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Information and forms to assist you in planning your stay at Snow Mountain Ranch. INSIDE

SNOW MOUNTAIN RANCH Planning Guide

JUNE 2019 – MAY 2020

Serving groups, conferences, retreats, reunions and celebrations since 1969

For additional copies of this guide please visit ColoradoConferenceCenters.com.

Snow Mountain Ranch is the place for bringing together family and friends.

Inside you’ll find helpful information on planning your stay, group activities, meal options and forms you’ll need to complete prior to your stay.

https://coloradoconferencecenters.com

2 CARING • HONESTY • RESPECT • RESPONSIBILITY • FAITH

TABLE OF CONTENTS 3 Group Leader Timetable 4 Meal Options 9 Activities 9 Faith-based Programs10 Chaplain Services16 Area Information

FORMS 5 Meeting Room & Equipment 6 Refreshments & Food Breaks 7 All-you-can-eat Summer Cookouts 8 Billing Information 8 Tax Exempt Form11 Group Activities Request Form13 Group Room Roster14 Adult Waiver of Liability15 Child Waiver of Liability

CONTACT INFORMATIONPhone: 970-887-2152 FAX: 970-887-8964 (PLEASE INCLUDE A COVER SHEET.) Extensions:Conference Office ..................x4127Chaplain .....................................x4003Food Service ............................x1701 Nordic Center ...........................x4173Program Department .............x4135

E-mails: Conference Department [email protected]

Program Department Mary Ann Degginger, Program Director [email protected]

SHIPPING FOR YOUR EVENT FedEx and UPS Snow Mountain Ranch–YMCA of the Rockies Group Name and Arrival Date Booking No. ATTN: Conference Office 1101 County Road 53 Granby, CO 80446

NOTE: Please ship packages two weeks prior to your stay.

SNOW MOUNTAIN RANCHYMCA of the Rockies puts Christian Principles into practice through programs, staff and facilities in an environment that builds healthy spirit, mind and body for all.

PRINTED ON RECYCLED PAPER. MM-800 –10/18

HELPFUL INFORMATIONPlease plan ahead — lodging, meeting rooms and activities fill up quickly. In order to ensure you get the most out of your stay, plan in advance by submitting your Request Forms early. Our Conference Coordinators are here to help you with planning your itinerary and any special needs such as wheelchair accessibility and first-floor rooms. Your group can be divided according to interests and levels, or activities can be planned for the entire group to enjoy. Let your group participants know about their recreational options by directing them to SnowMountainRanch.org.

Alcohol & Controlled SubstancesWe do not sell or serve alcoholic beverages, and alcohol is not allowed in common areas. You may bring your own and consume it in your lodge room, cabin or meeting room. However, the use of marijuana and other controlled substances are not allowed anywhere on-site.

AltitudeSnow Mountain Ranch is 8,700+ feet above sea level. Give your body time to adjust by limiting physical activity for the first 24 hours. Drink plenty of water and apply sun block often.

ComputersComputers are located at the Buckboard Grill and the library. Free Wi-Fi is available in the Administration Building, meeting rooms, lodges and cabins.

Drones The safety and privacy of our guests is of the highest priority. For that reason we do not allow private or commercial drones to be used in the immediate airspace over Snow Mountain Ranch. Limited use may be allowed when the operator has received written permission from the YMCA of the Rockies. This includes use associated with special events, marketing and in film/photo applications.

Maid ServiceService is limited. Please ask your Conference Coordinator for details pertaining to your accommodations.

Payment & CancellationsFull payment is due at check-out. We accept Visa, MasterCard, Discover, American Express, checks and cash. Please discuss your payment options with your Conference Coordinator. If you are a travel agent, full payment is due 45 days prior to arrival. You must report the guaranteed number of rooms, cabins, campsites and nights by the date shown on your contract. If you cancel after this date, you will incur a cancellation fee and your deposit will be forfeited.

PetsNo pets, except certified, trained or licensed service animals, are allowed in lodges and family reunion cabins.

Quiet Hours: 10 PM – 7 AMFor the comfort of all guests, please respect our quiet hours from 10 PM to 7 AM.

Self-service LaundryCoin-operated laundry is located behind the swimming pool. Please see your guest bulletin for hours.

WristbandsPlease wear your wristband on YMCA property so that we can easily identify you and grant you access to our activities.

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Upon Making a Reservation1. Pay Deposit

You will receive a contract via e-mail. Please sign and return with initial payment. The deposit is due when you confirm your reservation with Group Sales.

Amount Paid $

One Year Prior to Arrival1. Reserve Activities

Many activities are FREE and you can make arrangements to participate in them once your group has arrived. You may reserve private group activity sessions up to one year in advance by completing the Group Activities Request Forms (pages 11–12).

* Activities must be cancelled two weeks prior to the reserved date or you will be charged full price.

Six Months Prior to Arrival1. First Cancellation Date

This is the first deadline to cancel reserved rooms, cabins and nights.

Contract Date (see contract):

2. Wheelchair Accessible or First-floor Room RequestPlease identify this request on the Room Roster Form (page 13), or call your Conference Office Coordinator as soon as possible.

60 Days Prior to Arrival1. Final Cancellation Date

Your deadline to cancel reserved rooms, cabins and nights is on your contract. Failure to meet this deadline will result in forfeiture charges. Please contact the Conference Office with your final numbers (see your contract for penalties).

Contract Date (see contract):

30 Days Prior to Arrival1. Meeting Room & Equipment Request

Complete and submit the Meeting Room & Equipment Request Form (page 5). Meeting rooms are assigned on a space-available basis.

2. Submit Tax Exempt Affidavit (if applicable) and Billing Information (page 8).

Three Weeks Prior to Arrival1. Submit Room Roster (date to submit)

Complete the Room Roster Form (page 13).

