packaging and shipping specification

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GE Transportation SystemsPurchase Specification

5/30/03 Rev. A

General Electric Transportation

Systems

e



e


5/30/03 Rev. A

Table of ContentsI. Definitions 3

II. Essential Packaging Functions 6

III. Containment of the Product 7

IV. Protection of the Part from Physical Damage 9

A. External Packaging 9

B. Internal Packaging 12V. Convenience of Use and Safe Handling by Users 12

A. Ergonomics 13

B. Height Restrictions 15

C. Weight Restrictions 16

D. GETS Standardized Skid/Pallets 17

E. Oversized Parts 18

F. Additional Concerns 21G. Packaged Quantity / Shipment Quantity 21

VI. Communication of Information 23

A. Necessary Information 23

B. Unitizing Parts

23

C. Packing Slips 25

VII. Compliance to Standards 25

A. Legal and Regulatory Requirements 25

B. Environnemental Acceptability 26




5/30/03 Rev. A

I. Definitions

Air-Bubble A form of internal packaging materials that includes thin sheets of plastic

containing thin-walled spheres of air.

Corrugated

Fiberboard

The structure formed by gluing one or more sheets of fluted corrugating

medium to one or more flat facings of liner boards.

Ergonomics An applied science concerned with the characteristics of people that need

to be considered in designing and arranging things that such people use so

that people and things will interact more effectively and safely.

Fasteners Used to make something stay firmly in place. To fasten implies an action

such as nailing or stapling when referring to pallets, and stitching and

gluing when related to corrugated.

Foam-in-Place A chemical process that produces foamed cushioning conforming to the

shape of the item.

Fumigation Fumigation maybe required for wood products entering the United States.

The recommended practice is to make sure all wood material must be free

of bark and visible bugs which should eliminate wood from needing




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Oversized Part A part that overhangs the side of a pallet.

Pallet / Skid A platform on which unit loads are placed to permit stacking of materials

and for movement of materials and skid /pallet as a single unit. Ref. GETS

drawing number 41C670159.

Plastic Film Also referred to as Stretch Film; General term for the type of film which is

not heat-treated after having been applied.

Plastic Strapping Plastic band designed for application with tensioning tools and, generally

Overhang Overhang




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Molded Generally applied to the packaging of appliances, computers, and electronic

hardware.

Polyurethane A thermoplastic or thermosetting resin used especially in tough resistant

coatings. Generally applied to the packaging of computers, electronics,

and medical instruments.

Robust Packaging materials that are strongly formed and constructed; sturdy.

Shrink Film A film that has been orientated to varying degrees in one or two directions

during manufacture and can be shrunk by heating after being applied to the

object to be packaged. Provides a tight, contour fitting, unitizing sleeve or

wrap.

Skid / Pallet A platform on which unit loads are placed to permit stacking of materials

and for movement of materials and skid /pallet as a single unit. Ref. GETS

drawing number 41C670159.

Solid Wood Packing Solid wood-packing material must be of non-coniferous material. If

coniferous wood is used in packaging, a certification stating that the wood

was heat treated or kiln dried must accompany the shipment.

Steel Strapping Flat-steel band designed for application with tensioning tools and, generally

d i j ti ith th hi t t d h dli f t i l




5/30/03 Rev. A

Inbound Packaging & Shipping Guidelines

II. ESSENTIAL PACKAGING FUNCTIONS

It is expected that the packaging of inbound parts will perform a number of

necessary functions during transportation, storage and use, including:

• Containment of the product

•Protection of the product from physical damage

• Convenience of use and safe handling by users

• Communication of information

• Compliance with legal and regulatory requirements

• Environmental acceptability and ease of disposal and/or

recycling




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In addition, the supplier may be subject to any additional costs associated with

repackaging of the product.

ALL PRODUCTS SENT TO GETS RENEWAL PARTS MUST BE PRE-

PACKAGED FOR IMMEDIATE RESALE. Exceptions to this specification

include parts that have received previous written authorization from a GETS

Supplier Quality Engineer to be packaged in a different manner.

III. Containment of the Product

The use of robust packaging materials is required for proper containment of the

product. The packaging materials used must stabilize the product during

shipment and storage. The design of the package should be sufficient to

withstand the amount of shock and vibration associated with the designated




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To enhance our commitment to safety, it is required that all materials shipped to

GETS are shipped in a secure manner. All materials shipped on skid /pallets

must be fastened to the skid /pallet. Acceptable fastening materials include:

•Plastic Strapping (Polypropylene, Polyester, Nylon)

• Metallic Strapping – for loads in excess of 600 lbs (272 kg) or greater

• Plastic (stretch) film

• Shrink film

All strapping must be applied using proper tension. Excessive tension may

cause the container and or skid /pallet to fail. When strapping to corrugated

cartons, use of corner or edge protectors is recommended to prevent the

collapse of carton edges.

