SISTEM MAKLUMAT TU LUAR MASUK PENGHUNI ASRAMA SMK KUALA

KRAU MENGGUNAKAN MYKAD DAN APL IKASJ MOBILE

NORAZLILAH BINTI KHAMDAN

A THESIS SUBMITTED IN FULFILMENT OF THE

REQUIREMENTS FOR THE AWARD OF THE DEGREE OF

BACHELOR OF COMPUTER SCII NCE (SOFTWARE ENGINEERING)

FACULTY OF COMPUTER SYSTEMS & SOFTWARE ENGINEERING

UNTVERS1TI MALAYSIA PAHANG

APRIL 2010

ABSTRACT

Sistem Makiumat Keluar Masuk Penghuni Asraina SMK Kuala Krau Menggunaktxn

MyKad dan Aplikasi Mobile (SMAKK) is system which developed in order to /

replace current system at Sekolah Menengah Kebangsaan (SMK) Kuala Krau hostel.

Currently, manual registration is use in SMK Kuala Krau hostel for students

movement, where students have to record their movement details on the log book.

The problem in the current system are, the posibility of losing students record data

due to losing the log book or misplacement of it. In this manual system, warden

have problem to keep track the student movement because warden have to manually

analyse each record one by one. Therefore, SMAKK is develope to overcome the

problem. This system is able to record student information by using Malaysia

Government Multipurpose Card (MyKad). This system able to capture date and time

when student register in/out. In/out information are recorded in a database, which

provides data manipulation and report generating. The benefits of this system are to

provide organized view of student records and reducing the time spent on managing

student in/out information and can be access using PDA which can help warden to

monitoring in/out activities easily.

viii

ABSTRAJK

Sistem Makiumat Keluar Masuk Penghuni Asrama SMK Kuala Krau Menggunakan

MyKad dan Aplikasi Mobile (SMAKK) di bangunkan bagi menggantikan sistem /

sedia ada yang digunakan di asrama SMK Kuala Krau. Sistem sedia ada yang

digunakan adalah dengan merekod maklumat penghuni asrama yang keluar masuk

secara manual dimana semua makiumat di simpan di dalam buku log. Sistem mi

mempunyai beberapa kelemahan seperti risiko kehilangan makiumat kerana

makiumat-makiumat hanya disimpan dalam buku log. Kebiasaannya buku log akan

digunakan dalam tempoh setahun iaitu sehingga penghujung sesi persekolahan setiap

tahun. Berikutan itu akan berlaku masalah bagi pihak pengurusan untuk membuat

anali sis makiumat memandangkan penyimpanan makiumat tidak mempunyai

pembahagian yang spesifik. Dengan itu, Sistem Makiumat Keluar Masuk Penghuni

Asrama SMK Kuala Krau Menggunakan MyKad dan Aplikasi Mobile di bangunkan

bagi menyelesaikan masalah yang berlaku di SMK Kuala Krau. Sistem mi

mempunyai keupayaan merekod maklumat keluar masuk penghuni dengan

menggunakan Malaysia Government Multipurpose Card (MyKad). Sistem mi akan

merekod wakiu dan tarikh penghuni keluar/masuk secara automatik dan semua data

akan disimpan di dalam pengkalan data. Sistem akan menghasil report bulanan bagi

memudah pihak pengurusan asrama membuat analisis rekod keluar masuk penghuni.

