specification identification packaging and …

Document No: SLPR023 IDENTIFICATION PACKAGING AND TRANSPORT OF GOODS

Issue Date: 05/12/2013 Page: 1 of 24

Specification

IDENTIFICATION PACKAGING AND TRANSPORT OF GOODS

Document Title: Identification Packaging and Transport of Goods

Document No:

Document Type: Specification

First Issue Date: 5th Dec 2013

Rev Code

Issue Date Description & Location of Revisions Made

Signatures

Author Checker Approved

A 5/12/13 Issued for Review PW CT



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TABLE OF CONTENTS 1.0 INTRODUCTION

2.0 EXPORT PACKAGING

2.1 Packaging Materials

2.2 Weather Proofing

2.3 Optimisation in Packing

2.4 Timber Boxes and Crates

2.5 Pallets

2.6 Break-Bulk Items

2.7 Hazardous Goods

2.8 FCL Containers (Full Containers packed by Supplier)

2.9 Quarantine

2.10 “Item Specific” Export Packing

3.0 LABELLING AND MARKING

3.1 Shipping Marks/Labelling

3.2 Pictorial Markings

3.3 Package Specific Markings

3.3.1 Pipe and Fittings

3.3.2 Structural Steel

3.3.3 Reinforced Bar

3.3.4 Cable Drums

3.3.5 Spare Parts

3.3.6 Mobile Equipment

3.3.7 Hazardous Goods

4.0 PRE-SHIPMENT NOTIFICATION

5.0 DOCUMENTATION REQUIREMENTS

5.1 Inspection Release certificate

5.2 Commercial Invoice (for payment)

5.3 Packaging Documents

5.4 Shipping Documents

6.0 PROOF OF EXPORTAPPENDIX 1 -

Part A: Handling Instruction Part B: Shippers Letter of Instruction APPENDIX 2 – Container Packing Declaration ANNEXURE A: “Item Specific” Export Packaging



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1.0 INTRODUCTION

This document sets forth the requirements for the packing of goods purchased by Hidden

Valley Joint Venture for and on behalf of Hidden Valley Services Limited (HVSL) as

operator/agent for Morobe Consolidated Goldfields Limited and the documentation and

despatch requirements for the delivery of the goods to our projects in PNG.

The aim of the document is to:-

a. Describe how goods are to be Export Packed for the subsequent safe handling,

transport and shipping as well as storage in a tropical environment.

b. Describe how goods are to be marked for easy identification at various stages of the

movement from the point of supply through to the point of receival and usage on the

Hidden Valley and Wafi Golpu Projects which will cover several site locations in PNG.

c. Outline the process of Pre-Shipment Notification of goods being supplied and the

liaison with MMJV on the timing of deliveries.

d. Clearly state the documents required to be prepared and provided to MMJV, and

any other parties as nominated by MMJV, with such documents covering the

commercial supply of the goods and the requirements for exporting the goods from any

overseas location and the importing goods into PNG. This documentation includes

satisfactory compliance by Suppliers re any goods identified as Dangerous Goods

under the meaning of the legislation in the country of origin as well as the International

Regulations for either Maritime Shipping or Air Freight for the movements to PNG.

For these projects, all goods shall be shipped through our nominated freight handling company, whose details and contacts shall be provided to the supplier at the time of placing our Purchase Order. All preservation and Packaging Materials together with Package Markings and Documentation shall be subject to inspection by MMJV and any changes incurred by MMJV due to the failure of the Supplier to comply with these instructions shall be to the account of the Supplier.

2.0 EXPORT PACKAGING Goods are to be Export Packed for the subsequent safe handling, transport, shipping and

the possible storage in a tropical environment.

Safety is as always of paramount importance and as such the Supplier shall ensure all

goods are packed to avoid personal injury and damage to goods or equipment. Export

Packaging shall be inclusive of, but not necessarily limited to, the following:-



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2.1 Packaging Materials

All packaging materials and procedures being utilised or to be utilised by the Supplier shall

be subject to inspection by MMJV or nominated representative.

All packaging, inclusive of protective materials, shall be new and maintain their integrity and

perform their intended function whilst being transported, handled, shipped and stored.

Packaged materials and equipment showing any damage, defect or shortage resulting from improper packaging, packaging materials, packing procedure, having concealed damage or being short at the time of unpacking shall be subject to rejection and be replaced at the Suppliers cost. 2.2 Weather Proofing All goods except reinforcing steel, painted structural steel and approved break-bulk items shall be either weatherproofed by relevant means/methods or packed in a suitable package being weather proof lined. Waterproof case liners in bag form or over wrap, constructed of asphalt laminated Kraft paper and sealed with waterproof adhesives, shall be used within packaging if the goods are susceptible to damage from moisture. Equipment such as electrical panels, switch boards, motor control centres, office machines and instrumentation etc. shall be packed in an interior moisture–vapour proof barrier with a suitable desiccant to absorb moisture within the package. Openings in electric motors, generators and other electrical equipment shall be sealed with plugs, waterproof tape etc. to prevent the ingress of dust and moisture. All exposed bright metal surfaces shall be treated with suitable rust inhibitor prior to packing.