2. Order Refreshments, Food & GrillsRefreshments can be delivered to your meeting room, sack lunches can be provided for outings and summer cookouts can be arranged by request (see pages 6–7). Grills can be delivered to your cabin or fire ring.

Arrival at Snow Mountain Ranch1. Your accommodations will be ready by 6 PM. Please be

aware that on exceptionally busy days or holidays, your accommodations may not be available until after 6 PM. Group leaders should arrive prior to the group in order to confirm last-minute details, check the Room Roster and pick up room keys. Registered guests are free to participate in activities until accommodations are ready.

2. Check out: by 10 AMAll groups check out at the front desk. Full payment is required at check out. You will receive an invoice detailing all charges posted to the master account. For groups using our online reservation option, individual invoices will be provided.

GROUP LEADER TIMETABLEYou may reserve accommodations up to TWO YEARS in advance. Call Group Sales at 800-777-9622. Please review your contract for accuracy and record important dates below for easy reference.


MEAL OPTIONS

All-You-Can-Eat MealsAll meals in the Schlessman Commons Dining Room are served cafeteria-style. Individuals in each group receive designated wristbands that must be presented at each meal. A fee will be charged to replace lost wristbands. Special meals or menus must be arranged in advance. If you have food allergies or special dietary concerns, please contact our Food Service Manager at 970-887-2152 x1701.

Catering & Special EventsSnow Mountain Ranch offers a variety of indoor and outdoor venues for weddings, receptions and special catered events. For more information please contact our Weddings & Special Events Coordinator at 970-887-2152 x4227.

Special meals or menus must be arranged in advance. Boxed meals can be ordered by noon two days ahead (see page 7) and should be picked up by the group leader during open hours at the Buckboard Grill.

Schlessman Commons

SCHLESSMAN COMMONS HOURSSPRING, SUMMER & FALL

Breakfast 7 AM – 9 AM

Lunch 11:30 AM – 1 PM

Dinner 5 PM – 7:30 PM

SKI SEASON

Breakfast 6:30 AM – 9 AM

Lunch 11:30 AM – 1 PM

Dinner 5 PM – 7:30 PM

Enjoy delicious all-you-can-eat cafeteria-style meals!

Other Dining Options (seasonal availability differs)

BUCKBOARD GRILL & PIZZA Administration Building

Offering burgers, call-in and take-out pizzas, snacks, starters, salads, hot grill items, sandwiches, ice cream and a variety of grocery supplies. 970-887-2152 x4122

SKINNY SKI CAFÉ Open Ski Season at the Nordic Center

Stop by the Café on a snowy day to relax and warm up with a bowl of hot soup or chili. Sip a hot cocoa or recharge with a high-energy snack before heading out for more fun in the snow.

ALL-YOU-CAN-EAT SUMMER COOKOUTS Tuesday and Wednesday

Enjoy an evening of food, fun, family and friends at the Mountain Air Cookout Shelter. See page 7 for more information. Advance reservation required.


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Meeting rooms are assigned on a first-come, first-served basis, according to group size, needs, room availability and date request is received.

Please make copies of this form for each meeting room/breakout room needed. Additional meeting room space may be reserved at a rate of $8 per person/per day/per meeting room, based on availability (minimum charge $120 per day). Chairs and tables are provided at no additional charge. There will be an additional charge each time a meeting room set-up is changed.

Any special requests must be made prior to arrival. Wi-Fi is available in most areas; please check with the Conference Office for further information.

If your group is staying in cabins, a meeting room IS NOT included in your lodging fee. If you would like to request a meeting room, a rate of $12 per person/per day will be applied (minimum of $180 per day). Additional charges may apply. Availability is not guaranteed.

A/V equipment is not included in the room rental fee.

SUBMITTING FORMS Please fill out this form and return to the Conference Office 30 DAYS prior to your arrival.

Fax: 970-887-8964 Please include a cover sheet.

U.S. Postal ServiceSnow Mountain Ranch Group Name and Arrival Date Booking No. ATTN: Conference Office PO BOX 169 Winter Park, CO 80482

FedEx and UPS Snow Mountain Ranch–YMCA of the Rockies Group Name and Arrival Date Booking No. ATTN: Conference Office 1101 County Road 53 Granby, CO 80446

CONTACT INFORMATIONTelephone888-592-9622 970-887-2152 x4127

E-mail form to:[email protected], or to your assigned conference coordinator.

MEETING ROOM & EQUIPMENT REQUEST FORM

GROUP NAME: GROUP SIZE:

BOOKING NO: E-MAIL:

DATE: TIME:

NO. OF CHAIRS: NO. OF TABLES: WHEELCHAIR ACCESSIBLE? YES NO

DO YOU HAVE A BAND?* YES NO *Bands must be finished by 10 PM. Quiet hours are 10 PM to 7 AM.

IF YES, WHAT TIME WILL THEY BE PLAYING?

PLEASE LIST ANY ADDITIONAL NEEDS:

CHOOSE A ROOM SET-UP (check a box below):Meeting rooms are available from 3 PM on day of arrival until 10 AM the day of departure. Early/late use may be reserved for an additional fee.

Square Theater Classroom U-Shape Picnic

Custom (please submit a drawing on a separate sheet)

Reserve a campfire ring for your group. Cost for an evening time-slot is $25 (includes two bundles of wood, fire starter and matches).

DATE: TIME: NO. OF PEOPLE:

Equipment Rental (limited availability)

TYPE OF EQUIPMENT PRICE (PER DAY) HOW MANY? DATE TIME

Set-up Flip Small: $75 If requesting a set-up flip, be sure to fill out Medium: $100 this form for each new setup request/change. Large: $125

Extension Cord $10

Microphone Stand $10

Music Stand $10

Microphone (Mic) Wireless: $40 NOTE: requires own/rented PA system Wired: $40

Tabletop Wireless Mics (set of 8) $100

Blu-Ray Player $25

Television $40

Easel $20

Easel (with paper and 3 markers) $30

Whiteboard (with 3 markers) $25

8’ x 4’ Stage (per piece) $30

Podium (does not include mic) $20

PA System / Mic (small) $60 For speaker, presenter or small music group

PA System / Mic (large) $ 100 For very large setups or large music group

Battery-Powered PA $60

LCD Projector / Screen* / Cables $100

Projection Screen* $25

Conference Phone $60

Colored Up-Light (price per light) $10

Dance Floor 12’ x 12’: $200 21’ x 21’ : $350

* Size dependent on room and availability.


