tracking the progression
Tracking the progession of students is no doubt an important aspect of any educational institution. The same is practised extensively by the educational institutions abroad in the developed countries. However, in the Indian context the same is difficult where the student – teacher ratio is high and no man power is available for the paucity of funds to track the progression especially in the programs with grant in aid where in the fees are not adequate for such activities.
5.3 (a) Total Number of students
(b) No. of students outside the state
(c) No. of international students
Men Women
Demand ratio Dropout %
UG PG Ph. D. Others 5337 789 18 -
No % 2405 39.25
No % 3721 60.74
Last Year This Year
General SC ST OBC
Physically Challenged
NT Total General
SC ST OBC
Physically
Challenged
NT Total
5745 23 01 24 01 02 5796 5899 26 05 20 03 04 5957
311
07
24
5.4 Details of student support mechanism for coaching for competitive examinations (If any)
No. of students beneficiaries
5.5 No. of students qualified in these examinations
NET SET/SLET GATE CAT
IAS/IPS etc State PSC UPSC Others
5.6 Details of student counselling and career guidance
There is a full time counsellor in the college who has counselled students and some of their parents on the following issues:
Dyslexia and learning disabilities
Education related issues
Family related issues
Career guidance
Relationship issues
Students who are reported to the Unfair Means Committee during examination are given special counselling
No. of students benefitted
5.7 Details of campus placement
On campus Off Campus
Number of Organizations
Visited
Number of Students
Participated
Number of Students Placed
Number of Students Placed
92 88 45 -------------------------
5.8 Details of gender sensitization programmes
The Women’s Development Cell initiated training programme on self-development for female students. Talks on women’s rights were also organised.
Shripad Samant from the Department of English has been training students of ST, SC,
and OBC category for MPSC and UPSC exams under the UGC scheme for Mumbai
region.
64
25
5.9 Students Activities
5.9.1 No. of students participated in Sports, Games and other events
State/ University level National level International level
No. of students participated in cultural events
State/ University level National level International level
5.9.2 No. of medals /awards won by students in Sports, Games and other events
Sports State/ University level National level International level
Cultural: State/ University level National level International level
5.10 Scholarships and Financial Support
Number of students
Amount
Financial support from institution
Financial support from government
Financial support from other sources
Number of students who received International/ National recognitions
5.11 Student organised / initiatives
Fairs : State/ University level National level International level
Exhibition: State/ University level National level International level
5.12 No. of social initiatives undertaken by the students: 11 5.13 Major grievances of students (if any) redressed:
07
09
07 02
36 ‐ ‐
12 ‐13
23
26
Criterion – VI
6. Governance, Leadership and Management
6.1 State the Vision and Mission of the institution
6.2 Does the Institution has a management Information System
6.3 Quality improvement strategies adopted by the institution for each of the following:
6.3.1 Curriculum Development
Curriculum is designed and developed by Boards of Study of respective subjects at the university level. Members of faculty are encouraged by the college to participate in the curriculum development process through membership and chairpersonship of BOS, faculty development committees and attending workshops.
6.3.2 Teaching and Learning
An orientation session was organised for newly inducted faculty members with the objective of enhancing their teaching skills
Students and staff are made acquainted with library facilities and orientation programme is organised to enable them to effectively access various data bases
ICT component has been significantly increased to make teaching more effective
Vision:
Equip students with knowledge and skills in their chosen stream, inculcate values, identify hidden talents, provide opportunities for students to realize their full potential and thus shape them into future leaders, entrepreneurs and above all good human beings.
Mission:
To equip students with advanced knowledge and the latest skills in their chosen discipline
To nurture a scientific spirit of inquiry among the students.
To provide value-based education that will mould them into good and responsible citizens playing a meaningful role in society.
To tap the students’ potential – both hidden and obvious – and offer a platform for their talents
Yes. SAP system.
27
Every department is equipped with laptops and there are LCD projectors used in class rooms
Effective use of facilities like state-of-the-art seminar hall and auditorium is made
6.3.3 Examination and Evaluation
The college complies with and rigorously follows the examination and evaluation guidelines prescribed by the University of Mumbai. The functioning of the Examination Department is aided by techno-ware like computers and advanced copying machines. The nodal agencies involved in the examination-evaluation process, the Examination Department, the Centralised Assessment Programme Committee and the Unfair Means Committee, have been strengthen their coordination and collaboration through regular meetings, information sharing. Optimization of resources used in the examination and evaluation process is ensured by these nodal agencies.