2.3 Optimisation in packing The Supplier shall on occasions optimise the size, weight and complexity of the packaging and packaging materials to minimise the cost of transport, handling, shipping, storage and the site removal/disposal of packaging materials. The Supplier when designing protection packaging for equipment such as electrical switchboards, motor control centres and distribution boards shall provide for the inclusion of certified lifting lugs and sling points ensuring they are always accessible and available for lifting and transport purposes. There shall also be suitable tie-down points for lashing such equipment as necessary into or onto containers. For the purpose of handling by forklift truck, packages where applicable shall be fitted with skids having a skid height of no less than 100mm high and 150mm wide.



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Waste space within packaging is a source of weakness which may incur unnecessary extra costs in transport and shipping and as such the Supplier shall ensure goods are nested and packed correctly and in a safe manner.

2.4 Timber Boxes and Crates

The Supplier shall ensure the construction of timber boxes and crates etc, complies with

AS2400 Part 7.

All timber used in the construction of packaging boxes and crates etc, shall be in accordance

with IPSM 15 (duly stamped) or be sound and well seasoned timber without evidence of rot,

bark, grazes, knots or splits and be fumigated by an accredited fumigation service provider

and accompanied with an appropriate Certificate of Fumigation in compliance with PNG

Quarantine Regulations.

All boxes and crates shall be either weatherproof lined and / or purchased items shall be

weatherproof wrapped prior to packing.

Timber boxes and crates shall be steel strapped and straps shall be secured with crimped

steel seals.

Non metallic strapping shall only be used on cartons or packages packed within the boxes or

crates.

Where applicable, box and crate dimensions and weights shall be suited for ease of handling

and storage into ISO freight containers, ensuring optimum use of the containers cubic

capacity. viz: Maximum Width 2.25m and Maximum Height of 2.15m and weight of 3 tonnes.

Heavier and higher crates are acceptable when approved by MMJV and planned loading is

for Open Top or Flat Rack Containers.

The design of timber boxes and crates shall take into consideration the method of lifting and

where slings or chains are to be utilised, particularly those weighing in excess of three

hundred kilograms (300kgs), the top edge shall be sufficiently reinforced to withstand the

loads that will be applied during lifting.

Desiccants, Inhibitors and Sealants

Where machined and internal surfaces of packaged goods are protected by desiccants,

inhibitors and sealants the exterior of the package shall be clearly identified with the word/s

“DESICCANT”, “INHIBITOR” or “SEALANT” and a metal tag shall be wired to the equipment

or material item clearly embossed with the following details:

Type of desiccant, inhibitor or sealant used.

Quantity used.

Locations.



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Figure 1 - Timber Boxes and Crates

2.5 Pallets

Pallets shall be non-returnable and of sound construction and made of treated timber

(Stamped IPSM15) or fumigated with Methyl Bromide in accordance with PNG Quarantine

requirements.

Pallets for the most part should be constructed so as the width dimensions facilitate the

placing of two pallets within the internal width of an ISO freight container viz: 1000mm x

1000mm.

Goods packed onto pallets shall be secured to the pallet and in all instances protected from

damage and the ingress of moisture, dust and other contaminants. When packing onto

pallets goods shall not protrude beyond the extremities of the pallet unless agreed by MMJV.

2.6 Break-Bulk Items

This covers packages not suitable for containerisation, or as approved by MMJV, and

presented as loose stow for handling as Break-bulk loads onto suitable vessels. All

packaging and lifting equipment, lifting points and marks shall comply with the safety rules of

carriage of goods by sea, such found in AS2400 Parts 2, 7 and 13 (BS1133) or equivalent

standard).

All goods to be supplied by a Supplier as intended break-bulk items must be referred to

MMJV for review and approval in order that the proposed weights and dimensions can be



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accommodated by MMJV for the final delivery to the Project Site/destination in PNG as well

as minimising shipping and transport costs.

In general terms, all packages must be prepared to allow for safety at all times through the

use of forklifts (if suitable) and cranes for handling, transport operations and shipping. As

such suitable skids/dunnage are to be supplied and all lifting points shall be clearly marked

and be certified/approved for the weight of the package, with such package weight, together

with dimensions, clearly marked on two sides of package.

Where support saddles are required for the transportation of equipment such as Vessels,

Columns and Exchangers they shall be designed and provided by the Supplier incorporating

the following:

Saddles shall be designed for the purpose of transporting the equipment purchased.

