Soci

eti

es

Execu

tive

Com

mit

tee

Societies Executive Committee Handover

Wednesday 20th April

1.

Intr

od

uct

ion

and

Aim

s

• Introduce everyone• Talk through the new

structure• Chance to chat to the “old

committee”• Chance to look at your

development plan

2.

Execu

tive C

om

mit

tee

Str

uct

ure

Proposal

The Arts and Societies areas and Executive Committees have been merged to form one committee under the Societies banner and will run under one Code of Conduct. The chart below details this new structure of the combined Executive Committee, with Arts and Societies running under one Code of Conduct and Executive Committee.

3.

New

Role

Desc

ripti

ons

All the information you need is here:

http://www.bathstudent.com/socs/exec/

Generic Executive Responsibilities:

The core functions of the Societies Sub-group are to:

- Represent students involved in the Societies Area both to the Sabbatical Team, Activities Staff, University and the public.

- Work hard to improve the experience of students involved in the Societies Area

- Discuss, contribute to and pass policy relating to the running of the Societies Area and the Executive

- Handle/Discuss any disciplinary matters regarding society behaviour and form the Disciplinary Committee for such

matters if necessary

- Implement and complete the Executive Development Plan throughout the year

- Administer the Societies Special Request Fund and Society Alumni Fund Applications

Societies Chair

- Chairing Executive Meetings

- Designing the General Meeting presentation with the VP A&D

- Co-ordinating the Activities of the Societies Executive

- Ensuring Area Events are organised and offering support as required

Treasurers:

- Signing off Society Financial Request Forms and Invoices regularly in the Activities Office

- Monitoring/Identifying Society Spending

- Encouraging Society Spending

Publicity Officer:

- Collating articles from Societies about their events and activities for IMPACT and other Student Media Groups

- Helping promote all publicity outlets available to SocietiesArea Officer:

- Checking and replying to emails regularly

- Meeting regularly with Societies

- Helping Societies meet all aspects of their Development Plans

- Principal Organiser for the area events

- Representing Societies to the rest of the Executive Committee

4.

Sub

-Gro

up

C

on

stit

uti

on

The Subgroup Constitution defines

what the Societies subgroup is and what it does.

http://www.bathstudent.com/pageassets/socs/exec/constitution/Societies-Sub-Group-Constitution.pdf

The core functions of the Societies Sub-group are to:

• Represent students involved in the Societies Area both to the Sabbatical Team, Activities Staff, University and the public.

• Work hard to improve the experience of students involved in the Societies Area

• Discuss, contribute to and pass policy relating to the running of the Societies Area and the Executive

• Handle/Discuss any disciplinary matters regarding society behaviour and form the Disciplinary Committee for such matters if necessary

• Implement and complete the Executive Development Plan throughout the year

• Administer the Societies Special Request Fund and Society Alumni Fund Applications

5.

Develo

pm

en

t Pla

n

Everyone has 2 minutes to write down at least 3 ideas

they have for developing the Exec or for developing

societies.

6.

Soci

eti

es

Cod

e o

f C

on

du

ct

1. Yes

2. No

3. Abstain

Results from the Vote

1 2 3

65%

10%

25%

7.

Soci

eti

es

Cod

e o

f C

on

du

ctMain Points:

1. Introduction

Explains reasons around code of conduct

Defines the Societies in each area

2. Affiliation Guidelines

More information on what is involved/required

Now states what happens at capacity

3. 10 core requirements

Details the basic requirements of running a society

4. Events Procedure

Outlines the procedure societies must follow

5. Financial Requirements

Now describes Sponsorship rules and processes

8.

Soci

eti

es

Cod

e o

f C

on

du

ct

6. Committee Procedures

No core committee member should be on placement

Recommendations for the number of committees students should sit on

7. Associate Members

Defines the rules more specifically to societies

8. Audition Procedure

Outlines a fair Audition Procedure for all societies

9. Traffic Light Tier System

Societies own personal use so they know how well they are doing

10. Breaking the Code

Describes the 3-point warning system

Makes it easier to monitor/help societies not meeting the mark

Enables clearer identification of priorities in terms of student experience

http://www.bathstudent.com/pageassets/socs/yoursociety/Societies-Code-of-Conduct-201011-1.pdf

9.

Use

ful In

form

ati

on • Agendas, Minutes and their

procedures for Exec and General Meetings

• Exec Meeting structure

• Anything else not sure about?

10

. A

rea E

ven

ts

• Arts (and Media) Day - Arts• Show in a Week – Arts• Taster Week • Interfaith Week – Faith and

Cultural• RAG Variety Show – Arts• Arts Extravaganza – ArtsHow will you organise them?

11

. Pla

n o

f A

ctio

n

Now it’s your chance to come up with an action plan and decide how you want to organise these events, how you want to prepare for Freshers Week etc…

12

. Pla

n o

f A

ctio

n

• Will you meet up before the summer?

• Do you all know what you are doing for the Events?

• How will you ensure the members that are on placement are included?

13

. Thanks

!

Thanks for coming guys!

Good luck with your year on exec