Antara kebaikan sistem mi ialah menghasilkan sistem yang teratur bagi simpanan

makiumat keluar masuk penghuni dan boleh di akses menggunakan PDA.

ix

TABLE OF CONTENTS

CHAPTER TIThE PAGE

SUPERVISOR DECLARATION iii

DECLARATION

DEDICATION vi

AKNOWLEDGEMENT vii

ABSTRACT / Viii

ABSTRAK

TABLE OF CONTENT x LIST OF TABLE xiii

LIST OF FIGURE xiv

LIST OF APPENDICES xvi

INTRODUCTION 1

1.1 Introduction 1

1.2 Problem Statement 2

1.3 Objective 2

1.4 Scope 3

1.5 Thesis Organization 3

1.6 Conclusion 4

2 LITERATURE REVIEW 5

2.1 Introduction 5

2.2 Studies on Existing System 6

2.2.1 Manual System 6

2.2.2 MyKad Based Registration System 7

2.2.3 Digital Visitor Information Management 8

System (VIMS) Application and Design

2.2.4 Sistem k-Kedatangan 10

2.3 Studies on Device 12

2.3.1 Personal Digital Assistant (PDA) 12

2.3.2 MyKad and MyKad Reader 12

X

xi

2.4 Development Tools •14

2.4.1 Adobe Dreamweaver 14

2.4.2 Visual Studio NET 2008

15

2.5 Database Platform 15

2.5.1 SQL Server 2005 and SQL Server CE

15

2.5.2 MySQL

16

2.6 Conclusion 16

3 METHODOLOGY

3.1 Introduction

3.2 Rapid Application Development (RAD): Overview

3.3 Implementation of Rapid Application Development

3.3.1 Requirement Planning

3.3.2 User Design

3.3.2.1 Flow Chart

3.3.2.2 Context Diagram

3.3.2.3 Data Flow Diagram

3.3.3 Database Design

3.3.3.1 Data Dictionary

3.3.3.2 Entity Relationship Diagram

3.3.4 Construction

3.3.4 Cutover

3.4 Conclusion

4 IMPLEMENTATION

41. ntroduction....