Transport drawings shall be submitted for review and approval by MMJV

Saddles supplied will have a steel rope or flat metal strapping to secure the saddle to

the equipment during lifting and transport. If the package is to be lifted by the saddles,

the saddles shall be fitted with lifting lugs duly certified to the SWL of the cargo to be

lifted. If the package is to be lifted from other certified/approved lifting lugs then the

saddles must be securely attached to the equipment

A Packing medium that has no detrimental effect to the equipment or surface treatment

shall be provided for placement between equipment and the saddle and the securing

ropes and / or straps.

Subject to the transport configuration and design requirements, saddles may be either

of timber or steel construction.

Where bolsters and chock blocks are required they shall be contoured to suit the

outside curvature of the equipment to ensure adequate and uniform distribution of

loadings over the surface of the equipment to be supported.



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2.7 Hazardous Goods

Hazardous materials shall be suitably packaged, packed separately to all other materials

and must not be encased inside other packaging containers.

All packages shall be marked and labelled with markings and labels as stipulated by

government and agency requirements covering Road Transport Regulations in the country

of origin, Airfreight [International Air Transport Association (IATA)] and Sea freight

[International Maritime Dangerous Goods (IMDG) Codes]. The packing of any hazardous

cargo for airfreight must be in compliance with IATA Regulations.

All Regulations and Codes as defined by Government and Regulatory Agencies within the

country of origin and the country of destination, or any country that the goods shall

knowingly transit through, shall be adhered to at all times.

When submitting shipping specifications for consignments which include Hazardous Cargo,

the Supplier must also submit the duly required Dangerous Goods Declaration to MMJV for

review prior to despatch from the Supplier’s premises.

2.8 FCL Containers (Full Containers packed by Supplier)

Where a Supplier is providing the goods inclusive of being packed for shipment in ISO

Containers, as provided by MMJV, the packing must be of a workmanlike manner to meet

the rigours of land transport in the country of origin and PNG as well as the rigors of ocean

transport.

All cargo packed into a container shall be packed so as to prevent any damage in transit

from the supplier to the end site delivery. Consideration is to be given to:

Transporting by road in PNG where road inclines and descents are up to 22 Deg

Longitudinal and lateral movement at sea

Lashing, tomming, bracing, etc within the container to prevent any movement of packages

during land and sea transport

No top loading of packages on cargo which will not support the weight of the top package

being loaded onto it

The even distribution of the weight in the container and that the loaded weight does not

exceed any maximum container weights as advised by MMJV

Fitting a Shipping Company Seal (and lock if required) prior to despatch

When packing at the origin point consider how the container is to be unpacked on site in a

safe manner



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2.9 Quarantine

All timber, including crates, dunnage, skids and pallets are subject to inspection by PNG

Quarantine Inspection Authority unless certified as IPSM15 timber or treated against insect

infection by a method approved the PNG Quarantine Inspection Authority, such method

being the equivalent to the requirement of the Australian Quarantine and Inspection Service

(AQIS). The most acceptable method of fumigation is fumigation with methyl bromide at a

minimum concentration of forty–eight grams (48g) per M3 for a period of twenty–four (24)

hours at a temperature of twenty–one degrees centigrade (21oC)

The use of Hay, Straw or Wood Shavings for packing is prohibited.

The use of Asbestos or materials containing asbestos is prohibited.

Second hand Cases, Crates and / or other type of wood packaging constructed with “used”

timber are prohibited.

All FCL Containers are to be accompanied by a “Container Packing Declaration” on a

Supplier’s or Freight Forwarders Letterhead.

2.10 “Item specific” export packaging

The Supplier shall ensure materials and equipment are suitably protected and packaged to

prevent corrosion during handling, transport and storage. Items such as bearings, drive

components, machined surfaces and electrical components etc, shall be protected against

the possibility of coming in contact with corrosive or harmful substances.

Some goods, due to their nature, require specific attention to detail and these are contained

in Annexure A attached herewith.

3.0 LABELLING AND MARKING

All goods shall be packed for export in accordance with this specification, unless otherwise

agreed to by MMJV, and shall be labelled and marked in such a manner so that they can be

readily identified as belonging to MMJV and that their destination and other important

information for the safe handling and delivery is also clearly visible.

3.1 Shipping Marks/Labelling

Each shipping unit (package) shall be marked as shown below using letters of at least fifty

millimetres (50mm) in height or proportionately sized for smaller packages but never less

than thirteen millimetres (13mm). Markings shall be shown on two (2) adjacent sides of each

shipping unit / package and shall be either printed labels in weatherproof plastic envelopes,

or waterproof ink of exterior grade, or waterproof paint in a colour which produces high



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contrast with the background. Packages in any one consignment shall be numbered

consecutively and in sequence commencing with the number one (1).