SUBMITTING FORMS Please make additional copies of this form, one for each order. Fill out the forms and return to the Conference Office at least THREE WEEKS prior to your arrival.


U.S. Postal ServiceSnow Mountain Ranch–YMCA of the Rockies Group Name and Arrival Date Booking No. ATTN: Conference Office PO BOX 169 Winter Park, CO 80482



E-mail form to:[email protected], or to your assigned conference coordinator.

FOOD ALLERGIES: YMCA of the Rockies makes every attempt to identify ingredients that may cause allergic reactions for those with food allergies. Every effort is made to instruct our food production staff on the severity of food allergies. There is also a possibility that manufacturers of the commercial foods we use could change the formulation at any time without notice. Guests concerned with food allergies need to be aware of this risk. We will do our best to accommodate your needs. Snow Mountain Ranch will not assume any liability for adverse food reactions to foods consumed, or items one may come in contact with while eating at any of our food service establishments. Please keep in mind that our menu is subject to change without notice.

For additional information please contact Food Service at 970-887-2152 x1701.

(Please make additional copies for multiple orders.)

GROUP NAME:

DELIVERY LOCATION: DATE/TIME: /

NO. OF PEOPLE: BOOKING NO.:

E-MAIL:

Refreshments and Snacks NOTE: One (1) Gallon serves 16 people

Gal. Coffee regular ($20 per gallon) Brownies (dozen) ($12 per dozen) Gal. Coffee decaf ($20 per gallon) Doughnuts (dozen) ($12 per dozen) Gal. Hot chocolate ($18 per gallon) Muffins (dozen) ($12 per dozen) Gal. Lemonade ($15 per gallon) Cookies (dozen) ($12 per dozen) Sodas (assorted) ($ 2 per 20 oz. bottle) Gal. Hot tea ($15 per gallon) Special Instruction:

(assorted bags with hot water) Gal. Iced tea ($15 per gallon) Gal. Hot water ($ 6 per gallon) Gal. Cold water ($ 6 per gallon) Cold water ($ 2 per 20 oz. bottle) Ice ($ 4 per 10 lbs.)

Chips & Salsa ($ 6 per person) No. of people Fruit Tray ($ 6 per person) No. of people Fruit Bowl ($ 6 per person) No. of people Naked® Juice ($ 5 per bottle) No. of bottles

Food Breaks (25 person minimum)

1. Sunrise Special ($15 per person) No. of people: Includes bagels, cream cheese, yogurt, bananas, granola,milk, coffee and assorted juices.

2. Health & Fitness On The Go ($15 per person) No. of people: Includes meat and cheese tray, assorted breads and condiments, fruit tray, coffee, iced tea and lemonade.

3. Deli Lunch ($15 per person) No. of people: Includes fresh sliced meats, cheese, bread, condiments, potato chips, soda and water.

4. Scream for Ice Cream ($8 per person) No. of people: Select two flavors of ice cream:

vanilla chocolate neapolitan

Select three toppings: chocolate strawberry nuts sprinkles

5. Choc-O-Holic ($8 per person) No. of people: Includes chocolate chip cookies and brownieswith choice of hot chocolate or coffee.

6. Great Get-Together ($8 per person) No. of people: Includes assorted chips, popcorn, fresh apples and lemonade.

7. Special Requests? Please call Food Service at x1701.

REFRESHMENTS, FOOD & GRILLS REQUEST FORMRefreshments can be delivered to your meeting room 7 AM – 8:30 PM. Deliveries outside of regular hours will be charged $20 per hour.

To Grill/Conference Service File:

Initials:

Date:

Total posted to Maestro: $

FOR INTERNAL USE ONLY


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Boxed MealsAll orders must be placed with the Conference Office at x4127 by noon two days before your scheduled pick-up, though more notice is appreciated. For special dietary needs please call x4122.

Boxed meal orders can be picked up anytime after breakfast on your pickup date. Group leaders can arrange to pick up lunches at the Buckboard Grill during open hours.

PICK-UP DATE:

GROUP NAME:

1. Turkey or Ham Boxed Lunch $12 per meal* No. Turkey No. Ham

Includes sub (choose turkey or ham), carrots, string cheese, yogurt, fruit, granola bar, fruit snack, dessert snack, water and condiments.

2. Peanut Butter & Jelly Boxed Lunch No. $12 per meal* Includes Smucker’s® Uncrustables, carrots, string cheese, yogurt, fruit, granola bar, fruit snack, dessert snack and water.

3. To-Go Breakfast Box No. $12 per meal* Fruit, drink, 2% milk, cereal cup, yogurt, belVita breakfast bar, fruit snack and muffin.

* No additional charges if on meal plan.

BBQ Grill RentalPropane grills can be delivered to your cabin or fire ring.

Large Grill (50 –150 people) Delivery and pickup: $150 per day

DELIVERY DATE: DELIVERY TIME:

LOCATION:

PICK-UP DATE: PICK-UP TIME:

Medium Grill (up to 50 people) Delivery and pickup: $75 per day


LOCATION:


Small Grill (up to 5 people) Delivery and pickup: $25 per day


LOCATION:


NOTE: Grill Liability Form must be completed and submitted.

Fruit BasketsREQUESTED BY:

OCCASION:

DELIVER TO:

DATE/TIME: /

1. Fruit Basket / $42 per basket No. of baskets: Includes fresh, seasonal fruit and specialty chocolates, sparkling cider

and bottled water.

