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Smart Fiscal Planning : Performance Based Budgeting Transformation And Automation Reform

Training Manual for

Revenue Budgeting

Training Manual for General Features

Preface

3

Welcome to Line Agencies Budget Preparation Training Manual!

Before you begin, please take a moment to review this section. The preface presents an overview of the following information:

• Course objectives

• Structure of the course

• Course materials used in the class

• Conventions used in the book

Course Objective

After completing this course, you should be able to:

• Login and navigate around the Takhteet application on Oracle Hyperion Planning

• Complete your budgeting tasks lists via task lists provided for you in all the budget preparation chapters

• Submit your budget for review

Course Structure

• Line Agencies Budget Preparation Training training is a 3-day, instructor-led training course consisting of lectures,

demonstrations, and hands-on exercises.

• In this course, the instructor presents a topic conceptually by explaining its purpose, demonstrating how it works, and then

guiding the attendees through the exercises. Demonstrations and hands-on exercises reinforce the concepts and skills

introduced during lectures.

• This document is designed for end users in order for them to use it as a stand-alone reference.

Course Materials

There are two manuals that will be used in the classroom. These books will also be used by the end users as reference guides

later on.

• Line Agencies Budget Preparation End User Training Manual

• General Features Manual

Shapes and Icons

4

The following conventions are used in the document:

In Electronic version of the document only, clicking on the home icon navigates users to the index

section of the document. Hand icon is used in index to alert users that the context of the page is

interactive and you can navigate to sections of the document by clicking on chapters.

Numbers in green circles represent the sequence number of the current activity. Users interact with

the system following the sequence numbers as specified in the document.

Application Icons are used to point users the exact icon that needs to be used during an activity.

Process reference icon is used to specify the section of the Federal Budget handbook document for

further reference about the budgeting process.

Note icon is used to point out important notes about the section.

1

INDEX

5

Setting Your

WorkspaceTask Lists

Uploading

DocumentsRunning Reports

Using Data Forms

Copying Version

Section 1

Setting Your Workspace

6

Setting Your WorkspaceDefinition & Objectives

7

Definition:

Oracle Hyperion Workspace is the working area of end users. Using Oracle Hyperion Workspace, users access to their budget

task lists, reports and budget related documents.

Objectives:

After completing this section, you should be able to;

• Login to Oracle Hyperion Workspace

• Open Hyperion Planning application

• Set your personal parameters

• Customize your password

Setting Your WorkspaceLogging In

8

Use this web address to log

onto the Hyperion

Workspace for test and

training. It is advisable to

save this within ones

favorites.

This screen will then open in

a separate window (giving

the user a maximized input

area)

1. Enter your user name and

password

2. Click on the “Log On” icon.

1

2

Setting Your WorkspaceSetting and Resetting the Password

9

12

Setting and Resetting the Password

1. Click on Tools

2. Click on Change Password

3. First enter your current password and

then enter and confirm your new

password.

4. Click on Save

3

4

Setting Your WorkspaceOpening Planning Application

10

1. Click on Navigate Button for

Navigate Drop Down Menu.

2. Select Applications

3. Select Planning

4. Select an application

You can open the applications that

you have access to. Available

applications are as below:

• MUBADARA: New initiatives and

new projects

• TAKHTEET: Budget preparation

• EDARA: Budget execution and

monthly reporting

1

2 3 4

Setting Your WorkspaceSetting the Personal Preferences -1

11

When you are in an application, you can access the user preferences menu following the steps listed below

1. Select File from the menu at the top

2. Select Preferences

3. Preferences screen will be displayed

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2

3


12

Inputting or changing official e-mail

1. Select “Planning”

2. Enter your corporate e-mail address

3. Click Save to save your changes

4. Click “OK” to complete the set up.

Yahoo, Gmail or other personal mail accounts should not be used. Mail accounts must be users’ official government e-mail accounts.