It is recommended that all strapping should be applied vertically. The use of




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Figure 1

INCORRECT

IV. Protection of the Product from Physical Damage

External Packaging

External packaging must contain and stabilize the product during shipment.




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Figure 2 illustrates an acceptable packaging technique. The materials are

packaged in robust corrugated boxes that allow them to be stacked and are

vertically arranged. Figure 3 illustrates an unacceptable packaging technique.

The materials are packaged in a very weak corrugated box that does not allow

for stacking.

Figure 2 (Correct) Figure 3 (incorrect)




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are not warped. Do not use wood skids /pallets or dunnage containing

coniferous wood products. Reference the definition section of this document.

Figure 4 illustrates an acceptable pallet. The correct skid / pallet is made of

structurally sound, robust materials and contains a bottom running board.

Figure 5 illustrates an unacceptable skid / pallet. The incorrect skid / pallet does

not contain a bottom running board and, accordingly, is not structurally sound.

Figure 4 (Correct) Figure 5 (incorrect)




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Internal Packaging

Internal packaging materials must sufficiently cushion the product so as to

protect it from shock, vibration, and surface damage during handling.

Acceptable internal packaging materials include:

• Shrink-wrap

• Air bubble

• Cellulose wadding

• Corrugated paper

• Expandable Polystyrene (EPS): molded

• Polyurethane• Foam-in-place

• Polyethylene

Loose fill EPS (foam peanuts and shells), newspapers, straw, or pellets are not

acceptable internal packaging materials for GETS. Bubble pak or foam fill is

acceptable keeping in mind to minimize as much as possible.




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unit load height restrictions, weight restrictions, carton disassembly and other

requirements that may affect ergonomics and worker safety.

Ergonomics

Every package that requires manual handling must meet the following

guidelines. Any exceptions should be addressed on a one on one basis:

• Any package that may be manually handled should not exceed the standard

dimensions of 30” (76.2 cm) length by 20” (50.8 cm) width by 18”

(45.7cm) depth. This includes packages unitized on skid /pallets that are

moved by fork-trucks but are manually placed on the skid /pallet.

• Large boxes that are used to hold more than one part should not be higher

than 24” (61 cm) from the floor to allow easy accessibility to the center of




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• The weight of the package must be clearly written and visible on the top of

the box. In addition, the weight must be written on at least one side of the

box in a manner that is clearly visible.

•Packages weighing greater than 40 pounds (18.2 kg) increase the risk of

injury if they are manually handled. These packages must be designed in a

way that will encourage mechanical mobility and discourage manual

handling.

The incorporation of handholds can increase a package’s acceptable weight

tolerance by 10%. We recommend that handholds be provided whenever

possible.

• The acceptable weight of a box with handholds is 40 pounds (18.2 kg).

• All handholds should be located to ensure that when the item is picked up it




5/30/03 Rev. A

Height Restrictions

All parts must be packaged in a manner that allows them to be stacked.

Uniform packing is required for all like parts to allow for proper stacking of all

packages. It is required that all like parts be packaged using the same

packaging techniques. Figure 6 (next page) illustrates this concept. If these

guidelines are followed, products can be easily stacked.

To help ensure the safety of our employees, packages that are stacked on a

pallet may not exceed 4 ft. four feet (122 cm) in height. This will help prevent

injury caused by an employee reaching above his or her head for a package.




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Figure 6




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• Packages, with handholds, weighing less than 40 pounds (18.2 kg) do

not require a skid /pallet.

• Packages weighing greater than 40 pounds (18.2 kg) must always be

skidded / palletized.

The weight of all packages must be evenly distributed within the package.

If the nature of the part prohibits even distribution within the package, then the

use of a warning label indicating “Heavy End” is required.

Standardized Skids /Pallets

The use of a standard 3’ x 3’ Max. (91.4 cm x 91.4 cm) skid / pallet per GETS

drawing 41C670159 is preferred for all materials coming into GETS. One

exception is oversized parts. Parts that hang over the side of a standard 3’ x 3’




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Oversized Parts

Figure 7 illustrates a skid /pallet as too small for the part. Oversized parts such

as these must be placed on a larger skid / pallet. Another exception for

shipments received, is that skid /pallets should be robust and sized properly to

make maximum utilization of shipping containers. Skid / pallets must be

designed in a manner so they can be loaded and unloaded from containers and

transportation equipment easily and safely at all destinations.

Figure 8 illustrates examples of how to use skid /pallets to secure and ship




5/30/03 Rev. A

Figure 7 (incorrect)

Example #2

Example #1

Results of Sub-Standard size skid / pallet – Damaged Product




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Figure 8 (Examples of best practice for packaging oversize parts correctly)

Example #1

No Wider Than 24"

2 Examples of

oversize parts

Large items similar to 8' long battery box

sheets are to be placed on two standard pallets side by side and banded securely to them.




5/30/03 Rev. A

Additional Concerns

The use of pins is strictly prohibited for all packaging. When sealing the top of

a box the highly recommended method is tape. If the use of staples is

necessary please use caution when applying. To ensure the safety of our

employees, the prongs of all staples should be fully bent into a closed position.

Figure 8 and 9 represents the orientation of the prongs of the staples. As

illustrated in figure 9 the prongs must be completely bent into a closed position.

Figure 8 Figure 9

P k d R i t / Shi t Q tit




5/30/03 Rev. A

the factory or into warehouses where the shipments can be broken down by

them into factory pack sizes for our on floor assembly.

Notes on fork pocket orientation of skid /pallets:

1. If material is brought in on a flat bed truck, the skid /pallets have to be soarranged that they are able to be unloaded from the side via a jitney. The

sides of the flatbed trailer (if any) must be able to come down from their

original position so that a jitney can unload the material

2. If material is brought in on a closed trailer, the skid / pallets must be so

arranged that they can be unloaded via a jitney from the rear of the trailer




5/30/03 Rev. A

VI. Communication of Information

Necessary Information

Every package which is a container in itself, whether skidded /palletized or

loose, must contain the following information (inside and outside – permanent

marker:

• Part Number – The GETS part number with drawing revision

• Description – Description of the enclosed parts

• Quantity – The quantity of parts enclosed in the package

• Purchase Order Number – The GETS purchase order number • Address – Include “GETS” Bldg. / receiving designation

• Date – Specify the date of shipment

• Weight – The weight of the package

• Marking / Country of Origin – Unless produced in the United

States

Unitizing Parts




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clearly written and easily identifiable on the top and sides of the package. At no

time is it permitted to stack material in such a manner that the part information

or the material itself cannot be easily identified. In addition, all kits and groups

of parts must be sent to GETS pre-assembled and individually packaged unless

previously authorized otherwise.

The use of warning labels, when appropriate, is essential to provide safe

transportation and storage of all materials. Warning labels should be

prominently displayed on all four sides of the package.




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Packing Slip

Each shipment must contain a packing slip placed inside an envelope that is

wired, taped or properly stapled to the outside of the container. Parts that are

sent individually (without being shrink-wrapped together) must have individual

packing slips. In multiple shipments (multiple units of the same parts shrink-

wrapped together) the packing list must be applied to the top carton and be

easily visible.

Each packing slip must contain the following information:

1. GETS purchase order number

2. Complete vendor name

3. Mode of shipment to GETS, including carrier and type of vehicle

4. GETS warehouse destination

5. Total number of packages6. Quantity – Indicate the quantity shipped

7. Ordering unit of measure

8 GETS part number with current drawing revision




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established by Federal, State, Provincial, and local governments including those

applicable to the location where your package will be discarded.

Environmental Acceptability

Federal, State and International legislation prohibits wasteful and/or excessive

packaging. The challenge is to meet the established packaging requirements

with the amount and degree of packaging required without excess. Over-

packaging and wasteful “just in case” packaging is undesirable for both the

supplier and the user. Please strive to conserve the use of packaging materials

while meeting the established packaging requirements.

Hazardous Materials

IT IS IMPERATIVE THAT OUR RECEIVERS BE ABLE TO IDENTIFY

HAZARDOUS MATERIALS BEFORE HANDLING




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Material Safety Data Sheets (MSDS)

Hazardous materials must be approved prior to packaging and shipping,

including those materials that may protect a part during shipment (i.e. rust

protection materials). MSDS must be received in accordance with regulations

established by the U.S. Environmental Protection Agency and Occupational

Safety and Health Administration. All information and regulations regarding

such documents can be found in 29 CFR 1910.1200 or 40 CFR.

