Spring 2012 ISTEP+ Online

Test Administration (TAS) Training

Meeting EtiquetteSlide 2

Webinars: •Calls are operator-assisted. •Phone lines will be muted

during the presentation. •Submit questions through

the chat window or via the operator during Q&A portion.

•Conference Number: 1-888-455-7125

•Passcode: ISTEP

Onsite: •The presentation will be in

two parts. •Part 1 -We will cover the

PowerPoint slides, followed by Q&A.

•Part 2 - We will review the TAS website demo, followed by practice time and additional Q&A.

Agenda

Welcome and Session GoalsCheckpoint Review and Milestone UpdateRoles/ResponsibilitiesTest Administration Website (TAS)Test Delivery Client (TDC)Support, Resources, Next StepsISTEP+ Online DemoQ/A

Slide 3

• Wes Bruce, Chief Assessment Officer • Michele Walker, Director, Office of Student

Assessment• Charity Flores, Assistant Director, Office of

Student Assessment

Indiana Department of Education

• Shiva Doreswamy, Program Manager• Shelby Gallagher, Program Manager

CTB/McGraw-Hill

WelcomeSlide 4

Welcome

• Review key functionality of ISTEP+ Online

REVIEW

• Prepare Test Coordinators to train School Test Coordinators and Test Examiners

PREPARE • Prepare Test and Technology Coordinators for online test administration

TEST

Slide 5

Session Goals

Milestones DatesSite Readiness (Checkpoint 3) (3) Apr 20Test Administration System Access (TAS) Mar 12Final Practice/Operational Content Available

Mar 12

Test Administration Support Materials Mar 12Practice Tests Created/Assigned by CTB Mar 12Complete Class Assignment Changes Apr 12Operational Tests Created/Assigned by CTB

Apr 16

ISTEP+ Spring 2012 – Practice Testing Mar 19 - Apr 27 (May 11)*ISTEP+ Pre-Administration Q&A (2) Apr 17 and Apr 24ISTEP+ Pilot Q&A (Science/Applied Skills)

Apr 18, 19

ISTEP+ Spring 2012 – Multiple-Choice Test

Apr 30 - May 11 (online 10 days)

Milestone UpdateMilestone UpdateSlide 6

* Practice Tests can continue through May 11th

Milestones DatesIREAD-3 Online Pilot – Practice Tests Mar 12 - Mar 22IREAD-3 Online Pilot – Test Administration

Mar 19 - Mar 22

Science Online Pilot – Test Administration Apr 30 - May 15*

Applied Skills Online Pilot – Test Administration

Apr 30 - May 15*

Pilot Testing ProgramsMilestone UpdateSlide 7

*Pilots must be taken after student complete the ISTEP+ Operational testing.

• Complete• RTS Data Entry

Period• Initial Site

Readiness Status• Initial Site

Readiness Report

Checkpoint 1 (Oct 24 - Dec 2)

• Early Stress Test• Technology

Readiness• Test Delivery Client

Installation• Site Support and

Troubleshooting• Final List – Sites/

Grades Testing Online

Checkpoint 2 (Dec 19 - Jan 20)

• Test Administration Training

• Test Administration System Access

• Final Content Installation

• Test Assignments• Begin Practice

Tests*• Final Workstation

Check• Complete Practice

Tests*Checkpoint 3 (Mar 13 - Apr 20)

Checkpoints ReviewCheckpoints Review

Past PresentPast

Slide 8

* Practice Tests can continue through May 11th

Before Test

• Download and Install Final Content

• Conduct final Workstation Check

During Test

• Support schools during testing.

• Report issues to CTB support if applicable.