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13

Changing the Language


2. If you wish to use a

different language from the

default application setting,

deselect Use Application

Default

3. Select the language you

would like to use in Alias

Table

4. Click Save to save your

changes

5. Click OK

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4

5

2


14

Out of Office Delegation


2. Select “I am currently out of

the office” option

3. Select Delegate from list of

actions

4. Select the person’s email

from the list owners to whom

you wish to delegate your

responsibilities

5. Enter details about your

absence in the annotation

field

6. Click Save to save your

changes

7. Click OK

Out of office assistant is primarily

used during leaves such as

annual vacations. It’s not

advisable to use this feature

during public holidays as the

person you are delegating to may

also be on vacation during the

same period.

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7

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15

Additional Language settings


2. Select User Variable Options tab

3. To change HR Organization display language, type one of the options below:

1. HR Organization – English

2. HR Organization – Arabic

4. To change Employee Name display language, type one of the options below:

1. Employee Name – English

2. Employee Name – Arabic

5. To change Sub Account display language, type one of the options below:

1. Sub Account Description – English

2. Sub Account Description – Arabic

6. Click Save to save your changes

7. Click OK

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Setting Your WorkspaceList of User Variables and Usage -5

16

List of User Variables and their usage in Hyperion Planning;

1. USERVARCATEGORY: Indicates the selected asset category dimension member in asset forms.

2. USERVARHRORGANIZATION: Indicates the selected HR organization dimension member in human capital budget

forms. Used to change HR Organization Name display language.

3. USERVARPROGRAM: Indicates the selected program dimension member in finance and human capital budget forms.

4. USERVARENTITY: Indicates the selected entity dimension member in finance and human capital budget forms.

5. USERVARLOCATION: Indicates selected location dimension member in finance and human capital budget forms.

6. USERVARLISTABLE: Used to change Employee Name display language in human capital budget forms.

7. USERVARSUBACCLN: Used to change Sub Account display language in finance data forms.

8. USERVARPOV: Indicates the selected Point of View dimension member in in finance and human capital budget forms.

User variables are used to limit number of dimension

members that display on a data form which increases

performance by helping planning users focus on

certain members.

12


17

Reporting Settings

1. Select “Financial Reporting”

2. Selet PDF Preview on the Default

Preview Mode selection

3. Select On on the User Point of

View selection

4. Click OK1

3

4

2

Setting Your WorkspaceToolbar Buttons

18

‘Save’ – saves the data form.

‘Refresh’ – updates the form with the most

recent data (any unsaved data will be lost).

‘Print’ – prints the data form

‘Lock/Unlock Cells’ – disable cell (s) from data

input until save is pressed. Form Instructions – Instructions on the

usage of currently open form

‘Adjust’ – adjust data

Not applicable

Comment – adds user comment to cell

Document Attachments – to attach or

review documents on the selected cell(s)

Supporting Detail – opens supporting detail

pop-up screen.

Not applicable

Open the form in Smart View for Excel

Section 2

Task Lists

19

Task ListsDefinition & Objectives

20

Definition:

Task Lists are sequentially organized list of tasks that are assigned to users for aiding them during various stages of budget

planning, budget preparation, review, study and approval processes. All users are assigned with task list(s) depending on their

roles in the budget processes. Task Lists are used for

Guiding users through the budgeting process

Navigation in the system step-by-step wizard

Objectives:


• View your Task List

• Navigate in your Task List

Task ListsDisplaying the Task List

21

1

2

Displaying the Task List

1. On the left pane click on My Task List. This

will display the task list(s) that are assigned to

you

2. Click on the triangle next to Task List name to

expand the Task List into tasks or task groups

Task ListsViewing the Task List Status

22

1

2

When you click on the task list, status of the task list is displayed

1. Completion Status. The pie chart displays the percentage of tasks that

are Incomplete, Complete or Overdue

2. The second section of the Status screen displays key information related

to your tasks:

i. Type of task

ii. Status of task

iii. Start and End Dates as set by budget administrator

iv. Alerts

v. Completion Date

vi. Instructions regarding to task

3. You can also launch the task by clicking on the launch button on the task

row

3

Task ListsNavigating the Task List

23

Navigating the Task List

1. Click on the first task under the

task list

2. The first tab on the right pane

displays the task item *

3. The second tab displays the

instructions of the task

4. Please note that upon completion

of a task you should click on

Complete option in order to

indicate the system that you have

completed the task. Users receive

alerts for the incomplete tasks

beyond set due dates.