ALL-YOU-CAN-EAT SUMMER COOKOUTSPlan early—we start taking reservations in February!Enjoy an evening of food and fun at the Mountain Air Cookout Shelter! Cookouts are Tuesday and Wednesday nights from the third weekend of June through Labor Day weekend, depending on availability. The shelter accommodates 200 people; your group may be sharing the space with others. Reservations are in half-hour increments, but feel free to stay as long as you like.

MENU OFFERINGS: Steak, grilled chicken, all beef hamburgers and hot dogs, black bean burgers, sandwich fixings, corn on the cob, vegetarian baked beans, potato salad, coleslaw, corn muffins, watermelon, lemonade, iced tea and water.

GROUP NAME:

BOOKING NO.:

GROUP LEADER:

PHONE:

BEST TIME TO CALL:

E-MAIL:

GROUP COOKOUT (25 person minimum)

No. of adults ON meal plan x $ 8/pp = $

No. of adults NOT on meal plan x $22/pp = $

Free for children on a meal plan.

No. of children (ages 6–12) NOT on meal plan x $15/pp = $

Requested Cookout Date: Requested Cookout Time (please check):

4:30 PM 5 PM 5:30 PM 6 PM 6:30 PM

CANCELLATION POLICY: Cancellations will incur a 50% cancellation fee. To cancel, contact the Conference office x4127 by noon, two days prior. Cancellations due to inclement weather will not be charged.

Once we receive this form, our Conference Office will contact you to confirm your cookout date.


RETURN FORM NO LATER THAN 30 DAYS PRIOR TO ARRIVAL.

SUBMITTING FORMS Please make a copy and send via:


U.S. Postal ServiceSnow Mountain Ranch–YMCA of the Rockies Group Name and Arrival Date Booking No. ATTN: Conference Office PO BOX 169 Winter Park, CO 80482



E-mail From to:[email protected] or to your assigned conference coordinator.

SNOW MOUNTAIN RANCH BILLING INFORMATION During your discussion with Group Sales, an agreement is made to the type of contract you will create for your group/family reunion. If you choose the Online Reservation option, each of your attendees will make their own reservation online under your agreed upon contract terms and each are responsible for their own payments. If you decide not to choose this option, then you, as group leader, are responsible for collecting all payments from your attendees and will pay the total balance due upon departure. Any changes to the billing plan created for your group must be received by the Conference Office at least 30 DAYS prior to arrival.

NO CHANGES TO THE BILLING WILL BE MADE AFTER THAT DATE. ALL RETREAT CABINS WILL BE BILLED AS A UNIT PRICE AND THE TOTAL CHARGE WILL BE THE RESPONSIBILITY OF THE GROUP LEADER. UNIT PRICE WILL NOT BE SPLIT BETWEEN INDIVIDUAL GUESTS.

MANDATORY AFFIDAVIT OF TAX STATUSANY GROUP that makes purchases from YMCA of the Rockies must complete this affidavit and declare their tax status. An original of this affidavit must be completed, signed and submitted prior to check in for each visit.

We DO NOT qualify as non-taxable under Colorado law or we do not have appropriate documentation to that end. We agree to pay all applicable taxes associated with the charges incurred for goods and services provided by YMCA of the Rockies (complete items 3 through 9 below).

We DO qualify as non-taxable or tax exempt under Colorado law as outlined below. I understand and declare, under penalty of perjury, that the following statements are true:• The name of our tax exempt organization is included (in-part or full) in the name on this

reservation.• Any payments for non-taxable goods and services will be made with a check, drawn on the

tax exempt organization’s bank account, or with a credit card in the name of the tax exempt organization.

• The tax exempt organization listed has not and will not receive any reimbursement through direct payment, collection or donation from any individuals or other organization for the use or consumption of said goods and services (complete items 1 through 9 below).

1. NAME OF TAX-EXEMPT ORGANIZATION

2. SALES TAX-EXEMPTION NO.

3. GROUP NAME (AS IT APPEARS ON YOUR YMCA OF THE ROCKIES CONTRACT)

4. CONTRACT NO./BOOKING NO.

5. DATES OF RESERVATION 6. TODAY’S DATE

7. NAME (PRINT) 8. TITLE

9. SIGNATURE

No changes to tax status will be made once your reservation is checked-in. The YMCA of the Rockies WILL NOT make any adjustments to taxes assessed; rather it will be the responsibility of the organization to settle any tax adjustments with the State of Colorado (see colorado.gov for more information).

FREE ACTIVITIESThe following activities, depending on the season, are included in your stay. In most cases, children must be accompanied by a responsible adult 18 years or older. Some activities may require a refundable deposit for equipment rental.

Year-round IndoorBasketball, billiards, foosball, roller rink, table tennis, volleyball.

Spring, Summer and FallTrike park,18-hole mini golf and 9-hole toddler mini golf course, playgrounds, sand volleyball, tennis, tetherball, 18-hole disc golf, historic sites (seasonal activities are weather dependent).

Winter Ice skating, snow tubing, sledding, dog sled presentation, Nordic ski trails, fat bike trails, and snowshoe trails.

Family-Friendly Activities When you check in, pick up a copy of our Activity Guide. You’ll find information on scheduled activities, musical performances, dancing, wildlife education, family campfires, night hikes and other family fun!

Historical SitesThe Rowley Homestead lets you experience the way life was as a Rocky Mountain rancher in the late 1800s and early 1900s.

Indoor Swimming PoolLifeguards are on duty during all scheduled pool times. Cameras, camera phones and video equipment are not allowed in the pool area or locker rooms. Pool is closed during lightning alerts. • 25-yard heated pool and adult lap time• aquatic climbing wall and slide• sauna and showers• pool capacity: 80

LibraryStop by for a wonderful selection of books, games and free Wi-Fi. We also have computers available for use.