After Test

• Follow up with Corporation Test Coordinator regarding online testing experience

Corporation Technology Coordinator RoleSlide 9

Before Test

• Attend CTB training• Train STC• Distribute Online Examiner’s Manual (OEM)

• Ensure IT staff completed site readiness tasks

• Manage student data• Review/update test pre-assignments if applicable (CTC or STC)

• Schedule additional practice tests, if needed

• Print test tickets and provide to the school. (CTC or STC)

• Review local assessment schedule (IDOE has sample testing schedules)

During Test

• Supervise tasks performed by STC

• Check status on testing completions

After Test

• Ensure test tickets are securely destroyed

Corporation Test Coordinator Role (CTC)Slide

10

Before Test

• Review documents including OEM, quick start guide, guidance documents, etc

• Attend Corporation-directed training

• Confirm site readiness with local IT staff

• Manage student data/ accommodations

• Review/manage test pre-assignments

• Print and securely store test tickets (CTC may print)

• Design local assessment schedule

During Test

• Supervise administration of online testing

• Check status on testing completions

After Test

• If required, please complete student test invalidations byMay 11th

• Return all test tickets to your CTC

School Test Coordinator Role (STC)Slide

11

Before Test

• Determine which materials you will need for each testing session that are “outside” of the online testing system

• Complete a thorough review of the ISTEP+ OEM and bookmark the start of each session

• Have a Timing Chart to record any timing Irregularities.

• Confirm and document online assessment dates, times, and locations

During Test

• Direct students to the ISTEP+ Online log-in screen or open it on the desktop

• Distribute individual test tickets to students

• Provide the Test Access Code for the test

• Read the test directions aloud from the ISTEP+ OEM

• Walk around the classroom

• Verify all students have exited the test properly

• Assist students with issues during testing

• Record on log any timing irregularities

After Test

• After each test session collect all the test tickets and store in a secure location

• Return all test tickets to your STC

• Provide all test irregularity logs to STC

• If required, please complete student test invalidations byMay 11th

School Examiner RoleSlide

12

•Test Coordinator / Tech Coordinator planning team•Accommodation-based student groups•Outside of system accommodations•Local test schedule (transition time between tested

grades)•Timing the test (same as paper/pencil)•Tracking testing irregularities

General Online Test Preparation Slide

13

Sample timing chart for logging timing irregularitiesTo better facilitate recording interruptions that may occur during the assessment you may find the chart below helpful

CTB •Create and pre-assign students to all test sessions using Barcode data

•Practice test sessions already created/assigned.•Operational will be created/assigned by April 16

Corps/Schools:

•On or Before April 12 -•Add new students to system•Assign online testing accommodations (font, screen

reader)•Move students to different classes (reporting)•After April 12 – •New students will need to be added to test sessions by

corporations/schools.

Pre-Assigned Test SessionsSlide

14

Test Administration System (TAS)Student data management

Test assignmentsTesting status

ISTEP+ Online System OverviewISTEP+ Online System Overview

Slide 15

Corporation- and school- level staff granted access to

ISTEP+ Online

Use SSO accounts to login at

www.ctb.com/istep

Follow the standard process if new

accounts are required

Accessing the SystemSlide

16

Test Administration System

Test Administration System (TAS) Updated designs Improved usability and flow Focus on minimal clicks Consistent behavior and controls

• Modal windows• Accordion to show / hide• Major actions across tabs

Looking Ahead C3 Slide 2Slide

17

•Screen reader / Text-to-speech•Alternative text for graphics•Variable font size, font color,

screen background colorAccommodations available for students with

an IEP, Section 504 Plan, ILP

include:

Test AccommodationsSlide

18

New in 2012 for Educators and Technology Coordinators

• Hands-on practice opportunity for educators

Separate website (not Single Sign On ISTEP+)

• Pre-loaded with all IN Corps/ School appended with word DEMO

Generic accounts

• 2 corporation level and 2 school level• Distributed thru Secure File Sharing on

CTB.com Navigator• SSO accounts not applicable here

Slide 19

Demo/Training WebsiteStudents

• Fake student data (2012 altered student data ) similar in format in volume to the actual ISTEP+ Online

Content

• ISTEP Practice tests in system for scheduling

• Content download package includes all tests (pilots as well)

Tech Coordinators- Site readiness

• May create students/ users to complete C3

Reporting

• CAUTION! - Data created here is not extracted for reports or monitored for completion of practice tests