5. Click on Next Incomplete to

navigate into next incomplete task

in the Task List

6. Click on Next to navigate into next

task in the Task List

7. Click on Task List Home to

navigate back to status page of the

Task List

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5 6 74

* Types of task items that are made available to users are as below1. URL: A document in workspace or an intranet or internet web site2. Form: Planning data entry form3. Business rule: A budget calculation4. Workflow: Submission of budget5. Descriptive: A task group with instructions regarding to tasks underneath6. Copy version: Copying data between versions

Section 3

Using Data Forms

24

Using Data FormsDefinition & Objectives

25

Definition:

Data forms in Hyperion are data collection spreadsheet templates which are used by end users for:

• Entering data

• Attaching descriptions and textual details

• Uploading and downloading documents (please see Document Upload section for more details)

Objectives:


• Change the form scope

• Enter and save data

• Navigate between the forms via context menus

• Run business rules via context menus

• Enter Supporting Details

• Enter Cell Text

• Adjust Data

Using Data FormsData Form Layout

26

1

2

3

45

Sections in a data form highlighted above are described below:

1. Row dimensions: Single or multiple dimensions may be

displayed in the rows of data form. In the example above row

dimensions are accounts and sub accounts

2. Column dimensions: Single or multiple dimensions may be

displayed in the columns of data form. In the example above

column dimensions are Year, Details and Scenario

3. Cells: Data is viewed/input on cells. Editable cells are

displayed in a pale shade of yellow. Read only cells are

displayed in a light shade of grey. Data that is changed but

not saved is displayed in a bright shade of yellow. Cells with

supporting details are displayed in a pale shade of turquoise.

Cells with document attachment or cell text are displayed

with a triangle on top corners

4. Page dimensions: Indicates the variable dimensions for which

data is displayed and input. In the example above page

dimensions are Versions (Draft 1), Program (PR00000), Entity

(36-2201: Air Ports Sector) and Location (36-000). Users are

able to change the scope of the form by changing page

dimension selections.

5. POV dimensions: Indicates the point of view dimension for

which data is displayed or input. In the example above POV

dimension is POV (Cash Data). POV dimensions are

automatically updated while navigating between forms. Users

are able to change the scope of the form by changing POV

dimension selection too.

Using Data FormsNavigating Between Form Tabs

27

34

Various forms are combined in composite forms. Composite forms displays the forms in tabs. To navigate between the form tabs

follow the steps listed below

1. Click on a tab. This will display the form in the selected tab.

2. Click on another tab. This will display the form in the selected tab.

3. Make your selections in the page and point of view dimensions section (please see Changing Form Scope Topic for details)

4. Click on arrow icon to refresh the form filtered with the selections. All tabs are filtered with the same selections

21

Using Data FormsChanging the Form Scope -1

28

To change the scope of a form using page dimensions follow the steps

listed below

1. Click on the drop down icon next to page dimension.

2. Page dimension member selection box will be displayed with all

dimension members that you have access to

3. If you are able to find the member you are looking for, you can

choose the member by clicking on the member once.

4. You can alternatively search the member using the search box in

the dialog box. The smart search will find and display all the

members that fully or partially include the typed search criteria. In

the example above, if you type “1” (w/o quotes) it will display Draft

1, Proposal 1 and Study 1. If you type “pos” it will display Proposal

1, 2 and 3 only.

5. Repeat steps 1 to 4 to choose desired members for all

page dimensions and click on the arrow at the end of

page dimensions section to refresh the form with the

selected member combinations.

6. Form will be refreshed with the new selections and the

data for the chosen member combinations will be

displayed. If there is an unsaved data on the form, you

will be given an option to discard or save the changes.

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6

Using Data FormsChanging the Form Scope -2

29

To change the scope of a form using point of view

dimension follow the steps listed below

1. Click on the point of view member that is displayed on

the top section of the form.

2. Point of view dimension selection box will be displayed

with all dimension members that you have access to

3. If you are able to find the member you are looking for,

you can choose the member by clicking on the member

once.

