shrm poll: the h1n1 virus — how prepared is your workplace? october 15, 2009
TRANSCRIPT
SHRM Poll: The H1N1 Virus — How Prepared Is Your Workplace?
October 15, 2009
SHRM Poll, October 15, 2009 | ©SHRM 2009
Definition The virus commonly known as the swine flu or
swine influenza is referred to as the H1N1 virus throughout this presentation.
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SHRM Poll, October 15, 2009 | ©SHRM 2009
What are companies doing in anticipation of H1N1 impacting the workplace this flu
season?
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SHRM Poll, October 15, 2009 | ©SHRM 2009
Summary: Top strategies and programs organizations are already implementing or planning to do to reduce the spread of the H1N1 virus in the workplace for this flu season
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Top strategies and programs currently being done:
1. Educating employees on flu prevention measures = 89% 2. Monitoring the H1N1 virus situation by following the guidance from the
CDC, WHO, etc. = 84% 3. Making hand sanitizer, other disinfectants, masks and other flu prevention
tools readily available across the organization = 84%4. Developed an employee communication strategy related to the H1N1
virus = 75%5. Informing employees not to come to work if they have flu and cold-like
symptoms = 74%6. Frequently disinfecting common areas in the workplace = 73%
Planned (have not done yet, but plan to do) top strategies and programs:
7. Sending employees who come to work with flu and cold-like symptoms home = 50%
8. Allowing employees who have a suspected case of H1N1 flu or are caring for a family member with suspected case of H1N1 to stay home = 40%
9. Setting up telecommuting options for employees if there is a H1N1 virus outbreak in your local area/region = 32%
10. Informing employees not to come to work if they have flu and cold-like symptoms = 23%
SHRM Poll, October 15, 2009 | ©SHRM 2009
Strategies and programs organizations are already implementing to reduce the spread of the H1N1 virus in the workplace for this upcoming flu season: September 2009 compared with May 2009
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Communication September 2009
May 2009
Educating employees on flu prevention measures (i.e., distributing information about the importance of hand washing, arranging for medical/health personnel to speak to employees, etc.) 89% 63%
Monitoring the H1N1 virus situation by following the guidance from the CDC, WHO, etc. 84% 70%
Developed an employee communication strategy related to the H1N1 virus 75% 57%
Informing employees not to come to work if they have flu and cold-like symptoms 74% --
Note: “Not applicable” responses were excluded from this analysis. Percentages may not total 100% due to rounding. --” in cell indicates that that option was not available in May 2009.
SHRM Poll, October 15, 2009 | ©SHRM 2009
Strategies and programs organizations are already implementing to reduce the spread of the H1N1 virus in the workplace for this upcoming flu season: September 2009 compared with May 2009 (Continued)
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Prevention and WellnessSeptember
2009May 2009
Making hand sanitizer, other disinfectants, masks and other flu prevention tools readily available across the organization (e.g., in bathrooms, pantries, etc.)
84%54%
Frequently disinfecting common areas in the office, such as bathrooms, door handles, elevator buttons, cafeterias, pantries, etc.
73%52%
Offering seasonal flu vaccines to employees, for free59% --
Sending employees who come to work with flu and cold-like symptoms home 40% 37%
Offering seasonal flu vaccines, employees pay for it themselves 32%
--
Note: “Not applicable” responses were excluded from this analysis. Percentages may not total 100% due to rounding. “--” in cell indicates that that option was not available in May 2009.
SHRM Poll, October 15, 2009 | ©SHRM 2009
Strategies and programs organizations are already implementing to reduce the spread of the H1N1 virus in the workplace for this upcoming flu season: September 2009 compared with May 2009 (Continued)
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Prevention and Wellness (Continued)Continued)
September 2009
May 2009
Setting up telecommuting options for employees if there is an H1N1 virus outbreak in your local area/region
26% 11%
Securing antiviral flu medication (e.g., Tamiflu) for employees (e.g., working with health care providers to ensure adequate medication supplies for employees)
25% 52%
Offering seasonal flu vaccines to at risk employees only, employees pay for it themselves 10%
--
Offering free seasonal flu vaccines to at risk employees only6%
--
Closing offices/units in affected regions in the U.S. and/or internationally
1% 3%
Note: “Not applicable” responses were excluded from this analysis. Percentages may not total 100% due to rounding. --” in cell indicates that that option was not available in May 2009.