4.2 Database Structure

4.2.1 SMAKK Database Tables and View

4.3 SQL Statement

4.3.1 SQL Statement used in login form

4.3.2 SQL Statement used in Daftar Keluar/Masuk

form

4.4 Interface Design of SMAKK

4.4.1 Main Menu

4.4.2 Log Masuk Form

4.4.3 Daftar Keivar/Màsuk Form

18

18

18

19

19

21

22

23

24

27

27

29

30

30

31

32

32

32

33

35

35

35

37

37

38

38

xii

4.4.4 RekodKeluar/Masuk Form 39

4.4.5 Laporan Keselurithan Form 40

4.4.6 PDA Login Module 41

4.4.7 Main Menu (PDA) 42

4.5 Coding Structure 43

4.5.1 Coding to Establish Connection With Database 43

4.5.2 Coding to Capture Data From MyKad 44

4.5.3 Coding to Calling Web Service 45

4.6 Web Service Coding 46

4.6.1 Login method 47

4.6.2 Method to Retrive Maklumat Keluar/Masuk 47

4.7 Concusion 48

5 RESULT AND DISCUSSION 49 5.1 introduction 49

5.2 Result of the System 49

5.3 System Testing 51

5.4 Constraint 56

5.4.1 Development constraints 56

5.4.2 System Constraint 57

5.5 Further Study 57

5.6 Conclusion 58

6 CONCLUSION 59 REFERENCES 60 APPENDIX A Gantt Chart 62 APPENDIX B User Manual 65

xlii

LIST OF TABLES

TABLE NO TITLE PAGE

2.1 Report provide by Sistem /c-Kedatangan 11

3.1 Hardware Requirement 21

3.2 Software Requirement 22

3.3 Data Dictionary for login Table 27

3.4 Data Dictionary for [Makiumat Pelajar] Table 28

3.5 Data Dictionary for [Maklurnat Keluar/Masuk] Table 28

5.1 Testing Result for Login module 51

5.2 Testing Result for Daftar Keluar/Masuk module 52

5.3 Testing Result for Re/cod Keluar/Masuk module 53

5.4 Testing Result for Laporan Keseluruhan module 54

5.5 Testing Result for Login module in PDA 54

5.6 Testing Result for Select Record module in IDA 55

xlv

LIST OF FIGURES

FIGURE NO TITLE PAGE

2.1 Interface of MyKad Based Registration System 7

2.2 Interface for admin module 9

2.3 Interface for guard module 9

2.4 Interface for k-Kedatangan System 10

2.5 MyKad Sample 12

2.6 Tricubes Smart Card *eader/Writer TCR30 13

3.1 RAD lifecycle 18

3.2 Flow chart for SMAKK 23

3.3 Context Diagram for SMAKK 24

3.4 Level 0 Data Flow Diagram for SMAKK. 25

3.5 Level 1 Data Flow Diagram for SMAKK 26

3.6 Entity Relationship Diagram for SMAKK 29

4.1 SMAKK Database Structured 33

4.2 Login table 33

4.3 Makiurnat Fe/ajar Table 34

4.4 Maldumat Keluar/Masuk Table 34

4.5 SMAKK relationship 34

4.6 SELECT SQL Statement 35

4.7 INSERT INTO Sql Statement 36

4.8 UPDATE Sql Statement 36

4.9 Main Form 37

4.10 Log MasukForm 38

4.11 Dafiar Keluar/Masuk Form 38

4.12 RekodKeivar,Masuk Form 39

4.13 Laporan Kese/uruhan Form 40

4.14 Log Masuk Form (PDA Module) 41

4.15 Main Menu Form (PDA Module) 42

4.16 RekodKeluar Form 42

4.17 Makiumat Form 43

4.18 Coding to Establish Connection With Database 44

4.19 Coding to Capture Data From MyKad 44

4.20 Coding to Calling Web Service 45

4.21 Login method

46

4.22 Retrive Makiumat Keluar/Masuk Method 47

LIST OF APPENDICES

APPENDIX TITLE PAGE

A Gantt Chart 62

B User Manual 65

xvi

CHAPTER 1

INTRODUCTION

1.1 Introduction

Nowadays, many organizations have their own system to manage visitor

entering their premises. This system can be embedded into SMK Kuala Krau hostel in

order to manage student that in and out from the hostel. Common system use in SMK

Kuala Krau hostel is by registering and recording student information in a log book. In

addition, student is required to hand over their identification card and hostel card to be

kept by the guard when their Out from the hostel. This registration activity has some

weaknesses such as there is a possibility of misplacement of log book during guard shift

exchange. Therefore, this situation have motivate to develop an electronic system

namely Sistem Makiumat Keluar Masuk Penghuni Asrama SAlK Kuala Krau

Menggunakrin MyKad dan Aplikasi Mobile (SMAKK) to replace current system. This

system able record student information by capture data from Malaysia Multipurpose

Card (MyKad) and store them into database. The information then can be retrieve using

PDA.

2

1.2 Problem Statement

Currently, the management of SMIK Kuala Krau hostel use manual system by

registering and recording student in/out information in a logbook. This current system

has some weaknesses such as there is a possibility of losing data which only stored in

the log book. Usually, student required to write their name, IC number, time and date in

log book at the post guard when go out form hostel and require leaving hostel card.

Sometime there is a mistake when they write their details and maybe there is incorrect

information is written since student car( simply write different identity. There is also a

case which students use other student hostel card and warden did not trace it. There is

also a problem to identifying those student that back to the hostel after given time. This

is because there are some students that write incorrect information when they check in.

This current system required warden to generate report manually by analyse the

information of student that in/out on that particular week or month. This is difficult and

consume time.

1.3 Objective

The objectives of this system are

1) To provide a computerized system that can record in and Out information

of student by capturing data from MyKad.

2) To provide system that can be use to facilitate and monitoring student

information that goes in and out of hostel via mobile.

3) To produce overall report of in and out information.

3

1.4 Scope

The scope of this system is it will be use by two types of users at SMK Kuala

Krau hostel, guard or student to register student in and out of the hostel using MyKad.

Warden to facilitate and monitoring student information that goes in and out of hostel.

