sports management v1.2

Sports Management

imperialcollegeunion.org/trainingimperialcollegeunion.org

Sports Management

Sports Managementimperialcollegeunion.org/training

ContentsContents 2

Introduction 3

Pre-Season 4

Organising Fixtures 7

Safety Advice & Procedures 12

Sports Facilities at Imperial 16

Booking Transportation 20

FAQs 21

Useful Contact Information 22

Glossary of Acronyms 23

Version 1.2 - 21 February 2011

Sports Management

imperialcollegeunion.org/training

Introduction

The Purpose of the Sports Management Booklet

As a Team/Club Captain you will spend a lot of time juggling multiple responsibilities. This booklet is designed to answer many of the questions you will have throughout the year. The booklet will guide and help you with the logistics and organisation of your club to ensure a trouble free, enjoyable season.

Sport Imperial

Sport Imperial is a College department that looks after the sports facilities at Imperial and promotes sporting activities and development at Imperial.

Sports Partnership

The Sports Partnership is an alliance between Sport Imperial and Imperial College Union to look after the development of student sport at Imperial. The practical ways in which they do this is by:

•Helpingwithfundingforinstructors,coaching and kit.

•DevelopingExcellenceScheme(DES)–anumberofawardsgivingsupport to athletes. For more information and to download an application form go online1.

•HelpadministrateBUCS leagues and sports facilities for clubs.

•Cordinatetheusageofsportfacilities for Clubs, Societies & Projects.

The member of Sport Imperial you will most likely be in touch with is the Sports PartnershipAdministrator,HannahBlandford.Hercontactdetailsareinthebox above.

For more information about Sport Imperial, head to the Sport Imperial website www.imperial.ac.uk/sports.

1: www3.imperial.ac.uk/sports/sportsdevelopment/scholarships

HannahBlandfordSports Partnership AdministratorE:[email protected]:+44(0)2075943479,extension:43479


Pre-Season

Pre-Season Check List

•Makesureyourdetailsareaccurateandaccessible. •Onceyourfixturesarereleased,check

they are correct. •CreateaFixturesLiveaccount(Ifyou

need help then contact the Sports Partnership Administrator).•Submitallthenecessaryformstothe

Union before the start of the season1. •Onceyouhaveallthedatesforyourfixtures,starttobookthefacilitiesforhomefixtures/practicesessionsthrough the Sports Partnership Administrator. •Readthisbooklet!

Team Entries

BUCSandULULeagueAdministratorswill contact the Union for the number of entries from Imperial and Imperial Medics for the forthcoming year, theseareusuallysentinMay–onthewhole the entries remain the same each year, so if your club wants to change the number of teams, or enter a new competition contact the Sports Partnership Administrator or the DeputyPresident(Clubs&Societies), and they will include the new details with the entries.

Booking Facilities

Allfacilitybookingsforfixturesandpractice must go through the Sports Partnership Administrator, except for room bookings in the Union Building which should go through the normal room booking system.

1: https://workbench.union.ic.ac.uk/csadmin/csdocuments

Sports Management


Fixtures

College facilities have Wednesday afternoonsbookedoutforBUCSfixtures.However,thetimesofthefixtureswillneed to be arranged with the Sports Partnership Administrator and in cases where external facilities need to be booked; it is the responsibility of your club to inform the Sports Partnership Administrator of the time, directions, etc of the venue in plenty of time.

Team Practices

For block bookings over the period ofaterm(longerifdesired)clubscansubmit a facilities booking form for their requested hours and facilities required, which is usually done in June of the previous year. This includes use of:

•Ethos•StMary’s/WilsonHouse•JCR•HarlingtonSportsGround•TeddingtonSportsGround•UnionGym

A committee will then allocate the space andtheclubswillbenotifiedviaemail.This process does not always guarantee afirstorsecondchoicebutisthefairestway of distributing space to all the clubs within the main College campuses.

Paying for Sportswear

ThefinancesforBUCS,ULUandPSMSportwear is operated slightly differently than all other suppliers as it is adminstered centrally within the Union by the Sports Partnership Administrator. This ensures the Union pays suppliers promptly and penalities are not incurred. For all financerelatingtoBUCS,ULUandPSM Sportswear; you need to collect aPurchaseOrder(PO)fromtheofficein the Student Activities Centre, Union Building from the Sports Partnership Adminstrator.