SHRM Poll, October 15, 2009 | ©SHRM 2009
Strategies and programs organizations are already implementing to reduce the spread of the H1N1 virus in the workplace for this upcoming flu season: September 2009 compared with May 2009 (Continued)
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Travel September 2009
May 2009
Implementing an alternative to business travel, such as use of video or audio conferencing
35% 27%
Restricting nonessential employee business travel, in general 26% 21%
Restricting employee business travel to and from regions where H1N1 virus is confirmed
11% 21%
Limiting business visitors from affected regions7% 10%
Asking employees who have recently traveled to/from affected areas to see a medical provider before returning to the office 6% 11%
Curtailing product shipments to/from affected regions in the United States and/or internationally 2% 3%
Recalling expatriates in international locations where H1N1 virus is confirmed 1% 3%
Note: “Not applicable” responses were excluded from this analysis. Percentages may not total 100% due to rounding.
SHRM Poll, October 15, 2009 | ©SHRM 2009
Is your organization planning to offer H1N1 (swine flu) vaccine to employees once available?
Offering H1N1 vaccines to at risk employees only, however employees pay
Offering free H1N1 vaccines to family members of employees
Offering free H1N1 vaccines to at risk employees only
Offering H1N1 vaccines to family members of employees, however employees pay
Offering H1N1 vaccines, however employees pay
Offering free H1N1 vaccines to employees
0% 10% 20% 30% 40%
6%
7%
7%
15%
18%
39%
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Note: Percentages are based on “Yes” responses.
SHRM Poll, October 15, 2009 | ©SHRM 2009
How much of a negative impact do you think the H1N1 epidemic will have on your organization’s overall business operations?
Differences by organization staff size:• Small-staff-sized organizations (47%)
were more likely than medium- (27%) and large-staff-sized organizations (31%) to report that the H1N1 epidemic will have no negative impact on their overall business operations.
• Medium-staff-sized companies (71%) were more likely than small-staff-sized companies (52%) to report a moderate negative impact on their overall business operations.
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No ne
gativ
e im
pact
A mod
erat
e ne
gativ
e im
pact
A larg
e ne
gativ
e im
pact
0%10%20%30%40%50%60%70%80%90%
100%
57%
40%
3%
33%
64%
3%
May 2009 (n = 456) September 2009 (n = 413)
Note: Only significant differences are presented.
SHRM Poll, October 15, 2009 | ©SHRM 2009
Does your organization have a disaster preparedness plan in place (e.g., a plan for what to do in case of an emergency or disaster) that would go into effect if there were to be an H1N1 virus outbreak, during this flu season, in a region where your company has offices/business units?
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Yes No0%
10%
20%
30%
40%
50%
60%
70%
80%
71%
29%
64%
36%
May 2009 (n=460) September 2009 (n=407)
Difference by organizational sector:• Publicly owned for-profit
organizations (82%) and nonprofit organizations (73%) were more likely than privately owned for-profit organizations (53%) to have a disaster preparedness plan in place.
Differences by organization staff size:• Respondents from large- (82%)
and medium-staff-sized organizations (62%) were more likely than those from small-staff-sized organizations (44%) to report their organization had a disaster preparedness plan.
Differences by organization operations location:• Organizations with multinational
operations (74%) tended to report their organization had a disaster preparedness plan than organizations based only in the United States (59%).
SHRM Poll, October 15, 2009 | ©SHRM 2009
What is included in your disaster preparedness plan?
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Components of disaster preparedness plan:
Emergency communication plan
99% of respondents reported an emergency communication plan was part of their organization’s disaster preparedness plan.
Business continuity plan
97% indicated a business continuity plan was a feature of their disaster preparedness plan.
Note: Only respondents who indicated that their organization had a disaster preparedness plan in place answered this question.“Not sure” responses were excluded from this analysis.