4. Alternatively you can search for the member by

clicking on the arrow on the top left corner of

Members box

5. Type the member you are looking for fully or partially

and click on search icon. Select the desired member

from the search results

6. Click on OK to complete your selection. Upon your

selection form will be refreshed filtered with the

selected member

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5

Using Data FormsInputting and Saving Data

30

1

1. You can only input in editable

cells (pale yellow). When data

is input the cell changes to a

bright shade of yellow.

2. Upon save, a message is

displayed showing whether

the save and attached

business rule was successful.

Contact system administrator

if you receive a failure

message.

You must save the form by clicking

on save button to prevent losing

your data.

Sub total rows and columns are

automatically calculated upon

saving the data form.

Some error message are related to

form validation. Read the message

carefully and make changes in your

inputs if necessary.

There are various data types in Planning that impact the way data is input in form cells.

Below are the data types used in the application:

a. Numeric cells: Type a numeric value

b. Text cells: Type an alpha-numeric text in the cell.

c. Smart list: Choose a value from a drop down menu

d. Date: Choose a date from pop-up calendar

2

Using Data FormsInteracting with the Form Menus -1

31

Form menus that are available in various forms are used for

various purposes. Primary uses of menus in the system are as

below:

a. Navigate to another form

b. Run a business rule to perform budget activities

c. Sort / Filter data in the form

Below options are available only when right clicked on the form

cells

a. Display the history of the changes in data cells

b. Adjust data with amount or percentages

c. Edit data (Copy / Cut / Paste / Clear)

d. View or edit document attachments in the cells

e. View or edit cell texts

f. View or edit supporting Details

g. Lock / Unlock Cells

h. Display validation messages


32

1

2

3

4

In order to interact with the form menus follow the

steps listed below

1. Right click on the form. Menu is displayed

usually when right clicked on the row section of

the form.

2. A menu will be displayed showing available

options. Browse through the menu item and

select the item you would like to launch

3. Some menus may require right clicking on

certain dimensions to be displayed. For

example, if you would like to navigate to details

of an individual employee in Manage Existing

Employee form, you should right click on the

employee.

4. Selection of a menu item with a business rule

displays a business rule prompt screen in which

you are expected to respond to business rule

parameters. Please see Running Business

Rules topic for details.


33

You are able to sort and filter data in the data forms following the

steps listed below:

To sort data:

1. Right click on column that you will sort the form based upon

and choose Sort. You can choose to sort either ascending or

descending.

2. To cancel the sorting select Cancel Sort option

To filter data:

3. Right click on column that you will filter the form based upon

and choose Filter. You can either hide rows without data or

with 0 data by using the last 3 options. To filter based on a

value choose Filter option

4. In the filtering dialog box make your selection to filter data.

Keep option in the Type selection keeps the data that satisfies

the filter condition. Exclude option removes the data that

satisfies the filter condition. Select the logical operator in the

Filter Compare option such as Greater Than, Equals, Less

Than. Click on Filter Column to apply the filter. Form will be

filtered based on the chosen conditions.

5. To cancel the filtering select Cancel Filter option

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5

Using Data FormsRunning Business Rules

34

Business rules are actions and calculations that calculate and assign

budget values based on the parameters supplied by users. They are

used for a wide range of functionality from promoting employees to

estimating revenue based on selected criteria. There are two types of

business rule in the system:

1. On save business rules: These rules are attached to forms and

automatically run every time you save a form taking the form scope

and parameter data set in the form as rule parameters.

2. On demand business rules: These rules are run by users on

demand when it’s required to calculate a budget element. Examples

to this are promotion of employees, adding or deleting asset

purchases etc. On demand business rules are run through form

context menus.

To run a business rule through context menu follow the steps listed

below:

1. Choose the business rule action that you would like to run on the

right click menu.

2. Respond to the parameters listed on the business rule screen.

3. Click on the action button that is displayed with a contextual word

such as OK, Add, Delete etc.

4. Wait until the business rule is run successfully and make sure you

receive a success message. If you receive a failure message,

contact to system administrator.

Please note that on save business rule do not require a parameter

input, they run automatically on save, If you receive a failure message,

contact to system administrator.