Once you have collected your Purchase Order number, it needs to be approved by your club Chair or Treasurer and


Pre-Season cont...

returned to the Sports Partnership Administrator’sofficewhereitcanbeprocessed.

Booking Transportation

Whether you have a home or away fixtureyouwillneedtoplaninadvancehow you are going to get to the venue. Public transport is an option; however, if you happen to need a lot of equipment or there are a lot of you travelling then you may need to book a minibus or coach.

Important: Always leave in plenty of time and remember to factor in extra timefortrafficandtheinconsistencyofpublic transport when planning to get to away matches.

Instructors

Many Clubs choose to hire external instructors to help improve their team performance. This is funded mainly by the clubs, although there is the possibility of gaining additional funding; if you are interested in this then you can take your proposal to the ACC Chair, ICSM Clubs&SocietiesOfficer or theDeputyPresident(Clubs&Societies) who will then liaise with the SportsDevelopmentOfficer. If your Club receives funding fromSportImperial,youmustalsofillinthe Sport Imperial Instructor Audit Form

and return it to the Sports Partnership Administrator. This form is available from: imperialcollegeunion.org/forms.

Wednesday Afternoons

Most league matches take place on Wednesday afternoons. It is College policy, and at other Universities around the country, that departments leave Wednesday afternoons free for undergraduates so they can participate in sports. This includes lectures, seminarsandtutorials.Ifyoufindthata department is organising teaching on Wednesday afternoons which is preventing students from participating in sports, please get in contact with the DeputyPresident(Clubs&Societies).

Sports Management


British Universities and Colleges Sport (BUCS)

British Universities and Colleges Sport (BUCS) is the national organisation for higher education sport in the UK. It brings togther the expertise and experience of two former representing bodies–BUSA (British Union Sports Association) and UCS (Universities CollegeSport)toprovideaunifiedvoiceforsport,fitnessandphysicalactivitieson university campuses.

Clubs that are involved in BUCS competitions will already have been enteredintothespecificleaguesbeforethestartoftheseason(aroundMay).However,throughouttheyeartherewill be opportunities for your club to enter Team & Individual competitions.

These entries can be found on the BUCS website (www.bucs.org.uk)andwillneed to be budgeted for by your club and also signed off by the DeputyPresident(Clubs&Societies). For help with completing these forms, please contact the Sports Partnership Administrator.

EvenifyouarenotpartofaBUCSLeaguethereisanopportunityforyoutoenter competitions that BUCS organise so make sure you check the website regularly to ensure you do not miss any deadlines. For a full list of BUCS sports see: www.bucs.org.uk.

University of London Union (ULU)

AsidefromplayingBUCSfixturesthereisalso the opportunity to participate in the UniversityofLondonUnion(ULU)Leaguewhich comprises of many Universities withintheLondonregion.

Theadministrationofthesefixturesisdown to your Team Captains/Fixtures Secretaries. It is important to keep on topofallyourfixturesandnotifytheSports Partnership Admininstrator of any changes to help the season run smoothly. Your main point of contact for these LeaguesistheULUSports Coordinator atULU. All information relating to the leaguescanbefoundontheULUSportwebsite1.

Organising Fixtures

1: ulusport.org.uk


Organising Fixtures cont...

Friendlies

There will be Wednesday afternoons when you have teams that do not participateinBUCSorULUcompetitions.Generally the captains pass on his/her players collective frustration by asking other teams for friendlies. These are notoriouslydifficulttoarrangeespeciallywhenbalancingBUCSandULUmatchesthat other teams may have. The best bet is to try non-league lower teams of other bigLondonCollegesandUniversities.For a list of Universities, and a sports contact, see the back of the BUCS handbook which you will receive towards the end of the summer and before your fixturesstart.

Captains Meetings for ULU Leagues/Cups

One of the biggest tasks is to prepare yourfixtureslist(itisadvisedthatyounominateafixturessecretaryifyoudon’thaveone).AlltheULUCaptains& Secretaries meetings are during Freshers’Week,orsometimestheweekafter.Detailsofwhenthesemeetingsare should be sent to you or placed in your pigeon hole in the Student Activities Centre. At the meetings you will recieve:

•AprovisionalfixturelistfortheentireULUleague

•ABUCSfixturelist(andarefereeallocationlistforsomesports)

•AlistoftheULUrules(regulations,kick-offtimes,etc)

When you receive this information you should check the lists for mistakes, e.g. too many home games in one sport orambiguousvenues.Don’tforgettoprepareafixturelistforallyourclubmembers and also send a copy to the Sports Partnership Administrator. WithinaweekoftheULmeetingyoushouldhavetheULcontactlist(fortheotherclubs’captains)andafinalfixturelist.

