slcm_es_is her ps day at delhi- india-demo 2.0

SAP Solutions for Managing and Delivery

of Education in India

Srikanth Bikumandla

© 2013 SAP AG. All rights reserved. 2 Customer

Curriculum Management Academic Structure

Organisational structure linked with HR

Organisation (colleges, schools, etc)

Resources (rooms, projector, etc)

Personal (teachers, professors, etc)

Workflow

Integrated academic structure

Curricular management

Program of study

Specializations

Courses

Grouped courses

Assessments (exams)

Qualifications

Rules/Regulations

External structures

External organisations

(University of Dubai, etc)

External programs

External subjects

Exchange programs

Academic Calender

Timebased processes


Curriculum Management Academic Calendar

Planning processes (e.g. Module offerings and Event Planning)

Academic processes (e.g. Admission and Registration per Session or

Academic Year)

Check deadline rules (e.g. Registration, re-registration and de-

registration deadlines)

Fee calculation (e.g. Fee payment per session or full Academic Year.

Add/drop periods)


Curriculum Management Academic Structure on the web

Standard XML export


SAP SLCM – selected functions Event planning/ Resource management

Integrated event and resource planning

Event planning with resource and conflict

analysis

Interface to integrate external tools for time table

planning (z.B. Syllabus+, Evento)

Administration of teaching employees

Integration in SAP HCM

Resource for event planning

Teaching workload management

Integration to Identity Management

Authorization concept for moduels, etc.

Application

Admission

Equivalency Determination

Enrollment

Course registration

Examination & Grading

Academic Advising

Progression

Graduation

De-registration

Alumni

Self Services for students/ instructors/

academic advisors and faculty members

Reporting

Student Master Data

Academic Calendar Student

Administration

Event Planning

Resources

Academic Structure

Rules & Regulations

Events

Student Financials

Teaching & Study

Master Data & Structures


Examination


Holds


Event Planning

Create and store planning-relevant data of

permanent character:

– Include planning data into the Academic Structure

– Work with templates and copy timetables

Schedule Events with various schedule patterns:

– Regular schedule and irregular schedule,

– Regular schedule with exceptions,

– Events without a schedule

Integrated Resource Management

Integration with Room Reservation

Track teachers‘ workload and

integrate with SAP HCM –

Funds and Position Management

Integration possibilities with

Scientia Syllabus+

Simplified Event Planning via one

screen


Model College Website


Enquiry from SLcM – without CRM

http://inst50828003a.blr4.sap.corp:8010/sap

/bc/webdynpro/sap/zwda_hriq_appln_form?I

V_MAIN_CAMP=SAP

http://inst50828003a.blr4.sap.corp:8010/sap/bc/webdynpro/sap/zwda_hriq_appln_form?IV_MAIN_CAMP=SAP




Enquiry via CRM

Bi-directional Integration with CRM and SLcM

to sync the various status from applicant

to Alumnus in both the systems.


Apply Online via various Application Forms

Customer has a choice to choose any one variant and Adobe Interactive forms

needs additional Licenses


Secured Access to Applicants


ABAP Webdynpro Application


Adobe Interactive Form


Application form for device agnostic


Payment Gateway Integration


Track Application Status

Acknowledge Application Receipt

Check Application Status

http://inst50828003a.blr4.sap.corp:801

0/sap/bc/webdynpro/sap/zwda_hriq_c

andidate_statu?sap-

language=EN&MAIN_CAMP=SAP

http://inst50828003a.blr4.sap.corp:8010/sap/bc/webdynpro/sap/zwda_hriq_candidate_statu?sap-language=EN&MAIN_CAMP=SAP









Entrance Exam Scheduling

• Auto

Scheduling .

• Auto

Distribution of

of Hall tickets

based on

applicant

preferred

choice of

exam centers

FRF: To define

Centers,

Capacity and

Slots


Entrance Exam Preparation

Hall Tickets with Barcode Duplicate Hall Tickets

Link for Duplicate Hall tickets

https://inst50828003a.blr4.sap.corp:

8443/sap/bc/webdynpro/sap/zwda_h

riq_hall_ticket?sap-client=350&sap-

language=EN&MAIN_CAMP=SAP

Link for Duplicate Hall Tickets









Capture Attendance in Entrance Exam

Conduct CET College wise Attendance


Upload Entrance Test Results

Merit list Preparation • Upload of

Student offline

and Online

Entrance results.

• Provision to

upload multiple

entrance test

results.


Framework to

define Program

wise eligibility

weightages..


Invite for Counseling/Interviews

Counselling

letters received to

all the applicants

to their emails

and notifications

can be enabled

via SMS*.


