Solution Component Capture PlusHighly optimized mail classification and indexing

Docutec AG - a member of the I.R.I.S. groupManfred TraegerHead of Research and Development

The sequence of characters in a word is not of interest. Essentially, the first and the last character have to be placed correctly.

The sqeunece of cahrcatres in a wrod is not of itenerst. Esistalenly, the fsrit and the lsat cathrcaer hvae to be pclaed cotrlrecy.

An emergent market:Digital Mailroom solutions

What‘s this fuss really about?

You may say puff is part of the trade …

Collect all things which have

to be handled.

Decide how to process the input.

Do this in a logical, transparent and reliable system (outside of your brain).

Be aware at all times, what‘s to do next.

A challenge for an individual - and even more challenging for a corporation!

… more efficiently!Getting Things Done*

* David Allen, United States

Corporate Mailroom

In the near future it will be always the first step in an automated process chain. A modern mailroom practices information logistics!

Is not longer limited to the opening and distribution of letters.

ECMERPGroupwareCollaborationBPMWorkflowDMSArchive

Information logistics

Our scope when talking about Capture Plus:

Who says

to whomattention, interest

what

in which channel

with what effect

Mail classes and additional meta information (indices)

What are the challenges?

The examination of details!

Explicit or „felt“ knowledge?

False assumptions?

Operating instructions?

Misunderstandings?

Tacit consents?

… and the involvement of the customer ;-)

One document class, and two meanings?

Incomplete knowledge?

Variation in time?

Clear agreements?

Who is involved?

Lessons learned in our pilot projects

Involve the „corporation“, not only „specialists“.

The technology and the solution have to support these aspects!

Look for schemes, avoid the using of details.

Do not loose the general overview.

Give the user feedback.

Take all information layers into account.

SC Capture Plus,part of the I.R.I.S. solution suite

De-materialize information!

What happens inside?

It‘s technology …and a recipe for projects!

Fundament I: OCR

Take care and choose the right solutions:I.R.I.S. Powerscan and Readiris Pro

Fundament II: XTokens

Table line

DateAdress

Adress

Phone

Order#

Table line

Table line

Table line

Amount

AmountVAT Rate

BankingAccount

PaymentTerms

It‘s an invoice.

Can you recognize the document type?

Information aggregation based on XTokens

Layout comparison …

100%29% 29%

29%

29%

35%

35% 35%

35%

Many approaches are too sensible and „expensive“ (Document, letter size, 300 DPI: 8,75 Mio. comparisons!)

… 27 34 21 45 78 62 90 …

Fundament III: XFingerPrintXFingerPrint provides a transformation from a „2D“- image layout into a „1D“-description.

≙ 94,36%

… 26 32 23 41 76 59 92 …-… 1 2 -2 4 2 3 -2 …

This is an one-of-a-kind base for a fast and reliable layout classification. Details are confidential ;-)

The next steps

We have the data…and now we can make decisions.

Document feature

Doc

umen

t fea

ture

Training and self-adaption

Production:Calculate smallest distance

Order

Complaint

Don‘t care, it‘s done for you. Click a button.

Training:Calculate the „mean“

Unsharp decision-making

InvoiceOrder

Don‘t care, it‘s done for you.

Do

cum

ent

feat

ure

Document feature

Doc

umen

t fea

ture

Document feature

Doc

umen

t fea

ture

While we‘re at it: rules

R1

R2

R3

R4

R5

Manually-designed rules are used only when it‘s necessary.

SC Capture Plus

Well done.

Do you got an impression?

Docutec‘s philosophy

Consequently Indirect Strong VAR network.

Solution DrivenProducts and solutions, not only technology.

Focus InternationalNo limitations regarding international languages.In principle ;-)

It‘s the right time

Digital mail room solutions

The market exists.

The technology is available,and we also have solutions.

We invite you to meet your customers‘ requirements!