6.3.4 Research and Development
Members of faculty are encouraged to participate at seminars and conferences.
The college organises annual research project presentation competition for faculty and students of all institutions under the SVKM banner. This has become a very good platform for promoting research culture.
6.3.5 Library, ICT and physical infrastructure / instrumentation
The library infrastructure has been enhanced through computerization, online data bases
Orientation programmes are organised to familiarise staff and students with the library facilities
Faculty members are encouraged to make use of ICT in the teaching learning process
The process of digitalising documents in the administrative office has begun
The equipments in the laboratories are upgraded periodically and high standard is applied to their maintenance
The institute effectively optimises the use available infrastructure
6.3.6 Human Resource Management
Skill upgradation of office staff has done through training programmes in the use of SAP
6.3.7 Faculty and Staff recruitment
Faculty recruitment is done as per the UGC guidelines. The focus is on recruiting qualified faculty with excellent academic background
Administrative staff recruitment is done as per the government guidelines
6.3.8 Industry Interaction / Collaboration
28
This is done primarily through guest lectures, the student placement process and industrial visits.
6.3.9 Admission of Students
The admission process has been made online
SAP system is applied to the admission process
6.4 Welfare schemes for 6.5 Total corpus fund generated Nil
6.6 Whether annual financial audit has been done Yes No
6.7 Whether Academic and Administrative Audit (AAA) has been done?
Audit Type External Internal
Yes/No Agency Yes/No Authority
Academic No Yes Peers from other
colleges of the
university of Mumbai
Administrative
Teaching Insurance cover provided by the management
Non teaching
Insurance cover provided by the management
Students -
Yes
29
6.8 Does the University/ Autonomous College declares results within 30 days?
For UG Programmes Yes No
For PG Programmes Yes No
6.9 What efforts are made by the University/ Autonomous College for Examination Reforms?
6.10 What efforts are made by the University to promote autonomy in the affiliated/constituent colleges?
6.11 Activities and support from the Alumni Association
An alumni association programme was organised
Some departments invited alumni to judge competitions
6.12 Activities and support from the Parent – Teacher Association
Though there is no formal PTA, there is regular interaction between parents and faculty. Departments organise meetings with parents to keep them updated about the performance and regularity of their children.
6.13 Development programmes for support staff
The Staff Welfare Committee organised a lecture on eye care along with free eye check up
Staff members were provided guidance and orientation regarding CAS through workshops
A medical doctor is available on campus for staff members
There is a staff cooperative society
The Women’s Development Cell of the college organised a talk on “Sexual Harassment at Workplace” for teaching and non-teaching staff
6.14 Initiatives taken by the institution to make the campus eco-friendly
Initiating Rain water harvesting.
Medicinal Plant Garden
Yes
Yes
N.A.
N.A.
30
Criterion – VII
7. Innovations and Best Practices
7.1 Innovations introduced during this academic year which have created a positive impact on the functioning of the institution. Give details.
Student feedback taken at departmental level Maintenance of academic calendar Use of case study method, field visits, business scrap books Smart boards Payment of fees of needy students Scientific and creative use of plants by the Department of Botany
7.2 Provide the Action Taken Report (ATR) based on the plan of action decided upon at the beginning of the year
Regular departmental meetings Drawing up of an academic calendar Strengthen research culture by encouraging faculty to participate in seminars, conferences
and workshops Improving the ICT content in the teaching-learning and administrative process Upgrading the library technology
7.3 Give two Best Practices of the institution (please see the format in the NAAC Self-study Manuals)
Annexure (ii)
*Provide the details in annexure (annexure need to be numbered as i, ii,iii)
7.4 Contribution to environmental awareness / protection
Nisarg, the Nature Club of the college carried out the following activities: o Screening of a film on Lions and their dwindling o International Coastal Cleanup Day on 22 September 2013, was celebrated. On this
occasion the Coast Guards of India, in association with the Essar Group, organized coastal cleanup program at the Juhu Beach in Mumbai. 82 students from Nisarg Nature Club and NSS of Mithibai College and faculty members participated. The Mithibai college team was felicitated and awarded with a trophy for their active participation in ICC 2013.