SHRM Poll, October 15, 2009 | ©SHRM 2009
Most companies do not plan to modify their paid leave policies during this flu season
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SHRM Poll, October 15, 2009 | ©SHRM 2009
Summary: Top leave (i.e., paid time off, sick, vacation, etc.) policies organization modified or are planning to modify for this flu season
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Top leave (i.e., paid time off, sick, vacation, etc.) policies already modified:
1. Requiring a medical statement that an employee who has been sick is able to return to work = 20%
2. Having a relaxed or modified leave policy specifically for persons in defined high risk groups for H1N1 complications = 7%
3. Implementing sick leave/PTO donation program = 5%
Planned modifications to leave (i.e., paid time off, sick, vacation, etc.) policies:
4. Having a relaxed or modified leave policy specifically for persons in defined high risk groups for H1N1 complications = 20%
5. Requiring a medical statement that an employee who has been sick is able to return to work = 19%
6. Adding extra days to paid-time-off (PTO) or paid sick leave banks for employees to use this upcoming flu season = 9%
SHRM Poll, October 15, 2009 | ©SHRM 2009
Has your organization modified or is it planning to modify its leave (i.e., paid time off, sick, vacation, etc.) policy for this flu season?
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Modified Planning to Modify
Have NOTmodified and
have NO plansto do
Requiring a medical statement that an employee who has been sick is able to return to work 20% 19% 61%
Having a relaxed or modified leave policy specifically for persons in defined high risk groups for H1N1 complications 7% 20% 73%
Implementing sick leave/PTO donation program 5% 4% 91%
Encouraging employees to donate unused PTO and sick leave to already existing PTO/sick leave bank 4% 4% 92%
Adding extra days to paid-time-off (PTO) or paid sick leave banks for employees to use this upcoming flu season 3% 9% 88%
Temporarily liberalizing short-term disability for this upcoming flu season
2% 7% 91%
Temporarily eliminating perfect attendance awards 2% 6% 92%
Note: “Not applicable” responses were excluded from this analysis.
SHRM Poll, October 15, 2009 | ©SHRM 2009
Demographics: Organizational Industry
Industry
Manufacturing—other 18%
Services—professional, scientific, technical, legal, engineering 11%
Health care, social assistance (e.g., nursing homes, EAP providers) 10%
Government/public administration—federal, state/local, tribal 7%
Financial services (e.g., banking) 7%
Educational services/education 6%
Transportation, warehousing (e.g., distribution) 6%
Retail/wholesale trade 5%
Construction, mining, oil and gas 5%
Insurance 4%
High-tech 3%
Consulting 3%
Other services (e.g., nonprofit, church/religious organizations) 2%
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Note: (n=403) Percentages may not total 100% due to rounding.
SHRM Poll, October 15, 2009 | ©SHRM 2009
Demographics: Organizational Industry (Continued)
Industry
Manufacturing—auto/auto-related 3%
Telecommunications 2%
Services—accommodation, food and drinking places 2%
Utilities 2%
Publishing, broadcasting, other media 1%
Real estate, rental, leasing 1%
Arts, entertainment, recreation 1%
Association—professional/trade 1%
Other 3%
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Note: (n=403) Percentages may not total 100% due to rounding.
SHRM Poll, October 15, 2009 | ©SHRM 2009
Demographics: Organizational Sector
Government sector
Nonprofit organization
Publicly owned for-profit
Privately owned for-profit
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
12%
18%
20%
50%
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Note: (n=403)
SHRM Poll, October 15, 2009 | ©SHRM 2009
Demographics: Organization Staff Size
Small (1-99 employees) Medium (100-499 employees) Large 500 or more employees)0%
10%
20%
30%
40%
50%
27%
40%
33%
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Note: (n=399)
SHRM Poll, October 15, 2009 | ©SHRM 2009
Demographics: Organization Region
Northeast
West
South
Midwest
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
14%
21%
26%
39%
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Note: (n=388)
SHRM Poll, October 15, 2009 | ©SHRM 2009
Demographics: Organization Operations Location
U.S. based operations Multinational operations
-10%
0%
10%
20%
30%
40%
50%
60%
70% 68%
32%
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Note: (n=399)
SHRM Poll, October 15, 2009 | ©SHRM 2009
SHRM Poll: The H1N1 Virus—How Prepared Is Your Workplace?
• Response rate = 17%• Sample comprised of 413 randomly selected HR
professionals from SHRM’s membership• Margin of error is +/- 4 • Survey fielded September 15–September 28, 2009
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Methodology