Confirming Fixtures

It is important that you check in with the Sports Partnership Administrator as oftenaspossible–whetherinperson,bye-mail or by phone as matches may be cancelled suddenly and you will need to be contacted. Check your e-mail regularly toensurethatyourfixturesarestillgoingahead as planned.

Sports Management


BUCS

AllyourBUCSfixtureswillbeconfirmedthrough the Sports Partnership Administrator who will send you an e-mail on or before the Monday of the playing week. It is however, your responsibility to allocate referees for the matches.Rulesabouthowmanyrefs/umpires etc. can be found in your BUCS handbook. You should look over this before the start of the season to ensure you are aware of any changes to the rules beforethefirstweekofcompetition!Problemsariseifyoudon’thavetheseorganised!

ULU

YouwillhavetoconfirmyourownUniversityofLondonleaguematches.Toconfirmamatch:

1. Find out who you need to send thedetailsofthematchto–thisinformationisavailableintheUL

contact details. 2. If it is a home match then you will

need to inform the opposition of the time, date and which teams are involvedinfull(e.g.ICFootballMen’s2ndsvs.StBarts3rds),wherethematch is going to take place and a copy of the map of how to get to the ground at least three days before the fixture.

3.Itisbesttomakeyourconfirmationinwriting by e-mail.

4. If it is a home booking, contact the Sports Partnership Administrator with the necessary details so that the facilities can be booked well in advance.

Entering/ Reporting Results

The results of all your competitions in BUCSandULUeventswillneedtobesent to the correct person depending on


the competition. •BUCS: Sports Partnership

Administrator •ULU: ULULeaguesCo-ordinator

BUCS Results

AllLeague&Knockoutresultsmustbe sent to the Sports Partnership Administrator by 10am the day after the fixtureiscompleted.ThisisastrictBUCSrule that must be adhered to. These results can be sent via e-mail or left as avoicemailafteryourfixtureisfinished(thenyouwon’thavetoworryaboutmissingthedeadline!).PleasenotethatONLYhomefixturescanbeenteredintothe system by the Sports Partnership Administrator at Imperial, however it is useful to have all results so that we can make sure the scores are accurate.

ULU Results

AllLeagueresultsmustbesenttothe ULULeaguesCoordinatorat the UniversityofLondon.Sheisyourmainpoint of contact for queries to do with the LondonLeagues&Knockouts.AllscoresforhomefixturesmustbesubmittedthroughtheFixturesLivewebsiteandmust be administered by your club or sent to the Sports Partnership Administrator who can enter the result for you.

Fixtures Live

FixturesLiveisthewebsite1 that shows

allthecurrentfixturesforallsportswhoareenteredinBUCS,ULUandanyotherleagues that are running. It is the best way of viewing what is on every week including oppositions, times and venues ofthefixtures.

As this website is used by so many clubs/sportsofficers/administrators,itisVERYimportantthattheinformationiskeptuptodatetoavoidanyfixturemishaps. If you are unsure how to enter a result or to make changes, notify the Sports Partnership Administrator and they will be able to help you. You should have a Fixtures Secretary, especially if you are participating in more than one league to ensure that your season runs smoothly.

Organising Fixtures cont...

Sports Management


The Sports Partnership Administrator will be able to activate an account for you and also give you some guidance on how to use the website.

Once the results are received they are submitted online and are accessible by visitingtheFixturesLivewebsite.

Issues with Fixtures

•ALLcancellationsforBUCSmatchesMUST go through the Sports Partnership Administrator. •Ifasituationariseswhereeitheryour

team or the opposition has to cancel afixturethenyouMUSTnotifytheSports Partnership Administrator as soon as possible. •AllULUfixturesmustbecancelledbytheClubCaptainsinvolved.However,ifit is a home game and you have booked out Sports facilities then you must also contact the Sports Partnership Administrator so that the necessary staff members at the various facilities can be informed.

Ifafixtureiscancelled,makesurethatthis information is given/received in writing. It has been known for teams to havethefixturecancelledbyonepersonand still have the teams turn up and claim walkovers. If you are ever in doubt then contact the Sports Partnership

Administrator and they will be able to help you.