o Vrukshavalli – the annual intercollegiate festival of Nisarg Nature Club was held on 20th December 2013. This year’s theme was THINK.EAT.SAVE. The objective of this theme was to draw attention of the students towards the food utilization and wastage. An interactive talk by Dr. Sudhakar Solomonraj, Head, Department of Political Science and Mass Media, Wilson College, on “Lifestyle and us – a perspective on food and environment” was organised. Competitions like slogan
31
writing, collage and poster making on the theme THINK.EAT.SAVE. were organised. Nature photography and Best out of Waste were also part of the festival. There were 53 teams from various colleges participating in the different events.
The theme of the Department of Biochemistry’s festival was Go Green
The theme of the Department of Business Economics inter-collegiate academic festival was Green Economy
The Department of English holds classroom discussions on eco-feminism
Students of some of the departments were taken to Keshav Srishti, an eco-farm.
The Department of Geography/EVS conducted field trip to an agro-eco tourism centre at
Golvad and also conducted nature trail
7.5 Whether environmental audit was conducted? Yes No
7.6 Any other relevant information the institution wishes to add. (for example SWOT Analysis)
Strengths-
Excellent academic results
Increase in research participation by faculty members
Well equipped laboratories
Increased focus on extension and social activities
Increased focus on use of ICT
Weaknesses-
Research activities need to be increased
Space constraint
Adverse teacher-student ratio
Commitment to environment need to be incorporated in the functioning of the institution
Opportunities-
More PG departments can be started
Scope for starting add-on courses
Use of research and other grants
Increase national and global linkages
Take advantage of renewed interest in pure sciences by students
Strengthen and encourage language studies
Threats-
No permanent principal
Sudden change in the internal assessment weightage by the University
No
8. Plan
______
_____Si
s of institut
Enc
Invi
Org
Stre
Incr
EncDIY
Lec
Reswor
Aw
__________
__________ignature of
tion for nex
couragemen
ite eminent
ganise nation
engthen alum
rease ICT co
courage expY teaching m
cture series f
search and prkshop, invi
areness pro
Name
__________
__________the Coordin
xt year
nt to research
scholars, sc
nal level wo
mni associa
ontent in te
perience basmethods
for competi
publicationsited lectures
ogrammes to
________
__________nator, IQAC
_
h by faculty
cientists and
orkshops an
ation and inc
aching learn
sed learning
itive exams
s, green mons,
o revive pur
__
____
__C Sig
_______***
y and studen
d industry p
nd seminars
crease alum
ning and oth
g through ed
(Physics)
nitoring and
re sciences
__________
__________gnature of t
*_______
nts
professional
mni-student i
her areas of
ducational v
d constructiv
Nam
__________
__________the Chairpe
s for guest l
interaction
f institutiona
visits and sto
ve disposal
me
__________
__________erson, IQAC
lectures
al functions
ock-simulat
of waste,
___
__________C
32
s
tion,
__
5- EXC
49% of
41.5% o
9.5% of
None of
CELLENT, 4
f the faculty
of the facult
f the faculty
f the faculty
4 – V. GOO
has receive
ty has recei
y has receiv
y has receiv
A
FE
OD, 3-GOO
ed an overal
ved an over
ved an overa
ved a feedba
Analysis of
Below
ANNEXU
EEDBACK 2
OD, 2-AVER
ll feedback
rall feedbac
all feedback
ack of below
students fe
w 2 2 to 3
URE (i)
2013-2014
RAGE, 1-BE
of 4-5
ck of 3- 4
k of 2-3
w 2
eedback (2
3 to 4 4
ELOW AV
2013-14)
4 to 5
VERAGE
33
34
ANNEXURE (ii)
A. NAME : DIGITIZATION OF RECORDS 1.A. Goals of the practice: Mithibai College decided to scan and digitize all its documents as part of its governance initiative. Successful governance initiatives are focused at ensuring better service for the students by ensuring convenience, efficiency, transparency & reliability. Digitization of documents is one of the key requirements nowadays for all governance projects. 2A. Objectives of the practice Creating a central repository Paperless functioning of the institute, thus saving papers Safeguards vital and irreplaceable records and documentation against disasters such as fire, flood
etc. thus providing disaster management and recovery. Powerful filing flexibility i.e. the same document can be filed under several references such as
Name, Document Number and Date - not possible with paper documents or computer files unless copies are made. This lays the foundation for a very effective retrieval tool.
