slide 1 fastfacts feature presentation june 14, 2010 we are using audio during this session, so...
TRANSCRIPT
Slide 1
FastFactsFeature Presentation
June 14, 2010
We are using audio during this session, so please dial in to our conference line…
Phone number: 877-468-2134 Participant code: 182500
© 2010 The Johns Hopkins University. All rights reserved.
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Today’s TopicWe’ll be taking a look at…
Introduction to a USAID Cooperative Agreement
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Today’s Presenter
JoAnn TheysJhpiego
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Session Segments
PresentationJoAnn will review a cooperative agreement and a summary sheet in detail to help familiarize key terms and conditions of the award. During JoAnn’s presentation, your phone will be muted.
Q&AAfter the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. JoAnn will answer as many of your questions as time allows.
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Contact Us
If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: [email protected] can also send us an instant message!
GoogleTalk – [email protected] Instant Messenger – HopkinsFastFactsMSN – [email protected]
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How To View Full Screen
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Survey
SurveyAt the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.
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Administering a USAID Award - Introduction to a USAID Cooperative Agreement
also known as“I’d Like to Introduce You to Your Cooperative Agreement”
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Agenda
Review of an actual USAID Cooperative Agreement (“CA”) and the various sections
Use of a Summary Sheet for collecting key CA terms and conditions
Key references
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Cooperative Agreement
Award letterAttachmentsA. ScheduleB. Program descriptionC. Mandatory standard provisions for U.S.
nongovernmental recipients
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Award Letter
Agreement number/award numberAmount of the awardDates of the award
Effective date is the date of the award letter
End date is stated in the award letter
AttachmentsLetter is signed by both USAID and the recipient
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Award Letter
Financial information from USAIDTotal amount – should be the same as the
award letterObligated amount
Source of fundsPayment office (where the funds come from)
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Attachment A - Schedule
A.1. – PurposeA.2. – Period of Agreement
Effective date and completion date should be the same as the award letter
A.3. – Amount of Award and PaymentObligated funds should be the same as
the award letter
A.4. – Budget Should be the same as the award letterIndicates if there is any line-item
flexibility restriction
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Attachment A - Schedule
A.5. – Reporting and EvaluationFinancial reports
Number and types of copies, who it goes to, when to submit (e.g., no later than X days after quarter end)
Program ReportsPerformance report
– Number and types of copies, who it goes to, when to submit (e.g., bi-annual, no later than X days after quarter end, etc.)
Work Plan– Due X days after signing the agreement and X days
before/after the start of the next USG fiscal year
Any additional reporting required by USAID
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Attachment A - Schedule
A.5. – Reporting and EvaluationFinal report
Number and types of copies, who it goes to, when to submit (e.g., no later than 90 days after project end)
A.6. – Special ProvisionsDeleted not-applicable standard provisionsAdded provisions of special applicability Waivers, including authorized local cost
financingAny alterations to 22CFR226, which have
been approved as deviations for this specific award
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Attachment A - Schedule
A.7. – Indirect Cost Rate(s)A.8. – Title to and Care of PropertyA.9. – Authorized Geographic CodeA.10. – Cost Share A.11. – Program IncomeA.12. – Substantial InvolvementA.13. – Special ProvisionsA.14. – Key PersonnelA.15. – Resolution of Conflicts (between the attachments and the regulations)
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Attachment B – Program Description
Technical portion of your proposalShould be the most recent version, including the revisions from BAFO (best-and-final-offer) negotiation with USAIDContractually what you have agreed to achieve and are responsible for achieving during the life of the project
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Attachment C – Standard Provisions
Mandatory Standard Provisions for U.S. Nongovernmental RecipientsRequired as Applicable Standard Provisions for U.S. Non-Governmental Recipients
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Key ReferencesRedacted copy of an actual USAID Cooperative AgreementFilled-out copy of the Summary Sheet, based on the actual USAID Cooperative Agreement, noting key terms and conditionsBlank copy of the Summary Sheet to collect key terms and conditions
22CFR226 – Administration of Assistance Awards to U.S. Nongovernmental Organizations
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Key References22CFR228 – Rules on Source, Origin and Nationality for Commodities and Services Financed by USAID (NOTE – includes geographic codes) “Mandatory” and “Required as Applicable” Standard Provisions for U.S. Nongovernmental Recipients“Mandatory” Standard Provisions for Non-U.S. Nongovernmental Recipients Automated directives system – ADS 303.3.24; Sample award format and schedule
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Key ReferencesJHU Policy on Program Income
JHU Policy on Cost Sharing
JHU Overseas Procurement Policy
JHU Definition of Equipment
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Conclusion
Today we covered:
An actual USAID Cooperative Agreement (“CA”) and the various sections
Use of a Summary Sheet for collecting key CA terms and conditions
Key references
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We’re going to open the phone lines now!
There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.
We’ll be answering questions in the order that we receive them.
We’ll also be answering the questions that were emailed to us during the presentation.
If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.
Q&A
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Thank You!
Thank you for participating!We would love to hear from you.
Are there certain topics that you would like us to cover in future FastFacts sessions?Would you like to be a FastFacts presenter?Please email us at: [email protected]
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Survey
Before we close, please take the time to complete a short survey.Your feedback will help us as we plan future FastFacts sessions.Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/
Thanks again!