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4

Using Data FormsUsing Supporting Details

35

Supporting Detail gives users the ability to enter further

level of detail behind specific input cells within a data

form. For example, if you want to break Allowance for

Mission Abroad by the number of days multiply with the

per day allowance and the number of days abroad, you

can use supporting detail function.

1. After selecting the editable cells that you wish to

input supporting details either right click and choose

Supporting Details option or click on Supporting

Detail button on the toolbar.

2. View the following pop-up screen. Enter breakdown

of the account or calculation you need. You can add

multiple lines by clicking ‘Add Sibling’ or ‘Add Child’,

and you can then give specific names to each of the

added rows. Input the data and specify the

arithmetic function sign to be used.

3. Click on Save button to save your changes, entire

data form will be saved.

4. Cells with supporting details show the calculation of

supporting detail. You can view the supporting

details by choosing these blue cells and selecting

Supporting Details option. Cells with supporting

details cannot be edited directly. You should either

clear the cell or edit the supporting details to change

the value of these cells.

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4

Supporting details calculations work from bottom to top. For example, a

multiplication operator next to a value multiplies the value with the value

above. An addition operator adds the value to total. A subtraction operator

subtracts the value from the value above.

In the example above Number of Missionary Days (120) is multiplied by Per

Diem Per Day (750) and Additional Cos is added to total.

Please note that supporting details can be input in multiple cell across a

single column or row but not in combination of rows and columns.

Using Data FormsUsing Comments

36

Comments gives users the ability to enter a narrative

behind specific input cells within a data form.

Comments can be used for various purposes, such as

passing a note to reviewer or justification of a large

sum of budget item.

1. Unlike supporting detail, comments can be input

to read only cells too. After selecting the cells

that you wish to input comment, either right click

and choose Comment option or click on

Comment button on the toolbar.

2. In the Comments screen, click on plus sign to

add comment.

3. Enter the comment in your preferred language.

You can also format your inputs using various

formatting options in the screen.

4. Click on Add button and close the dialog box.

Multiple comments may be added to cells.

5. Please note the triangle in the top-right corner of

the cell informing users that there is a comment

in the cell. To view the comments in a cell, you

can launch the comments screen following step

1 above.

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5

Using Data FormsAdjusting Data

37

The Adjust feature is primarily used when data

is already available in a cell or a range of cells.

Data in the cells can be adjusted by either a

value or a percentage.

1. After selecting the editable cells that you

wish to adjust either right click and choose

Adjust option or click on Adjust button on

the toolbar.

2. Adjust Data pop-up screen will be

displayed. You can select whether to

adjust the data by a value or percentage

3. and whether to increase or decrease the

value(s)

4. by the figure input in the value field.

5. After making selections and inputting the

adjustment value, click on Adjust Data

6. Data in the selected cells will be

automatically adjusted. However, data will

not be saved until you save the data form.

Click on Save button to save the data

form.

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4

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6

Section 4

Uploading Documents

38

Uploading DocumentsDefinition & Objectives

39

Definition:

You can upload and download documents related to budget data. These documents might include the following:

• Budget Circular Document

• Scanned signed papers

• Feasibility analyses

• Supporting Excel files, reports

Objectives:


• Upload a document to workspace

• Attach uploaded document link to data forms

Uploading DocumentsUploading Documents to Workspace

40

Documents can be attached to forms for various

reasons.

1. To Attach a Document, click on Explore button

on the toolbar

2. Select your agency’s folder

3. Right click on related the folder and select

Import File selection

4. Click on browse button to upload a single file.

You can also upload multiple files by clicking

on Multiple Files button.

5. Browse and select the file you would like to

upload into Workspace. Click on Finish to

close the dialog box.

1

2

3

4

5

Uploading DocumentsAttaching Documents to Forms

41

Only the documents that are uploaded to Workspace

can be attached to data forms.

1. After selecting the cells that you wish to upload

document, either right click and choose

Attachments option or click on

Document Attachments button on the toolbar.