This system is stand alone application with mobile technology which will be developed

using Microsoft Visual Studio NET 2008 and SQL Server 2005 as the database

platform./

1.5 Thesis Organization

This thesis consists of six (6) chapters.

Chapter 1 will discuss on the introduction of system and research. This chapter

has five (5) elements that state project introduction, problem statement,

objective, scope and also organization of the thesis.

Chapter 2 will explain about the review of the project that has been chosen.

There have two aspect must be concern to do the research. The two aspects are

system/already research and technique/method/equipment/technology. This

chapter also can explain about appropriate technique / method / equipment or

technology will be use in implementing this project. Beside that, this chapter

also gives explanations about the further researcher done.

Chapter 3 will be discuss on approach and design to develop this system. This

content consist of technique for implementation the projects and the user design.

4

Chapter 4 will explain on the documentation of all process that required in

develop the system. Generally, this chapter explains about project development

that has been designed in chapter 3.

Chapter 5 will discuss on result that has been received and all data analysis.

The content that must have in this chapter consists of analysis of result,

difficulty of projects and improvement of project.

Chapter 6 will explain about the overall conclusion of the develop system.

1.6 Conclusion

SMAKK system is a system which developed in order to replace current system

at SMI( Kuala Krau hostel. This system is able to record student information by using

Malaysia Government Multipurpose Card (MyKad) and able to capture current date and

time when student register in/out. This system is developed for SMK Kuala Krau hostel.

This system will be developed using Microsoft Visual Studio NET 2008 and SQL

Server 2005 as the database platform.

CHAPTER 2

LITERATURE REVIEW

/

2.1 Introduction

This chapter will explain about the existing system, technology and the tools

that will be used in order to develop this system.

As an overall, SMAKK is developed to replace traditional in/out registration

and student in/out information management activities in SMK Kuala Krau hostel.

This system is able to record student information by using (MyKad). The

information will be retrieve from MyKad by using MyKad reader. Besides, this

system will help the warden to get inform about student that in and out from hostel.

All the information can be retrieve by warden via mobile in order to facilitate and

monitoring student that in and out of the hostel anytime anywhere. By using this

system, student only need to insert their MyKad into Mykad Reader then the system

will automatically retrieve their information and record into system. The information

then will be send to the warden and it can be retrieve via PDA. Warden can gathered

student information that in and out on that particular day and can trace those who

come back to the hostel after given time. This system will produce monthly report.

Indirectly, this system can help the hostel management to decrease discipline

problem among their students.

6

In term of technology, this system will developed using Microsoft Visual

Studio NET 2008 for the interface, Visual Basic NET for the programming

language and SQL Server 2005 for the database platform

2.2 Studies on Existing System

Studies on existing system will explain detail on current system use in SMK

Kuala Krau and the existing of any other related system in order to get an idea and

visualization on how to develop the proposed system.

2.2.1 Manual System

Currently, SMK Kuala Krau hostel did not have any electronic system in

recording in and out information of their students. Manual system means that all the

data stored in a log book which consist of a collection of records.

Student that stays in SMK Kuala Krau hostel is allow to go back home once

a month following the date that have been state by the hostel management and out to

town once a week on Saturday from 8am to 12pm. Students required submitting

hostel card and write their in and out information in log book. If student want to go

out on given day they must get permission by fill permission form. Students have to

be in the hostel before 6 pm at last day of their holiday and at 12 pm for outing. If

student back to hostel after given time they will be punished.

Sometime warden cannot trace student that back after given time, this is

because sometime student write incorrect information and difficult to read due to

poor handwriting. Current system did not provide reports that summarize in and out

activity that has been made in that particular week or month. A weekly report will be

generated by the warden by analyse manually the information of student that in/out

7

on that particular week. It may consume time and the probability of mistake is at

high rates.