It cannot be stressed enough how important it is to attempt to play your matches at all costs. Unfortunately you have no control over the weather etc;thisinturnmakesplayingfixtureswhen they are due to be played a much better option rather than cancelling or rearranging them.

Appeals for BUCS matches

If you feel that a match was unfair then youwillneedtofillinaPlayingUnderProtest form which must be completed and signed by both captains before the start of the match. BUCS will reject any appeal without a Playing Under Protest form or any appeal regarding the performance of the referee. All appeals must be lodged with the DeputyPresident(Clubs&Societies) by no later than Thursday 10:00am the day following the match, so that it can be forwarded to BUCS by midnight. It is important to outline the events that have occurred and the regulation broken according to the BUCS handbook. After midday the day following the match, BUCS will not accept any appeals from any institution. The protest forms can be found on the BUCS website2. It is essential to keep one with you when going to matches.

1:fixtureslive.com2: bucs.org.uk


booklet for more information).Itwillliterally take two or three minutes. The information required falls into two parts, namely: •Part A:Detailsofwhere,when

& what the activity is, who is in charge, as well as departure and arrival places and times.

• Part B:Detailsofwhoisparticipating,theirnames&CIDnumbers.

Dependingontheactivitybeingundertaken, the following pieces of information need to be provided:

Safety Advice & Procedures

EachCluborSocietyhasaresponsibilityto ensure the safety of their members while they are participating in Club or Society activities. Undertake sensible activities and make sensible decisions. Clubs & Societies generally have an excellent safety record. Incidents and accidents do however occur–there are a number of procedures in place to manage these incidents and ensure the correct reporting is carried out.

Activity Registrations

Registrationofactivitiesismandatoryfor all Clubs & Societies. The information provided will help the Union and the College in the case of an emergency involving members of a Club or Society. The registration must be done online using Workbench (See the Workbench

Increased Risk Activities

Other Activities

On Campus None None

Off Campus but within M25

Part A & Part B Part A

BeyondM25 Part A & Part B

Part A & Part B

Residential Activities

Part A & Part B

Part A & Part B

•Airsoft•Basketball•Caving•Canoeing•ClayPigeon&RifleShooting

•Climbing•CrossCountry•Cycling•Football•Freerunning•Gliding

ThelistofIncreasedRiskActivitiesis:

Sports Management


•Hillwalking•Hockey•IceHockey•In-lineHockey•Kickboxing•KiteSurfing•Lacrosse•MartialArts(alltypes)•Motorsport•Mountaineering•Orienteering•Parkour•Paintballing•Parachuting

•Polo•Riding•Rugby•Rowing•Sailing•Skiing•Snowboarding•Squash•Surfing•Wakeboarding•Waterpolo•Waterskiing•Windsurfing•Yachting

NB: The level of information required is relative to the activity being undertaken rather than the Club or Society undertaking it.

1:imperialcollegeunion.org/data/files/Union-accident-form-34.pdf2:imperialcollegeunion.org/committee/index,51,COM.html

Accident Reporting

If an accident or dangerous occurrence (i.e. an event that could have resulted inanaccident)happens,youmustfilloutanAccidentReportForm1. Paper copies are available from the Student Activities Centre. You should ensure you take some paper copies away with you on trips or to sports matches. Accident ReportformsmustbereturnedtotheStudent Activities Centre within 48 hours of an incident occurring. Minor injuries and dangerous occurrences, as well

as major incidences must be reported. ImperialCollegeisrequiredbyLawtosubmit details of accidents and provide accident statistics. This is not a piece of bureaucracy that is applied only to Clubs & Societies–every College department and employee is required to report accidents and dangerous occurances in the same way. The objective of accident reporting is to stop identical accidents reoccurring in the future if possible. A Club or Society will not get into trouble for reporting accidents, nor will your activities be stopped, save under severe circumstances. Accident reports will be reviewed and advice to review risk assessments may be provided by the UnionHealth&SafetyCommittee2.

Unplanned Incidents & Emergencies

Normally all Club & Society activities pass without incident. Very occasionally though, something unplanned happens. The level of response from your Club & Society very much depends on your activities–for example the wind getting stronger very quickly could mean serious issues when mountaineering or SCUBA diving, but might provide an excellentday’sactivitywhensailingorwindsurfing.Youhaveresponsibilityforthinking and responding sensibly and safely when planning for and responding to unplanned incidents.