SUPPLIER: ____________________________________________________

SHIP TO:

HIDDEN VALLEY JOINT VENTURE

c/-Lae Logistics Warehouse

Kutubu Transport Yard

Erica Street

Lae

Morobe Province. PNG

PO No: _____________ PACKAGE NO : _________ OF _________

DIMENSIONS: _______L x ______W x ______ H (cms) WEIGHT: ________ kgs

PROJECT AREA :_________________________________________

Table 1 - Shipping Marks

Fractional numbering shall be used indicating the total number of packages in each

consignment and the initial number of packages i.e. for three (3) packages in one

consignment 1/3, 2/3 and 3/3 shall be used.

3.2 Pictorial Markings

Pictorial markings as depicted shall be shown on all packages where applicable.

Markings shall be shown on the top two (2) adjacent sides of each shipping unit or package

and shall be of waterproof ink or exterior grade paint in a colour which produces a high

contrast with the background.



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Illustration 1 - International Handling Symbols

Packages containing goods which can be easily damaged shall be appropriately marked or

show the appropriate symbol for “HANDLE WITH CARE”, “FRAGILE”, “USE NO HOOKS” ,

“TOP LOAD ONLY” etc.

Package surface areas which may be sensitive or fragile and strained when lifted shall be

clearly marked with the words “DO NOT LIFT HERE”.

Packages or individuals pieces having a weight of two (2) tonnes or greater shall have the

centre of gravity indicated by either, the use of painted stripe extending upwards on each

side of the words “CENTRE OF GRAVITY” or use of the relevant “IOM” symbol.

Packages or individuals pieces having a weight of five (5) tonnes or greater shall have the

“IOM” symbol “SLING HERE” displayed.

Packages requiring a spreader bar for lifting shall have the lift points clearly marked.

3.3 “Package Specific” Markings

Marking tags when required to be utilised on bundled structural steel etc, shall be made of

metal or durable weather resistant material and display all the relevant information and be

clamped flat to each bundle utilising the bundle end strapping. The markings on metal tags

shall either be stamped or stencilled utilising indelible ink, waterproof or exterior grade paint

covered with clear shellac.



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Paper, cloth and aluminium tags or tags with markings scratched into the surface of the tag

are unacceptable and shall not be used.

Placards, where required, shall be constructed of exterior grade timber, galvanised sheet

steel or durable weather resistant material having a minimum thickness of no less than 6mm,

0.5mm and 3mm respectively. Placards shall be securely attached with stainless steel, non-

corrosive fasteners or wire. If wire is to be used for affixing placards, a minimum of two (2)

strands shall be used and the wire diameter shall be no less than 1.5mm.

Labels shall be printed on durable, weather resistant material with surface marks being

stencilled or printed in waterproof ink or paint. For packages to be packed in containers for

shipment, labels may be printed and placed in waterproof envelopes and securely affixed to

the packages. Labels shall be affixed to packages using only waterproof and non-corrosive

glues.

The prevent metal contamination, Suppliers shall ensure marking inks and paints when used

for placing marks on stainless steel or similar metal are chlorine free.

3.3.1 Pipe and Fittings

Non assembled pipe and pipe fittings shall be appropriately tagged and where individual

pieces form part of an equipment assembly each piece shall be match marked with the

equipment to indicate its position, or with such protocol as agreed by MMJV on the

placement of the Purchase Order for the goods.

3.3.2 Structural Steel

Fabricated structural steel shall in all cases be marked to facilitate assembly on site. Each

section of steel shall have the section piece mark and drawing number stamped in no less

than thirteen millimetres (13mm) high alpha / numeric characters located one hundred and

fifty millimetres (150mm) from one end. In all cases the stamped portion of the steel section

and area within a radius of fifty millimetres (50mm) surrounding the stamping shall be painted

over with white paint.

This requirement may only be varied by such protocol as agreed by MMJV on the placement

of the Purchase Order for the goods

Structural steel items such as handrail, stanchions and grating etc. shall be where practical

bundled together for shipment. When bundling or packing onto suitable containers, insertion

rubber, timbers and clean carpet or padding to be used to protect paint coatings.

When steel is bundled, the bundle shall be given a unique Identification Number for tracking

through to the final delivery and attached to the bundle and in Shipping Documentation

provided by the Supplier, there shall be a Packing Manifest listing all components included in

the bundle together with the overall dimensions and weight of the bundle.



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3.3.3 Reinforced Bar

Reinforcing bars shall have a steel tag firmly attached to each bundle indicating piece mark,

drawing and location.

3.3.4 Cable Drums

In addition to the standard shipping marks, cable drums shall be marked with the Industry

Standard, such indicating cable size, type, voltage and end notification as well as the length

of cable on the drum.