2.2.2 MyKad Based Registration System

The MyKad-based Registration System is a reliable and efficient system that

can read data from MyKad for registration purposes. By inserting the MyKad into a

special reader, the user's card details are retrieved and displayed on the screen. The

information retrieved from the card can be stored for use at a later time. [1]

MYKAD Tr tht UéC

- -

'IC fl0 - : Mvf entry, Ptes Enter ce oadernEng prntite3

DOS: S

'I4AME

OLD IC.N0 - - - RELIGION:

GSND€R RACE:

ADORE

Figure 2.1: Interface of MyKad Based Registration System [1]

8

Figure 2.1 show the interface of MyKad Based Registration System. This

system manages t record visitor information electronically by using MyKad. These

systems are able i6 keep a log of all visitors, track visitors when entering and exiting

the premises. Data are retrieved accurately and fast while reducing human errors

improve customer services with faster visitor processing time and enhance reporting

capabilities.

2.2.3 Digital Visitor Information Management System (VIMS) Application

and Design

Electronic Visitor Information Management System (E-VIMS) using MyKad

is an independent management solution for managing information and keeping track

of visitor visiting a premise. Proper visitor management enhances the level of

security enforced in a premise. E-VIIVIS enable security officer from the Security

Department to capture visitors' details electronically from visitors MyKad using a

smart card reader, for registration purpose. The data retrieves from MyKad are

name, identity card number, address, gender and photo. E-VIMS enable only non

confidential data to be captured from visitor's MyKad and stored in the database.

Besides, the system keeps track of visitor's status within the premise, by recording

the time visitor checked in, checked out and visiting purpose. Another function of E-

VIMS is searching of visitor's record using keywords such as visitors' name and

their vehicle registration number. For management purposes, VHVIS is able to

produce daily and monthly management reports based on records in the database. [21

There are two types of interfaces in E-VIMS which are Admin Module and

Guard Module. The interface for Admin Module is shown in Figure 2.2. The Admin

Module is meant for Admin user, for the use of viewing of visitor information in

premise, searching of visitor and generating report. The interface for Guard Module

is shown in Figure 2.3. This module is designed to be used by guards at the guard

terminal for the use of registering visitor, viewing of information of visitor in

Premise, and checking out visitor.

Figure 2.2: Interface for admin module [2]

0 4

Current visitor in premise: 2 visitor(s)

A Jl

*4t, £w$m

TJIc

*tM

4t

r

Figure 23: Interface for guard module [2]

.r. .,.'. .I

"

- -

10

2.2.4 Sistem k-Kedatangan

K-Kedatangan (K-Attendance) is a system used in UniMAP to record staffs'

attendances around the campus. It used smart card technology that merged two

systems, the 1US-Staf and NPower System. It has two subsystems, the K-

Kedatangan's engine and web display system that work together to make sure it run

smoothly. The engine functioned as a system that updated the needed data from

smart card scanning routine by users. The web displays the 'in-out' record and let the

users to check their attendances status through the portal. [3]

/

.• - ••

-

Figure 2.4: Interface for k-Kedatangan System [3]

Figure 2.4 above shows the interface of S/stem k-Kedatangan in UniMAP.

These systems are use to recorded attendance of student and staff in UniMAP. This

system use card reader to retrieve data from smart card. Sistem k-Kedatangan

combines several recording method namely smart card and also biometric

11

(fingerprint). All smart card and fingerprint scanner send data to server located in

Kubang Gajah using Wide Area Network UniMAP network system. [3]

This system provides several type of report which divides into two category

k-Kedatangan Staff and k-Kedatangan Pelajar as shown in Table 2.1. For staff

category, the report will be generates are Laporan lewat, Laporan pergerakan and

Laporan statistik kelewatan dan lewat. For student, the report produce are Laporan

kehadiran mengilwt kelas dan /wmpulan, Laporan ketidakhadiran, Lapo ran

peralusan kehadiran sepanjang semester, Laporan kehadiran pensyarah and

Laporan perbandingan kehadiran pelajar. This report is important for the top

management in order to monitor their staff and student attendance for each activity.