Summer Tubing HillOur tubing hill is open from June through September (weather permitting). Groups up to 70 people can reserve one-hour time slots. For reservations call 970-887-2152 x4135.

Note: that this may not be a private session.

Trail Running/Hiking/Walking Snow Mountain Ranch offers miles of beautiful trails for running, hiking, and walking.

OTHER ACTIVITIESThe following activities require pre-registration and a fee.

Faith-Based Programs• Devotional Hike

This is a guided hike up the Grand View Trail. Along the way your group will read and discuss eight devotional meditations around the eight beatitudes.

• Faith-Based High Challenge Course Confront your fears and realize some of your untapped capabilities. A leader will guide your group through a safe experience, then lead your group through an exploration of the experience.

• Faith-Based Low Challenge Course A custom-designed low ropes experience that builds teamwork in your group, relating Scripture to real-life situations.

• Spiritually Focused Climbing Wall A leader will relate the climbing experience to Ecclesiastes 4:9-12 and help your group discover how “Together is Better” in climbing, life and faith.

• Vespers Campfire Vespers campfires are a combination of fun camp songs, skits, Scripture, prayer and s’mores.

Mountain Bike and Electric BikeTours, Rentals, Sales and ServiceSpring & SummerExplore our miles of scenic trails spring, summer and fall on a mountain bike or electric mountain bike. We also offer trailer rentals and electric bikes for kids. Our staff can help you pick the best trails for your skill level and available time.

Rentals: Hourly, 3-Hour or Full Day Half Day Tours: 2 to 2.5 hours Full Day Tours: 3+ hours Sales: Haibike and Pedego Haibike and ThunderBolt Peak Cyclery 970-447-9288, or ThunderBoltPeak.com

FishingFishing areas are located on our property. No license is required at Gaylord Reservoir. Equipment rental is available at the Program Building. Please call 970-887-2152 x4135.

Horse ActivitiesThe littlest buckaroo to the oldest cowboy can explore our beautiful trails year-round. We offer one- to four-hour trail rides, breakfast and dinner rides, and wagon or sleigh rides. Children age 5 and older may ride their own horse. Children ages 2-4 may ride with a parent. Pony rides are also available for children age 5 and under.Advance reservation required. Helmets available upon request. Sombrero Stables: 970-887-1999

Photos by DillGet the group together and arrange for a professional photo. Locations available throughout Snow Mountain Ranch.

Advance reservation required. 800-874-3455 or photosbydill.com

White Water RaftingOff-site. Advance reservation required. For a wet and wild ride, reserve a full- or half-day white water adventure trip through Mad Adventures at 800-451-4844. E-mail: [email protected] or visit madadventures.com


STAY PASSOne Stay Pass per guest is included in the price of your lodging accommodations and can be picked up when you check in at the Administration Building. Your Pass should be worn during your stay to allow us to recognize you as a guest, and provide you with access to activities.

DAY PASSIf members of your group are not staying at Snow Mountain Ranch, they will need to purchase a day pass (ages 6 and up) at the Administration Building or Program Building. Ages 5 and under and YMCA of the Rockies members (with proof of Y membership) receive a free Day Pass. Day Passes can be purchased for multiple days.

ACTIVITIES AT SNOW MOUNTAIN RANCH

Continued on page 10

WINTER ACTIVITIESNordic CenterThe Snow Mountain Ranch Nordic Center offers more than 120 kilometers of cross-country and snowshoe trails, which can accommodate the first-time cross-country skier and snowshoer to the elite racer, as well as skiers with special needs.

The Nordic Center’s full- service ski shop is where you’ll find deals on group lessons, private lessons, snowshoes, skate and classic ski rentals, and the latest ski gear and apparel for sale.

Fat Bike RentalFat bikes are available for rent at the Nordic Center by the hour, half or full day. Call 970-887-2152 x4173 or visit SnowMountainRanch.org/nordic.

Shuttle Bus to Winter Park Ski AreaShuttles are available to Winter Park Ski Area on a limited basis. For rates and availability, please contact the Conference Department at least three weeks prior to your arrival at 970-887-2152 x4127.

Snowshoe Guided HikesExplore our winter wonderland! To schedule a hike for your group please call the Program Department at 970-887-2152 x4135.

Ski & Snowboard RentalsWe recommend Snow Mountain Sports, conveniently located under the library at Snow Mountain Ranch. To reserve equipment in advance, please call 800-544-1523.

CHAPLAIN SERVICESThe Chaplain Department at Snow Mountain Ranch wants to do its best to meet your specific needs. Our ordained chaplain offers year-round, on-site worship and customized spiritual programs for all faiths and ages. Please check our weekly schedule or contact the Chaplain Department for seasonal programs and/or to arrange a special service.

If you haven’t booked a special event with us ahead of time, we offer last minute guided experiences such as: • Bible studies• Communion hikes and/or private sessions• Family celebration services • Hikes and snowshoeing experiences• Memorial services • Outdoor chapel• Prayer labyrinth at Hidden Sanctuary • Worship services

Whispering Pines Chapel Sunday Chapel Service Ecumenical Worship Celebration for all guests and ages. Music, devotional message, praise and worship, children’s message. See the Activity Guide for time or call x4003.

Communion and Vesper Services Scheduled seasonally For more information please contact the Conference Department at 970-887-2152 x4127.


SNOW MOUNTAIN

SPORTSFOR THE BEST PRICES

ON SKI AND SNOWBOARD RENTALS IN THE VALLEY!

CALL 800-544-1523On-site at Snow Mountain Ranch!

ACTIVITIES—Continued from page 9

SOMBRERO STABLESTrail rides, sleigh rides, wagon rides and more!Reservations required.

970-887-1999 or x 4146


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CANCELLATION POLICYActivities must be cancelled two weeks prior to the reserved date or you will be charged full price.