3.3.5 Spare Parts

Spare Parts

Spare parts supplied by the Supplier shall be packaged separately with packages clearly

identified with the words “SPARE PARTS”. Packing lists in all instances shall clearly identify

by quantity and description all Spare Parts supplied. For ready identification of the contents

as being for a specific “Project, Area, Piece of Equipment or Person” the labelling for the

package should be printed clearly on two sides of any package.

Tools

Both general hand tools and any special tools including keys etc, to be provided by the

Supplier for the installation of supplied materials and equipment shall be packaged

separately with packages being clearly identified with the words “TOOLS”. Packing lists in all

instances shall be clearly identified by quantity and description of all tools supplied.

3.3.6 Mobile Equipment

On mobile equipment and vehicles etc, standard and any special markings may be shown on

a placard which is suitably fastened to the windscreen or other suitable and prominent

position.

3.3.7 Hazardous goods

All Packages of Hazardous Goods must be clearly labelled in accordance with the applicable

Dangerous Goods Regulations and a Material Safety Data Sheet (MSDS) placed in a

waterproof envelope attached to the package.

4.0 PRE-SHIPMENT NOTIFICATION

Prior to the despatch form a Supplier and the shipping of goods, all Commercial and

Shipping Documentation must be reviewed and approved by MMJV. The procedure, while

subject to review and change, shall be that prior to the despatch of any Purchase Order:-



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i. MMJV shall liaise with the Supplier as to the status of readiness for despatch, which

status shall be updated by the supplier to MMJV at frequencies as agreed, and the supplier

shall advise, in addition to any other requirements, as to the intended number of packages

and their respective weights and measurements.

ii. MMJV shall arrange for any agreed Inspection of the goods prior to their packing in

order that any required Certificates, especially the Inspection Release Certificate (IRC), are

completed in accordance with the Terms of the Purchase Order.

iii. The Supplier shall provide by email, to an address as nominated in the Purchase

Order, a Commercial Invoice for the goods, Packing Lists, photos of the packages showing

the final package and the labelling affixed and any other documents as called for under the

Purchase Order, including Hazardous Goods Declarations if applicable.

MMJV shall review documents and information provided and advise the Supplier when all is

clear [a “clearance”] for shipment. At this time MMJV will send to the Supplier a Shippers

Letter of Instruction (SLI) for completion by the Supplier and this SLI will then form part of the

Documentation to be sent with the goods when despatched from the Supplier or be delivered

with the goods should the Delivery Terms of the Purchase Order be such that it is “FCA at a

named place of delivery” other than the Supplier’s premises

iv. The clearance for shipment shall be notified to MMJV and or our appointed freight

handling representative by way of a Handling Instruction (also copied to the supplier) who will

then make contact with the Supplier and arrange the delivery to PNG in accordance with the

Delivery Terms of the Order

An example of a Handling Instruction and SLI are attached as Appendix 1

5.0 DOCUMENTATION REQUIREMENTS

Supply of the correct documentation is imperative for the safe handling and transport, the

export clearance from the country of origin, the import clearance in PNG and the payment of

Supplier Invoices.

The Supplier shall ensure in all instances that the required Shipping Documentation, Special

Handling Instructions, Hazardous Cargo Sheets, Materials Safety Data Sheets and Packing

Lists are completed and despatched with consigned packages of goods and equipment:

Original Fumigation or Treatment Certificates must accompany the original set of shipping

documents.

In the case of ISO containerised cargo a duly completed Container Packing Declaration

(Appendix 2) on the Suppliers letterhead must accompany the original shipping documents.

5.1 Inspection Release Certificate (IRC)



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No goods (materials or equipment) may be despatched by a Supplier unless he is in

possession of an Inspection Release Certificate [IRC] as issued by MMJV for the goods to be

despatched.

The requirement does not apply where the Supplier has been issued with an “Inspection

waiver” by MMJV.

5.2 Commercial Invoice (for payment)

Following the “clearance” by MMJV for the release/despatch of goods, the Supplier should

submit their Commercial Invoice for Payment by email to [email protected]

with a cc to the MMJV Buyer as nominated on the Purchase Order.

5.3 Packaging Documents

The following documents must be attached to and placed within the package:

Commercial Invoice

This invoice will generally be the same as the Invoice submitted to MMJV for payment

(As per 5.2) unless:-

there have been either charges for provision of Vendor Data, the Installation in PNG or

services other than the pure value of the goods being supplied, or

the arrangements of the Purchase Order provided for Progress Claims by the Suppliers

For Customs clearance purposes, where the Purchase Order or Contract includes a

separate amount for provision of Vendor Data this should be excluded from the

commercial invoice for Customs as drawings, manuals etc will be delivered to the

offices of MMJV Townsville and are not a part of the exported/imported consignment.