The report is generating daily, weekly and monthly.

Table 2.1: Report provide by Sistem k-Kedatangan [3]

Category Report provided

k-Kedatangan Staf - Laporan harlan

- Laporan mingguan

- Laporan bulanan

- Laporan lewat

- Laporan pergerakan

- Laporan statistik kelewatan

dan lewat

k-Kedatangan Pelajar - Laporan kehadiran mengikut

kelas dan /wmpulan

- Laporan ketidakhadiran

- Laporan peratusan kehadiran

sepanjang semester

- Laporan kehadiran pensyarah

- Laporan perbandingan

kehadiran pelajar

Smart Chip

store user information

12

2.3 Studies on Device

Studies on device will be explained generally about the device that will be

use in this system.

2.3.1 Personal Digital Assistant (PDA)

A personal digital assistant (PRA) is a handheld computer, also known as a

palmtop computer. Newer PDAs commonly have colour screens and audio

capabilities, enabling them to be used as mobile phones (Smartphone), web

browsers, or portable media players. [1] PDAs can be used as personal information

management (NM) systems, data entry tools and storage devices, and other user-

defined purposes. Although PDAs have different approaches for data entry, there is

no single data entry method that is appropriate for large amounts of data. [4]

2.3.2 MyKad

Figure 2.5: MyKad Sample

MyKad or Government Multipurpose Card is the official compulsory

identity card of Malaysia Figure 25 shows the sample of MyKad. MyKad is

regarded as the world's first smart identity card. There is a microchip embedded in

13

the MyKad which contains several items of data including biometrics. A MyKad is

issued andcarried as soon as the holder reaches the age of 12. [5]

Every MyKad carries a unique 12 digit number. The first 6 digits indicate the

date of birth (YYMMDD). The second 2 digits represent the place of birth of the

holder or the country of origin and the last group of 4 digits is a serial number in an

unidentified pattern, with the last digit shows an odd number for a male, while an

even number is given for a female. [6]

In addition to personal identification, the MyKad has a smart chip which can

be used for additional applications such as Cash Card, Travel Document and

Driver's License. [6]

To retrieve data from MyKad, it must use additional device known as

MyKad reader. MyKad reader is a device that provides electronic connection

between MyKad and the application through existing input and output ports. It is

also known as terminal which reads data from the smart card to the application [2].

There are various types of reader such as card readers with or without a biometric

sensor. Those with biometric sensors can scan and verify the user's thumbprint with

the thumbprint encoded in the MyKad chip.

Figure 2.6: SRC21IJ Smart Card Reader [7]

14

Figure 2.6 above shows SRC2IU Smart Card Reader, which able to capture

data from Mykad/smart card. SRC2IU Smart Card Reader is a USB device interface

for the communication between a personal computer and a smart card. SRC21U

allows simple access to the open data in MyKad by using MyKad API. It is also

very simple to use and install. SRC21U provides the reader With additional software

or easy installation. It connects to the PC via the standard RS232port or USB. It is

compatible with 1S07816 cards and the MyKad because it has an integrated smart card

reader that supports it. [7]

/

2.4 Development Tools

A software development tool is a program or application that going to be use

to build a system. The tools use to create an interface and the engine of the system.

2.4.1 Adobe Dreamweaver

Adobe Dreamweaver is a web development application originally created by

Macromedia. Dreamweaver is available for both Mac and Windows operating

systems. Adobe Dreamweaver support for web technologies such as CSS,

JavaScript, and various server-side scripting languages and frameworks including

ASP and PHP. [8]

Dreamweaver allows users to preview websites in locally-installed web

browsers. It can be view in many browsers that are installed on their computer. It

also has some site management tools, such as the ability to find and replace lines of

text or code by whatever parameters specified across the entire site, and a template

feature for creating multiple pages With similar structures. The behaviours panel also

enables use of basic JavaScnpt Without any coding knowledge. [81