• Student Bulk Moves ( between classes)• Password Dictionary Update• Manage Students Moved Out of School/Not

Testing (name changes, IMAST)• Do Not Score• Student Test Number (STN) Display• Test Ticket Excel Format

Test Administration System (TAS) Enhancements

Test Administration SystemLooking Ahead C3Slide

20

• Student testing software (TDC)

• Secure Lock down browserTest

Delivery Client (TDC)

ISTEP+ Online System OverviewISTEP+ Online System Overview

Slide 21

Mark for later reviewHighlighterOption (Answer choice) eliminatorEraserManipulative (protractor, ruler, calculator)Reference card (grade 8)

Student Testing ToolsSlide

22

556 Error Enhanced• Wait screen notification (60 sec)• Option to exit after retry• Proctor alert• Graphical indicator of network retry• Zero time log back into test

Application Enhancements (TDC)TDC Application Enhancements

2. Attempts

to Reconnect to Test for 60 seconds

1. Connectivity

between workstation

and CTB server

disrupted.

3. Failure to reconnect after 60

seconds – “Exit Test”

Successful reconnection

within 60 seconds –

Test automatically

resumes

Need Help? Support

Options and Resources

Support ResourcesNeed HelpSlide

24

Administration Policies and Procedures

Assistance

Indiana Department of Educationistep@doe.in.govhttp://www.doe.in.gov/achievement/assessment

Phone: 317-232-9050Toll Free: 888-544-7837 Fax: 317-233-2196

ISTEP+ Support (CTB)

CTB/Indiana Help DeskCTBTechnicalSupport@ctb.comhttp://www.ctb.com/istep

Phone: 800-282-1132 option 2Hours of Operation: 7:30 am - 5:00 pm EST

Support ResourcesSupport ResourcesSlide

25

• IDOE Case-by-Case Decision Actsof

Nature • CTB Customer Support

• General TAS and TDC functionality questions and support needs

Test Administration

• Local Site Troubleshooting• LAN / WAN / ISP

• Bandwidth intensive applications

Technological

Resolution Approach

Support ResourcesSlide

26

• CTB Systems Status– www.ctb.com/istep - News/Dashboard Ticker– ISTEP+ Online Home page– CTB Forum

Support ResourcesSlide

27

Complete Training Evaluation Feedback Form

Train your STC and school staff

Resources available to support installation and troubleshooting

Final testing content available by March 12

Verify final workstation readiness no later than April 20

Complete RTS entry for Checkpoint 3 by April 20

Next Steps/ TakeawaysNext Steps/TakeawaysSlide

28

Online Quick Start Guide

Online Examiners Manual

Sample Testing Schedules

Online Test Preparation and Administration Checklist

Test Administration Training PowerPoint Presentation

Troubleshooting Guide

Online Testing ToolkitNext Steps/TakeawaysSlide

29

Answers

Questions?

Q & A QASlide

30

•Exercise 1: Find a Test Session and Print Test Tickets

•Exercise 2: View Session Status and Invalidations

•Exercise 3: Mark Students Do Not Score

•Exercise 4: Schedule a Test Session

•Exercise 5: View Program Status

•Exercise 6: Find and Edit a Student

•Exercise 7: Add a Student

•Exercise 8: Edit Accommodations (Group of Students)

•Exercise 9: Mark Students Moved Out of School

•Exercise 10: Create or Edit a Class

•Exercise 11: Move Students (Bulk Move)

•Exercise 12: Experience ISTEP+ Online TAS Demonstrations and Exercises

Slide 31

Return to the Home screen.

Open the Adobe print options by clicking File, then Print. Change the Page Scaling dropdown to Multiple pages per sheet to see how a printout would look with 4 tickets per page. Click Cancel to cancel the print.

Click on Print Test Tickets to View and Print Test Tickets (individual, multiple or summary).

Click on a Test Session from the Session list

Click “Manage Sessions” from the Assessments menu tab.

Exercise 1: Find Test Session/ Print Test Tickets

Slide 32

Change the status of an additional student to invalid.