Overcomes the danger of lost or mislaid files. Relieves staff from the tedious task of bulk paper filing while intuitive additional tools would
help streamline work processes even further. Easy availability of information Availability of expensive floor space resulting in large cost savings. Computer literacy for the entire administrative staff To create a student and faculty friendly environment, thus creating positivity among students and
faculty members. 3A.The context The flood of July, 2005 resulted in tremendous damage to life and property in Mumbai. Mithibai College also lost several books from its library and also many documents. The college then underwent a total face-lift that lasted several years during which period the official documents had to be accommodated at several different locations. The authorities felt that digitization of documents was the best solution. Some of the challenges associated with this venture were-
a) Digitization of documents Very old and worn-out papers made scanning difficult. Documents had to be unbound and then scanned; this took up time. The DMS needs to be carefully managed to ensure perpetual access to the digitized
material. b) Computer literacy programme for the non-teaching administrative staff:
Staff members had to be trained for basic computer handling since not all of them were computer literate. They also had to be further trained in the use of SAP, the software that all SVKM institutions use for smooth functioning. Continuous training needs to be provided when new modules are implemented.
c) Every department had to have access to a PC connected in LAN with internet and intranet and the faculty had to be given Wi-Fi network and institutional e-mail id.
4A. The practice Documents have been digitized academic year wise.. A dedicated area was earmarked on a
temporary basis for the digitization process. Since the existing staff was insufficient in number to
35
complete the task time efficiently,, the process was outsourced. The administrative staff of the college monitored the process and ensured that the documents were handled properly and were not misplaced.
The digitization process will be a regular feature of office functioning. In addition, paper and PC-generated files received from any source (Post, Email or Fax) can be filed into one system.
The entire administrative staff of the college took part in the computer literacy programme. With a project of this size there were a large number of documents that needed to be digitized.
Practically only 2-5% of these documents can go through direct Quality Check. At a later stage if an error is identified in a document, it may challenge the usability of the document. There are various possible errors that can occur in digitization which advancements in technology, automatic quality checks can rectify.
5A. Evidence of success The process of digitization ensured that the administrative staff became computer literate. This
has made them more confident and is eager to undergo other training programmes. Their efficiency has increased and it is easier to accomplish timely submission of information to statutory bodies.
Digitized documents when centrally stored in a Document Management System become easily and quickly accessible through web. Digitized documents in the Document Management system have been classified as per the required hierarchy of departments, sections, field offices etc.
Documents become more accessible to the stakeholders. The system also provides for secure access of sensitive documents .
Almost 25% of the space that was earlier used for documents has been made available. 6A. Problems Encountered and Resources Required Digitization ensures quick retrieval of documents and thus better service. However, in five
decades old college, the number of documents that need digitization is enormous. To ensuring the quality of digitization outsourcing was done for tasks such as scanning, data entry etc.
Documents that are logically related need to be retrieved together. The Document Management System caters to the specific needs of educational institutions.
Questions are raised on the authenticity and validity of documents when they are issued through an electronic system. These issues may be addressed using effective DMS and Digital Signature technology.
Certain file formats which compress images may also cause them to degrade their resolution, which was one of the primary problems we sought to avoid by digitizing in the first place.
The regular enhancement of the skills of the administrative staff and digitization is a money intensive process.