2. Click on Plus sign to launch document

attachment dialog box

3. Enter a description for the document that’s

being attached

4. Click on Browse Workspace button

5. Browse the Workspace and select the

document that you’d like to upload

6. Click OK to attach the document

7. Select Apply to all selected cells option if you’d

like to attach the selected document to multiple

cells at the same time. Click on Close to close

the dialog box

8. Cells with document attachments are displayed

with a rectangular icon on right corner. To open

or edit an already attached document follow the

instructions in step 1

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Section 5

Running Reports

42

Running ReportsDefinition & Objectives

Definition:

Reports are occasionally accessed by users to analyze and review budget and actual data. Reports are accessed through your

Task List (Reports task group) or through Workspace explore menu. You can access and run reports any point of time.

Objectives:


• Navigate to reports folder in Workspace

• Respond to prompts and run reports

Running ReportsNavigating to Reports in Workspace

To access the reports in Workspace

follow the steps listed below:

1. You can access to reports from

your task list reports task group

or by clicking on explore “ ”

icon in Workspace anytime

2. Browse and find the reports

folder in Workspace

3. Find the report you would like to

run in the list of reports

1

2

3

Running ReportsRunning Reports

To run a report follow the steps listed below.

1. Double click on the report or right click and select Open In PDF Preview

2. Reports prompts will be displayed. Choose the report parameters to run the

report for and make sure you respond to all parameters. In this example

report prompts are Year, Version and Entity. Make sure you select right

parameters to ensure report is produced with the required data.

3. Click “OK” button to run the report.

4. Review the report on the screen. You can also print or download the report

as PDF file using the buttons on the top right corner of the report screen.

1

2

3

4 Instead of selecting prompt member

from member list, you may find typing

easier. You can respond to prompts

by typing instead of selecting. Please

note that prompts are not case

sensitive but you must type the exact

member name in the prompt box

Running ReportsExporting Reports

After you run a report, you are able to export the report as Microsoft Excel,

Word or PowerPoint file. To export the report follow the steps listed below:

1. Run the report as explained in the previous section. Go to File menu and

choose Export and choose the file type you would like to export as

2. Choose to Open or Save the file. Due to variety of Microsoft Office and

Internet browser versions, Open With option may behave unexpectedly.

Therefore you are recommended to save the file before opening.

3. Browse and open the file you have exported. Please be advised that

modifications done in the exported files are not stored in the system.

Exports to PowerPoint and Word are

not editable. It’s recommended to

use Excel export option.

PDF is not an export option. If you

would like to save the report as PDF,

use the save option as described in

the previous section.

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3

Section 6

Copying Versions

47

Copying VersionsDefinition & Objectives

Definition:

Versions are used for keeping several instances of data throughout budgeting process. Versions are grouped in three main

categories as following:

• Top Down Budget Planning versions

– Estimates for budgetary estimates (Estimates)

– Ceilings for setting line agency budget ceilings (Ceilings)

• Bottom Up Workflow versions

– Draft Versions for line agency internal workflow (Draft 1-3)

– Proposal Versions for submission of data to DOF (Proposal 1-3)

• Review and Study Versions

– Review and Approval Versions (Review, Final, Approved)

– Study Versions for DOF to study budget data (Estimates Study 1-3, Study 1-3)

Objectives:


• Understand the concept of working with versions

• Copy from source version to target version

Copying VersionsBudget Planning Versions

Budget Planning stage is the stage where forward estimates are

performed, business as usual and fiscal space ceilings are

determined and system is prepared for budget preparation.

In this stage, line agencies use Draft versions for Major Asset

Acquisition, Asset Replacement and Ongoing Projects. Submit the

data in a proposal version. DOF copies the finalized Proposals to

Estimates version

DOF prepares the forward estimates in Estimates Study versions

and copy the finalized results into Estimates Version. Aggregate

Resource Envelope and Fiscal Space components are determined

in Estimates version.

Ceilings for BAU and Fiscal Space are set in Ceilings version

System setup data is copied to Draft 1 version and workflow is

started for line agencies for budget preparation.

