some useful softwares for academics
TRANSCRIPT
WHAT DID I USE FOR MY ACADEMIC LIFE
Tran Hai Bang: Laboratory of Systematic Forest and Forest Products Sciences
Kyushu University
WHAT WILL I SHOW YOU- How did I back up my data
- How did I protect my data from virus
- What are my favorite office programs
- References and Citation Manager
- Chemical structures Drawing and Simulation
- How did I take note and control my schedule
- Which dictionary programs I like
- How did I speed up my work
- Some other things you may like
2
FOR BACKUP MY DATA
Time Machine (Mac built-in)- Mac’s built-in software
- Perfectly backup your System, your Data
your Setting, even you working Space
Use Spotlight to open
3
Yosemite’s interface
Everything is nothing if your data is lost
FOR BACKUP MY DATA
Restoring dataYou can Restore a single file or
entire system include movies, pictures….
Access Time Machine from Menu Bar
Select item you want to restore then click Restore
4
Yosemite’s interface
FOR BACKUP WINDOWS DATA
Nova Backup (Windows Only)- This software cost you ~5000 yen
- Ranked as best Data Backup
software for Windows at (data-backup-software-review.toptenreviews.com/)
After installation, double click on
5
FOR BACKUP WINDOWS DATA
6
Select “what to Back up”
and “Where to Back up”
Restoring data
Select “Restore” tab
and Click “Restore” button
Choose “Setting” and set up “what to restore” and
“where to restore”
CLOUD SERVICES ARE EVERYWHERE
8
Dropbox- 2 GB Free (up
to 16 GB if
invite friends)
-1000 GB for
¥1,200/month
iCloud- 5 GB free
- 20 GB for ~
¥300/month plan
Google Drive- 15 GB free
include your
Email storage;
- 100 GB for ¥
400/month plan
OneDrive- at least 15 GB free
- 100 GB for ¥
400/month plan
MY FAVORITE ONES
9
Dropbox- Nearly everybody know this
- For storing some of my ebooks
Google Drive- I use Gmail almost everyday and also this service
- Just sometimes for Google-based services
OneDrive (My most important data are here)- Enough for storing all my Ph.D. data
- Integrated well with super-popular office files
MY 3rd (but IMPORTANT) SELECTION
10
An External Hard Disk - You should buy one (I highly recommend)
- Storage Capacity (500 GB, 1TB…) base on your own need
- Consider Data transfer speed unless you want to waste your time
- Shockproof, Waterproof and Fireproof is important but price is bitter
- Mobility should also be considered
TO PROTECT MY DATA FROM VIRUS
11
Avira Antivirus (free version)I am using this to protect my Mac’s Data
Windows Security Essentials (Windows 7 built-in)I am using this in my Windows 7 PC, recently Avira also
Windows Defender (Windows 8 built-in)I don’t have PC with installed Windows 8
PC virus can damage your data
THE SOFT THAT I USE MOST
12
Office for Mac- Integrated well with my favorite Mendeley
- Some minor conflicts with Office for Windows
iWork (for Mac only)- Free for OS X device activated after Sep 1st, 2013
- Limited use with Citation Manager
Office for Windows- Too popular to say more
- Work well with most Citation manager software
How did you store your data
WHAT AND HOW IS MENDELEY
13
- A free reference manager
- An academic social network.
- A multi-tab pdf reader
- A citation manager program
How did you use other people’s data
- Cross-platform, across desktop-web-mobile devices
- Citation Plug-ins for Word, Libre Office
- 2 GB free space for Cloud Storage
- 5 GB cost 500 yen/month.
- Direct import paper from Browser (Chrome, Firefox)
- Automatically process information
LET’S PRACTICE
14
- Download and Install
- Import files (Desktop and Web-import)
- Cite a reference
- Watch your papers
- Cross-platform synching across desktop, web and mobile devices
http://www.mendeley.com/
Scroll down
to end
INSTALLED15
After Mendeley Desktop is Installed
Windows’
desktop
Mac’s
Launchpad
Your added
papers are here
Details
of
paper
You
can
add
folder
here
authors
in
library
IMPORT FILES 19
Import from your Computer – Drag and Drop
Your folder Mendeley’s
window
Mendeley will
automatically
process pdf
files information
WRITE and CITE21
Mendeley supports MS Word (Mac & Windows)
Click
on
this
tab
Choose a
reference
styleClick
here
and
appear
Type here to search
IF YOU DON’T LIKE MENDELEY23
- Popular Citation manager (Mac & Windows)
- If you are willing to pay 25.000 yen
- Sente is for Mac only, recently get attractive
- If you are willing to pay 8.000 yen
- Papers ranked as best for Mac (Windows)
- If you are willing to pay 6.000 yen (student 3.500)
- Zotero is liked by many people
- Mac, Windows and Linux
CHEMICAL STRUCTURE DRAWING
24
- MarvinSketch (Mac and Windows)
- All basic features are free for everybody
- Advanced features are free for academic purposes
Several features you may like- 1H-NMR, 13C-NMR simulation
- LogP, logD, pKa calculation
- Isomers, tautomers, prediction
- Name to structure and vice versa
- SMILES string creation
Chemical structures
Simplified
Molecular
Input
Line
Entry
Specification
CCO
C2H5OH
CHEMICAL STRUCTURE 3D VISUALATION
25
Accelrys Discovery Studio Visualizer (Windows only)
Jmol
Pymol
Avogadro
MEMORIZE EVERYTHING
26
- Google calendar is popular
- I have to admit that I do not use it so much
- Evernote allows me (you) to capture, organize,
and find information across multiple platforms.
- All data are in Cloud and your device
- You get 60 MB transfer for free
- 450 yen/month raise your transfer limit to 1000
MB/month (unlimited storage)
Ever
note
Scheduling yourself
HOW EVERNOTE HELP
27
- Typing text
- Handwriting or drawing
- Copy-and-paste or Drag-and-drop from any source
- One-click clipping from Browser using Evernote’s
Web Clipper
Capture (ideas, information, note…)
Let’s practice
HOW EVERNOTE HELP
28
- With Tagging, you can create as many of your own
tags as you want and drag-and-drop them to any note.
CATEGORIZE (information)
Let’s practice
Mac’s User may find this familiar
HOW EVERNOTE HELP
29
- Evernote gives you lots of handy ways to find your notes
in no time at all, by selecting notebooks and tags, by
searching for text, or by filtering on attributes of the notes.
FIND (information)
Let’s practice
YOU MAY NEED A DICTIONARY SOFTWARE
31
- Built-in dictionary for Mac is quite good
- Three-finger press (on a word) give you meaning
Knowledge in other languages
YOU MAY NEED A DICTIONARY SOFTWARE
32
- Lingoes is my choice for Windows
- Many dictionaries are free (En-Ja, En-Vi, En-Cn)
- Sorry but not for Nepalese and Egyptian
- Babylon is well-known
Of course Oxford, Cambridge, Longman, Webster,
Collins…are worth to try
FOR COMPRESSED FILES
33
7-zip (for Windows only)- One of the best program in this field (and free)
- Can open nearly all types of compressed files
Winrar (Mac and Windows)- .rar format is famous for reducing file size and security
- Very popular in this field (4000 ~ 5000 yen)
The Unarchiver (for Mac only)- Free and strong enough
- Support for most common compressed files
To save your hard disk space
COMFORTABLE WAY TO RUN PROGRAM
34
Alfred (for Mac only)- More powerful than spotlight
- Find files, search web, calculator …..
Launchy (Windows only)- Launch program in Windows
- Free but donation is welcomed
Spotlight (Mac built-in program)- Search everything on Mac
- Launch program and more
Double click is not the “only-way”
CLEAN UP MY COMPUTER
35
CCleaner is my choice (Mac and Windows)- Every time you open a website
- Every time you create a new file
……
- Every time you use you computer
Your computer create certain temporary
garbage files.
CCleaner help me to clean them up safely
Garbage waste your hard disk
OLD LIKE THE EARTH TOPIC
36
Acrobat reader (Mac and Windows)- You may know: this is a hallmark for reading pdf files
- You may not know: It’s slow, lack of functions and boring
Preview(Mac built-in)- Enough for basic need
- If you want to powerful annotation, you need Skim
Skim for Mac
Foxit reader (Windows)- Light and many extra functions
- Pdf X-change is also light and full of function
Pdf X-change
If you want to try something new
SOME OTHER THINGS YOU MAY LIKE
38
4K Video Downloader (Mac and Windows)- Free and easy to use
- Can download up to 25 videos simultaneously
Data is not always in the Cloud
SOME OTHER THINGS YOU MAY LIKE
39
Online Learning
Founded by
Harvard, MIT
- Free to everybody
- Most course is in English
- Free to everybody
- English & other languages
Free knowledge is everywhere