EachCluborSocietyneedstobeawareof what to do when unplanned things happen and establish a clear procedure for dealing with them. This should be outlined in the Club & Society Code of Conduct. It is important that everyone involved in organising a trip is aware of what is written in the Club or Society Code of Conduct so that they know what to do. The three different levels of incidents and response needed is detailed below:

1) Simple Unexpected IncidentSimple things that do not adversely affect the overall operation of the event, trip or activity. Such things may include a coach or bus turning up late, forgeting to pack some of the necessary equipment, a disagreement over how to cook dinner.

What to do: •Dowhatisnecessaryatthetimeto

resolve this incident. •Learnfromtheexperienceandenjoy

the rest of the activity. •Trytoensuresomethinglikethisdoes

not happen again in the future.

2) General Unplanned IncidentSituations that are unplanned for and are likely to have an impact on the overall activity, for everyone involved. For example a vehicle breaking down, a participantneedingtobetakentoA&Efor a simple injury, forgetting the keys to the accommodation.

What to do: •Dealwiththeincidentonthegroundat

the time. •Beawareifanyofthecircumstanceshaveturned(orarelikelytoturn)theincident into a critical incident (eg. press interest).•Ifso,thenfollowtheCriticalIncident

Procedure below. •CalltheStudent Activities Centre, if

necessary, to report the details of the incident. •CompleteanAccidentReportFormon

return from the activity if necessary.•If any type of assistance is required

or if in

3) Critical IncidentSerious incidents which are likely to require professional staff at the Union and College to resolve. This would include: •Adeathormultipleorseriousinjuries.•Membersmissing,overdueorinother

immediate danger.•Seriousillnessorhospitaladmission.•ArrestordetentionbyPolice.•Membersbeingavictimofacriminal

incident.•SeriousRoadTrafficAccident•Anysituationwheretheemergency

services are involved.•Anysituationwhichislikelytobringthe

College into disrepute. •Anysituationwherethemediaare

attending or may attend or have an interest in.

Safety Advice & Procedures cont...

Sports Management


As experts in the activity the Club or Society has undertaken, members present need to deal with the incident in the very firstinstance.ThisiswhyitisvitalthatorganisersknowtheClub&Society’sCodeof Conduct as this should outline what to do.

What to do: •Call999fortheemergencyservicesif

necessary. •Assoonaspossible(whenthesituationisundercontrol),call Imperial College Security on 020 7589 1000 to report the incident. •Callingthephonenumberandproviding

information about the incident will alsoallowabriefingtobegiventothe CollegePressOffice–this is a very important consideration as there is generally a large amount of media interest in incidents involving students.

The staff who answer the phone and

deal with the incident have extensive experience in this area. Most things have been seen before so do not be afraid of calling. The number is manned 24 hours, every day of the year. Additionally a senior member of Union staff is always on duty to deal with Critical Incidents. Wallet-sized business cards detailing what to do in the event of a Critical Incident are available from the Student Activities Centre.Everypersonleadinga Club or Society activity should have a copy of this.

Things to Remember

1.DonottalktothePressandcertainlydo not attempt to sell stories to the Press.

2. No Club & Society member should admit liability for an incident.

3. Under no circumstances should any member of a Club or Society contact the Next of Kin of a fellow Club or Society member. If Next of Kin need to be contacted call the Critical Incident phonenumber:02075891000.

4.Ensureyouhaveawell-thoughtoutRiskAssessmentandCodeofConduct.

5.Ensurepeopleorganisingtheevent/trip know what is on these.

6.FillinanAccidentReportFormifyouhave had an accident or a dangerous occurrence.

7.Keepcalm.


AllfacilitieshaveWednesdayafternoonsbookedoutforBUCSfixtures.However,fixturetimesneedtobearrangedwiththeSports Partnership Administrator. In cases where external facilities need to be booked, it is the responsibility of your Club to inform the Sports Partnership Administrator of the time, directions, etc of the venue in plenty of time. All facilities bookings should go through the Sports Partnership Administrator.

