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Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651- 5908 Participant code: 182500 To participate via VoIP… You must have a sound card You must have headphones or computer speakers © 2015 The Johns Hopkins University. All rights reserved.

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Page 1: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1

FastFactsFeature Presentation

December 22, 2015

To dial in, use this phone number and participant code…

Phone number: 888-651-5908 Participant code: 182500

To participate via VoIP…

You must have a sound card

You must have headphones or computer speakers

© 2015 The Johns Hopkins University. All rights reserved.

Page 2: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 2

Today’s TopicWe’ll be taking a look at…

SuccessFactors Tips & Tricks for JHHS Employees &

Managers

Page 3: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 3

Today’s PresenterIngrid JacksonHR Systems Administrator

Page 4: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 4

Session Segments

PresentationIngrid will address SuccessFactors Tips & Tricks with a focus on myPerformance modules. During Ingrid’s presentation, your phone will be muted.

Q&AAfter the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. Ingrid will answer as many of your questions as time allows.

Page 5: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 5

Contact Us

If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: [email protected]

Page 6: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 6

Survey

SurveyAt the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

Page 7: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 7

How To View Full Screen

Click Here

Page 8: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 8

SuccessFactors Tips & Tricks for JHHS Employees & Managers

Page 9: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 9

Agenda

General SuccessFactors Navigation Tips & TricksAssigning and Deleting ProxyUsing NotesGoals Tips & TricksPerformance Form Tips & Tricks

Page 10: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 10

General Navigation

Logging InUnderstanding the HomepageUnderstanding the Homepage MenuUnderstanding the Name MenuUsing Company Information and Employee Files Module

Page 11: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 11

How to Access SuccessFactors

SuccessFactors is a web-based system.

Log in from myJohnsHopkins portal.

Click the HR icon.Select SuccessFactors.

SuccessFactors utilizes single sign-on.

Page 12: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 12

Understanding the Homepage

Page 13: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 13

Understanding the Homepage (cont.)

The SuccessFactors homepage provides access to everything you need to do in myPerformance. Starting from the top of the screen…

Home Menu: provides access to the various modules the end-user is permitted to use. This includes Goals, Performance Forms, Recruiting, Careers, Company Info, Analytics, and Employee File.

Actions/People Search Bar: provides quick navigation to employee public profiles, org chart, and goal and form transactions.

Name Menu: provides access to use proxy and assign proxy.

Page 14: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 14

My Info Tile: is where your personal information is stored. It contains links to you Public Profile, Personal Profile, Notes, Goal Plan, and Performance Forms that are currently in your inbox. To access these links click on the pin wheel icon .Welcome Tile: provides basic information on myPerformance, mainly how to navigate the modules.Help and Resources Tile: provides links to various myPerformance resources including job aid/quick reference guides and online courses.myRecruiting Resources: provides hiring manager resources and job aids. This tile is only available to JHHS managers.Tile Browser: Allows you to add and remove any of the default tiles from your homepage.

Understanding the Homepage (cont.)

Page 15: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 15

My Team Tile: provides managers and Evaluation Support a snapshot of their team – as it is listed in SAP. You can click on an employee to go their public an personal profile, notes, performance form, and goal planTo Do Tile: tracks actions that are coming due, past due, or completed. It provides direct access to performance forms, if the form is in your inbox.My Goals Tile: highlights the latest changes that have been made to your goals.Careers Tile: provides a running total of open positions throughout the enterprise. It also tallies the number of jobs you applied to or saved.

Understanding the Homepage (cont.)

Page 16: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 16

Homepage Dashboards: provides myPerformance related metrics to all managers. See the Homepage Dashboards quick reference guide for more details.

Understanding the Homepage (cont.)

Page 17: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 17

Using Company Info: Org ChartThe Company Info module allow you to visually see yourself in organizational charts and view and search for others throughout the enterprise. This information is driven by SAP employee records.

Using the Main Menu go to Company Info.Your organization chart will automatically appear.

Click Up One Level to view your manager. Use the search box to search for people.

Page 18: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 18

The directory provides general information on employees throughout the enterprise.Tags: Employee may add tags that are specific to their role. Clicking a tag will allow you to view all employees with that tag.

To view the directory select DIRECTORY beneath Company Info tab.

Using Company Info: Directory

Page 19: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 19

The My Employee File (Employee Files for managers) tab stores information about you. There are two profiles in the system:

Public Profile contains information that can be seen by others.

Personal Profile contains information about you that is imported from SAP. This information can only be viewed by you, your manager, and HR.

Employee File(s)

Public Profile Personal Profile

Page 20: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 20

LIVE DEMO

Proxy: Assigning, deleting, and usingGoals: Viewing goal audit historyNotes: Creating and viewingPerformance Forms: Inbox folders, adding attachment, writing assistant, and out of turn access

There are job aids for each topic covered in this live demo. The job aids can be found in your Help & Resources tile.

Page 21: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 21

Conclusion

The homepage tiles provide access to various SuccessFactors modules, resources, and shortcuts.The “Help and Resources” tile is your first stop for SuccessFactors help. It contains job aids and links to policies and procedures. Proxy is a tool available to all users to help manage the myPerformance process. It is not required.All forms and goals have an audit trail that is accessible by both employee and manager. The Add Attachment feature allows manager and employees to attach a document to the performance form.Out of Turn Access, is a manager only tool that allow early access to the performance form, while the form is still with the employee.

Page 22: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 22

We’re going to open the phone lines now!

There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.

We’ll be answering questions in the order that we receive them.

We’ll also be answering the questions that were emailed to us during the presentation.

If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.

Q&A

Page 23: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 23

Thank You!

Thank you for participating!We would love to hear from you.

Are there certain topics that you would like us to cover in future FastFacts sessions?Would you like to be a FastFacts presenter?Please email us at: [email protected]

Page 24: Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 24

Survey

Before we close, please take the time to complete a short survey.Your feedback will help us as we plan future FastFacts sessions.Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/

Thanks again!


Slide 1 FastFacts Feature Presentation February 21, 2013 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation September 10, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation April 24, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation April 30, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation September 19, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation 02/07/2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation January 15, 2013 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation April 3, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation January 15, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation November 19, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

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Slide 1 FastFacts Feature Presentation September 6, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation September 17, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation September 19, 2013 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation December 4, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation March 28, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation November 18, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation September 18, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation May 3, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation October 15, 2013 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation January 29, 2013 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation February 6, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation June 7, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation 03/19/2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation September 12, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation 12/16/2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation June 02, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation January 21, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation May 10, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation October 12, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation April 9, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation May 20, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation Thursday August 9, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant