sostratus colony - home - alpha rho chi traveler ibn jubayr said of it, “description of it falls...

sostratus colonyof alpha rho chi fraternity

chapter petition

preamble

acknowledgments

about sostratus & the beacon

colony history

calendar of events

constitution

bylaws

minutes

financial records

membership records

incorporation documents

university documents

contact information

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We, the pledges of Alpha Rho Chi Fraternity at Sostratus Colony, hereby request that this Petition to Form a Chapter

of said Fraternity be examined.

Having fulfilled the requirements given us by the Grand Council of Alpha Rho Chi Fraternity, we request that the Grand Council and the several Chapters of Alpha Rho Chi Fraternity examine and test this,

our Petition to Form a Chapter, as evidence of our efforts and of our worthiness to be admitted as Brothers.

Therefore, we hereby submit this Petition to the Grand Council and to the several Chapters of Alpha Rho Chi Fraternity,

in full faith that it will be examined and tested in accordance with the traditions and regulations of said Fraternity.

In witness whereof we have set our hands, this 10th day of February 2009.

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acknowledgments

Jamie Millard

Craig Pontius

Josh Mantyla

Wellbe Bartsma, Paul Ellis, David Freeman, Mark Lo, Josh Mantyla, Emily Pinney, Craig Pontius, & Jesse Wolfe

Jamie Millard & Craig Pontius

Petition Chair:

Petition Editor:

Cadency Design:

Text/Photo Submission:

Graphic Design:

petition

colonizationThe colony wishes to thank our pledge trainer, Brother Camille Ganir, for all her efforts and patience with us during this process. We could not have done this without you.

We also thank Brothers Laura Schmidt, Charles “Chooch” Pickard, and Dana Hennis for traveling all the way to Pullman to pledge our colony, as well as for all the help they have provided during the colonization process.

We also thank our big brothers at Andronicus Chapter for their guidance and friendship.

We also thank Brother Scott Swanson for his help during colonization.

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The beacon is representative of the Great Lighthouse of Alexandria, which was constructed by our namesake during the Third Century BC under the patronage of Ptolemy I of Egypt. In Sostratus’ day, the Pharos was used as a day beacon,

and the beacon fire was added under the Romans. According to legend, Ptolemy refused to allow Sostratus to mark his work and instead demanded that the

credit go to himself. Sostratus, however, had “Sostratus, son of Dexiphanes, the Cnidian, to the Savior Gods for the seafarers.” This was plastered over and an

inscription honoring Ptolemy chiseled into the plaster. Over time, the plaster fell away, leaving Sostratus’ original inscription.

The Great Lighthouse stood until the Fourteenth Century, when it was toppled by several earthquakes. In its day, it is thought to have been the third tallest

building on Earth after the Great Pyramids of Khufu and Khafre. It was said that the light of the beacon could be seen as far away as 35 miles. Antipater of Sidon included the Great Lighthouse among the Seven Wonders of the World, and the Muslim traveler Ibn Jubayr said of it, “Description of it falls short, the eyes fail

to comprehend it, and words are inadequate, so vast is the spectacle.”

Concerning Sostratus himself, little is known besides his involvement in the design and construction of the Pharos lighthouse in Alexandria and that he was

from Cnidus (in modern-day Turkey). His other known projects are the Hanging Pleasure Gardens at Cnidus, the Clubhouse of the Cnidians at Delphi, and some military works in the service of the Ptolemy, including temporary redirection of

the Nile at Memphis. His final known project is the Tetra Stadium at Alexandria.

Blazon: Quarterly sanguine and azure, in second a rose argent, a bend argent with nine mullets of eight sable, a beacon for difference.

sostratusbeacon

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colony history

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Co-Presidents: Jamie Millard

& Craig Pontius

Secretary: David Prine

Treasurer: Bryce Cahill

Sergeant at Arms: Matt VanGunda

In the beginning, there were three guys wanting more of a connection with other architecture students. Bryce Cahill, Caleb Summerfelt and Craig Pontius began their research and came across Alpha Rho Chi. The decision had been made but was there an interest from the other students? Fliers were posted and at the first meeting decisions were made, we had a first group of officers that would continue the dream. This was the beginning.

Communications with Nationals had provided us with the steps and

the things that we would need to accomplish in order to join this fraternity that we all so desperately wanted too. It was evident there was lots of work ahead and we needed to begin the checklist. From there the first semester consisted of recruiting, mainly second and third years. People came and went, but one thing remained the interest from the beginning few. Everyone who stuck with it through the challenges began to learn what being a brother really meant and gained friendships that will stand the test of time.

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Pledging to APXDate: February 23rdWe were happy to

welcome...

Worthy Grand Associate Architect Laura Schmidt

Expansion Director Charles “Chooch” Pickard

Regional Director 7Dana Hennis

Pledging was a very amazing time for all of us. It felt very official at first with the Worthy Grand Associate Architect Laura Schmidt, then Expansion Director Charles “Chooch” Pickard, and our Regional Director Dana Hennis.

But in time we relaxed a little and it felt more like they were brothers that we had not seen for a while. It was truly amazing to experience a bond so fast with complete strangers. This was a true realization of what Alpha Rho Chi was all about. Before pledging, the executive board and our faculty advisor Ken Carper met with the national representatives for the first time. We had lunch at the Fireside Grill in town.

Afterwards we proceeded with the pledging ceremony, which was our first taste of what this process was going to be all about. Later we enjoyed our first dinner as a colony at Basilio’s. We continued bonding as a group, and had fun showing nationals who we were, and that Pullman may be in the middle of nowhere, but we might as well be in a big city.

Colonists Present for Feb. Pledging:Josh Mantyla, Natalie Long, Shane Fagan, David Freeman, Craig Pontius, Paul Ellis, Emily Pinney, Jesse Wolfe, Jamie Millard, Andy Robertson, Chelsea Herold Prayer, Matt VanGunda, Wellbe Bartsma, and Logan Suhrer.

Pledging to APX

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Pledge Trip to SeattleDate: April 18th

Schedule of Events:

Meeting with Camille

Polar Bear Swimming

Dinner

Brotherhood Bonding

The pledge trip to Seattle was a great bonding opportunity for all of us. It brought the group closer and was great for relieving the stress of school. During the trip we met our pledge trainer Camille for the first time in person. It was great to be able to meet her face to face, and have a pledge meeting in person. After the meeting we invited Camille to dinner at Jesse’s house, where we were staying. It was a great time for bonding and sharing a meal prepared by Jesse, Craig, and Josh. The dishes included everything from gumbo to guacamole. After Camille left, we enjoyed an evening of polar bear swims in Beaver Lake at 50 degrees

in the water and 40 degrees outside. Also some hot tub relaxing with a few too many people trying to get in. After the outdoor events we had a live band playing some “Rockband” on an Xbox 360 and some pool down in the basement. It was a great time where the memories and bonding with our brothers will not soon be forgotten.

Colonists who Attended the Trip: Josh Mantyla, Mark Lo, Chelsea Herold-Prayer, Craig Pontius, Andy Robertson, Natalie Long, David Freeman, Wellbe Bartsma, Paul Ellis, Jesse Wolfe, Jamie Little, and Jamie Millard.

Pledge Trip to Seattle

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To Kill a MockingbirdSetbuild for

Pullman Civic Theatre’s

production of

To Kill a Mockingbird

running in October

As a community involvement project we became involved in the construction of a set for the play To Kill a Mockingbird. We felt that this was a great use of our collective skills in design and carpentry. It also posed the opportunity for our members to grow in their skills by getting to actually build a project form plans in order to better understand the process of designing a build-able environment.

They set us to work constructing raised multi-use stages, as well as house facades including the construction of usuable and structurally sound

platforms, patios, doors and window frames. Stairs were also fabricated for one of the houses, presenting the challenge of making what is usually a fixed object mobile. Construction was completed on weekends spanning a month prior to the play itself.

The director and set designer were pleased with our work and thanked us by allowing us to attend the rehearsal. On top of this she has asked for our continued services on their yearly “big show” where they have need of help at this level.

To Kill a Mockingbird

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Freshman WorkshopDate: September 4th

Time: 6 pm

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Other Workshops:CAD - 11/18/08

Sketchup - 3/4/09Revit - 3/17/09

Photoshop - TBA

Helping to better prepare freshmen at Washington State University for its grueling architecture program, a workshop was made available on September 4th 2008. Among the presenters were Craig Pontius, Joshua Mantyla, and Jesse Wolfe. Each presented a portion of this workshop, including discussions on drafting, rendering, sketching, the tools of the trade, as well as additional supplies found to be useful to the upperclassmen. In attendance at this workshop were five to eight first year architecture students.These students were also presented

the opportunity to ask questions of the presenters about the program and our experience with it. Following this presentation several of these students expressed interest in further workshops as well as joining the fraternity.

Colonists Present:Joshua Mantyla (Sketching)Craig Pontius (Survival Skills, Food, Scheduling, etc.)Jesse Wolfe (Drafting)Wellbe Bartsma (Cameraman)Andy Robertson (Moral Support)

Freshman Workshop

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Recruitment BBQ

Location: Reaney Park

Date: September 20th

Time: 12 pm

New Colonist:Sheena McNeice

The recruitment BBQ was a huge success. It accomplished its major tasks of both brotherhood and recruitment. This event included the BBQ as well as a couple games of Ultimate Frisbee, and a touch football game to top it all off. The majority of the group was there, along with six recruitment potentials. Through this we gained one person who is still very active within the group, in Sheena McNiece. The food was great and so was the company. Everyone at this outing had a great time while enjoying food prepared by everyone. That included

burgers (some bigger than others), chips, drinks, and of course what BBQ isn’t complete without the chocolate chips to top it all off? Once everyone was stuffed so they couldn’t eat any more the games of Ultimate Frisbee and football took over, and took on their own rivalry that made sure that everyone had a blast.

This truly was a day where we were able to show our brothers that we were in this together till the end, and gave us the chance to talk to potential recruits about everything that we had to offer with our membership.

Recruitment BBQ

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Cougar CarwashLocation: Dissmores IGA

Date: September 28th

Time: 12pm - 4pm

Money Made: $200

For one of our fundraising events, we held a carwash and bake sale in the Dissmores IGA parking lot. The event lasted from 12pm to 4pm on September 28th. We assigned a baked good for each member to bring and a poster to advertise for this truly epic event. Luckily on the day of the carwash, the weather was beautiful and warm so we could soak up the last rays of the summer sun. A table was set up for all the baked goods, and all the signs were being waved to drivers on the street. For the entire four hours of the car wash, there was always at least one car beig washed, although we had some gaps so we could wash all of our own

vehicles too. Members present at the carwash included Jesse, Wellbe, Craig, Mark, Josh, Andy, David, Natalie, and Jamie Little. With those of us present, we were able to wash multiple cars with people running the bake sale and holding signs, all at the same time. Mark brought his stereo for us to listen to the radio for some background noise while we stayed busy getting cars clean. The car wash was our largest fundraising event held so far with nearly $200 made, the cash made is extremely nice for our colony to hold recruitment events and advertise around campus, helping to make the Sostratus colony of Alpha Rho Chi better.

Cougar Carwash

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Sostratus Colony of Alpha Rho Chi at Washington State University

Calendar of Events

2007-2008September 5 First Meeting of the WSU Alpha Rho Chi Committee

February 23 3 p.m. Pledging

6 p.m. Dinner at Basilio’s

April 18-20 Pledge Trip to Seattle

2008-2009September 4 6 p.m. Freshman Workshop

September 11 7 p.m. Brotherhood scrapbooking event

September 12 Began set building, ran through October

September 28 12-4 p.m. Cougar Carwash

September 20 12 p.m. Recruitment BBQ

October 13 8 p.m. Arch 220/309 Study Session

November 4 8:30 p.m. Arch 330 Study Session

November 11 2:30 p.m. Final Pledge Training Session

November 18 5:15 p.m. AutoCad Workshop

December 2 7 p.m. Elections

December 14 6 p.m. Incorporation Meeting

January 27 6:30 p.m. Parliamentary Procedure Workshop

February 24 7:00 pm APX Jeopardy

Ongoing 9:00 pm First Year Study Hour with “The Office”

Ongoing 7:00 pm Colony Dinner

Next Snow 4:00 pm Sledding Contest

March 4 5:15 pm SketchUp Workshop

March 17 5:15 pm Revit Workshop

April 11 3:00 pm Ice Blocking Party

To be Scheduled Photoshop Workshop, Olympia Ave. Project Tour, Hand

Rendering Workshop, CAD II Workshop

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constitution

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Constitution of the Sostratus Chapterof Alpha Rho Chi at Washington State University

PREAMBLE

In order to secure a closer fellowship among ourselves, and to encourage a greater interest in the study of Architecture, Planning and the Allied Arts, this chapter of the Alpha Rho Chi Fraternity is hereby established and constituted, we hereby declare for its government this Constitution.

ARTICLE I: NAME, EMBLEMS, MOTTO, ETC.

Section I: NameThe corporate name of this Fraternity shall be the Sostratus Chapter of Alpha Rho Chi Fraternity.

Section II: EmblemsThe emblems of this Fraternity shall consist of a badge, a coat of arms, a sister pin, a recognition button, a pledge pin, a system of colors, and a flower.

Section III: ColorsThe colors of the Alpha Rho Chi Fraternity shall be Sanguine (Maroon) and Azure (Blue).

Section IV: FlowerThe flower of the Alpha Rho Chi Fraternity shall be the White Rose.

Section V: MottoThe Motto of the Alpha Rho Chi Fraternity shall be “Fidelitas, Amor, et Artes.”

Section VI: Badge, Coat of Arms, and Cadency MarkThe official forms of the badge, coat of arms, and pledge pin, sister pin, and recognition button shall be as prescribed in the Ritual. The Cadency Mark of this Chapter shall be the Beacon.

ARTICLE II: OBJECTIVES & POWERS

Section I: ObjectivesThe Objectives of Alpha Rho Chi Fraternity are: to organize and unite in fellowship for the education and professional development purposes the students of Architecture and the Allied Arts of this University in order that this Fraternity may promote the ethical, artistic, scientific, and practical proficiency and community involvement of its membership and the profession.

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Section II: Powers The powers of this Chapter of the Alpha Rho Chi Fraternity are:

a. To legislate and administrate pursuant to this Chapter Constitution and By-Laws and the National Constitution and By-Laws of Alpha Rho Chi Fraternity for the general benefit and welfare of this Chapter and this Fraternity.

b. To charge and collect dues and fees of its Members and for the National Fraternity. c. To determine, and to be the sole judge of any disputes, obligations, and responsibilities

between each of its Members and between each member and the Chapter. d. To accept or expel Members of this Chapter. e. To perform any other acts for the benefit of its Members or Membership, which are not

inconsistent with the applicable Federal, State, or Local Laws, Regulations, and or Ordinances; or the National Constitution, National By-Laws and the Franchise granted to this Chapter by the Alpha Rho Chi Fraternity.

ARTICLE III: ORGANIZATION, DISCIPLE, & GOVERNMENT

Section I: OrganizationDelegates from the Alumni Associations, Chapters, the Grand Council and its Officers in Convention shall assemble the National Government of this Fraternity, and at all other times such shall occur as prescribed by the National Constitution and By-Laws.

Section II: DisciplineRobert’s Rules of Order, Newly Revised Edition, shall govern all meetings of the Fraternity including Conventions, Grand Council, Alumni Association, Chapter, and Committee Meetings, except in such cases where these rules conflict with the National Constitution and By-Laws of the Fraternity.

Section III: Governmenta. Those individual Members possessing the power and right to vote and the Meeting

Officers shall govern this Chapter during any Regular or Special Chapter Meeting. b. At all other times by the Chapter Executive Board and the officers of this Chapter

pursuant to and according to the power and authority vested in them by its Articles of Incorporation, the Constitution and By-Laws of this Chapter, the National Constitution and By-laws and the Franchise granted to this Chapter by the Alpha Rho Chi Fraternity.

ARTICLE IV: OFFICERS & EXECUTIVE BOARD

Section I: OfficersThe officers of this Chapter shall consist of a Worthy Architect (President), Worthy Associate Architect (Vice President), Worthy Estimator (Treasurer), Worthy Educator (Pledge Trainer), Worthy Scribe (Corresponding Secretary), Worthy Clerk (Recording Secretary), Worthy Superintendent (Sergeant at Arms), as elected by the Chapter, and Committee Chairmen or others as elected or appointed.

Section II: Executive BoardThis Chapter shall have an Executive Board consisting of the Worthy Architect (President), Worthy Associate Architect (Vice President), Worthy Estimator (Treasurer),

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Worthy Educator (Pledge Trainer), Worthy Scribe (Corresponding Secretary), Worthy Clerk (Recording Secretary), and Worthy Superintendent (Sergeant at Arms); as elected by the Chapter. The “Executive Board” as stated in this Chapter Constitution and By-Laws corresponds to the “Board of Directors” as stated in the Alpha Rho Chi Fraternity National Constitution and By-Laws.

ARTICLE V: MEMBERSHIP & ASSOCIATES

Section I: MembershipThe membership shall be divided into 6 classes within this chapter of the Alpha Rho Chi Fraternity, as prescribed by the following.

a. Chapter Active members shall consist of students registered in professional courses leading to a Bachelors or Masters Degree from this University, who have been Pledged by the Chapter.

1. While membership is encouraged amongst majors in the fields of Architecture, Planning and the Allied Arts, all students who have a dedicated interest in said fields are welcome and encouraged to join Alpha Rho Chi Fraternity.

2. Affiliates chapter members shall consist of an Active Member of Alpha Rho Chi Fraternity who has transferred to and is enrolled at this University as a student and wishes to affiliate with the Chapter, only upon the approval of the Chapter and only if he presents a letter from his Chapter Worthy Architect stating he is an initiated member and in good standing with his Chapter with all dues and fees paid.

b. Chapter Non-Graduate members are members who withdraws from college before receiving a degree.

c. Chapter Alumni membership shall consist of all graduate and non-graduate chapter active members of this chapter, and may include chapter actives from other chapters of Alpha Rho Chi based on their geographical proximity and desire to join the Alpha Rho Chi, Sostratus Alumni Association.

d. Chapter Faculty members shall consist of any faculty member of this University who has participated in the Chapter’s development and has been initiated by the Chapter.

e. Honorary members are those individuals recognized by the executive board and endorsed by the chapter, who have contributed to the goals, mission and values of the Alpha Rho Chi Fraternity and the Sostratus Chapter, without having being initiated through the customary rites and rituals of the chapter and national fraternity.

f. Master Architect members shall conferred the title at Convention upon such individual brothers who have gained National prominence in the field of architecture, the allied arts, or who have made significant contributions to the built environment; who have been members of Alpha Rho Chi for not less than two years; and have met criteria as set forth by the Convention and verified by the Nominating Committee. Such individuals shall be proposed by the Grand Council and approved by a majority of the Chapters and Alumni Associations prior to participating in the Fraternity's Ritual. A Chapter, Alumni Association or the Grand Council may nominate an individual for the title. Nominations must be approved by a three-quarters (3/4) majority vote of the Chapters and Alumni Associations.

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Section II: Joining the ChapterMembership in the Sostratus Chapter shall be by invitation issued by the Chapter in accordance with current fraternity and chapter policies.

ARTICLE VI: AMENDMENTS & VOTING

Section I: AmendmentsAmendments to this Constitution and By-Laws must be proposed in writing, signed by a minimum of three members and must be presented to the Chapter at least one meeting before the meeting at which a vote is held. The Grand Council of Alpha Rho Chi Fraternity must approve all Amendments to this Constitution and its By-Laws in writing.

Section II: VotingAn Amendment to this Constitution and By-Laws must be approved by a ¾ vote of the membership present and voting, providing there is a quorum present.

ARTICLE VII: APPROVAL

This Constitution and By-Laws are hereby declared the governing documents of this Chapter of Alpha Rho Chi Fraternity and all members shall respect them accordingly.

*Approved by the Sostratus Colony on 2/19/2009Constitutional Chair Jamie Millard

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bylaws

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minutes

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Minutes for the Alpha Rho Chi groupat Washington State University

Meeting on Oct. 2, 2007 Called to order @ 6:00pm

Adjourned @ 6:20pm

People Present:Craig Pontius, David Prine, Bryce Cahill, Matt VanGunda

Discussion during the meeting:

Officers- The group has discussed who should be our officers

Advisor- The group needs to decide on an advisor

Adopting a Constitution - Distributed electronically through e-mail

Letter of Intent - The letter will be presented to nationals by Craig Pontius

Other Business - The issue of our bank account and namesake will be postponed until next week due to a lack of

attendance during today’s meeting.

Decisions made during a meeting:

Officer Positions - The roles of our officers confirmed by a unanimous vote

o Co-Presidents Craig Pontius and Jamie Millard o Treasurer Bryce Cahill o Secretary David Prine o Sergeant-at-Arms Matt VanGunda

Advisor- Advisor Confirmed by Unanimous vote

o Katherine Keane

Constitution - Constitution was adopted by Unanimous vote and will be distributed to our members.

Letter of Intent - The Letter of Intent to the Grand Council was adopted by a unanimous consent.

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Meeting on Oct. 30, 2007 Called to order @ 6:00pm

Adjourned @ 7:00pm

People Present:Craig Pontius, David Prine, Matt VanGunda was late but excused due to his work schedule.

We did not have Quorum at this meeting and could not conduct any business.

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Meeting on Nov. 6, 2007 Called to order @ 6:04pm

Adjourned @ 7:30pm

People Present:Craig Pontius, Ron Fabros, Emily Pinney, David Prine, Jamie Little, Matt VanGunda, Chelsea Herold-Prayer

Approval of the Minutes: Minutes from the previous meeting have been approved.


Bank Account - We need to open a bank account for our colony.

Dues- The colony has set $20 per semester for our dues.

Namesake - There was a discussion about ideas for a namesake. No decision has been made at this point in

time.

Member Definition - The colony has discussed the definition of “allied arts”. The conclusion is that any field can be

considered an allied art as long as said person has a keen interest in architecture.


- Fall Semester dues waived o The motion made by Ron Fabros was passed unanimously.

- Dues due mid-semester each semester o The motion made by Matt VanGunda was passed unanimously.

- Referred acceptance of sociology major to online voting o Unanimous consent

- Approved Mafia program o There was a unanimous consent to start this program, and Craig Pontius will plan the

event.

- Postponed Statement of Reasons to next meeting by a unanimous consent.

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Adjourned @ 7:13pm

People Present:Jamie Millard, Craig Pontius, Bryce Cahill, Jamie Little, Matt VanGunda


Old Business:

Bank Account - In order for us to become a colony we need to go and get a bank account started in order to keep

track of all of our spending.

Chapter Name - Upon a unanimous decision, Sostratus has been approved as our namesake.

Seal Design - Now that we have approved a namesake we need to begin discussing a design for our chapter

seal.

Statement of Reason - Jamie Little has volunteered to write out the Statement of Reason.

Advisor- Somebody will need to contact our advisor and get a letter from our advisor to turn in with the

Statement of Reason.

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Adjourned @ 7:07pm

People Present:Craig Pontius, Jesse Wolfe, Matt VanGunda, David Prine, Bryce Cahill, Chelsea Herold-Prayer, Talia Olson, Jamie Little, Jeffrey Luedeman, Jamie Millard, Emily Pinney, Jesse Spencer



- Chapter symbol o Craig Pontius, Ron Fabros, and David Prine have presented designs for our chapter

symbol.


- The symbol designed by David Prine was adopted by Unanimous vote o We will be calling the symbol the “Beacon of Light”

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Meeting on Jan. 8, 2008 Called to order @ 6:04pm

Adjourned @ 7:29pm

People Present: Craig Pontius, David Prine, Matt VanGunda, Jesse Wolfe, Chelsea Herold-Prayer, Jeffrey Luedeman, Jesse Spencer, Josh Herder.

New People:Josh Mantyla, Paul Ellis, Brian Jo


Discussions during the meeting: - Statement of Reason - Final Symbol Approved and will be submitted to Nationals - The group will now hold officers’ Meetings to be held the day before general meetings.

Decisions made during a meeting: - Colony Elections

o Craig Pontius- President o Matt VanGunda- Vice President o Jessie Wolfe- Treasurer o David Prine- Secretary o Brian Jo- Sgt. At Arms o Chairperson of the Constitutional Committee- Jamie Millard

Tabled motion about committee members for writing the constitution

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Adjourned @ 7:58pm

People Present: Craig Pontius, Jamie Millard, Bryce Cahill, David Prine, Matt VanGunda, Jesse Wolfe, Chelsea Herold-Prayer, Emily Pinney, Josh Herder, Logan Suhrer, Brian Jo, Josh Mantyla, Patrick Gallagher, Paul Ellis

New People: David Freeman



DuesDues will be $20 for the semester and anyone wishing to become a member needs to pay them ASAP.

Statement of Reasons The Statement has been written and is being passed around the table so everyone can have a chance to look it over for approval.

Date for pledging February 22, 2008 will be the date for our Pledging event.

Elections- Historian

o Graphic Designo Page Layout Record book with all the details ino Event Pictures o Minor Scrap booking o So that we will be able to prove we have done something

Nominations • Emily Pinney- 11 • David Freeman-1

- Public Relations (Jesse Spencer) o Needs to be REALLY out going o Going to Classes and Recruiting people

Nominations • Chelsea Herold-Prayer-2• Paul Ellis-8

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- Web Master o Web Knowledge o There Needs to be a link for the Minutes o Web Hosting

Nominations • Josh Mantyla

- Constitutional Committee (Josh Herder) o Parliamentary Pro o Law Documents

Nominations • Paul Ellis-8 • Craig Pontius-5 • Bryce Cahill-7

- Brotherhood Chair (Social Chair) o At least once a month event, Social, Fun!!!!!

No official business Group Building

o Fraternity Dinner Nominations

• Logan Suhrer

Public Service - Habitat For Humanity

o Someone should contact the local Habitat group and gather some more information

Networking- A Partner with AIAS

o Workshopso Shop Training o Have a Professor come in and give different skill training o Creating a museum with our Architecture projectso Present Architecture to the High school communities o Pool hall o Pool Party o Ice skatingo Bring people from the National Fraternity to visit us o Have Architects to come in to be able to network

Brotherhood Events - Events – Logan will go over the list and formulate a more comprehensive plan for us to do.

o Wall Building o Snow Eventso Sled Building o Jengao Pizza Bowling o Marshmallow Building

- Room Scheduling

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o Jamie Millard will find us a space to use for brotherhood events once Logan finalizes the event.


The statement of reasons was approved by the group with a unanimous vote.

Election Results - Webmaster – Josh Mantyla- Historian- Emily Pinney - Public Relations- Paul Ellis - Brotherhood Chair- Logan Suhrer- Constitutional Committee- Bryce Cahill and Paul Ellis

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Adjourned @ 7:05pm

People Present:Craig Pontius, Jamie Millard, David Prine, Matt VanGunda, Jesse Wolfe, Josh Mantyla, Logan Suhrer, Wellbe Bartsma, David Freeman, Emily Pinney, Shane Fagan, and Paul Ellis.



RSO- Jamie and Craig going to a meeting so that we become an official group in the eyes of the

university.

Reports

Treasurer- It’s going good, still have a few people who have not yet paid their dues and need to do so.

Brotherhood- Logan has started the process of setting up a Luge competition for the group to do with one

another.

Website - Web Master

o Possible Designs and what should be included on the site. Needs to have minute access Only member access About Us Contact Page

o E-mail hosting

Business

- Social Events o All nighter for architecture students.

Movie & Pizza

- Crits time o Not after meeting, everyone has very busy schedules and there is not a lot of time left

after the meetings.

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o Maybe a different day, before major projects are due.

- Pledge fees need to be paid before the pledging date.


Brotherhood- Luge Competition has been decided upon

o We will have two teams of six that will each make a cardboard luge. o This event will be held on February 9 at 4:00 pm, and everyone should attend and this is

a group event.

Funding- Twenty dollars will be given to the Historian so that she will be able to get started on the

scrapbook.

Elections- Sergeant at Arms

o We have lost our current Sgt. at Arms and need to choose a new one. o Nominations

Chelsea Herold-Prayer David Freeman Bryce Cahill

o Chelsea has been elected as the new Sgt. at Arms.

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Adjourned @ 6:52pm

People Present:Andy Roberson, Logan Suhrer, Matt VanGunda, Jamie Millard, Josh Mantyla, Paul Ellis, Bryce Cahill, Emily Pinney, David Freeman, Natalie Long, Wellbe Bartsma, Jesse Wolfe, Chelsea Herold-Prayer, David Prine



Reports- Treasurer

o Everyone who has not yet done so needs to pay their dues.

- Sergeant at Arms o People need to talk one at a time and take their turn while speaking.

- Brother hood Chair o Sled completion is scheduled for Feb. 9, don’t forget to come and partake.

- Constitution Chair o This group needs to set up meetings to get started working on our constitution.

- Web Master o Newest designs are being passed around, please take a look at them and provide some

feedback.o Private stuff can not be on the web page. o Please work on coming up with a color scheme for the site.

Colony Status - We have been accepted as a Colony will be moving into Colony status soon - 50.00 pledge fee- This will pay for the Pledge Pin and the Pledge Booklet.

Colony Seal- Cadency mark needs to be re-designed as requested by the Grand Council. This will be decided

on next week so those who wish can come up with a design before the next meeting.

Personal Information - All members need to fill out the personal information sheet that is going around the table.

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Meeting on Feb. 6, 2008 Called to order @ 6:37pm

Adjourned @ 7:26pm

People Present:Craig Pontius, Jamie Millard, Bryce Cahill, David Prine, Matt VanGunda, Jesse Wolfe, Chelsea Herold-Prayer, Emily Pinney, Logan Suhrer, Josh Mantyla, Paul Ellis, and Wellbe Bartsma.



Good news, we have received our official recognition letter from nationals.

Reports- Sgt. at Arms

o Please limit the jokes until after the meetings. Meeting time needs to have a professional demeanor.

- Brotherhoodo There is a slight possibility of rain during our sled competition. We will play it by ear in

order to see if we will be able to proceed with the event.

- Historiano Emily needs to take a couple of pictures for the scrapbook.

David P. and Matt V. please stick around after the meeting so that Emily can get this taken care of.

- Web Master o Josh will provide a mock up of the website for next meeting.

Pledging- Pledging will either be during the last weekend of February or March. We will need to choose on

a place to have a reception after the event: o Zepposo Firesideo Basilios- Italian Restaurant- Major acceptance o San Grea o Mexican Restaurant


- Motion approved:

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o Pledging either Last weekend of March or the last weekend of February- Motion approved:

o Basilios approved for the Reception place for after the pledging event. - Cadency Approved

o The new cadency mark designed by Josh Mantyla has been approved by a unanimous decision.

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Adjourned @ 7:01pm

People Present:Craig Pontius, Jamie Millard, David Prine, Matt VanGunda, Jesse Wolfe, Chelsea Herold-Prayer, Emily Pinney, Logan Suhrer, Josh Mantyla, Paul Ellis, Wellbe Bartsma, David Freeman, Shane Fagan

New People: Stephanie Severance, Hana Schooly



Reports- Sgt. at Arms

o Everyone needs to be on time to the meeting.

- Brother Hood o People need to show up to the events that we plan. We tried to hold an event last week

and only a handful of people showed up, so please take more of an interest in this group.

- Historiano Emily still needs to take a couple of pictures

David P. and Matt V. must stay after tonight to get their pictures taken.

Pledging- Pledging will be held on the 23rd of February – everyone MUST attend this event.

Critiques - We have decided to have crits after meetings, so please bring models to meetings for help if you

would like.


Funding- The group has approved the funding for Craig Pontius to build the lintel.

Public Service- Pullman theater set building as a group, group consensus

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Adjourned @ 7:01pm

People Present:Craig Pontius, Jamie Millard, David Prine, Matt VanGunda, Jesse Wolfe, Chelsea Herold-Prayer, Emily Pinney, Logan Suhrer, Josh Mantyla, Paul Ellis, Wellbe Bartsma, David Freeman, Shane Fagan



Reports

- Sgt. at Arms o Everyone is doing a much better job of being on time

- Public Relations o Will be in the first year study on Monday and Tuesday with snacks and drinks

- Historiano We will take a group photo after the meeting tonight.

- Web Master o Basic Temporary web page is ready on Josh’s computer

Pledging- Pledging will be held on the 23rd of February. Everyone needs to be here for the pledging events. - Dinner is at Basilios at 6:00

Crits- Bring models to meetings for extra critiques.

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General Colony Meeting February 26, 2008

Members Present Craig Pontius Logan Suhrer Matt VanGunda Emily Pinney Jesse Wolfe

Josh Mantyla Chelsea Herold-Prayer Wellbe Bartsma Jamie Millard David Freeman

Shane Fagan Paul Ellis Natalie Long Andy Robertson

Guests- Derek Olson Called to Order @ 6:36pm.

Upon the issue duly motioned and seconded the Sostratus colony has voted to approve the minutes from last week’s meeting.

Reports

President, Craig Pontius• On Saturday, we pledged 15 members and the group has officially become a colony.

Congratulations everyone!

Vice President, Matt VanGunda • Everyone needs to start reading their pledge books in order to be prepared for pledge training.

Treasurer, Jesse Wolfe • Some people still need to pay local fees, which are $20.

Brotherhood Chair, Logan Suhrer • Next Wednesday, Mar. 6, in the evening lets meet and have a study session for Math 206 • Anytime there is a group of people in one class, let me know and we can make study sessions for

upcoming class projects or tests.

Public Relations Chair, Paul Ellis• Since the project due date was moved back to Friday, we will have the snack and study night on

Thursday evening.

Constitutional Committee Chair, Jamie Millard• We are going to meet on Wednesday evenings to work on the Constitutions and By-Laws.

Historian, Emily Pinney• I have taken lots of pictures of the events from this weekend and general meetings.

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• If you have any appropriate pictures from events or study nights please get me a copy for the books.

Webmaster, Josh Mantlya • The website is underway. Flash is a new language for me and tricky but I am learning it.

Old Business Cadency Redesign

• Josh has finished the cadency mark. The sheets of different versions were passed around. The decision to send these to the Grand Worthy Council was unanimous.

Professional Programming • Craig has been in contact with the Pullman Theatre and it sounds like we will be able to help

build sets sometime next month. • Chelsea is going to talk to the Pullman School District to see if they need help as well. • We would like to set up a firm where everyone can go to visit this year or next.

New Business Travel to another Chapter

• Everyone agrees that if Andronicus is our sponsor chapter that we would like to visit them. Possibly stopping at other chapters on the way down. The best time to visit would probably be spring break next year so that we have an opportunity to fund raise and so that we are not missing school.

• We are going to Seattle sometime this year so everyone look for dates in which this may be possible. Jesse has suggested that we could possibly stay at his father’s house.

Recruitment• We need to be able to plan events and have recruitment events for students to attend. Matt has

information from IFC that is for chapters that are struggling with recruiting or are just starting upon ways to recruit.

• In order for a new member to join they must attend at least 3 meetings and at least 2/3 of the colony must vote yes on the fact that they want them to join.

Shirts• Bring more concrete versions of the design to the next meeting for group discussion.

Nicknames • We went around the circle and brainstormed ideas for each member and then decided on one.

Craig Dr. Honeydew Matt Agrrr Jesse Moovez Josh Bandaid Andy Tyedye Bryce 6ix-5iveEmily Precious David Bigz Paul MuffinWellbe Zamboni Natilie Scoobs Logan BeachesChelsea Grim Shane Optimus Jamie Boss

Meeting Adjourned @ 8:03pm.

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General Colony Meeting March 4, 2008

Members PresentCraig Pontius Matt VanGundaJesse Wolfe Chelsea Herold-Prayer Jamie Millard

Paul EllisLogan Suhrer Emily Pinney Josh Mantlya Wellbe Bartsma

David Freeman Natalie LongAndy Robertson

Called to Order @ 6:03pm on March 4, 2008


ReportsPresident, Craig Pontius

• Camille, pledge trainer is calling us tonight, but for the future we will be on Wednesday at 6 or possibly 7.

Vice President, Matt VanGunda • We are going to Seattle sometime this semester, so be ready for that. • It is important that we keep up in the pledge manual and in the training.

Treasurer, Jesse Wolfe • Some people still need to pay local fees, $20.

Sergeant at Arms, Chelsea Herold-Prayer• Follow the agenda, reports are just for the officers to talk. If it needs discussing we will talk

about it later.

Brotherhood Chair, Logan Suhrer • Wednesday Mar. 6, at 6pm, anyone interested should meet and study for Math 206.

Public Relations Chair, Paul Ellis• Everything went well with the recruitment event, got cookies and soda out and spread the word

about the fraternity.

Constitutional Committee Chair, Jamie Millard• Elections codes are done and we will continue working on the rest.

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Historian, Emily Pinney• If you have any appropriate pictures from events or study nights please get me a copy for the

books.

Webmaster, Josh Mantlya • Flash is probably not going to happen. Let’s talk about this later.

Old Business Professional Programming

Pullman School District • Still need to get more information on what we can do with the school district.

Pullman Civic Theatre • This Friday they need help. You would be a stage hand. • Need help with a play this summer if anyone will be in town and is interested. Let Craig

know if you think you can help. • Next fall is “To Kill a Mocking Bird” and they need help with:

• Set design and constructions• Lighting and sound design • Props building

• This is something that we should seriously consider doing next fall.

Shirt Design • We passed around the ideas and had discussion on what we thought would work and what would

not work.• Logan will take all of the ideas and bring revisions to the next meeting.

Nicknames • Josh Broadway

New Business Professional Programming Lead Certification

• 250 for book + 400 for test = 650 just to take test • Sound unrealistic for now • Lets talk about it later

Special Elections • Emergency election procedure has been passed for the position of secretary. • Elections:

• Nomination of Jamie, Wellbe, Natalie • The colony will have a discussion about the nominees and then cast a vote by way of secret

ballot. • The votes have been tallied and the results are:

o Wellbe is Worthy Scribe o Natalie is Worthy Clerk

Meeting Adjourned @ 7:54pm

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General Colony Meeting March 25, 2008

Members Present Craig Pontius Matt VanGundaJesse WolfeWellbe BartsmaNatalie Long

Chelsea Herold-Prayer Jamie MillardPaul Ellis Logan SuhrerEmily Pinney

Josh MantlyaDavid Freeman Andy Robertson Jamie Little Mark Lo

Called to Order @ 6:41pm.


Reports

President, Craig Pontius• Committees need to be discussed after elections tonight. • We will be voting on the “Brother of the Month” award tonight. • There is a philanthropy opportunity being ran by Sigma Chi that we can discuss. • Interview a Brother session will be held at the end of the meeting.

Vice President, Matt VanGunda• We need to make sure that everyone has a ride to Seattle • There is no excuse for anyone to not have some sort of dress apparel. It will be needed in the fall

for recruitment without exception, not to mention critiques for studio.

Treasurer, Jesse Wolfe• There is a discrepancy with the bank which is currently being taken care of.• Please pay pledge fees and book fees. We also have website fees which will need to be paid as

well.

Sergeant at Arms, Chelsea Herold-Prayer• Meetings have gotten better, much less side conversations and speaking out of turn. Keep it up!

Brotherhood Chair, Logan Suhrer• The color of the shirts has been changed to dark blue. Price estimates are on the paper being

passed around.

Public Relations Chair, Paul Ellis• Recruiting has ended until next fall’s rush. We will, however, continue to make Alpha Rho Chi’s

presence known.

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Constitutional Committee Chair, Jamie Millard• There is nothing new with the constitution but sweatshirts are here and Jamie needs money for

them. Also, whoever wants a sweatshirt that did not order one needs to talk to her for there are a few extras.

Historian, Emily Pinney• Need new picture opportunities. • Suggestions given:

o A movie of the making of Sostratus. o A scrapbook of all of the events we have had.

Old Business

Portfolio workshop: • Someone needs to get a hold of Taji to see about having him help with a portfolio workshop. • Kessler and Deborah Barnstone are other possibilities to help with some workshops.

Meeting was suspended for a break at 8:33pm.Formal Meeting resumed at 8:41pm.

New Business

Elections for 2008-2009 Elected:

• Worthy architect: Jesse Wolfe • Worthy Associate Architect & Social Chair: Wellbe Bartsma • Worthy Estimator & Finance Chair: Natalie Long • Worthy Scribe & Correspondence Chair: Paul Ellis • Worthy Clerk & Records Chair: David Freeman • Worthy Superintendent & Professional Chair: Craig Pontius • Pledge Trainer & Brotherhood Chair: Matt VanGunda

(These are the committee chairpersons – all other members will be decided at our next meeting.)

Brother of the Month: *Jamie Millard*

PhilanthropySigma Chi is hosting a Hunt Cancer Philanthropy • The decision has been made to participate in this event which is simply trying to spot Sasquatch

around campus. • Decision is made for this to be of personal funding and not chapter funding.

Other Business • Natalie’s nickname was voted to be Sparkles • Pledge meeting will be Wednesday, March 26 at 7pm • Everyone needs to wear their sweatshirts tomorrow.


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General Colony Meeting April 1, 2008

Members PresentCraig PontiusMatt VanGundaJesse WolfeWellbe Bartsma

Natalie LongChelsea Herold-PrayerJamie MillardPaul Ellis

Emily PinneyJosh MantlyaDavid Freeman

Ken Carper Faculty Advisor



Reports

President, Craig Pontius• Logan has decided to pledge in the fall because of time conflicts with class. • We need to be conscious of our conduct at all times as we are to uphold the image of the fraternity. • Write an essay, one page, for the Beacon about how the Alpha Rho Chi experience has been for you. • We need ideas for pictures so please do some brainstorming. • We will eventually need more space and need to fix the problem with the room conflict. • These are closed meetings; no guests who are not potential members of the fraternity.

Vice President, Matt VanGunda • Make sure you know who you are riding with to Seattle. • There is a program for learning about hazing that we should consider; Matt will send out the

information via email. • Work out within your own group who is paying for what as far as rides to Seattle.

The meeting was recessed at 6:50pm for ten minutes to take a quiz in preparation for pledging.

Treasurer, Jesse Wolfe • Jesse has reports and journal entries which cover all spending this semester if you would like to

check them out. • The balance at the bank is currently $342.00

Public Relations Chair, Paul Ellis• Paul has found two new recruits for fall. • Paul would also like to discuss posters that establish that we exist and explain who we are. These

will also be used for fall rush.

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Webmaster, Josh Mantlya• Is progressing on a checklist for the website. • He proposes that he makes the front page and sends the file to the company to do the rest.

Old Business Professional Programming

• We cannot get a hold of someone for a portfolio workshop so we will not do it this semester. • There is a portfolio workshop on April 23rd for the first year students.

Seattle Trip • Bring sleeping bags, pillows, and towels on seattle trip. Showers need to be discussed or arranged

as there will be a lot of people in one house.

New Business Conference

• There is an Alpha Rho Chi conference in October, in Austin, Texas. • We need to do some fundraising if we wish to send anyone to go to this event. • If we finish all of our colony requirements then we can possibly get initiated at the conference. • It was decided that we should finish pledge training during finals week so that we do not have to

continue it in the fall.

Committees Committee meeting times: • Finance- Thursday nights at 7:00pm • Professional- Monday at 7:00pm • Records- Tuesday at 7:00pm • Correspondence- Wednesday at 6:00pm The rest are yet to be determined.

Pledge Project • We could do a tour for freshman or a pamphlet of the Palouse with general information about the

area.• We could do a tour of the architecture firm in Pullman. • We decided to offer our services to the school to give tours of the buildings and give our student

perspective on the program. oWe need to talk to Kessler about this as we will need his permission.

Open Forum Posters

• We should put informative posters about the fraternity on doors and windows around the building as this would be an inexpensive way to get our name out to more people.

Brotherhood• We need to have more brotherhood events in order to get pictures for rush and recruitment. • We can do the ropes course as a brotherhood event, assuming that we can find an open time for this.

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Recruitment• We would like to hold a marshmallow and straw lighthouse competition for any of the architecture

students.


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Members PresentCraig Pontius Jesse Wolfe Wellbe Bartsma Natalie Long

Chelsea Herold-Prayer Paul EllisEmily Pinney Josh Mantlya

David Freeman Mark LoJamie Little



Reports

President, Craig Pontius• Seattle plans need to be finalized tonight. We also need to discuss plans for leadership

conference and talk about the pledge project.

Sergeant at Arms, Chelsea Herold-Prayer • Please do not talk when it is someone else’s turn to talk

Old Business

Seattle Trip Mark cannot drive and therefore we need to work out the car arrangements. Contact Matt for a list of who is riding with who. We are going to have a dinner party at Jesse’s dad’s house so we need to consider food allergies if anyone has any that we need to be aware of. Shrimp will be in the meal for sure.

ConferenceIdeas for raising money for this:

• We need RSO insurance for concessions at football games, and there is already a lot of groups doing this.

• We could talk to AIAS about doing a bake sale with them. This may or may not go over well. • Doing a bake sale at night in Carpenter might go over well as there is nowhere really close to get

food.• Carwash- include a donation accepted sign as we cannot charge people outright. • Sell energy drinks at night in Carpenter. The school may not allow us to do this. • Consider a bake sale at the Moscow farmers market on the weekend.

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Rush and Recruitment We need to come up with social events so that we can get to know possible future pledges. We can also go around and talk to each section of studio about Alpha Rho Chi. We have decided that we need to have at least three social events at the beginning of the year with fliers that have a schedule of the events. We should try and recruit engineers as well as architects as they are in a related field of study. Recruitment should be 3 to four weeks long in order to get to know the possible pledges and to make sure they are truly interested, and the pledge class should be limited to 15-25 people

Activities could include: • Open BBQ- byo beef • Informational meetings • Ultimate Frisbee • Water events – Swimming, Cliff-diving. • Toolbox building session • A formal dinner before official pledging

Decided Recruitment program: • Open BBQ • Informational meetings • BBQ for interested candidates • All day social events • Day Trips • Bidding

Committees responsible for organizing Recruitment: Social- BBQ Brotherhood- Day trips and all day social events Professional- Informational meetings

Pledge Project- welcome guide • Should include: Restaurants (including late night) with hours, supply shops (with tips), libraries

and their hours, fun things to do, places to print for free, and anything else that would be helpful to new architecture students.

• Each section will be done by the following people: Jesse, Paul, David- Restaurants and reviews Jamie M- Supply stores with info and pricing Josh, Natalie- Graphic design and sell adds Wellbe, Matt, Chelsea- entertainment Jamie L, Emily- Editors Mark, Josh- printing

Professional Programming • Theater project is being set into motion for the fall so be prepared to help.


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Members PresentWellbe Bartsma Paul EllisDavid Freeman Chelsea Herold-Prayer Jamie Little

Mark Lo Natalie Long Josh Mantlya Jamie Millard Emily Pinney

Craig Pontius Andy Robertson Matt VanGundaJesse Wolfe


Upon the issue duly motioned and seconded the Sostratus colony has voted to approve the minutes from last week’s meeting during next week’s meeting.

ReportsPresident, Craig Pontius

• There will be two sets of minutes to approve next week. • We need to review everything that we are suppose to be working on.

Treasurer, Jesse Wolfe • The $20 missing was found and we currently have $222 in our account

Sergeant at Arms, Chelsea Herold-Prayer • We need to get through our meetings in a timely fashion so everyone needs to watch their side

conversations.

Old Business Seattle trip ride schedule: Drivers: Riders:

Craig Natalie, Andy, and Josh Jamie M Chelsea, Jamie L, and Mark Logan Jesse, and Wellbe David Paul

New Business Recruitment Chair Elections Jamie L and Matt V have been nominated for the position. They will each give a quick speech of why they deserve to hold the position, the colony will have a discussion about each nominee, and finally a vote will be cast by way of secret ballot.

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Upon the counting of the ballots, Jamie Little has been elected as the new Recruitment officer.

ConstitutionDue to time restraints, this issue will be voted on next week.


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General Colony Meeting August 26, 2008

Members Present Wellbe Bartsma Natalie Long Josh Mantyla David Freeman

Paul Ellis Andy Robertson Chelsea Herold-Prayer Jesse Wolfe

Jamie Little Mark Lo

Called to Order at 7:16pm.

MinutesThe minutes from the Executive Board summer meetings were discussed.

Reports

President, Jesse WolfeEveryone needs to start checking emails on a regular basis.

Vice President, Wellbe Bartsma

Cost and funding for the recruitment BBQ needs to be discussed.

Treasurer, Natalie LongWe need to hold elections for a fundraising committee chair. Natalie is in charge of fundraising but not able to lead the efforts. Everyone needs to do their part to help with this. The amount each person pays in dues needs to be discussed. Last year they were $70 ($35 per semester) however she suggested that we raise them due to the fact that we will be encountering new fees.

Clerk, David Freeman The records committee needs to meet up and get going on the history book.

Scribe, Paul EllisPaul visited Andronicus over the summer and met with alumni. They discussed the types of people that are good to have in the pledge class.

Recruitment Chair, Jamie LittleJamie helped to run the booth at the all campus picnic and had a few people take interest in the fraternity including professors, parents, and President Floyd.

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New Business

Professional Program

To Kill a Mockingbird- Set Design Fridays are the day that the theatre has set aside the time for us to work. They have the supplies and the design; they just need the extra hands to do the construction. We may possibly have to find a way to make a swing be supported by the keys.

We need to work on this project together possibly with t-shirts for the production team. Thet-shirts could possibly become fundraising efforts but this needs to be ran by the Grand Council.

Haunted HouseThere is also a haunted house on campus that could be another possibility to help reach out to the community. More information will be gathered and the issue will be discussed at a later time.

Pledging

We need to issue a proposition to nationals in order to become a chapter. Everything that we have done needs to be sent to the national committee including pictures, records, and the pamphlet. Multiple people should work on it and one person can put everything into one final product. Jamie Little volunteered to do the final product after everyone else has done their own separate part. We should think about setting a number for how many pledges we can accept each semester. We need to start recruiting for next year. Ideas for recruitment events include workshops, barbeques, intramural sport, and Snake River trips.

Fundraising

Car Wash We need time to do this as it would be a good opportunity to raise some funds since all we would need to purchase is soap and some rags. We could even have a bake sale or garage sale coincide with the car wash.

Selling Chipboard The idea was to buy a ton of chipboard and sell it to the other students, since we can purchase a sheet for a dollar and then sell it for less than the Bookie ($1.50 per sheet). We would have to buy 300 sheets though and the concern is if we could feasible do this and if it is economical. The other concern is if we would need a business license or some other form of permission.

Booth on the Mall The idea is to sell something up on the mall such as hot dogs. The cuncencious is that there is not enough of a demand that it would not bring in sufficient funds. Plus we would need a food permit. This idea is more for just getting our name out to the students.

Leadership Conference

We need to try and send someone to the conference. First we need to examine the money and see if it is possible and if so can we send more than one person?

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Dues & Fraternity Fees

$50 Pledging Fee $75 Initiation Fee$250 Chapter Installation Fee

We discussed how much we were spending on this colony vs. how much we felt that we were getting back from it. We decided that we need to cover more activities with our dues than we did in the previous semester. This being discussed the local dues have been set at $35 this semester with the option of re-examining for next semester.

Upcoming Events

The freshman workshop and the recruitment barbeque are on the horizon so be thinking about them.

Things to Do

Consider who should be the Fundraising Chair. We will vote on this next week. Think of dates for the barbeque and a list of what we will need. Make a flyer or two for the workshop and put up in carpenter somewhere.

Meeting adjourned at 8:37pm

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General Colony Meeting September 2, 2008

Members PresentWellbe Bartsma Paul Ellis David Freeman Chelsea Herold-Prayer

Jamie Little (late) Mark Lo Natalie Long Josh Mantyla (late)

Jamie Millard Craig Pontius Andy Robertson Jesse Wolfe


Reports

Treasurer, Natalie Long Local fees need to be in by end of week.

Scribe, Paul EllisHe would like to possibly set an Alpha Rho Chi standard for critiques.

Sergeant at Arms, Craig PontiusNeed to work on side conversations. If issue is not resolved, meetings will become formal meetings. The workshop is on Thursday, be there and bring someone new. The theatre wants us to work on them on Friday evening or Saturday on the set build.

Old Business

Fundraising Coordinator This person will organize and run the fund-raising events that we decide to host. Upon discussion over the importance of the position the colony has come to the decision that it will move forward with the development of this position.

Mark was nominated by himself and endorsed by Paul. Open vote has been decided upon with the results of 7, 0, 2.Mark has been elected for the position of Fundraising coordinator.

Fund Raising Activities

Car Wash The car wash needs to be done soon due to weather getting colder. Talk to Zoe’s about doing it one of the two next Sundays.

ConcessionsIn order for us to sell concessions at WSU events we need to get RSO insurance for $200. Mark is going to look into the profit margin a little more closely while Natalie looks into the insurance.

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Petition Documents Meant to cover everything from pinning to the last thing we do before we send it in. Activities that we would like to cover in the document are pledging ceremony, the Seattle trip, the freshman workshop, and the set build. We also need to include the pledge project (pamphlet) and the Constitution and Bylaws. We need to make a layout for the pages so that we may place pictures and short stories.

WorkshopJesse, Craig, and Josh will be leading the workshop. It is intended to cover basic techniques for new students. Every member is encouraged to try and step in for a few minutes. Everyone who comes needs to wear pledge pin and sweatshirt. Make sure you come in quietly as not to interrupt.

Professional Project

Set Build We are able to meet on Friday evening or Saturdays and need to have between 4 - 8 people at a time as there is not much space in the theatre. The theatre is above Dismores. The theatre has lots of wood, styrofoam and other building elements to work with. We will be putting together 4 house fronts for the play. There are different levels on the stage so that people can walk up and down. We need to make it look authentic. Renderings have already been done on Sketch-up so all they need us for is to build. One person will be there to act as foreman and to keep order and understand what we need to do next. Those who can, please start on Friday and keep track of who is working each day because everyone needs to participate as much as possible. We will work on Fridays for now and then play it by ear to see how much time it will take. The idea of T-shirts will be too much money for the benefit.

Haunted House The haunted house is only a possibility at this point since Orton group is underway. Those who cannot be a part of theatre project should work on this if we decide to do it.

FeesWe upped our local fee to $35. This needs to be paid by all members. Part of the reason that we raised the fee is that there will be a $250 Chapter initiation fee that needs to be paid upon initiation.

AppearanceAs a group it is requested that we all dressing up for formal critiques. It is already required to dress up from 2nd year on, so just make sure and wear your pin (should already have it on anyway). The discussion was made to explain between desk critiques and formal critiques. Also when going on study tours be sure to dress appropriately for touring firms. Even though we are required to dress nice for critiques it would be a good idea for us to do this on a daily basis - at least more professionally dressed than the average student.

RSOIn order for us to be recognized by the university more people need to sign up on the website:getinvolved.wsu.edu. The people in charge of finances, Natalie and Mark, need to go to the workshop. Go to the website for time and place.

Meeting adjourned at 7:50pm

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Members Present Wellbe Bartsma Josh Mantyla Paul Ellis Jamie Millard

David Freeman Emily Pinney Jamie Little Craig Pontius

Mark Lo Andy Robertson Natalie Long Jesse Wolfe


Reports

Vice President, Wellbe Bartsma A decision on when to hold the BBQ needs to be made tonight.

Treasurer, Natalie Long Local dues need to be paid ASAP.

Sergeant at Arms, Craig PontiusWe are having problems with people showing up late to meetings, people not showing up to meetings at all and excessive talking at meetings. Please work on this. Also Chooch wants an update of everything that we have accomplished.

Old Business BBQ It was decided that the barbeque will be held in Reaney Park on September 20 at noon. The decision was made to use colony funding to pay for the food. It will cost about $65 for 40 burgers with all the fixings, and we should only have one person do all the shopping so that we don’t bring duplicates. Since the park is a large with enough space for a variety of activities we are going to look into what we can rent. Ideas are football, volleyball, and other activities from the OREC.

Fund Raising

ConcessionsIt would cost us $200 for the group insurance and that is if we have 15+ people. It was suggested that we may look for something at U of I, however selling concessions does not seem feasible at this point in time.

Car WashIt will be held in the Dismores parking lot on Sunday, Sept. 28 from 12-4pm. Anyone who can be there needs to be there. The supplies we need soap, hoses, sponges, rags, and buckets. The funds for the supplies will come from the colony bank account. It was suggested that we do a bake sale at the same time as the car wash. We would have enough people to man both. Everyone should bring something to sell. Mark will contact Dismores to find out if we will even be allowed to do the bake sale.

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Brotherhood Chair Natalie nominates Jamie Millard for position of Brotherhood Chair and with no other nominations the decision was made to do an open vote with no interview. Jamie Millard has been elected as the new pledge trainer and will need to start getting some events planned for us.

PetitionChooch, along with other national members, wants an outline as soon as we get it. Collection of all the pictures from the events we have held is one priority. We need to create pages like in a scrapbook that explain each event. In order to assemble all of the pictures we will have a brotherhood at Stevenson on Thursday at 7pm at the font desk. Make sure to bring pictures, stay for one hour or until the project has been completed.

Professional

Theatre projectOne stage has been built and we will see if it works after this week. However they would like us to develop a work schedule so that it is more consistent and we know that enough people will be there. The available times are weekends. We need to have the foremen keep in contact so that we know what to do the next day and what needs to be finishes. This project needs to be done as soon as possible so practicing on the set can take place.

Friday Night 6pm Craig, Andy, Jamie L.

Saturday 12am Mark, Josh, Paul

Sunday 12pm Natalie, Emily, Jesse

Workshops We need to consider more workshops and programming. Ideas include a portfolio workshop with professor Barnstone or shop training for the group. In order so do a model shop training everyone has to go through Norm for shop training. We will try to shoot for 6pm on a Tuesday.

Open ForumWe need to make an appointment with Kessler to talk about a storage area in Carpenter.

Read your pledge books!

Our reputation with the School of Architecture is lacking a relationship with our program and professors. We might think about writing out a letter about our fraternity and our goals that may go out to the professors. We would like to have a higher academic standard, have a better relationship with other clubs, and remember that school should be first priority over Alpha Rho Chi.

Meeting adjourned @ 8:36pm.

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Members Present Wellbe Bartsma Paul Ellis David Freeman Jamie Little

Mark Lo Natalie Long Josh Mantyla Jamie Millard

Emily Pinney Craig Pontius Andy Robertson Jesse Wolfe


Reports

Vice President, Wellbe Bartsma For the bbq on Saturday, fliers cannot be put up around campus so spread the word.

Treasurer, Natalie Long Dues need to be turned in!!

Clerk, David Freeman Please update contact information, there is a sheet going around.

Sergeant at Arms, Craig Pontius Set design is going well and we should get close to finishing this weekend and please, no

speaking out of turn or having side conversations during the meetings.

Pledge Trainer, Jamie MillardWe will be having a meting with Camille shortly. It will be held in the CUB in a teleconferencing room. Jamie will give plenty of advanced warning once the date has been set.

If you did not show up last week to the picture event, please get all pictures in for the completion of the petition. You should be working on your paddle to give to your big in Andronicus. Along with this you need to create a this is who I am “scrapbook” page that is due in two weeks. Please format it as a basic 8.5”x11” which should include a picture of yourself.

Old Business Professional

Set Design This week we will definitely do the Sunday set build group, however Saturday is the BBQ. Tracie is not sure about the Friday time slot. Craig will call her to get the information and then send out an email to the group. He will also send out an email regarding the Friday time slot, although there may not be anyone at the theatre that day. We need more workers for Sunday. Everyone needs to remember to take a camera and take pictures, so that we can use it in the petition. We discussed continuing this from year to year. Theatre project would be good because of the consistency of the plays and not all of the projects are as

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extensive as the current one. Everything should be ready to go on the painting and since painting should not require a lot of set up/clean up time. So lets plan on working at 9:30 - 11:45 on Saturday. People that are willing to show up on Saturday are Josh, Mark, and Craig.

Other Ideas Camille has suggested we get together with Habitat for Humanity. The closest one is in Moscow, and we should try to get in touch with them

Orton Haunted House Andy will talk to the RA in charge about people helping out

Big Brothers Try to get a hold of your big and keep in contact with them. This is a way to get to know people within the fraternity and show your interest.

FundraisingWe still need to get supplies for the car wash we will hold on the 28th of September. We will need to distinguish between sponges – one for cars and ones for rims. Car wash soap from Wal-Mart will be the cheapest option.

Bryce's Membership Bryce has not been involved in anything we have done this Semester. With the recommendation of the Executive Board, we voted on removing Bryce Cahill from our membership. The vote stands 9, 1, 2. Bryce Cahill was removed from the membership.

ConstitutionJamie will read the constitution now. If anything needs to be changed speak up.

Jesse - need to add something about our social work in our objectives Craig - add "newly revised" to Roberts rule Jamie M - do we wish to add the pledge trainer to the Exec board?

An office that we have added and not a position that is needed If pledge trainer is not an Exec then VP would have to attend pledge meeting as well Will pick up this conversation at a later time

Jamie M – worked on wording the changes so that we can make them official. The vote to approve the constitution was 11, 0, 0. Constitution has been approved.

Chapter Dues We set a deadline of 3 weeks after the beginning of the semester (two weeks from now) for chapter dues to be in. After a brief discussion on the subject, we voted to add a 10% fee to dues paid past deadline, vote tallying to 11, 0, 0. There will be a 10% fee added for late payments.

BBQFunding needs to be decided upon as far as how much to spend. Supplies for the BBQ include burgers (some veggie), buns, veggies, condiments (ketchup, mustard), cheese, chips, soda, lemonade, cups, plates, napkins, and cookies. Activities will include frisbee, volleyball, and football. Everyone can set up for the BBQ @ 11:30 at Reaney Park.

Open Forum

Set Design Will discuss with the theatre people about Friday and Saturday and send out an email with the decisions. Those on the first weekend shift should take a survey of the amount of supplies for the Sunday shift.

Meeting adjourned @ 8:35pm

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Members Present Wellbe Bartsma Paul Ellis David Freeman

Mark Lo Josh Mantyla Emily Pinney

Craig Pontius Andy Robertson Jesse Wolfe


MinutesWe motion and approved the minutes for the last month since we were having issues distributing them.

Reports

President, Jesse Wolfe Good job on the set design everyone!

Vice President, Wellbe Bartsma The bbq went well. We had four new people that came and showed interest in who we are.

BusinessFundraiserThe car wash is on Sunday at Dismores from 12-4. All the supplies have been picked up so please show up to help with the event. Holding a bake sale at the carwash has been approved by Dismores so we will move forward with the sale. The following items will be brought:

Brownies, - Craig / Josh CC Cookies, - Wellbe / Andy Surgarcookies, - David Rice crispies, - Emily PB cookies, - Jesse Lemonade, - Mark Iced tea, - Paul

RSOThe university offers free workshops for leadership and fundraising. Jesse is going to the email them to find out more.

Recruitment Events The BBQ was a success this weekend and we will now look at some more ideas for recruitment. These ideas include but are not limited to:

• Dunes and/or cliffs (if transportation is available and weather permitting) • Camping • Sloan hill activity • Ice blocking

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• Cider pressing near Palouse • Crit nights • Talk with actual architects/firm tours (Design West)

We will continue to look into these ideas over the coming weeks.

Brotherhood Event A weekly dinner meeting is a possibility for an event. Jesse will send out an email and we will try to go somewhere cheap, so it is more affordable for everyone.

BylawsTonight we will read and make adjustments to Article 1 and Article 2 as needed.

There is a motion to approve Article 1 of the Bylaws pending the amendments The motion has been seconded Aye - 9 Nay - 0 Abstain - 0

Article 1 of the Bylaws has been approved

There is a motion to approve Article 2 of the Bylaws pending the amendments The motion has been seconded Aye - 9 Nay - 0 Abstain – 0

Article 2 of the Bylaws has been approved

Committees Need to start meeting with committees on a regular basis, this also means that we need to reassign the committees. This will be done in the coming weeks.

Formal Chapter We will be having formal chapter on September 30, so everyone needs to dress accordingly.

Open Forum

Tours of Carpenter We need to come up with a schedule of available times for people who can take people on tours of Carpenter Hall and figure out what we need to tell people during the tours.


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General Colony Meeting October 7, 2008


Jamie Little Mark Lo Natalie Long

Josh Mantyla Jesse Wolfe


MinutesMinutes have been approved from last weeks meeting.

Reports

President, Jesse Wolfe Firm tour fell through due to scheduling this week, so we will try for later time.

Old Business

Firm tour Those who can will go on a tour of Design West on the 17th of October from 2-5pm, you will get a letter to get you excused from studio if need be.

Dad's Weekend We would like to set up some sort of event for dad’s weekend. Our ideas include a bbq or a spaghetti feed. These plans are weather and location permitting. Everyone should bring some more ideas to the next meeting.

Alpha Rho Chi Bulletin Board We need to do something different than the other bulletin boards downstairs. We should use different materials than other boards, it would make for a more dynamic design. We could try to tie into our Greek background for the design. We should produce a temporary design for right now so that we can claim the board for now. Later we can do a final production for our bulletin board. Color would be a good element to add to the design.

Committees We need to start working with the committees. The history book from the records committee is of high importance. Heads of committees need to decide on three days and times that can possibly work for them. Email that info to Jesse by next week. Try to be on at least two committees if your schedule allows for it.

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WorkshopsAutoCAD, Revit, and SketchUp workshops would be greatly helpful for us and others. We would like to look into scheduling one for 2-3 weeks. We need to try to find someone with a high amount of experience to help out with the programs.


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Members Present Wellbe Bartsma Paul Ellis David Freeman Chelsea Herold-Prayer

Jamie Little Mark Lo Natalie Long Josh Mantyla

Jamie Millard Craig Pontius Andy Robertson Jesse Wolfe

Called to Order @ 7:08 pm.


Reports

President, Jesse Wolfe We need to have better attendance and punctuation at meetings. We will go over the rules in the

bylaws about attendance.

Treasurer, Natalie Long The bank account will be at a little under $600 once everything goes through.

Educator, Jamie Millard I will contact Camille to work on getting pledge training finished up. Everyone needs to take a

look at the bylaws.

Sergeant at Arms, Craig Pontius Everyone needs to be on time and at the meetings and please, no speaking out of turn.

Scribe, Paul Ellis Check email tomorrow for letters to your teachers about being excused for the firm tour.

Fundraiser, Mark Lo Please come up with some fund raising ideas.

Old Business

Bylaws We will read the Bylaws aloud and discuss each section for changes if need be. There is a discussion about the order of the Executive board, mainly the placement of Worthy Educator. It has been decided that we will keep the order as originally structured. The minutes were voted on as amended with the result of 11, 0, 0. Bylaws have been approved and will be submitted to nationals

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Need To Do

Incorporation of the StateWe will need to get the By-Laws approved by nationals first. We will also need to have someone with a permanent address in Pullman before applying.

RecruitmentWe need to show that we are recruiting new members for the petition, mainly by showing pictures from pledge events.

WebsiteWe should use Chapter Communications to create the site for us so that future members do not have to deal with trying to keep it updated.

Registering with the school We need to have just one more person go on the RSO website and join it so that our organization will be fully recognized by the school.

PetitionWe need to get all the pictures together and start a layout for the petition.

Meeting time Our meeting time will stay the same this semester, but we will change it next semester. Everyone should try to get their next semester schedule to allow for 5:30 meeting time.

Dinner Party The dinner party in Seattle went well and we would like to try this again. We should try to do this on Nov. 11 during chapter time, since we do not have class that day. This will be a formal dinner party.Everybody will need to chip in a little funding for the food.

Committee meetings Everyone needs to meet with their committees in the next week or so.

BoardWe need to get this finished up soon.


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Members Present Wellbe Bartsma David Freeman Chelsea Herold-Prayer Jamie Little

Mark Lo Josh Mantyla Jamie Millard Craig Pontius

Andy Robertson Jesse Wolfe



Reports

President, Jesse WolfeThe firm tour went good. We got some good advice for students. They showed a couple of the projects. We were unable to finish as we ran out of time. We will go in to tour the firm again later. We will also talk to them about seeing progress of projects. We need to decide upon the size and scope of projects we would like to see.

Educator, Jamie Millard I will contact Camille regarding the next meeting with her.

Sergeant at Arms, Craig Pontius We will be making a decision about our next workshop tonight. It will either be CAD or REVIT

Old Business

WorkshopsWe have been thinking about AutoCAD and REVIT, and SketchUp workshops. We need to make them open and available for the entire school. We should go and ask Ramen about helping out with CAD training. There is also a grad student that we can ask to help us with REVIT training. We could plan the SketchUp workshop for a Thursday right after the first year lecture class. Jamie will talk to Snook about SketchUp training. The AutoCAD workshop would be more aimed toward the second year students.

Committees

RecordsWe started talking about the layout for the History Book and what all should be included in the petition. We would appreciate other members to give an opinion about different aspects of the

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history book. We also need to get the dates from all of the events in the past and future in order to update the Calendar.

FinanceThe committee did not meet tonight due to Natalie being out of town. The ideas we have for fundraising are selling magazine subscriptions and selling Papa John's Pizza cards.

Study Groups Each group will set up their own date and time to be added to the calendar.

3rd YearThere are a number of third year classes that require a good deal of studying - Structures, Phil's class.

2nd Year We do not need to have one for materials, but we should have one for Phil's class before the next Quiz and Final.

BoardWe can cut this out of wood for right now and paint it to look like metal or we can buy the metal from the shop and use the Watercutter to cut out the letters. We would have to get the design done on the right program in order to use it. Jesse will finish up the basic shape and design for the Bulletin Board. Wecould make any design for a calendar, laminate it, and use overhead pens on it. We could even add a logo of some kind on the background.

Fundraising-Papa John's Pizza card We can buy these cards, min. of 100 costing us $300, and sell them for a profit however there are too many coupons for the pizza places making this a hard item to sell. What do we need to pay for that we need to do fundraising for? Most of the money we bring in right now will go to helping with the Chapter Initiation Fees. Try to come up with some more ideas about fundraising….

WebsiteWe need to make a decision about which template to use from the Chapter Communications site. Thereis a motion to approve template 21 with a vote of 9, 0, 1. We will go ahead with template 21 from the Chapter Communications website. We will need to get permission to use the Fraternity Crest, the WSU Logo, and we will also need to find out if we can get a hold of the copy of the Beacon from nationals. As far as funding the website, there is a motion to approve paying for the website out of the bank account with a vote of 10, 0, 0. We will use the bank account to pay for the website.

Meeting adjourned at 8:15pm.

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Members PresentWellbe Bartsma Paul Ellis David Freeman Chelsea Herold-Prayer

Mark Lo Josh Mantyla Jamie Millard Craig Pontius




Reports

Vice President, Wellbe BartsmaThe Social committee talked earlier about doing a BBQ during Dad's weekend. We are suggesting Friday, Nov. 7, at around 7 or 8 pm.

Sergeant at Arms, Craig PontiusHas met with the Professional committee and began planning an AutoCAD workshop for a week or two from now.

Fundraiser, Mark Lo Have been developing ideas about fundraising competitions for this winter during snowy season

including a sledding competition or an igloo building competition. But we still need to come up with some ideas about prizes to hand out.

Old Business

Board Update Will be finished soon, Jesse now has the cadency mark to finish up the design.

Website Update We have sent information to chapter communications in order to get the project started. They sent back a message in order to get more information from us, and we sent them the info they requested and we are still looking into getting permission to use the WSU Logo.

CamilleWe sent Camille the minutes from October and will continue to send out minutes to her. We should plan to do the final meeting with Camille on Sat. Nov. 15 or Nov. 16 depending on what is best for everyone.The decision is to meet on the 15th of Nov with the time to be decided by Camille. Vote tallying 8, 0, 1.

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Bylaws Looks good to Nationals except for two sections, one being 6.3 and the other being 3.3. There is a motion to approve the changing of 6.3 to the suggestion that has been made with the vote tallying 9, 0, 0.Section 6.3 shall be changed to the suggested wording. And we will add another sub-section to section 3.3 in order to alleviate the issue of new officers having enough time to adjust to their respective position before the semester comes to a close.

PetitionWe need to have text for each of the pages for the petition. There are seven pages so we need seven volunteers to fill in the text for that page. The Records committee reserves the right to do all final editing on the pages. There is pictures already on the page so make sure that the text pertains to that event.

In the Beginning - Craig Car Wash - Wellbe Pledging - Jesse Set Build - Mark BBQ - Paul Pledge Trip - Jesse Workshop - Josh

We need to finish getting the dates for the calendar to be finished.

Upcoming Events Dad's weekend BBQ - Nov. 7 @ 7-8pm Formal Dinner - Nov. 11 @ 7pm CAD workshop - Thursday's @ 5-6pm - will have a date set by next meeting

Shooting for Nov. 20


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General Colony Meeting November 4, 2008


Chelsea Herold-Prayer Mark Lo Josh Mantyla

Jamie Millard Andy Robertson Jesse Wolfe



Reports

President, Jesse WolfeJamie Little has quit because she doesn't feel that she can fulfill her obligations and Natalie cannot continue on for at least this semester.

Vice President, Wellbe BartsmaWe need to talk about dad's BBQ.

Educator, Jamie Millard Will send out the slides for the book and need them back by next meeting

Fundraiser, Mark Lo Please brainstorm ideas for fundraising and prizes for sledding competition.

Old Business

PetitionWe need to get everything finished up and get a document put together for nationals

BBQDad's weekend BBQ on Friday at 7pm at Wellbe apartment. Only 11 people will be available, so far, for Friday. We motion to approve money for buns if necessary with the votes tallying 6, 0, 3. We will pay for buns if need be.

Membership for Sheena McNeice Sheena McNeice has attended enough events and meetings to be allowed to join Sostratus and Sheena has given her statement of intent. We motioned to approve Sheena as a member of the colony with a vote of 9, 0, 0. Sheena has been approved as a member.

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Recruitment Package and Event We need to have a couple of people to work on this together and get it finished up ASAP. Wellbe and Sheena will work on this pamphlet to get this finished up. We also need to come up with an idea for a recruitment event for next semester and working toward a permanent event that we can do every semester. One idea was Open Crit Night and we can advertise the event on Thursday during the first year lecture and put up fliers since it is a school related event. Everyone should think of at least one more idea for an event before next meeting

Incorporating into the State We have found a packet containing the directions in order to get incorporated. Motion to approve funding to have the packet printed off in order to read through it and make notes. Votes tally 10, 0, 0.We will pay to print out the packet

Profiles Pages for New Members Name, picture(somewhat recent and appropriate), your major/minor, something about yourself. It should be contained on one 8-1/2 x 11 sheet and needs to be done nicely. THESE NEED TO BE DONE BY NEXT MEETING!!!!!!!

Pledge training with Camille Tuesday, November 11 @ 2:30pm

BoardWe are almost done with the board. The calendar will be finished up shortly, within the next few days. Motion to approve funding for printing and laminating for the calendar with votes tallying 9, 0, 0 and with one person out of the room. Funding has been approved.

Estimator We need to fill the position of Estimator, do to the fact that Natalie left. Chelsea has been nominated and accepted. Mark has been nominated and accepted. After hearing from each candidate and holding a balloted election, Mark has been elected as our new Worthy Estimator.

New Business

Open Forum Study group for Arch 330 after the meeting. Meeting adjourned @ 8:17pm

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General Colony Meeting November 18, 2008

Members Present Wellbe Bartsma David Freeman Mark Lo

Josh Mantyla Jamie Millard Craig Pontius


Called to Order @ 7:08pm on November 18, 2008


Reports

President, Jesse Wolfe Board is almost finished but we will need to decide on color

Educator, Jamie Millard We need to get the By-laws completed tonight. Everyone needs to turn in their history book information and biography information.

Sergeant at Arms, Craig PontiusWe did the CAD workshop tonight, went ok. We will continue them next semester when we have more time.

Old Business

Bylaws Chooch has made a suggestion to us to change the term of the officers from January to January and has been adamant about the change due to the advantages that particular term has over a May to May term. We voted on these changes with the results of 8, 0, 0. The bylaw for officer term has been changed to Jan. 1 to Jan. 1.

Election Nominations Since the officer term has been changed we will need to hold elections before the end of the semester.

WA - Jamie Millard Jesse Wolfe Andy Robertson Mark Lo

WAA - Wellbe Bartsma Josh Mantyla Jesse Wolfe Mark Lo

WES - Jesse Wolfe David Freeman Mark Lo Jamie Millard

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WED - Jamie Millard Mark Lo Andy Robertson Wellbe Bartsma

WC - David Freeman Josh Mantyla

WS - Craig Pontius Wellbe Bartsma

WSI - Craig Pontius Wellbe Bartsma Josh Mantyla David Freeman Chelsea Herold-Prayer

We will allow Chelsea to make a nomination after tonight due to her reason for being absent tonight.

Elections will be held during the meeting on Dec. 2 after the holiday break.

Bulletin Board We need to decide on what colors to do the letters and the background. We will make two sets of letters, Jamie will paint one set of letters and Craig or whoever will do the other set in a stain in order to see which one looks better.

History Book Pages Everyone who has a page of the history book to do text for needs to log in to the website and submit the information under the "Chapter Communications" tab.

WebsiteEverybody needs to log on and complete your information about yourself and add a photo for your profile.


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General Colony Meeting December 2, 2008

Members Present Wellbe Bartsma Paul Ellis David Freeman Mark Lo

Josh Mantyla Sheena McNeese Jamie Millard Craig Pontius



This will be a fully formal meeting meaning that there will be absolutely no talking out of turn.


Reports

President, Jesse WolfeWe need to really work on our dedication to this fraternity, which means showing up to meetings, on time to meetings, and participating and completing tasks.

Vice President, Wellbe BartsmaBrotherhood would like to plan an event of some kind next week after our final projects have been finished up.

Educator, Jamie Millard I really, really need to get all of the petition stuff turned in ASAP

Scribe, Paul Ellis My computer crashed and I am having difficulty fulfilling duties of Scribe

Sergeant at Arms, Craig Pontius Everyone is doing better on following the parliamentary procedures, thank you.

Old Business

ElectionsIt was voted on and decided that we would re-open nominations for Paul since he had a math test during the previous meeting. It was decided to have each nominee only give one speech no matter how many positions they are nominated for. Each nominee will give a speech as to why they would be a good candidate and will have the opportunity to be interviewed by the rest of the colony. The results are as follows.

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WA- Andy Robertson will be our new Worthy Architect

WAA- Wellbe Bartsma will continue to hold the position of Worthy Associate Architect

WE- Jamie Millard will be our new Worthy Estimator

WED- Paul Ellis will be our new Worthy Educator

WC- David Freeman will continue to hold the position of Worthy Clerk

WS- Craig Pontius will be our new Worthy Scribe

WSI- Josh Mantyla will be our new Worthy Superintendant

PetitionWe really need to get the petition completed ASAP because of how long the process of being initiated is. Everyone also needs to sign into the website and complete their personal information as we will be using this information. We will be posting the minutes directly on the website instead of emailing them out. If there anyone that can help with the petition please let Jamie know.

Facebook Greek Family Tree Everyone should join this group because it will save us money on the website - $2 per person. The easiest way to join this is to follow the link from the website.

Board Progress Jesse will try to get into the model shop to cut out the letters.

Profile Page These are due at the beginning of next semester, no exceptions. You can do these graphically on photoshop or indesign, or scrapbook style - must be 8.5 x 11.

Committees Andy will construct the committees over the break and they will begin at the beginning of next semester. Meeting adjourned at 9:09pm

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General Colony Meeting January 13, 2009


Mark Lo Josh Mantyla Jamie Millard Emily Pinney

Craig Pontius Andy Robertson Jesse Wolfe


Old Business

RSO TrainingWe have an opportunity to take our RSO training next week next Tuesday at 5pm in CUB 208. Andy has made it mandatory for the exec board to attend since it is at our regular exec meeting time. This will help the colony to move forward.

Convention19-22 of March in St. Louis - our colony is required to send at least one person. It is possible that the school will pay the airfare for up to three people and on top of that it would cost each person around $300. We need to get this taken care of ASAP in order to keep the airfare cost down. According to the By-laws the President should be the one to go. Jamie would also like to go. Other suggestions would be for Craig to go as well. We need to make sure that our colony is well represented. Sending two people instead of three would save on hotel cost. The National website will have all the information about the Convention for anyone that would like more information. Jamie talked to Dana and was informed that sending two people is typical for most chapters.

We should decide upon at least two people to go that way we can get the registration paperwork in and hotel reservations made. Andy has decided to take the first seat for Convention. Craig has called for an election to choose the other delegate we will be sending. Jamie seconded the call for election.

Craig, Jamie, and Emily have been elected as possible delegates for the convention. We will take the vote by a show of hands.

Jamie-7 Craig-3Emily-0

Jamie will be the second delegate to go to Convention.

The registration process now needs to be started.

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DuesJamie had proposed doing a monthly dues collection in order to get in the habit of paying national dues each month. She has also proposed to make dues $10 a month for local dues, in addition to the $12.50 per month national dues. Craig has proposed to round up to $25 per month just to make things easier to remember. Craig has called for a vote to make dues at $25 a month, local and chapter. Josh seconded. The vote tallied to 8, 0, 1. Dues will be $25, please get them in before next week.

PetitionTHIS NEEDS TO BE FINISHED! NO EXCEPTIONS! Budgets need to be in by tonight for each committee. Minutes need to be finalized and uploaded onto the webpage. History book pages need to be finished and turned in. Collecting the financial stuff from Natalie - bankcard, spreadsheets, receipts - is a priority. Dana would like the petition done and sent in within the next two weeks.

Committees Committees need to be set up tonight. At least three people need to be on each committee - Two plus the Chairperson

Finance- Jamie, David, Jesse Brotherhood - Paul, Craig, Josh Social - Wellbe, Jesse, Chelsea, Misha Records - David, Jamie, Emily Correspondence - Craig, Sheena, Wellbe, Misha Professional - Josh, Paul, Emily

Membership for Misha Gonzales Misha Gonzales has been to enough events and meetings to be considered for membership and has shown a keen interest in the colony. Upon the issue duly motioned and seconded, the Sostratus colony has voted to accept Misha Gonzales as a new member of the Sostratus colony.

WebsiteEveryone needs to finish up their biography and upload a photo for their pages. Also, keep an eye on the site for updates about colony events and meetings.

RecruitmentFirst and second year students are our primary demographic as they will have the greatest interest for time purposes. We also need to reach out to certain previous members that had legitimate reasons for leaving that would now be able to fulfill the requirements of the colony.

For the first year students, we need to sponsor study groups for math and physics in order to aide them in their schoolwork. These groups need to be study groups, not recruitment activities as we would like to help people and do not want to scare people away from joining.

Meeting adjourned at 6:35pm.

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Members Present Paul Ellis David Freeman Chelsea Herold-Prayer Josh Mantyla

Sheena McNeice Jamie Millard Emily Pinney Craig Pontius

Andy Robertson Matt VanGunda Jesse Wolfe


Reports

Estimator, Jamie MillardEveryone needs to turn in their dues tonight - either $25 for the month or $125 for the semester.

Scribe, Craig PontiusWe still have a great deal of missing pictures on the website for peoples bio's. Everyone needs to get all of their information on the website ASAP - especially contact information. We need permanent addresses along with school addresses.

Clerk, David FreemanEveryone needs to go onto the website on a weekly basis in order to look over the minutes.

Sergeant at Arms, Josh Mantyla Keep up the good work on following procedure.

Old Business

PetitionSomeone with good computer skills needs to take the calendar of events for the past year and a half. We need this back ASAP for the petition. All officers should have seen their budget form - you will be running off of this from now on. The clerk needs to go back in the minutes and figure out the date which we accepted the constitution and By-Laws. Josh will finish Mark's section of the history book as he has more information about the event. Membership records have been put in order and needs to be typed up and look professional - Paul will be doing this. Anyone who sees Natalie needs to try to get financial stuff back from her. Jesse will help David go over the minutes from last year to make sure they are at least coherent.

IncorporationOur Incorporation application has been turned into the state and we should hear back from them soon - hopefully within the next century.

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Bank Account At the RSO training event tonight we have discovered that we need to get an account through them for banking needs, not an outside account.

New Business

RecruitmentThe colony needs to plan more recruitment events. Part of the petition is showing that we have a recruitment system in place and we need to hold at least one event per semester.

BrotherhoodPlanning some more brotherhood events would be nice as well for additional bonding.

Initiation Start refreshing yourself on the pledge manual before initiation. We can start doing 10-20 questions at each meeting just to be more prepared.

Matt VanGunda's membership The colony needs to hold a vote in order to decide if we are going to allow Matt VanGunda back into the colony due to the fact that he was unable to attend classes last semester and was not involved with our group. Matt will now plead his case for us. He is very sorry that he had to leave and really wishes to become a part of the colony once more.

As far as a reason to take Matt back is because when he was here he was always here and he had a very legitimate reason for not being here last semester. Once he made it back to school he has shown interest in joining the colony again.

Upon the issue duly motioned and seconded the Sostratus colony has decided by a vote of 7, 0, 2 to reinstate Matt VanGunda's membership with his pledge class to be determined by Nationals.

Open Forum

Events for recruiting new members.Andy is suggesting that we try and set up a tour of the new Res Hall on campus because it is LEAD certified. We could use this as a Brotherhood event or Recruitment event. First step is to find out if we would even be allowed to take a tour of the building.

Bulletin Board Jamie and Andy talked to Garrison today and can have him water cut the letters out of metal for a price of about $10 plus the cost of materials.

ClothingSome T-shirts and/or Sweatshirts should be made up for the group as a whole, not just class shirts. This means that people who want should make up some designs for next week.


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Mark Lo Josh Mantyla Sheena McNeice Jamie Millard

Emily Pinney Craig Pontius Andy Robertson Matt VanGunda



Reports

Estimator, Jamie MillardLots of people still need to turn in their dues, and next week February’s dues need to be turned in, however, January’s dues need to be turned in this week.

Scribe, Craig PontiusPeople have started to update their webpage, but people who have not updated the site need to get that done. The petition also needs to get finished up as there is a lot of pressure from nationals to get this done.

Sergeant at Arms, Josh MantylaPeople need to raise their hand and keep to talking in order so the meetings can progress more smoothly.

Old Business

BoardThere board is just about done but the letters need to be finished up. One of the people in the furniture design class needs to look into the cutting of the letters with the water cutter.

EventsWe need to acquire some new people so some new events to hold would be a plus. We can find out when first year projects are due and we can help them do some preliminary critiques to show our support. We can also go down to studio and pass out some of the Architecture Survival Guides.

Just within the colony we should all go out to dinner at least once a month in order to keep up with each other on a personal level.

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We also need to do some research into some philanthropic events that we can do as a group this semester. We had some events last semester but need to continue this aspect of our colony. The Center for Civic Engagement located within the CUB will have some information for us as far as where to look.

WebsiteEveryone has been loaded onto the site and everything is just about finished but there are still a few people who need to go on and update their profiles – pictures and information. Also, all committee members have a link under groups which have the names of your group members and other information about your committee.

History Book The history book is just about finished. It just needs a little bit of editing which will be done by Jamie and Craig. If you are one of the people that needed to type up stuff from last week, please do it or find someone who can. If you were not signed up for anything and have some time, please volunteer to help out as there is much to do.

PetitionEverything needs to be finished in the next couple of days including all of the dues being turned in. We are close to getting this wrapped up and because of the amount of time it will take for Nationals to go over the petition we need to finish it and send it in.

BudgetJamie has gone through the entire budget from the past year and found that the dues were paid but some things like pledge binder fees were not all accounted for. Because of the discrepancies there was some money, about $55 that was not accounted for from the first semester, and about $2 from the second semester. This problem occurred because of poor bookkeeping which will get straightened out this semester.

For the committees, all purchases need to go through the colony bank account. No cash purchases anymore. Jamie will pick up a receipt booklet for when people make dues payments.

Open Forum

Parli-ProCraig will be holding a Parli-Pro workshop after the meeting so we will all know how a meeting should be ran as this is the typical format for groups to be controlled.

Committees All of the committees need to keep up with their meeting times. Finance will be meeting right after the Parli-Pro workshop after the meeting.

Pledge Pins For when we become initiated, an idea for a good brotherhood activity is to make special boxes for each pledge pin and hand them down from generation to generation, a sort of family tree type exercise. We could do this by engraving our names on the box and continue to engrave names as they are passed along, providing for a more personal pledging experience.


92



Members Present Wellbe Bartsma Paul Ellis David Freeman Misha Gonzales Chelsea Herold-Prayer(L)

Mark Lo(L) Josh Mantyla Sheena McNeice Jamie Millard Craig Pontius

Andy Robertson Matt VanGunda Jesse Wolfe

Excused Absence- Emily Pinney


Upon the issue duly motioned and seconded the Sostratus Colony has voted to approve the minutes from the previous meeting.

Reports

Estimator, Jamie MillardA few people need to turn in their dues for the month of February. You know who you are. We also need to finish updating the parental information for the petition.

Scribe, Craig PontiusWe have finally received our incorporation paperwork from the state. Also, the petition needs to be finished by the end of the week. There is only two or three little items left to do so those that need to finish their section need to get it done.

Sergeant at Arms, Josh Mantyla Professional committee will be meeting tonight after the general meeting.

Old Business

PetitionIf we can get the petition in before the end of February and give Nationals enough time to go through it and return it to us then we can get on the March agenda. The calendar of events and the full member list needs to be finished. After the minutes have been finished up everyone needs to look over them and check to see that your name has been spelled correctly in all of the minutes. Also, everyone needs to sign the petition before we can turn it in. The petition will be finished by the end of the week no matter what!

Storage Chest Craig and Josh have started to design a large lockable chest to contain any information or items that the colony might need to keep safe. This chest will have a number of different locks so multiple people will have to be present in order to open.

93

SignGarrison has the letters for the sign planned out on his computer but there are a few inconsistencies which he will be remedying. After that it will only take a week or so to finish them up. After that we will post the sign and calendar at the same time.

Upcoming Events

We have contact information in order to be routed to the individual in charge of the new dorm room building project. We would like to get in contact with this person about getting a tour of the new building while it is under construction.

Matt wants to set up an event for recruitment for the first year students or whoever. This could possibly be a BBQ at Matt’s apartment since it has ample space.

Social committee will be meeting after the general meeting to work on planning an event.

Let Jamie know of any events that the committees plan out so we can get them on the calendar.

Open Forum

Correspondence Committee Craig needs to meet with the correspondence committee as soon as the general meeting is over tonight.

CritiquesCraig would like a critique on one spread of his portfolio because he will be using it to try and get an internship.

Andy is in a furniture design class which has a competition for a table. If you have the winning design it will be used in the new dorm rooms. Andy would like us to work with him as a group. Stay after the meeting if you are interested.


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1



Members Present Wellbe Bartsma Paul Ellis David Freeman Misha Gonzalez

Chelsea Herold-Prayer Josh Mantyla Sheena McNeice Jamie Millard

Craig Pontius Andy Robertson Matt VanGunda

Excused Absence-Emily Pinney Called to Order @ 5:35pm.

Upon the issue duly motioned and seconded the Sostratus Colony has voted to approve the minutes from the previous meeting.

Reports

Estimator, Jamie Millard Jamie needs dues from Emily and Matt. Please turn in tonight.

Educator, Paul EllisPaul is currently trying to recruit first year students by attempting to create a better studio atmosphere by playing different TV shows while people are working. Paul will also be developing a jeopardy game as a way to study our pledge book.

Scribe, Craig PontiusPetition is almost done and will be finished this week. Thanks to everyone who helped out.

Sergeant at Arms, Josh MantylaThe only problem apparent at meetings is people talking out of turn so please work on this.

Old Business

Sign and Calendar Garrison has cut out the letters but a couple fell through. It will not take long to redo them. The wood and plexiglass are cut and ready to go up when the letters are finished.

PetitionJamie has suggested that we vote on the petition today as a final step to getting this turned in since we need to vote on the funding for printing the packet out. Everyone needs to get up and take a look at the petition as it is now so that you can make a proper vote on whether or not to approve it. Upon the issue duly motioned and seconded the colony has decided by a unanimous vote to approve the petition.

95

2

EventsWe need to hold some events during this semester so please provide your ideas or planned events to put on the calendar.

Jeopardy – February 24, 2009 Paul will be formatting this.

Ice-blocking – April 11-12, 2009 This is a brotherhood event that Craig is working on.

Sledding Competition – Weather Permitting. Finance committee will be holding this event as a fund raiser.

103 Workshop – TBD This will be put on in order to give the first year students some sort of idea about what to expect in the years to come.

Sketchup/Revit/Photoshop Workshops – TBD Josh and Paul will do some more formal planning for these events to be held in the near future and will add the dates to the calendar.

ShirtsWe will look over the renderings that people have come up with and try to decide on a final design to be used on our shirts. We have a number of good ideas which we have discussed and we will now vote on our choice. The decision has come down to two shirt designs which we will vote on now. Shirt #1 – 9 Shirt #2 – 2

Josh will now go ahead with finalizing the design of Shirt #1 that Sheena has designed so that we can get them printed out.

Member Records Since the original list was lost we have made a new list. Jamie will read over this and we will make sure that it is all correct and that we have everyone on the list.

Open Forum

Prizes for Jeopardy Paul would like some ideas about possible prizes that people would like to get. Ideas: -brownies or pizza -modeling supplies -t-shirt reimbursement Brotherhood committee will make some final decisions on the prizes.


97

colony records

98

January February March April May

Dues to Nationals(Per Month) $0.00 $0.00 $0.00 $0.00 $0.00

Pledge Fees (One Time) $0.00 $750.00 $0.00 $100.00 $0.00

Initiation Fees(One Time) $0.00 $0.00 $0.00 $0.00 $0.00

Dues to Sostratus (Per Semester)

Monies Totals

Carried to Next Semester- 174.19 Dues Pledge FeePledge

Binders Website Fee

Actual Monies Collected $1,290.75 $380.00 $850.00 $42.00 $18.75

Bank Account Balance $229.19

Local Dues & Fees

Pledged DuesPledge Fee

Pledge Binders

Website Fee

Bartsma, Wellbe yes $20.00 $50.00

Cahill, Bryce yes $20.00 $50.00

Ellis, Paul yes $20.00 $50.00

Fagan, Shane yes $20.00 $50.00

Freeman, David yes $20.00 $50.00

Herold-Prayer, Chelsea yes $20.00 $50.00

Jo, Brian no $20.00

Little, Jamie no $20.00 $50.00 $7.00

Lo, Mark no $20.00 $50.00 $7.00

Long, Natalie yes $20.00 $50.00 $7.00 $6.25

Mantyla, Josh yes $20.00 $50.00

Millard, Jamie yes $20.00 $50.00

Pinney, Emily yes $20.00 $50.00

Pontius, Craig yes $20.00 $50.00 $7.00

Prine, David no $20.00

Robertson, Andy yes $20.00 $50.00

Suhrer,Logan yes $20.00 $50.00 $7.00 $6.25

VanGunda, Matt yes $20.00 $50.00

Wolfe, Jesse yes $20.00 $50.00 $7.00 $6.25

Expenses

Expense List Amount Date

History Book Supplies $20.00 23-Jan

Pullman Building Supply $44.62 14-Feb

Office Depot $47.54 7-Mar

Staples $26.45 7-Mar

Wal-Mart $39.57 7-Mar

Sigma Chi Philanthropy $40.00 15-Apr

WsU Creamery $54.00 1-May

Charge from Bank $2.00 MayCharge from Bank $2.00 June

Total Spent $211.56

Money Missing-$55.00

For Our Pledge Binders

For Our Pledge Binders

Gift for Andronicus

Service ChargesService Charges

$20.00

Sostratus Budget- Spring 2008

Notes

For Our Pledge BindersFor the Lintel

Amount Per Member

$12.50

$50.00

$75.00

99

Amount Per Member

Amount Due August September October November December

Dues to Nationals(Per Month) $12.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Pledge Fees (One Time) $50.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Initiation Fees(One Time) $75.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Dues to Sostratus (Per Month) $7.00

Membership NumbersAugust September October November December

New Pledge Canidates 0 0 0 0 1Cont. Pledges 14 13 13 11 11

Total Membership 14 13 13 11 12

Monies Totals

Last Sem August September October November December

Actual Monies Collected $490.16 $98.00 $98.00 $98.00 $98.00 $98.16

Monies Fundraised or Carried Over $193.00 174.19 $0.00 $193.00 $0.00 $0.00 $0.00

Bank Account Balance $532.39

Member Payment Records

Status Per Month August September October November December

Bartsma, Wellbe Pledged $7.00 $7.00 $7.00 $7.00 $7.00 $7.00

Cahill, Bryce Pledged $7.00 $7.00 $7.00 $7.00 $7.00 $7.00

Ellis, Paul Pledged $7.00 $7.00 $7.00 $7.00 $7.00 $7.00

Freeman, David Pledged $7.00 $7.00 $7.00 $7.00 $7.00 $7.00

Herold-Prayer, Chelsea Pledged $7.00 $7.00 $7.00 $7.00 $7.00 $7.00

Little, Jamie New $7.00 $7.00 $7.00 $7.00 $7.00 $7.00

Lo, Mark New $7.00 $7.00 $7.00 $7.00 $7.00 $7.00

Long, Natalie Pledged $7.00 $7.00 $7.00 $7.00 $7.00 $7.16

Mantyla, Josh Pledged $7.00 $7.00 $7.00 $7.00 $7.00 $7.00

Millard, Jamie Pledged $7.00 $7.00 $7.00 $7.00 $7.00 $7.00

Pinney, Emily Pledged $7.00 $7.00 $7.00 $7.00 $7.00 $7.00

Pontius, Craig Pledged $7.00 $7.00 $7.00 $7.00 $7.00 $7.00

Robertson, Andy Pledged $7.00 $7.00 $7.00 $7.00 $7.00 $7.00

Wolfe, Jesse Pledged $7.00 $7.00 $7.00 $7.00 $7.00 $7.00

Expenses


Candico $5.16 4-Aug

ATM Withdrawl $60.00 22-Aug

Winco $53.00 19-Sep

Walmart- Car Wash Supplies $15.56 19-Sep

Wal-Mart $8.42 22-Oct

Chapter Communications $100.00 16-DecUSPS $1.17 30-Dec

Total Spent $323.31

Money Missing-$1.65

Sostratus Budget- Fall 2008

21-Jul$80.00

111

ATM Withdrawl

Current

12

White Board Purchase

$10.00 to Natalie for Picnic table

Barbeque Supplies (Actual $52.96)

Actual ($15.56)

Notes

$70.00 to Craig for Seattle Dinner

Reimbursement for the Picnic Table

Pamphlets

Website DesignMailing the Incorporation Paperwork

New Pledge Candidates

100

Amount Per Member

Amount Due January February March April May

Dues to Nationals(Per Month) $12.50 $0.00 $0.00 $0.00

Pledge Fees (One Time) $50.00 $0.00 $0.00 $0.00

Initiation Fees(One Time) $75.00 $0.00 $0.00 $0.00

Dues to Sostratus (Per Month) $25.00

Membership Numbers


New Pledge Canidates 2 2

New Pledges 0 0

Cont. Pledges 12 12

Initiated Members 0 0

Total Membership 14 14

Monies Totals

Last Sem January February March April May

Actual Monies Collected $1,050.00 $350.00 $325.00 $125.00 $125.00 $125.00

Monies Fundraised or Carried Over $1,954.39 $532.39 $1,422.00

Bank Account Balance $1,244.97

Budget Categories

Amount Requested

Still Available


Worthy Architect-Andy $325.00 $295.00 $30.00 $0.00

Worth Assoc. Architect-Wellbe $200.00 $200.00 $0.00 $0.00

Worthy Estimator-Jamie $100.00 $75.65 $0.00 $24.35

Worthy Educator-Paul $200.00 $200.00 $0.00 $0.00

Worthy Scribe-Craig $234.00 $234.00 $0.00 $0.00

Worthy Clerk-David $50.00 $50.00 $0.00 $0.00

Worthy Superintendent-Josh $180.00 $180.00 $0.00 $0.00

Convention Budget $1,500.00 $15.60 $1,484.40 $0.00

Total Budget $2,789.00 $1,250.25 $1,514.40 $24.35

Member Payment Records

Status Per Month January February March April May

Bartsma, Wellbe Pledged $25.00 $25.00 $25.00 $25.00 $25.00 $25.00

Ellis, Paul Pledged $25.00 $25.00 $25.00

Freeman, David Pledged $25.00 $25.00 $25.00 $25.00 $25.00 $25.00

Gonzales, Misha New $25.00 $25.00 $25.00

Herold-Prayer, Chelsea Pledged $25.00 $25.00 $25.00

Lo, Mark New $25.00 $25.00 $25.00

Mantyla, Josh Pledged $25.00 $25.00 $25.00

McNiece, Sheena New $25.00 $25.00 $25.00

Millard, Jamie Pledged $25.00 $25.00 $25.00 $25.00 $25.00 $25.00

Pinney, Emily Pledged $25.00 $25.00

Pontius, Craig Pledged $25.00 $25.00 $25.00 $25.00 $25.00 $25.00

Robertson, Andy Pledged $25.00 $25.00 $25.00 $25.00 $25.00 $25.00

VanGunda, Matt Pledged $25.00 $25.00 $25.00

Wolfe, Jesse Pledged $25.00 $25.00 $25.00

Sostratus Budget- Spring 2009

12

0

14

0

2

*until we get initiated then $12.50

Current

New Pledge Candidates

Gonzalez, Misha

McNeice, Sheena

101

Expenses


WA- Incorporation to the State $30.00

CON- Flights to Convention $704.78 19-Jan

CON- Convention Costs (175*2) $350.00 19-Jan

Rapid Office Supply $24.35 1-Feb

WsU Shops $18.96 13-Feb

Shirt Shack $264.11 13-Feb

Total Spent $1,759.42

Notes

Paid for Directly by the WSU Arch Department

Paid for Directly by the WSU Arch Department367.22 Covered by WSU Arch Dept.

Reciept Book for Dues

Letters Cut out for the Sign

Beacon Shirts (14 Shirts* $18.87 per shirt)

CON- Hotel Cost $367.22 19-JanCost 429.62 Total *Reserved on 19-Jan but not paid for yet

102


General Colony Meeting

Members Present Wellbe Bartsma Paul Ellis David Freeman Jamie Little Mark Lo Natalie Long Josh Mantyla Jesse Wolfe

Called to Order @ 7:07pm on October 7, 2008

Minutes

Reports


Vice President, Wellbe Bartsma Nothing to report.

Treasurer, Natalie Long Nothing to report.

Scribe, Paul Ellis Nothing to report.

Clerk, David Freeman Nothing to report.

Old Business

Firm tour Those who can will go on a tour of Design West on the 17th of October from 2-5pm You will get excused from studio if need be.

Dad's Weekend We would like to set up some sort of event for dad’s weekend. Ideas:

BBQ - ?weather permitting?, somebody's house Spaghetti Feed?

Everyone should bring some more ideas to the next meeting.

1

Membership Records

Fall 2007

Bryce Cahill -- unable to attend meetingsCraig Pontius -- current colonistJamie Millard -- current colonistRon Fabros -- left the universityMatt Miller -- unable to attend meetingsDavid Prine -- left for personal reasonsMatt VanGunda -- left the universityEmily Pinney -- current colonistJamie Little -- left due to personal reasonsChelsea Herold-Prayer -- current colonistJesse Wolfe -- current colonistTalia Olson -- chose not to joinJeffrey Luedeman -- chose not to joinJesse Spencer -- chose not to joinJosh Herder -- chose not to joinLogan Suhrer -- left for personal reasons

Spring 2008

Brian Jo -- chose not to joinJosh Mantyla -- current colonistPatrick Gallagher -- chose not to joinPaul Ellis -- current colonistWellbe Bartsma -- current colonistDavid Freeman -- current colonistShane Fagan -- left due to time conflictsAndy Robertson -- current colonistNatalie Long -- left due to health reasonsStephanie Severance -- chose not to joinHana Schooley -- chose not to joinJamie Little -- unable to attend meetingsMark Lo -- current colonist, unpledged

Fall 2008

Sheena McNeice -- current colonist, unpledgedDerek Olson -- chose not to join

Spring 2009

Matt VanGunda -- current colonistJulia Gonzalez -- current colonist, unpledged

105

Purpose for Which the Nonprofit Corporation is Organized:

The purpose of this organization shall be to organize and unite in fellowship for the purposes of education and professional development the students of architecture and the allied arts at Washington State University in order that this fraternity may promote the ethical, artistic, scientific, and practical proficiency of its membership and the profession

In the Event of a Voluntary Dissolution, the Net Assets will be Distributed as Follows:

In such an event, all material assets (including but not limited to furniture, books, and similar items) shall be given to the national office of Alpha Rho Chi Fraternity. All monetary assets shall be donated to the School of Architecture and Construction Management at Washington State University.

Names and Addresses of Each Initial Board Director:

Name: Wellbe J. Bartsma

Address: 1445 NE North Fairway Dr. Apt: H27

City: Pullman State: WA ZIP: 99163

Name: Paul D. J. Ellis

Address: 405 Oak St. Apt: J


Name: Jamie N. Millard

Address: 1620 NE Northwood Dr. Apt. G-204


Name: Craig A. Pontius

Address: Stephenson N. Hall, No. 913 Washington State University


Name: David W. Freeman Address: 1535 NE Merman Dr. Apt. N1


Name: Joshua B. Mantyla

Address: Orton Hall, No. 224 Washington State University


106

Names and Addresses of Each Incorporator:

Name: Wellbe J. Bartsma

Address: 1445 NE North Fairway Dr. Apt. H27


Name: Paul D. J. Ellis

Address: 405 Oak St. Apt. J


Name: Jamie N. Millard



Name: Craig A. Pontius

Address: Stephenson N. Hall, No. 913 Washington State University


Name: David W. Freeman Address: 1535 NE Merman Dr. Apt. N1


Name: Joshua B. Mantyla

Address: Orton Hall, No. 224 Washington State University


Name: Chelsea I. Herold-Prayer



Name: Mark Lo

Address: 665 NE Maple Street Apt. 4


Name: Emily R. Pinney

Address: 710 Chinook Dr. SE Apt. S83


Name: Jesse K. Wolfe

Address: 10908 51st Ave. SE City: Everett State: WA ZIP: 98208

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University Requirements

Washington State University requires that all student organizations meet several requirements to operate on campus. Firstly, all organizations must be registered with the Office of Student Involvement and Leadership Development. This is done online at studentinvolvement.wsu.edu. In order to register, an organization must have a constitution, at least five student members, and a faculty or graduate student advisor. Secondly, organizations must send at least one member to the RSO Training Class, held once each semester. After this is done, staff at Student Involvement verify that all the steps have been completed and the organization receives “Active” status within the University system.

To maintain active status, an organization must resubmit a registration form each semester. Like the original filing, this is done on the Student Involvement website. Organizations must also send at least one member to the training course annually, maintain membership, and retain an advisor. Failing any of this results in the organization being placed on probation for one semester. Probationary organizations must rectify any issues before the end of the semester or lose university recognition. An organization that loses recognition can regain it by completely reapplying and following the process used by new organizations.

A sample form is located to the right and our current filing opposite.

A-Z Index Campuses myWSU WSU Search WSU Home

WSU Pullman: Student Involvement and Leadership Development

Registered Student Organization PortalHelp | Contact

Portal LinksView NewsView ProfileView GroupsSearch GroupsSearch Group TagsSearch UsersRegister GroupTraining ClassesSample ConstitutionHelp CenterLog out

External LinksRSO HomeCalendar of EventsEvent RegistrationFunding OpportunitiesProgramming GrantWorkshops & Consultations

RSO Portal Group Registration

Step 1 of 5: Choose Group Type

Step 2 of 5: Enter Group Information

Group Name:

Group Email:

Group Webpage:

Office Location:

Office Phone:

Meeting Info:

128 characters max

Public Description:

1024 characters max

Purpose/Goals:

1024 characters max

Membership Criteria:

1024 characters max

Number of Members:

Membership Majority: Undergraduates

Group Have Funds? Yes No

Have a University Account? Yes No

Transfer Account (?):

Other Bank Account:

*Information in red is private information that only site administrators and group members are able to view.

Next

Step 3 of 5: Assign Group TagsStep 3 of 5: Assign Group Tags

Step 4 of 5: Invite MembersStep 4 of 5: Invite Members

Step 5 of 5: Review Rights and ResponsibilitiesStep 5 of 5: Review Rights and Responsibilities

Student Involvement and Leadership Development, Washington State University, Pullman WA 99164-4107, 509-335-9667

Copyright 2007, Washington State University | Accesibility | Policies | Copyright

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A-Z Index Campuses myWSU WSU Search WSU Home

WSU Pullman: Student Involvement and Leadership Development

Registered Student Organization PortalHelp | Contact

Portal LinksView NewsView ProfileView GroupsSearch GroupsSearch Group TagsSearch UsersRegister GroupTraining ClassesSample ConstitutionHelp CenterLog out

External LinksRSO HomeCalendar of EventsEvent RegistrationFunding OpportunitiesProgramming GrantWorkshops & Consultations

Group Profile for: Alpha Rho Chi Public tools: Join GroupMember tools: View Public Profile | Edit Profile | Tags | History | Constitution |

Group Profile

Group Status: Active Group Type: Registered Student Organization Group Email: [email protected] Webpage: www.apxsostratus.org Office Location: Office Phone: Meeting Info: Carpenter Hall, Tuesdays at 5:30 pm Public Description: We are a colony of the national professional fraternity for students of

architecture and the allied arts. Purpose/Goals: To secure a closer fellowship amongst ourselves and to encourage

interest in the study of architecture and allied arts. Membership Criteria: New members shall be undergraduate students of architecture and the

allied arts who have been extended an invitation to join by the current membership.

Number of Members: 12 Membership Majority: Undergraduates Uploaded Constitution: Constitution FileLast Training Date: 1/21/2009 Have Funds? YesUniversity Account? No Transfer Account (?): N/A Other Bank Account: none yet Request Mailbox: Mailbox #: Carpenter Hall Box 642220 *Information in red is private information that only site administrators and group members are able to view.

Members Member Name RoleKenneth L. Carper Advisor Edit DeleteJamie Millard Finance Officer Edit DeleteAndrew Sean Robertson Head Officer Edit DeleteCraig Pontius Main Student Contact Edit DeleteJesse Kyle Wolfe Member Edit DeleteJamie Millard Other Officer Edit DeleteWellbe James Bartsma Other Officer Edit DeleteDavid Freeman Other Officer Edit Delete

Pending Requests There are no member requests for this group.

Student Involvement and Leadership Development, Washington State University, Pullman WA 99164-4107, 509-335-9667

Copyright 2007, Washington State University | Accesibility | Policies | Copyright

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Academic Calendar

2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015Classes Begin Aug. 25 Aug. 24 Aug. 23 Aug. 22 Aug. 20 Aug. 19 Aug. 25Labor Day Sept. 1 Sept. 7 Sept. 6 Sept. 5 Sept. 3 Sept. 2 Sept. 1Veteran’s Day Nov. 11 Nov. 11 Nov. 11 Nov. 11 Nov. 12 Nov. 11 Nov. 11Thanksgiving Vacation

Nov. 24-28 Nov. 23-27 Nov. 22-26 Nov. 21-25 Nov. 19-23 Nov. 25-29 Nov. 24-28

Commencement Dec. 13 Dec. 12 Dec. 11 Dec. 10 Dec. 8 Dec. 7 Dec. 13Final Exams Dec. 15-19 Dec. 14-18 Dec. 13-17 Dec. 12-16 Dec. 10-14 Dec. 9-13 Dec. 15-19

2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015Classes Begin Jan. 12 Jan. 11 Jan. 10 Jan. 9 Jan. 7 Jan. 13 Jan. 12Martin Luther King, Jr. Day

Jan. 19 Jan. 18 Jan. 17 Jan. 16 Jan. 21 Jan. 20 Jan. 19

Presidents Day Feb. 16 Feb. 15 Feb. 21 Feb. 20 Feb. 18 Feb. 16 Feb. 15Spring Vacation Mar. 16-20 Mar. 15-19 Mar. 14-18 Mar. 12-16 Mar. 11-15 Mar. 17-21 Mar. 16-20Commencement May 9 May 8 May 7 May 5 May 4 May 10 May 9Final Exams May 4-8 May 3-7 May 2-6 April 30-

May 4April 29-May 3

May 5-9 May 4-8

2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015Early Session Begins

May 11 May 10 May 9 May 7 May 6 May 12 May 11

Memorial Day May 25 May 24 May 30 May 28 May 27 May 26 May 25Eight Week Session Begins

June 8 June 7 June 6 June 4 June 3 June 9 June 8

Late Session Begins

June 22 June 21 June 20 June 18 June 18 June 17 June 23

Independence Day

July 4 July 4 July 4 July 4 July 4 July 4 July 4

Summer Session Ends

July 31 July 30 July 29 July 27 July 26 Aug. 1 July 31

Fall Semester

Spring Semester

Summer Session

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Contact Information

Name Address E-mail TelephoneWellbe Bartsma 810 NE Opal St,

Pullman, WA [email protected] (509) 899-5388

Paul Ellis 405 Oak St, Apt. JPullman, WA 99163

[email protected] (310) 213-9667

David Freeman 1535 NE Merman Dr, Apt. N1, Pullman, WA 99163


Julia “Misha” Gonzalez 217 Wilmer-Davis Hall, WSUPullman, WA 99163


Chelsea Herold-Prayer 1620 NE Northwood Dr, Apt. G204Pullman, WA 99163


Mark Lo 665 NE Maple St, Apt. 4Pullman, WA 99163


Josh Mantyla 224 Orton Hall, WSUPullman, WA 99163


Sheena McNeice 2440 NW Robert St.Pullman, WA 99163


Jamie Millard 1620 NE Northwood Dr, Apt. G204Pullman, WA 99163


Emily Pinney 710 Chinook Dr. SE, Apr. S83Pullman, WA 99163


Craig Pontius 913 Stephenson N. Hall, WSUPullman, WA 99163


Andy Robertson 58 McEachern E. Hall, WSUPullman, WA 99163


Matt VanGunda 1405 NE Merman Dr, Apt G181Pullman, WA 99163


Jesse Wolfe 2115 NE Westwood Dr, Apt. GPullman, WA 99163