Ethos Sports Centre

Facilities:EnergiaGym,EnergiaStudio,SwimmingPool,Sauna,SteamRoom,Spa,SquashCourts,MassageCapsule,SportsInjuryTreatmentRooms,CaféAddress: Ethos,7Princes’Gardens,London,SW72AZTel: +44 (0)2075946660Bus:9,10or52totheAlbertHallonthenorthofcampus.74or14bytheV&AMuseumtothesouthofcollege.49toGloucesterRd.45AorC1toSouthKensingtonTubeStationandthenumber70toQueensGateonthewestoftheCollege.Tube:TakethePiccadilly,CircleorDistrictLinetoSouthKensingtonandwalkalongthe subway joining the tube station to the Science Museum.Parking: UnfortunatelyduetothecentralLondonpositionofthecampustherearenofacilitiesforparking.HowevercoachesareabletodropoffandcollectstudentsonPrinceConsortRoad.Bookings:Gym–[email protected],Clubs&Societies–Sports Partnership Administrator

Sport Facilities at Imperial

Ethos

Sports Management


Harlington Sports Ground

Facilities: Rugby–threepitches,Football–tenpitches,Floodlitgrassand3GAstroturf training areas, Floodlit hockey sand-based Astroturf, Cricket – two squares, Dedicatedstrengthandconditioning25-stationfitnessgym,Pavilionwithbar/cateringfacilitiesandfunctionroom,Lacrosse,AmericanFootball,FloodlitgrasstrainingareaAddress:HarlingtonSportsGround,SipsonLane,Harlington,Middlesex,UB35AQTel:+44(0)2087599649Road:TaketheM4toHeathrowAirportExit(Junction4).Taketheexitfromtheroundaboutsignposted‘Staines&Uxbridge’.KeepinthelefthandlanewhichmergeswiththeA408toSipson.DrivebackundertheM4,andthenturnleftatthemini-roundabouttowardsSipson.FollowtheSipsonRoadforabouthalfamiletoSipsonVillage.TurnleftintoSipsonLaneheadingbackovertheairportspurroad.TheSportsGround is about half a mile on the left. Public Transport:TaketheLondonUnderground(PiccadillyLinetowardsHeathrow)towardHattonCross,thenbusrouteH98or222totheendofSipsonLane.Parking: Parking is available.Bookings: Clubs&Societies–Sports Partnership Administrator

Harlington Sports Ground


Teddington Sports Ground

Facilities: Rugby–twopitches,Football–twopitches,Lacrosse–onepitch,Tennis–threecourts,Netball–twocourts,Cricket–onesquare,Artificialcricketwicketandnets, Floodlit grass training area, Pavilion with bar/catering facilities and function roomAddress:TeddingtonSportsGround,UdneyParkRoad,Teddington,Middlesex,TW119BBTel:02089773100Public Transport:TraveltoTeddingtonstationonBritishRail.TakearightoutofthestationdownstationroadwhichleadsintoCromwellRoad.TheentrancetotheSportsGroundisabouthalf-waydownUdneyParkRoad.Parking: Parking is available.Bookings: Clubs&Societies–Sports Partnership Administrator

Sport Facilities at Imperial cont...

Ethos

Teddington Sports Ground

Sports Management


Paddington Campus Sports Facilities

Facilities:SportsHall,MartialArtsDojo,SquashCourts,SwimmingPoolAddress:WilsonHouse,38-76SussexGardens,Paddington,London,W21UFTel:02075943665Road: There are many bus routes that come through the area, but one to note is a route that has just started this year, the 414. It goes from South Kensington and goes within2minuteswalkofWilsonHouseonEdgwareroadwhichyoucanseeonthemapbelow.TubeThemapbelowalsocoversEdgwareRoadandPaddingtontubestations(onDistrict,Circle,Hammersmith&City,andBakerloolines),whichareafewminutes walk away. Train: The nearest train station is Paddington Parking: There are no parking facilitiesBookings: Clubs&Societies–Sports Partnership Administrator

Wilson House


Booking Transportation

Whether you have a home or away fixtureyouwillneedtoplaninadvancehow you are going to get to the venue. If you happen to need a lot of equipment or there are a lot of you travelling then you may need to book a minibus or coach.

Minibuses

There are 13 minibuses available for booking, with seating capacities ranging from9to15peopleincludingthedriver.Thereare12x15seatersand1x9seater. To hire a minibus, you can use the online booking system located at: imperialcollegeunion.org/mini-bus-booking. You will receive an email confirmationwithyourdetailswhichyouthen print off to take with you when you collect the keys.

Before you can hire a minibus you must have passed a theory and practical test administered through the Union. Information on how to book a minibus tests can be found by going to imperialcollegeunion.org/transport and then clicking the HowtobecomeanICUApprovedDriver link.