Admission Dashboard for Counselors

Admission

Audit Rules


Campus Selection and Seat Reservation


Grant Admission


Real-time Broadcasting of Seat availability


Admissions by State & Campus wise


Stakeholders Services

End State solution

Application Forms

Application Status

Hall Ticket

Upload Documents

Entrance Scores

Personal Profile

Time Table

Transcripts

Re-Registration

Re-sitting

Academic Standing

eLearning

Collaboration

Mentoring

Time Table

Research Publications

Maintain Class notes

Attendance Tracking

Internal Assessments

Online Grading

Advisory Service

Student Absences

Reporting/Dashboards

Student Performance

Attendance standing

Student Account Statement

Class Notes

Facilitate Onboarding and Grant Admissions

Collect Missing documents

Upload Marks

Statutory reports

Assign Mentors to Batches

Generate Parent Logins

Act as Substitute for faculties

Reports

Parent : Single Student

Sponsor: All Grantees

1. Student Self Services


Portal Home Page


Manage My Profile:

Student’s can enter and edit the personal information like

Personal Date.

Address Details.

Residency/Visa Details.

Education Details.

Employment Details.


Student Transcript Application.

Student’s can raise the request for Transcript’s with approvals by the respective department

Bonafide

Semester Mark sheet

ID card


Transcipts

Duplicate ID card Bonafide


Academic Work Overview.

Student’s can view registration details, Modules, Specializations and Performance Indices


Student Time Table

Student’s can view their Class Time Table.


Attendance Overview.

Student’s can view their attendance details.


Re-Registration


Examination - Regular and Re-Sitting


Student Expense Statement


Admit Card/Hall Ticket for Examination


Student Leave Application

Self Service for the student to apply for the pre-excused absences.

Provision to specify Reasons and send it to the HOD for approval (workflows)


Forums End-User.

Student’s have freedom for discussion on various topics with the help of Forums Application.


Wiki End-User.

Student’s can enhance their knowledge with the help of Wiki’s.


Learning Management Using Moodle

Student’s are provided with Learning Management Platform for taking online assignments and to access other eLearning content

2. Faculty Self Services


Faculty Paper Details

Faculty can upload various papers like Research, Thesis and White Papers.


Instructor Time Table.

Instructors can view their scheduled time table

Update the class notes for each class.


Instructor Class notes

HOD can view the class

notes of all the

instructors.


Attendance Tracking


Student Absence History

Instructor can check the students attendance history for a given Event


Advisory Services


Continuous Evaluation

Instructor can update student through the session and grade independently or via consolidation of

multiple of internal Assessments.


IA Examination Marks Consolidate.

Faculty can consolidate the tests held in Class Room and online assessments held in Moodle via a

single screen.

Update Grades from

Moodle directly.


Online Grading


Moodle for Faculties to conduct Online Assessments

Faculties are provided with e-leaning feature with the help of Moodle.


Forums End-User.

Faculty have access to forums to discussion on various topics in discussion Forums.


Wiki End-User.

Faculty can enhance their students with the help of Wiki’s.


Forums Administrator.

Faculty are provided with Administrative/Moderator privileges for forums to Approve/Reject Threads.


Wiki Administrator.

Faculty are provided with Administrative privileges for Wiki.

.


Employee Self Services

Faculty can do Employee Self Service activities.

3. Admin Self Services


Assign Advisors to each Cohort/Section


Hostel Demand Report


Registration approval Framework


Re-Sitting Approval Framework


Create Logins for Parents/Guardian


Substitute for Instructors

Administrator can be mapped as a substitute to multiple instructors (P) or external (H)

/Adjunct Faculties to perform the maintain various activities

1. Attendance

2. IA Marks

3. IA Consolidate

4. Time Table class notes


Forums End-User.

Faculty have access to forums to discussion on various topics in discussion Forums.


Wiki End-User.

Faculty can enhance their students with the help of Wiki’s.


Forums Administrator.

Faculty are provided with Administrative/Moderator privileges for forums to Approve/Reject Threads.


Wiki Administrator.

Faculty are provided with Administrative privileges for Wiki.

.

4. Sponsor/Parent Self

Services


Track Grantee’s/Ward Performance

Sponsor Ledger


Check the Sponsor/Ward Ledger


View Grantee’s Ledger


Implementation Service for SAP Student Lifecycle Management

Scope Summary

Customer

Student Acquisition Student LifeCycle Management Self Services

CRM Lead and

Marketing

Management with

Integration to

SLcM

Applicant

Management in

SLcM.

Online/Offline

Applications

Payment Gateway

Hall ticket

Entrance Test &

Results

Merit List and selection

process

Student Accounting

Counseling

Admission and

Registration

Web services to

update Moodle LMS

Attendance

Batch Management

Re-Registration

Reporting

Internal Examination

Main Examination

Simple Progression

Grading

Simple Degree Audit

Framework.

Graduation & De-

Registration

Data Migration

Accelerators

Applicants

Students

Faculties

Parents

Sponsors

Administrators

Foundation

SAP Financials, SAP HCM Organization Structure, Personnel Administration,

Moodle and Big Blue Button as LMS for Academic Delivery Optional Scope

Note: Numbers denote the Best Practice scenario number