Refer to the Validation Status column.

Refer to the Online Test Status column to see the current test status for the student(s).

Click on the View Status button to view the status of this session

Click on a Test Session from the Session list to highlight.

Click “Manage Sessions” from the Assessments menu tab.

Exercise 2: View Session Status and Invalidations

Slide 33

Click Close to close session.

Click the Toggle DNS button to mark student “Do Not Score”

Single click student to highlight.

Locate student that needs to be marked “Do Not Score”

Single click session to highlight . Click View Status

Navigate to the Session where student needs to be marked “Do Not Score”

Click “Manage Sessions” from the Assessments menu tab.

Exercise 3: Mark Students Do No ScoreSlide

34

Click Save to create the test and exit.

Click on the Add Proctor bar to add a Test Examiner to the session.

Click on the Add Student bar to add students to the test.

Click on Test Details bar to assign name, dates and time to test.

Choose to allow breaks if desired/ set access code.

Click to select a Test under Tests Section.

Select a Grade from the Drop down list

Select a Test Group from the dropdown list.

Click the Schedule Session button.

Click “Manage Sessions” from the Assessments menu tab.

Exercise 4: Schedule a Test SessionSlide

35

Review Program Status

Select an Assessment

Choose the School from the Group dropdown selection.

Click “Program Status” from the Assessments menu tab.

Exercise 5: View Program StatusSlide

36

Click Save and exit out of the student profile.

Edit profile details and/or accommodations. Note that certain fields cannot be updated because this student was loaded in the Pre-ID file.

Choose the correct student from the displayed list by double clicking on student.

Enter the first few letters of the student’s last name and click Search.

Click the Magnifying Glass option to open the search window.

Navigate to the School to display students

Click “Manage Students” and then “Student List” from the Group menu tab.

Exercise 6: Find and Edit a StudentSlide

37

Click Save and exit out of the student profile.

Enter profile details and accommodations.

Add student to a class

Click the + (plus) symbol to open the Add Student window.

Navigate to the School to display students

Click “Manage Students” and then “Student List” from the Group menu tab.

Exercise 7: Add a StudentSlide

38

Click the Submit button to update the accommodations for the selected students.

On the Select Accommodations screen, select Add under Color and Font. Next, select Large Font Size.

Click Edit Accommodations button.

Use the Group section to select the students or select a few students using the check boxes next to the student’s name.

Use the demographic selection button to choose a student filter. Choose the Demographic value “Yes” to filter by that group. Then, click “Apply”.

Navigate to the School to display students

Click “Manage Students” and then “Assign Accommodations” from the Group menu tab.

Exercise 8: Edit Accommodations (Group )Slide

39

To mark several students, click multiple checkboxes before clicking Toggle Out of School button

To reactivate the student, click on checkbox to the left of student name and click the Toggle Out of School button again.

Click Toggle Out of School button to deactivate student.

Click the checkbox to the left of the student name.

Navigate to the School to display students

Click “Manage Students” and then “Out of School” from the Group menu tab.

Exercise 9: Mark Students Moved Out of School

Slide 40

Edit a Class - double click an existing class to open the Edit window. Edit details, save.

Enter Class details and save.

Click the plus + icon to open the Add window.

Navigate to the School to display current classes.

Click “Manage Hierarchy” from the Group menu tab.

Exercise 10: Create /Edit a ClassSlide

41

Students are now moved to the new class.

Navigate to the School and Class where students will move. Click the checkbox next to the new class assignment. Click Save.

Click the Move Students button in the upper right corner of the screen to display the Move Students window.

Click the checkbox to the left of the student name. To move multiple students, select several checkboxes.

Navigate to the School to display students

Click “Manage Students” and then “Move Students” from the Group menu tab.

Exercise 11: Move Students (Bulk)Slide

42

Exercise 12: Experience ISTEP+ OnlineSlide

43

Using “Experience ISTEP+ Online”• URL:

http://www.doe.in.gov/achievement/assessment/

Answers

Questions?

Q & A QASlide

44