Estimate

s Study 1

Estimate

s Study 2

Estimate

s Study 3

Option 1 Option 2 Option 3

Estimate

s

Proposal

1

Proposal

2

Proposal

3

Draft 1 Draft 2 Draft 3

Major Asset Acquisition, Asset

Replacement and Ongoing Projects

Ceilings

Budget Ceiling &

Fiscal Space

Draft 1

LA Budget

Preparation

DO

FL

INE

AG

EN

CIE

S

Read

Only

Editable

Copying VersionsBudget Preparation and Review Versions

Budget Preparation stage is the stage where budget is prepared and reviewed by line

agencies internally and submitted to DOF for review

Line agencies use Draft versions internally and copy their finalized data to the

corresponding Proposal version before submission (i.e. Draft 1 to Proposal 1, Draft 2

to Proposal 2 etc.)

Budget Review stage follows Budget Preparation. Line Agency Budget submissions

are reviewed by DOF

DOF may be able to simulate their studies in a Study version by copying the proposal

version to a corresponding study version (i.e. Proposal 1 to Study 1. Proposal 2 to

Study 2 etc.)

DOF may reject and send the submitted proposals back to line agencies in which case

line agencies will be able to copy rejected proposal into next draft version (i.e.

Proposal 1 to Draft 2, Proposal 2 to Draft 3 etc.)

After due reviews and negotiations, DOF finalizes a proposal version for each line

agency and copies the data to Reviewed version.

Review version is presented to DOF management, TEC and SFC. Adjustments may

be done in Reviewed version by DOF. Upon completion, data is copied to Final

version to seek approval

Upon receiving approval, data is copied to Approved version at line item level only

(Finance Plan Type). This task is performed by DOF Budget administrator.

Study 1 Study 2 Study 3

Reviewed

Proposal

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Proposal

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Proposal

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Draft 1 Draft 2 Draft 3

Final ApprovedDO

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INE

AG

EN

CIE

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Proposal

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Proposal

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Proposal

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Proposal

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Editable

Copying VersionsCopying Versions

Copy Version functionality is available to line agency

budget officers through their LA Budget Management

task list. To copy version follow the steps listed below:

1. Under LA Budget Management Task List, expand

Submission and choose Copy Version

2. Select Scenario*, source version (Copy From) and

target version (Copy To)

3. Move all cost centers to the Selected Entities section

by clicking on Move All

4. Select Copy Account Annotations, Copy Comments,

Copy Documents and Copy Supporting Details

options

5. Click Copy Data button

6. Confirm the prompt to start copying version. Copying

version may take time depending on the amount and

variety of data input in source version.

7. Please wait until you receive successful completion

message.

* Scenario selection depends on budget process stage:

Budget Planning scenario during budget planning

Budget scenario during budget preparation

Mid Term scenario during mid term review

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LA Budget ManagementChapter 5 – Revenue Budget

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النسبة المئوية للحد المؤثر

ادارة الموازنة

53

Definition:

Revenue of line agency will be input centrally by line agency budget officer or depending on the workflow level chosen by line agency it may also be input by sector or division budget officers

Revenue will either be calculated based on the drivers input or input manually

• If "Manual" is selected in Calculation Method, the Calculated column will be empty and user will input the Revenue directly in the Data Input field

• If "Driver Based" is selected in Calculation Method, the calculated column will be calculated by Unit price * ( Volume (Best Case) or Volume (Average) or Volume (Worst Case) based on the selection of Select case )

Objectives:


• Input and review Revenue Forecast

Definition & Objectives

Revenue Forecast

Revenue forecast is made either driver based or as manual input. Follow the steps listed below to make your revenue forecast inputs

1. If you would like to add further details beyond sub account, right click on Sub Account

2. Select Add Revenue Detail to add a new revenue detail to breakdown sub account.

3. Input the Revenue Detail description and click on Add

4. Select type of input (manual or driver based)

a. If you choose Manual, driver based calculations will be ignored even if you input volume and unit price

b. If you choose Driver Based, your unit price input will be multiplied with chosen type of vloume

5. Input unit price, worst and best volume expectations and unit of measure. Choose the type volume:

a. Best: Use the best volume expectation input

b. Average: Use the average of best and worst volume expectations

c. Worst: Use the worst volume expectation input

6. Save the form and Review the calculated values in Data Total column

7. If you would like to delete a previously defined revenue detail, right click on the revenue detail and select Delete Revenue Detail option.

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We are at Revenue Forecast -> Chapter 5 -> FRG Validation

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Definition & Objectives

Revenue Forecast

Thank You