SUBMITTING FORMS Please make a copy and send via:


U.S. Postal ServiceSnow Mountain Ranch–YMCA of the Rockies Group Name and Arrival Date Booking No. ATTN: Program Department PO BOX 169 Winter Park, CO 80482

FedEx and UPS Snow Mountain Ranch–YMCA of the Rockies Group Name and Arrival Date Booking No. ATTN: Program Department 1101 County Road 53 Granby, CO 80446

CONTACT INFORMATIONTelephone970-887-2152 x4135

E-mailMary Ann Degginger, Program Director [email protected]

Jessika Brown, Associate Program Director [email protected]

GROUP ACTIVITIES REQUEST FORMA Snow Mountain Ranch representative will contact you to confirm program dates and times based on availability. Reservations must be made at least 60 DAYS in advance, and can be made up to one year in advance.

Please fill out this form, make a copy and return it to the Conference Office. Bookings are on a first-come, first-served basis.

GROUP NAME:

RESERVATION NO.: DATE SUBMITTED:

ARRIVAL DATE: DEPARTURE DATE:

CONTACT NAME:

PHONE (DAY): PHONE (EVENING):

E-MAIL: FAX:

CONTACT ADDRESS:

CITY/STATE/ZIP:

Free Orientations You can request a Program Coordinator to come to your meeting room or Retreat Cabin and provide a brief overview of Snow Mountain Ranch and the activities listed on page 9 and 10.

DATE REQUESTED: TIME REQUESTED:

NO. OF PEOPLE:

LOCATION: MEETING ROOM RETREAT CABIN

Self-led Campfire Fire RingsTo reserve a campfire ring for self-led activities, see page 5 or contact your conference coordinator. For Program Department-led campfires, please see page 12.

Softball FieldReserve our field for a game of softball, kickball, dodgeball and family games.

DATE REQUESTED: TIME REQUESTED:

SUMMER TUBING HILL Reserve your thrill ride down Colorado’s FIRST summer tubing hill.

Date Requested: / /

Number of people: Time (please check one):

10:15 AM 2 PM 4:30 PM

Available Memorial Day Weekend through October 1st (weather permitting). Ages 3 and over. Only one advance registration per group. Limit 70 tubers per session (this may not be a private session).


ACTIVITY (FEE-BASED) FEE (PER SESSION) DATE SESSION (AM) SESSION (PM) NO. OF PEOPLE

ARCHERY $72 9–10 AM 11 AM–12 PM 1–2 PM 3–4 PM 5–6 PM

Age: 5+ 10–11 AM 2–3 PM 4–5 PM 6–7 PM

Limit:12 persons per session

CAMPFIRE RING (Program led) $60 (1 –20 pp) 7–8 PM 8–9 PM

Includes: s’mores, songs and skits $120 (21 –40 pp)

CANOEING (Summer Only) $120 9–10 AM 11 AM –12 PM 1–2 PM 3–4 PM

Age: Must fit in life jacket 10–11 AM 2–3 PM 4–5 PM

Limit: 20 persons per session

CLIMBING WALL $72 9–10 AM 1–2 PM 4–5 PM 7–8 PM

Min. Weight: 40 lbs 10–11 AM 2–3 PM 5–6 PM 8–9 PM

Limit: 12 per session 11 AM–12 PM 3–4 PM 6–7 PM

GUIDED HIKES** $50 per guide

Age: All (16 and under require adult supervision)

Limit: 15 persons per guide

Forest Ecology: 2 miles (easy) $50 9 AM–12 PM 1–4 PM

Waterfall Hike: 3 miles (easy) $50 9 AM–12 PM 1–4 PM

Beaver Ecology: 2 miles (easy) $50 9 AM–12 PM 1–4 PM

Night Hike: 1 mile (easy) $50 Dusk (by season)

Grand View: 2 miles (intermediate) $50 9 AM–12 PM 1–4 PM

HIGH CHALLENGE COURSE (May – Oct) $150 (up to10 pp) 9 AM–12 PM 1–4 PM 5–8 PM

Age: 10+/ Max. Weight: 250 lbs $300 (11–20 pp)

Does not include zip line. $450 (21–30 pp)

Limited availability. $600 (31–40 pp)

LOW CHALLENGE COURSE/ $100 (10 pp) 9 AM–12 PM 1–4 PM 5–8 PM TEAMBUILDING $200 (11–20 pp)

Minimum: 10 persons (pp) $300 (21–30 pp)

$400 (31–40 pp)

FOREST ZIP LINE (May – Oct) $150

9–10 AM 1–2 PM 4–5 PM

35 ft. climb, 600 ft. zip 10–11 AM 2–3 PM 5–6 PM

Age: 8+ / Limit: 15 persons per session 11 AM–12 PM 3–4 PM 6–7 PM

Weight Limit: 250 lbs.

VALLEY ZIP LINE (May–Oct)* $150 9–10:30 AM 1–2:30 PM 4–5:30 PM

55 ft. climb, 700 ft. zip 10:30 AM –12 PM 2:30–4 PM 5:30–7 PM

Age: 10+ / Limit: 12 persons per session

Weight Limit: 200 lbs.

SNOWSHOE HIKE (Winter Only) $40 per guide 9 AM–12 PM 1–4 PM

Age: 8+

Limit: 15 persons per hike

Snowshoe rental not included

INDOOR POOL SESSION** $10/hr 1 to 2 hour sessions 1 to 2 hour sessions

Age: All (children require adult supervision)

Limit: 80 persons per session

Faith-Based Themed Programming is available for Campfires, High Challenge Course, Climbing Wall, Low Challenge Course and more.

Please contact the Programs Department at 970-887-2152 x4135 for more information.

* Valley Zip Line has limited weekday availability. ** Please call the Program Department at 970-887-2152 x4135 for details. Outdoor activities weather permitting.