EPA Toxic Substance Control Act (TSCA)

Any chemical material entering the United States or being exported from the

United States must be registered with the U.S. Environmental Protection

Agency under the Toxic Substance Control Act. All chemicals are regulated, not




5/30/03 Rev. A

VIII. APPENDIX A

Packaging Objection - DMR

GE Transportation Systems

2901 East Lake Road; Erie, PA 16531

Supplier: ______________________ Part Number: ________________________

Purchase Order #: ______________ Part Description: _____________________

GE Buyer: _____________________ Date Received:

_______________________

Carrier: _______________________

Circle the appropriate number(s):

1. No packing list

2. Weight not shown on exterior of container

3. Package is over acceptable weight limits

4. Height of packages is greater than four feet

5. Different parts packed together

6. Improper use of staples and pins

7. Incorrect/Missing information on shipping label

8. Incorrect/Missing information on packing slip

9. Improper dunnage (use of foam peanuts, straw, newspaper, etc.)

10. Not on standard (3’ x 3’) pallet per GETS drawing number 41C670159

11. Oversized parts not shipped on adequate oversized skid

12. Manufacturer name or part number of a rust preventive / paint on parts with shipment.




5/30/03 Rev. A

VIII. APPENDIX B

RevisionDate Originated/Revised by: Reason

A 04/28/00 RJ Martin New

B 05/30/03 RJ Martin CO -83076 Update document with a skid / pallet drawing, GETS

41C670159 and word changes within document with any

reference of pallet to read: skid / pallet per the new drawingand the old nomenclature of pallet. Add photo’s, pages 18

and 19 of what happens to products if incorrect skid / pallets

are used and examples of oversize parts and how they can be

secured to correct skid / pallets. Also add a revision sheet



5/30/03 GE Transportation Systems Purchase Specification Rev. A

Author: Randy J. Martin Approval: R. Martin 84A220081

Issued: GETS Drafting / [4/6/00] BUS. AREA: [ ] DIST: [if reqd.] Sheet 30 of 30

This Drawing is the Property of GENERAL ELECTRIC COMPANY, TRANSPORTATION SYSTEMS DIVISION. This drawing is loaned upon the express condition that it shall not be reproduced in any manner,

and shall be returned upon demand. It is submitted for evaluation purposes and it, and the information contained therein, shall not be otherwise used nor disclosed to third parties without written permission of

General Electric Co.

EssentialPackaging

Functions

Containment of the Product

Definitions

ExternalPackaging

InternalPackaging

A

B

Convenience of

Use and Safe

Handling by User

Ergonomics

Height

Restrictions

WeightRestrictions

Oversize Parts

Additional

Concerns

Communicationof Information

NecessaryInformation

Unitized Parts

Packing Slips

Compliance toStandards

Legal andRegulatory

Requirements

EnvironmentalAcceptability

HazardousMaterials

I 3

II6

III 7

9

12

V 12

13

15

16

18

21

VI 23

23

23

25

VII 25

25

26

26

Toxic SubstanceControl Act

27

Material SafetyData Sheets

27

Key for PFD Boxes

Tab I = Subject, # = Page

Protection of Partfrom Physical

Damage

VI 9

Shipping Requirements

Listed below are the current shipping requirements for GE. Our expectati ons are that you will adhere to these requirements when shipping parts to our facility. Note that weight and

size of certain parts may cause an exception, but these guidelines must be followed whenever possible.

General Requirements

1. No individual box, with more than 1 item, will weigh morethan 40 pounds.

2. Avoid boxes deeper than 25” which cause employees to reach

down to pick up items.

3. Reduce weight, such as dunnage and external packaging.

4 . D o N ot usestyrofoam peanuts, styrofoam wrap, or shredded

paper. Use crumpled paper, bubble wrap,

or biodegradable packing.5. To avoid lacerations, use plastic banding rated for the weight

of the load. Use steel banding for loads in excess of 600

pounds.

6. When sealing boxes, use clear box tape instead of staples.

Skid / Pallets

We expect skids / pallets to arrive undamaged. Use

hardwood skid / pallets designed to withstand

shipping conditions:

1. Use 36”x36” skid / pallets per GETS drawing number

41C670159. Exception: Up to 48" skid / pallets can

be used depending on the size of the part.

2. Space beneath skid / pallets MUST be a minimum of

4” for proper forklift use3. Skid / pallets must have at least 3 cross-members.

One at each end and one in the middle.

4. Items should be no higher than 30” (overall height

with skid / pallet) to fit into our storage areas.

5. Skid / pallets shipped on a flat bed truck must be

arranged so they can be unloaded from the side via a

jitney.

6. Skid / Pallets shipped on a closed trailer must be

arranged so they can be unloaded from the rear via a

jitney.

Parts

1. Avoid individual wrapping unless finish will be damaged in

shipment.

2 .Use cardboard spacers to separate parts.

3. Bag large quantity i tems by a standard unit (i. e. 1 bag = 1000 bolts).

This eases inventory count.

4. Mark each box with quantity, part number, and weight. Followour

bar code specifications.5. Include a packing list.

6. Pack only one drawing number per box.

Packaged /

ShipmentQuantity

21

Inbound Packaging & Shipping Guidelines Drawing # 84A20081 Section VIII Appendix C - PFD

StandardizedPallets

17

packaging and shipping specification

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