Where Progress Claims have been made then the Supplier shall, at the time of

shipment, provide on their Company Letterhead in an Invoice Format a full description

of the goods/equipment being supplied and the Contract Value of the equipment and

shall sign the Invoice as being “True and Correct”

Packing List

MSDS if applicable

Any special handling instructions for the package or required advices as addressed

elsewhere in this Specification

mailto:[email protected]



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The documents on the outside of the package should be in a waterproof Doculope/Envelope

Freight containers shall have a Container Packing Manifest placed in a weather proof

envelope attached to both the internal wall and to the outside of the non opening door

5.4 Shipping Documents

The following documents are to accompany the packages on the despatch from the Supplier

or the delivery to a MMJV nominated export depot

Shippers Letter of Instruction (SLI)

Commercial Invoice/s – in accordance with matters in 5.3

Packing List/s

MSDS (if applicable)

Dangerous Goods Declaration (if applicable)

5.4 Inclusions in Packing Slips and Commercial Invoices

Commercial invoices and Packing Lists shall contain as a minimum the following:-

Description Commercial Invoice

Packing List

Date: Yes Yes

Document No.: Yes Yes

*Sold To (full Address): Yes Yes

*Delivery Address (same as “sold to”): Yes Yes

Purchase Order Number: Yes Yes

Item No.: Yes Yes

Description of Goods: Yes Yes

Quantity (ie Sets or pieces) Yes Yes

Unit Price: Yes No

Total Amount: Yes No

Terms of Payment (ie 30 Days) Yes No

Delivery Terms (ie CIF, CFR, FOB, Ex Works): Yes No

Authorised Signature: Yes Yes

Type of Packaging (ie crate, box) No Yes

Total Packages (ie crates, boxes) No Yes

Dimension of each crate: No Yes

Material (ie Wooden crate, steel case) No Yes

Gross Weight No Yes



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Where construction spares are to be supplied (as a percentage of the purchased quantity)

the packing list shall clearly state both the quality being supplied and the percentage the

supplied quality constitutes.

Collective items such as lot, drum, pallet, etc are not acceptable unless qualified by

additional description eg “contains 100 pieces 450mm x 20 mm bolts”.

6.0 PROOF OF EXPORT Where a Supplier requires proof of export or the Export Control Number (ECN) of the Export Entry from Australia, or other country of origin, MMJV shall arrange for such information to be passed by MMJV’s logistic department.

-o-o-O-o-o-



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APPENDIX 1 – HANDING INSTRUCTION AND SHIPPERS LETTER OF INSTRUCTION (SLI)

APPENDIX 1 – PART A : HANDLING INSTRUCTION

HANDLING INSTRUCTION

TO: Nominated MMJV Representative

Contact Name : Phone No:

Email address

Depot/Office Address

RE: Purchase Order No : xxxxxxxx

INSTRUCTIONS:-

Please arrange collection of the goods covered by the above Purchase Order

and arrange shipping to Lae on the first available vessel via your

Brisbane Depot

A Copy of the SLI is attached for your reference with the contact points of

the Supplier being as under (also the point of collection)

Supplier: Company

Contact Name : Phone No:

Email:

Collection Address

Hours: Collection between the hours of 8am and 4pm

Confirmation by forwarder:

Please confirm when received at your depot and nominated vessel for shipment to Lae

For Hidden Valley Joint Venture

__________________________

Date : _____/_____/_____

Name - email address/contact number



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APPENDIX 1 - PART B : SLI

SHIPPERS LETTER OF INSTRUCTION

SHIPPER:

95 Hubert Street Townsville QLD 4810 Australia T +61 1-800-615-567 or +61-488-254-054 South Townsville QLD 4810 Australia F +61 7 4771-4032

CONSIGNEE, if to Order state Notify Party:

Notify Party and Address:

Received in apparent good order and condition. Packages said to marked and numbered as in the margin. Supplier weight quantity gauge contents size measurements and value. Pending the issue of a Bill of Lading, goods are accepted on the condition that the carrier shall not in any circumstances whatsoever be liable for any loss or delay of or damage to the goods however caused occurring before they are accepted at the ocean vessel’s rail at Port of Loading, which condition the shipper of shipper’s agent accepted by signing this interim receipt.

Intended Vessel & Voyage:

ETD: Port of Loading: SERVICE REQUIRED PNG

Port of Discharge:

Final Destination: Container Number: Seal Number:

Marks and Numbers Number and Description of Goods Gross Weight Measurement Kind of Packages (Kilos) (m3)

C.A.N. (Customs Authority Number):-

DELIVERY ADDRESS FOR LCL, FCL & B/BULK CARGO Townsville Bulk Storage & Handling, C/-Morobe Mining Receiving 95 Hubert Street SOUTH TOWNSVILLE Qld 4810 Delivery Times – Weekdays 8.00am to 3.00pm Contact: 1-800-615-567 or +61-488-254-054

DO WE OBTAIN AN EDN FOR THIS SHIPMENT?

YES NO (If “YES” please attach a copy of your Commercial Invoice)

COUNTRY OF ORIGIN: .................................................................... …………………………………………………………………………..

ARE THE GOODS HAZARDOUS? YES NO If “YES” please attach the appropriate hazardous paperwork and advise the following:-

CLASS: ............................ UN NUMBER: ................................ IMDG CODE: ........................... PKG GROUP: ................

FREIGHT TERMS:

PREPAID

COLLECT

ORIGINAL B/L TO:

SHIPPER

CONSIGNEE

I/we acknowledge that this document is an Interim Receipt only and is not to be interpreted as a contract evidencing the carriage of goods by sea, said contract coming into existence only upon the issuing of a duly executed Bill of Lading. The contract intended to be entered between the parties will be subject to the full terms of such Bill of Lading. SIGNATURE:............................................................................... TITLE: ........................................................................................ COMPANY: ................................................................................ DATE: ........................................ (Shipper or Shippers Agent)



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APPENDIX 2 : CONTAINER PACKING DECLARATION

FCL LCL PACKING DECLARATION

Vessel Name: __________________ Voyage Number: V_____ Consignment identifier or numerical link: ________________ PROHIBITED PACKAGING MATERIAL STATEMENT (Prohibited packaging material such as straw, bamboo, peat, hay, chaff, used fruit & vegetable cartons) Q1 Have prohibited packaging materials or bamboo products been used as packaging

or dunnage in the consignment covered by this document?

A1 YES NO -

TIMBER PACKAGING/DUNNAGE STATEMENT (Timber packaging/dunnage includes: crates, cases, pallets, skids, and any other timber used as a shipping aid.) Q2a Has timber packaging/dunnage been used in consignments covered by this document?

A2a YES NO -

ISPM 15 STATEMENT Q2b All timber packaging/dunnage used in the consignment has been treated and

marked in compliance with ISPM15

A2b YES NO N/A -

BARK STATEMENT (Bark is the external natural layer covering trees and branches. This statement is only required if timber/packaging dunnage is declared using the timber or ISPM 15 statements. A bark statement is required for all timber packaging/dunnage including ISPM 15 compliant packaging/dunnage.) Q3 Is all timber packaging/dunnage used in this consignment free from bark?

A3 YES NO N/A -

CONTAINER CLEANLINESS STATEMENT (for FCL/X consignments only - statement to be removed from document when not relevant) The container(s) covered by this document has/have been cleaned and is/are free from material of animal and/or plant origin and soil. Signed: Printed name:________________ (Company Representative) Date of issue: ____________



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ANNEXURE A – ITEM SPECIFIC EXPORT PACKAGING

Assembly

Equipment where practical shall be shipped fully assembled, however when shipping fully

assembled equipment is not possible it shall be the Suppliers responsibility to disassemble

the equipment so that it can be properly packed and protected.

Instructions, inclusive of assembly diagrams and instructions (and possible colour coding’s

on equipment components to be provided by the Supplier

Rotating Equipment

Rotating equipment shall be securely braced so as to prevent rotation or displacement during

handling or transport and the Supplier shall provide instructions on the correct removal of

such bracing.

Special Care

Special care shall be taken to prevent brinelling of bearings. Bearings with dead loads in

excess of twenty kilograms (20kg) shall be relieved of load during transport by the use of

false bearings to support the load. The Supplier shall provide instructions for the correct

removal of the false bearings.

Vertically Mounted Motors

Vertically mounted motors in equipment shall be specially supported for transport to prevent

damage to the rotor and stator and plates.

Gear Boxes

When practical, gearboxes shall be transported filled with oil. Where this is not practical,

vapour phase inhibitors shall be used to protect internal surfaces. The Supplier shall provide

instructions detailing the type of inhibitor and the procedure for its removal prior to operating.

Cable Drums

Cable drums shall have timber battens and also follow the full circumference of the drum.

The internal end of the cable must be secured firmly to the drum to prevent it breaking loose

during transport.

Structural Bolting

Structural bolting, nuts and fasteners shall be packed into steel drums or similar storage

container.



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Structural Steel

Structural steel items such as handrail, stanchions and grating etc. shall be where practical

bundled together for shipment. When bundling or packing onto suitable containers, insertion

rubber, timbers and clean carpet or padding to be used to protect paint coatings.