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BOOKING NO.:

GROUP NAME: GROUP LEADER:

ARRIVAL DATE: DEPARTURE DATE:

GROUP LEADER ARRIVAL TIME: GROUP ARRIVAL TIME:

Please list the first and last name of each group member staying in a lodge room or cabin to ensure we are able to contact group members regarding phone calls and emergencies. List all children lodging with their parents.

SUBMITTING FORMS Please make additional copies of this form as needed. Complete and return form(s) to the Conference Office THREE WEEKS prior to your arrival.


U.S. Postal ServiceSnow Mountain Ranch–YMCA of the Rockies Group Name and Arrival Date Booking No. ATTN: Conference Office PO BOX 169, Winter Park, CO 80482


E-mail form to:[email protected] or to your assigned conference coordinator.

* If you do not know the room number yet, leave this blank to be filled in when room numbers are assigned. We do not guarantee assignment of specific rooms, cabins or meeting spaces.

GROUP ROOM ROSTER REQUEST FORMUse this form if you are a group leader making room assignments for your group. Room numbers and cabin names are assigned when you check in. Please indicate individual(s) arriving and/or departing on a different date. Keys will not be given without a completed roster.

ROOM NO. ASSIGNED*: NO. KEYS NEEDED:

Name:

Name:

Name:

Name:

Name:

Name:

TOTAL: ADULTS 6–12 YEARS: INFANTS:

CRIB (HOW MANY):

HANDICAP ACCESSIBLE: Y N

OTHER REQUESTS:


Name:

Name:

Name:

Name:

Name:

Name:


CRIB (HOW MANY):


OTHER REQUESTS:


Name:

Name:

Name:

Name:

Name:

Name:


CRIB (HOW MANY):


OTHER REQUESTS:


Name:

Name:

Name:

Name:

Name:

Name:


CRIB (HOW MANY):


OTHER REQUESTS:


YMCA OF THE ROCKIES ASSUMPTION OF RISK/WAIVER OF LIABILITYADULTS 18 YEARS AND OLDER. PLEASE READ BEFORE SIGNING.There are risks involved in this activity and/or these activities. You need not participate. It is your choice whether you participate in this activity or these activities and to what level. Our philosophy is “Challenge By Choice,” which means you select the degree of challenge (if any) to which you will be exposed. However, in order for you to participate at any level in this activity or these activities you must sign this document, and your signature forever waives your right to sue the YMCA of the Rockies (and its directors, staff, employees and other contracted parties) for any injury (or death) you may suffer arising out of your participation in this activity or these activities.

ACKNOWLEDGEMENT OF RISKI acknowledge that there are risks and hazards in any of the activities in which I have chosen to participate. These risks include, but are not limited to: physical injury, trauma, emotional injury, death, and property damage. These hazards include but are not limited to: Falling from a height of up to 50 feet (climbing wall and high challenge course only); equipment failure; interference from other activities in the vicinity; high altitude (above 8,000 feet); and rigorous physical activity and exhaustion. Risks for tubing include but are not limited to: falling out of the tube; traveling at various rates of speed; collisions with other tubes, tubers, or spectators; collisions with man-made objects such as fencing, collisions with natural objects, collisions with associated equipment, variations in terrain and steepness of terrain, varying surface conditions, slippery walking surfaces, and the use of the tubing lifts.

The activity or activities in which I have chosen to participate may include intense physical challenges which aggravated by high altitude conditions, may place unusual demands on my bodily systems. I acknowledge that this is not an exhaustive list of the risks or hazards I may encounter, and that I may encounter unforeseen situations.

PROTECTIVE HEADGEARI acknowledge that protective headgear (helmets) are available and it is my choice to wear that headgear while tubing. _____________ (INITIAL REQUIRED)

CERTIFICATION OF FITNESSI certify that I am completely healthy (both physically and emotionally) and capable of participating in this activity or these activities. However, I understand that it is solely my responsibility to determine whether there is any medical reason, including personal or family history of cardiac disease or any other medical condition, which would prohibit me from participating.

WAIVER OF LIABILITYIn order to participate in the activity or activities listed above, I forever waive my right to sue the YMCA of the Rockies (including its directors, staff, employees and other contracted parties) for any injury (including death) I may suffer arising out of my participation in this activity or these activities. I understand that by signing this document all liability of the YMCA (including its directors, staff, employees, and other contracted parties) to myself for any injuries (including death) I may suffer arising out of my participation in the activity or activities listed above will be forever extinguished.

I, THE UNDERSIGNED, HAVE READ, UNDERSTAND AND ACCEPT THE TERMS OF THIS ACKNOWLEDGEMENT OF RISK/WAIVER OF LIABILITY FORM. I FURTHER ACKNOWLEDGE THAT NO ORAL REPRESENTATIONS CONCERNING THIS DOCUMENT HAVE BEEN MADE TO ME AS AN INDUCEMENT TO SIGNING THIS DOCUMENT.

Name of Participant (please print): Age:

Address:

City: State: Zip:

Home Phone: Work Phone:

IN THE CASE OF EMERGENCY PLEASE CONTACT:

Name: Phone:

Signature of Participant: Date:

QUESTIONS? PLEASE CONTACT THE PROGRAM DIRECTOR AT 970-887-2152 X4130.

PLEASE MAKE A COPY OF THIS FORM AND HAVE EACH PERSON ENROLLED IN THE FOLLOWING ACTIVITIES READ AND SIGN THIS WAIVER.

Activities requiring a signed waiver: • Climbing Wall • Dog Sledding • High Ropes Challenge Course • Sledding, tubing, ice skating • Zip Line / Low Ropes Course

Please bring your group’s signed waivers to check-in or to your first scheduled activity.