Coaches

Imperial College Union has a coach agreement which offers preferential rates to Clubs, Societies & Projects. All information on cost, destinations and booking coaches can be found at imperialcollegeunion.org/coaches.

Sports Management


Q: What happens if the weather is bad and we areduetoplayafixture?A: The best thing to do is contact the Sports Partnership Administrator (with ULU fixtures you will also need to contact the opposition as soon as possible), and find out whether the grounds/facilities are playable.

Q: What happens if I need to re-arrange a fixture?A: If it is a BUCS fixture then it will be organised by the Sports Partnership Adminstrator with the opposition. To help with the organisation of re-arranged fixtures it would be very helpful if you could e-mail across your available times/dates.

Q:WhathappensifmyCoachhasn’tshownup?A: In this situation it’s best to have someone standing at the agreed meeting area with the coach company whilst another team member contacts the Sports Partnership Administrator for additional help.

Q:WhenwillIreceiveconfirmationsofBUCSLeagueFixtures?A: The Sports Partnership Adminstrator will send the confirmations from the oppositions to you as and when they are received (usually 3-7 days before). The deadline for confirmations is 12 noon (48 hours before the fixture) so if you haven’t heard by late Mon/Tues morning then contact the Sports Partnership Adminstrator.

Q:HowdoIfinddirectionsfor‘Away’games?A: The majority of directions to most facilities can be found on the BUCS website or on Fixtures live. The majority of the time they will be contained in the opposition’s e-mail confirmation that will be sent on to you.

Q:HowdoIorganisematchofficials?A: Hopefully you should have received information from the previous captain of your club regarding Umpires/Referees. Additional contact information can be found on NGB websites or contacting ULU/opposing teams.

Q:HowdoIbookfacilities?A: All BUCS facility requirements are booked through the Sports Partnership Adminstrator. There will be occasions when fixtures need to be re-arranged; in this case the time and date will be organised with you and the staff at the various sports grounds. For ULU fixtures you must book out facilities for home games through the Sports Partnership Adminstrator also.

Q:HowtoIappealafixture?A: All appeals must go to the Deputy President (Clubs & Societies) no later than 10am the day after the fixture is played. If you are unhappy with anything before the fixture then you must fill out a Playing Under Protest form and this must be completed and signed BEFORE the game begins.

FAQs


Useful Contact Information

FixturesSports Partnership Administrator: HannahBlandford–[email protected]–(020)75943479

General EnquiresStudentActivitiesCentre–[email protected]–(020)75948066

Sport DevelopmentSportDevelopmentOfficer,SportImperial:AnthonyHennelly–[email protected]–(020)75941164 Student ActivitiesStudent Activities CoordinatorOlleAkesson–[email protected]–(020)75943496 ULU LeaguesULUSportsAdministrator:[email protected]–(020)76642009

Union Representatives DeputyPresident(Clubs&Societies):HeatherJones–[email protected]–(020)75944173 DeputyPresident(Finance&Services):RaviPall–[email protected]–(020)75948060

BUCS:www.bucs.org.uk

Coach Booking Form: imperialcollegeunion.org/coach-booking

Fixtures Live Results/ Competition Information:www.fixs.co.uk

Minibus Booking Form:imperialcollegeunion.org/mini-bus-booking

Minibus Hire Charges:www.imperialcollegeunion.org/minibuses

Sports Fixture Lists:imperialcollegeunion.org/fixtures

Sport Imperial Website:www.3imperial.ac.uk/sports

ULU League Information:www.ulusport.org.uk

Sports Management


Glossary of Acronyms

ACC –AthleticClubsCommittee

BUCS–BritishUniversities&CollegesSport

DPCS–DeputyPresident(Clubs&Societies)

ICSM –ImperialCollegeSchoolofMedicine

ICU–ImperialCollegeUnion

NGB–NationalGoverningBody

SAC–StudentActivitiesCentre

SPA–SportsPartnershipAdministrator

ULU –UniversityofLondonLeague

Imperial College UnionBeit QuadranglePrinceConsortRoadLondonSW72BB

Tel: 02075948060Fax: 02075948065Email: [email protected]

sports management v1.2

Documents

sports facilities

imperial medics

sport imperialsport

member of sport imperial

sport imperial website

imperial college union

sports management bookletas

partnership administratore