When steel is bundled, the bundle shall be given a unique Identification Number for tracking

through to the final delivery and attached to the bundle and in Shipping Documentation

provided by the Supplier, there shall be a Packing Manifest listing all components included in

the bundle together with the overall dimensions and weight of the bundle.

Sacks And Bags

Sacks and Bags shall comply with AS2400 Part 8 and where protection from the ingress of

dust, dirt and moisture is required, liners shall be used.

When using sacks and bags the Supplier shall ensure they are individual tagged and

branded with the Purchase Order Number, Purchase Order Item Number and the contents.

Sacks and Bags when used for packaging structural steel bolts for structural bolting, the nuts

and fasteners shall be packed into steel drums or similar storage containers.

In all cases where sacks and bags are used as a packaging material, an additional amount

totalling five percent (5%) of the quantity originally supplied shall be provided by the Supplier

to replace those damaged in transit.

Water Tight Drums

Non returnable water tight drums may be used for the packaging for materials such as

structural bolting and fasteners etc. and when used the Supplier shall ensure individual

drums are tagged and branded with the Purchase Order Number, Purchase Order Item

number and the contents.

Pipe

Pipe lengths shall be bundled by strapped timber cleats of suitable dimensions above and

below the bundle.

Coated pipe shall be provided with maximum protection to prevent damage by abrasion or

impact.

As end or bevel protection the Supplier shall ensure the ends of individual pipe lengths are

sealed with plastic plugs or covered with plastic end caps. Tape covering is not acceptable.

Pipe Fittings

Pipe fittings shall be sorted according to type and shall be packaged in timber boxes or

crates.



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Terminating flanges shall be protected by means of the placement of plastic flange covers or

the bolting of timber / metal blanks to the flange. Tape is not acceptable on sealing surfaces.

Threaded connections shall be capped or plugged.

Bundles

Bundles shall be treated as individual packages and marked accordingly.

Strapping of bundled materials shall be in accordance with AS2400 Part 13.

Handling

The handling of goods packed within freight containers shall comply with AS2400 Part 20.

Containerised goods shall be blocked, braced and / or bolted or lashed to prevent movement

within the container. Goods which cannot be anchored or blocked shall be removed and

packed separately.

Markings

Where materials and equipment are vacuum packed, packing lists and the outer package

shall be marked accordingly.

Where equipment is nitrogen purged, packing lists and the equipment or outer package shall

be marked accordingly. Pressure that the purge is to be maintained shall also be advised.

Rubber Parts

Equipment with exposed rubber parts or linings shall be cleaned and protected to acceptable

standards.

Nozzle Flange

Nozzle flange openings shall be protected with bolt on wooden external grade plywood or

metal covers using no less than four (4) bolts. Wired on covers are not acceptable.

An adequate gasket shall be used between the flange and the cover and the joint shall be

wrapped with weather proof tape or similar.

Rotating Equipment Desiccant

For rotating equipment porous bags filled with desiccant shall be hung on the inside of the

flange cover on all major connections unless size is a prohibiting factor. Packing lists and

the outside of packages shall clearly identify the desiccant type and that it is being used

internally.

Tapped Openings

Tapped openings shall be plugged with full depth threaded plugs of material equal to the

parent metal and be at least forty millimetre (40mm) in length to permit use of a pipe wrench.

External threads shall be closed with caps of the same material as the pipe or nipple.



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Cast iron plugs are not acceptable.

Unconnected pipe threads used in normal operation shall be covered with threaded plugs or

caps, identified with purpose and connection number.

Painted Surfaces

Painted surfaces shall be suitably protected to prevent rubbing or scuffing during transport.

Strapping and Retaining Clips

Stainless steel strapping and retaining clips shall be used to secure items of stainless steel.

At no time shall the Supplier allow carbon steel strapping to be used or come in contact with

stainless steel items.

The Supplier shall ensure items of dissimilar metals are packaged separately to prevent

metallurgical contamination.

Equipment Numbers

All equipment issued with an equipment number (as specified on the equipment data sheet)

shall be provided with a 316L stainless steel equipment number plate of minimum

dimensions 100mm x 50mm x 2mm thick. Number plates shall be neatly hard stamped with

the equipment number and equipment name with letters not less than twelve millimetres (12

mm) high. Equipment number plates shall be permanently and securely attached to the

equipment, in a prominent location, by means of stainless steel screws or rivets.

Equipment Nameplates

All pieces of proprietary equipment, including motors and gearboxes, shall be provided with a

corrosion resistant metal equipment manufacturer’s nameplate. Nameplates shall be neatly

hard stamped with the equipment make, model and serial numbers with letters not less than

eight millimetres (8mm) high. Equipment nameplates shall be permanently and securely

attached to the equipment by means of stainless steel screws or rivets.

Subassemblies

Equipment items that require site assembly shall be identified by individual component

numbers as described in the Special Conditions of Contract

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