If you have questions, please contact: Mary Ann Degginger, Program Director [email protected]




Tim Anderson, Outdoor Education Coordinator [email protected]

Bill Pierce, Nordic Director [email protected]


YMCA OF THE ROCKIES ASSUMPTION OF RISK/WAIVER OF LIABILITY ADULT ON BEHALF OF A MINOR CHILD. PLEASE READ BEFORE SIGNING.

There are risks involved in this activity and/or these activities. Your child need not participate. It is your child’s choice whether your child participates in these activities and to what level. Our philosophy is “Challenge By Choice,” which means your child selects the degree of challenge (if any) to which your child will be exposed. However, in order for your child to participate at any level in these activities you must sign this document, and your signature forever waives your right (and your child’s right) to sue the YMCA of the Rockies (and its directors, staff, employees and other contracted parties) for any injury your child may suffer arising out of their participation in this activity or these activities.

ACKNOWLEDGEMENT OF RISKI acknowledge that there are risks and hazards in any of the activities in which my minor child has chosen to participate. These risks include, but are not limited to: physical injury, trauma, emotional injury, death, and property damage. These hazards include but are not limited to: Falling from a height of up to 50 feet (climbing wall and high challenge course only); equipment failure; interference from other activities in the vicinity; high altitude (above 8,000 feet); and rigorous physical activity and exhaustion. Risks for Tubing include but are not limited to: falling out of the tube; traveling at various rates of speed; collisions with other tubes, tubers, or spectators; collisions with man-made objects such as fencing, collisions with natural objects, collisions with associated equipment, variations in terrain and steepness of terrain, varying surface conditions, slippery walking surfaces, and the use of the tubing lifts.

The activity or activities in which my minor child has chosen to participate may include physical challenges, which, if aggravated by high altitude conditions, may place unusual demands on my minor child’s bodily systems. I acknowledge that this is not an exhaustive list of the risks or hazards my minor child may encounter, and that my minor child may encounter unforeseen situations.

PROTECTIVE HEADGEARI acknowledge that protective headgear (helmets) are available and it is my choice that my child wear that headgear while tubing. __________ (INITIALS REQUIRED)

CERTIFICATION OF FITNESSI certify that my minor child is completely healthy (both physically and emotionally) and capable of participating in the activity or activities. However, I understand that it is solely my responsibility to determine whether there is any medical reason that my minor child should not participate in the selected activity.

WAIVER OF LIABILITYIn order that my minor child may participate in the activity or activities listed above, I forever waive my right (and my child’s right) to sue YMCA of the Rockies (including its directors, staff, employees and other contracted parties) for any injury my minor child may suffer arising out of my minor child’s participation in these activities. I understand that by signing this document all liability of the YMCA (including its directors, staff, employees, and other contracted parties) to myself and my minor child for any injuries my minor child may suffer arising out of my minor child’s participation in the activity or activities listed above will be forever extinguished.

I, THE UNDERSIGNED, HAVE READ, UNDERSTAND AND ACCEPT THE TERMS OF THIS ACKNOWLEDGEMENT OF RISK/WAIVER OF LIABILITY FORM. I FURTHER ACKNOWLEDGE THAT NO ORAL REPRESENTATIONS CONCERNING THIS DOCUMENT HAVE BEEN MADE TO ME AS AN INDUCEMENT TO SIGNING THIS DOCUMENT.

Name of Participant (please print): Age:

Address:

City: State: Zip:

Phone (Home): Phone (Work):

IN THE CASE OF EMERGENCY PLEASE CONTACT:

Name: Phone:

Signature of Parent or Guardian: Date:

QUESTIONS? PLEASE CONTACT THE ASSOCIATE PROGRAM DIRECTOR AT 970-887-2152 x4130.

PLEASE MAKE A COPY OF THIS FORM AND HAVE EACH PERSON ENROLLED IN THE FOLLOWING ACTIVITIES READ AND SIGN THIS WAIVER.

Activities requiring a signed waiver: • Climbing Wall • Dog Sledding • High Ropes Challenge Course • Sledding, tubing, ice skating • Zip Line / Low Ropes Course

Please bring your group’s signed waivers to check-in or to your first scheduled activity.

If you have questions, please contact: Mary Ann Degginger, Program Director [email protected]




Tim Anderson, Outdoor Education Coordinator [email protected]

Bill Pierce, Nordic Director [email protected]

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AREA INFORMATION SNOW MOUNTAIN RANCH: 970-887-2152

For additional copies of this guide please visit ColoradoConferenceCenters.com.

AirportDenver International (DIA) 303-342-2000 800-247-2336 flydenver.com

Airport ShuttleHome James 800-359-7503 homejamestransportation.com

Group PhotosPhotos by Dill 800-874-3455 photosbydill.com

Hot Sulphur Springs Resort & Spa800-510-6235 hotsulphursprings.com

Golf CoursesGrand Lake Golf Course 970-627-8008 grandlakerecreation.com

Pole Creek Golf Course 970-887-9195 polecreekgolf.com

Granby Ranch Golf Course 888-850-4615 granbyranch.com

Grand Elk Golf Course 970-887-9122 grandelk.com

MedicalFraser Medical Clinic 970-726-6778

Lincare Professional Services Wheelchair Rentals 970-887-2120

Middle Park Medical Center 970-887-5800

Timberline Family Practice 970-887-1216

Weather & Road ConditionsColorado Road Conditions 877-315-7623 cotrip.org

LiverySombrero Stables 970-887-1999 sombrero.com

Rocky Mountain National Park970-586-1206 nps.gov/romo

Rocky Mountain National Park Trail Conditions970-586-1222

Downhill Ski AreasSki Granby Ranch 888-850-4615 granbyranch.com

Winter Park Resort 303-572-SNOW skiwinterpark.com

Downhill Ski & Snowboard RentalsSnow Mountain Sports 800-544-1523 snowmountainsports.com

SnowmobilingOn the Trails Rental 970-627-0171 onthetrailrentals.com

White Water RaftingMad Adventures 800-451-4844 [email protected]

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