spin through on-campus interview schedules – management and reporting

CSO’s 2014 Training & Networking Conference | Austin, TX | Copyright © 2014 CSO Research, Inc.

Spin Through On-Campus Interview Schedules – Management and Reporting

Kat & Anderson


Session startersPlease silence all cell phones

Please hold questions for question breaks

Please state your name and organizationwhen asking a question

PowerPoints and handouts are available at www.csoresearch.com/csoconference

Sit back, relax and let’s have some fun!

http://www.csoresearch.com/csoconference


Types of Interview Schedules 1. Open – Involves a system screening process

ONLY. Students who meet the requirements can sign up for an interview timeslot.

2. Preselect – Involves a system AND Employer screening process. • Students who meet the requirements of the job

that is linked to the schedule can submit an interview request.

• Employers review interview requests and make decisions on all interview candidates.


Types of Interview Schedules 3. PRS Continuous– Involves a system AND employer screening

process. • Students who meet the requirements can submit an interview

request.• The employer reviews interview requests and makes interview

decisions on an ongoing basis.

4. Resume Collection– This type of schedule does not have an interview date. It is only used to collect resumes for employers.

5. Rooms Only– Used as a room reservation tool between the career office and an employer.• Employers can reserve a space and time on camps for students to

drop by without having to formally schedule a visit.


Best practices for managing timeline, applicants and timeslots

• Timeline: – Create/review your existing timeline templates– Chronological order is important!– What are the typical time frames for a schedule?

• Applicants– Submitting picks– Template reminder emails– Applicant resume packets

• Timeslots– Create/review timeslot templates– Admin management of timeslots


What to do in these scenarios lightening round – ready set go!

• You have 45 minute timeslots but need a 30 minute break how do you schedule the break?

• Who can submit picks for preselect schedules?


Questions you have?


Schedule Packet Template Emails

• How to edit/update a schedule template:– Tools > Setup > Templates


Q&A


Schedule Reporting• Types of Schedule Reports

1. Schedule2. Schedule – Preselect3. Schedule – Timeslots4. Schedule – Waitlist 5. System Reports (Schedule preset

reporting)


Schedule Reporting Cont.• Report Type: Schedule

– This report will generate a list of each individual schedule that meets the specific criteria• Popular Reports: Number of Schedules in a semester, number of

specific schedule types, number of organizations that came to campus

• Report Type: Schedule – Preselect– This report will show you all of the students on the

preselect list for your schedules• Popular Reports: Number of students who requested an

interview, Students and their preselect status (accepted, not accepted, alternate), Interviews a student has submitted requests for


Schedule Reporting Cont.• Report Type: Schedule – Timeslot

– This report will show each timeslot on your schedules, you are also able to show the student who is signed up for the timeslot• Popular Reports: Timeslots for a specific schedule – to

give to the employer, List of filled or empty timeslots, No Shows (with check-in module)

• Report Type: Schedule – Wait List– This report will show you all students currently on the

wait list for your schedule• Popular Reports: Students on the wait list for a particular

schedule


Schedule Reporting Cont.• System Reports (Schedule preset reporting)

– Schedule - Resume Drops• This report contains the count of resume drops for each active schedule

with a Schedule Type of Resume Collection. It is sorted by Organization Name.

– Schedule - Preselect Stats• This reports contains preselect statistics for all active schedules that have

at least one active session with a future interview date. It is sorted by Preselect Due Date then Organization Name.

– Schedule - Timeslot Stats• This reports contains timeslot statistics for all active schedules that have

at least one active session with a future interview date. It is sorted by Organization Name then Schedule ID.

– Schedule - Sessions/Timeslots (Weekly)• This report contains timeslots for each active session where the interview

date is within 7 days from date the report is run. It is sorted by Interview Date then Organization Name.


Q&A


Thank you for attending!If you have any additional questions, please

contact the Support Team or your CRM.What’s next?

Join us for a complimentary lunch downstairs from 12:00pm – 1:30pm

12:30 pm – 1:00 pm | CareerSpots presentation1:00 pm – 1:30 pm | CPP presentation

If you’re planning on attending one of the partner sessions during lunch, feel free to grab a plate and bring it with you to the session room!

spin through on-campus interview schedules – management and reporting

Documents

tx copyright

cso research

interview decisions

schedule template

interview timeslot

individual schedule

interview candidates

interview date