36
B. ACADEMIC AUDIT
1B. Goal- Academic Audit was conducted with the help of renowned experts in the field to understand the academic health of the institution with a view to seek external guidance for enrichment of academics. 2B. The Context- IQAC had proposed Academic Audit in 2011-2012 wherein the concept was introduced to the faculty and need was emphasized to the management. In the year 2011-2012 pilot run was conducted in the selected departments who volunteered to conduct the academic audit. During this exercise a join audit was done by the Head and external subject expert for the respective departments. In the year 2012-2013, departmental academic audit was conducted by all the departments on the same lines by inviting a subject expert seeking his/her expertise for the development of department in right direction. A holistic academic audit with the experts from each faculty viz. Arts, Science and Commerce, who were well-versed with the process of quality assessment and improvement were invited and the exercise was conducted with a view to understand the strengths and weaknesses in right perspective. 3B. The Practice: A committee comprising of Dr. M. R. Kurup, Former Principal, Vaze College, Principal, Dr. Madhuri Pejawar, Principal, B. N. Bandodkar College, Thane and Dean Faculty of Science, University of Mumbai and Principal Dr. Shirhatti, Director General, Oriental Institute of Management, and Former Dean, Faculty of Commerce, University of Mumbai was appointed to conduct the Academic Audit of the college. Care was taken that the members represent relevant faculties of the college viz. Arts, Science and Commerce respectively. All the three members are eminent academicians and policy makers not only of the University of Mumbai but also, influencing the policy decisions of the State and the country in the field of education. Dr. M. R. Kurup was a champion in the field of quality assurance in the field of education, has to his credit a record number of workshops, training programs and peer team visits related with the implementations of NAAC policies. No wonder Vaze college during his regime in later 1990s was the first in the state and amongst very few in the country to be accredited with a five star status. Inputs and formats for the questionnaires were collected from all the three members independently and collated by the IQAC to come up with a set of draft questionnaires to suit the needs and purpose of the college. The same was further processed by the members and finalized in a meeting conducted for planning the academic audit. The questionnaires were distributed to each and every teacher whereas another set was meant for the Head of the Department. Mithibai being one of the largest colleges it was a task before the IQAC to explain the process to the entire staff and ensure that every teacher perceives the questions in the right perspective and answers each one of them. The completed questionnaires were collected and analysed with the secretarial assistance from the clerical staff to prepare the synopsis. The questionnaires and the synopsis (in triplicate sets) were sent to the members of the committee for Academic Audit who studied them thoroughly and prepared their observations on the same before visiting the college for the audit.
37
The actual academic audit which was a hectic long day process was conducted almost at the end of the academic year 2013-2014, the time when faculty was comparatively free from the educational assignments. The members of the Academic Audit team conducted departmental meetings and also interacted with each and every teacher. At the end of each departmental meeting specific suggestions were given while encouraging with the staff. The team also separately interacted with the Heads, the students and the non-teaching staff to gather more inputs. In the exit meeting the team had an open house with the entire faculty when, while giving suggestions the views of the faculty were also encouraged. This healthy exercise was essential for the faculty to understand the grey areas and obtain solutions for improvement as guided by the team. Most importantly, the team had at length discussions with the administrators and the trustees of SVKM in order to impress on the management their support and inputs for the improvement of academic standards of the college. The efficiency of the team was proved when a detailed report of the Academic Audit was submitted by each member individually though most of the findings and suggestions were concurrent. The interaction of the team with the management was very fruitful since immediately after the execution of the Academic Audit, the mentor of Mithibai College and the management was keen to know the findings and were interested in implementation of the same thus asking the IQAC to prepare short, mid- and long term plans by categorizing the suggestions of the team of the Academic Audit. Their continuous monitoring has placed the progress of implementation on track. 4B. Evidence of Success- Faculty members want to provide quality education and they will do so when supported by good processes. The purpose of academic audit is to encourage departments to strengthen the techniques and processes they have in place, to improve the quality of their work. The management of SVKM also took suggestions of Academic Audit seriously and every suggestions given by the experts is being monitored by the mentor representing the office bearers of management and the progress is being discussed in the review meetings and local managing committee on regular basis. 5B. Problems Encountered and Resources Required: The serious exercise of academic audit requires personnel who understand the quality parameters and are experts in the field of academic assessment apart from being good guides who would not just pin point a weakness and provide an effective solution and motivate faculty to put in efforts for strengthening such areas. The whole exercises also requires manpower and secretarial assistant for developing the questionnaires, executing them, formatting synopsis, arranging for the visit of the experts and facilitating proper interaction, thus enabling the experts to draft the report and deliver the same in real time. All this also requires finances and as such the will of the management to do the same seriously. Of course, it is also a challenge to coordinate and schedule the timings especially when eminent persons accept to be on the committee for an academic audit. The college was fortunate to coordinate the same if not immediately in the year when the idea was mooted but, reasonably in time before the University could think of initiating the process in all the affiliated colleges.