Spring General Meeting

April 17, 2008

1. Call to Order

2.  Approval of the Agenda

3. Address to the Members: President Stephen Toope

4.  Approval of the Minutes of the Spring GM 2007

5.  President’s Report: Review of the Year & Accomplishments 2007 – 08

6.  Executive Director’s Report: Where We Are and Where Are We Going?

7.  Treasurer’s Report: a) Year-to-date Financial Performance

b) Budget 2008/09 Overview

c) Motion to Approve 2008/09 Budget (motion attached)

8.  Special Resolution - Proposed Bylaws Amendments To (motion attached)

a) Add the Chair of the Advocacy Committee to the Board on an ex-Officio basis but without vote; and

b) Enable electronic voting for Board positions

9.  Question and Answer Session

10.  Motion to Adjourn

Agenda

Approval of the Agenda

Motion to approve the agenda as circulated.

Stephen Toope

An address to the members by the President of the University.

Approval of Minutes of 2007

Motion to approve the minutes of the Spring General Meeting of April 26, 2007 as posted on the AAPS website.

President’s Report …

The Year in Review

Executive Director’s Report

a. Where are we?

b. Impending Challenges

c. Where are we going?

Where are we?

a. Surplus budget

b. Service challenges

c. Advocacy concerns

Impending Challenges

1. Salaries Surveys

2. IRP Governance

3. IRP Plan Design

4. Pensions Changes

5. Bargaining 2009/10

6. Lease Renewal

7. Advocacy Issues

Member Service Requirements

Complex UBC organization Complex legal situation More Members = More Service

NegotiationsAdvocacyMember P.D.Communications

Where Are We Going?

Plan for Fiscal 2008/09

Provide for impending challenges Budget for a surplus Strengthen Professional Development Prepare for negotiations the following year

Treasurer’s Report: Edward Hung

a. Year-to-date Financial Performance

b. Budget 2008/09 Overview

c. Motion to Approve 2008/09 Budget

Budget Overview 2008/09Budget

08/09

Budget 07/08

07/08 Year to Date

March 31/08

% 0f Budget

Budget 06/07

Actual 06/07

% of Budget

Revenue      % Rec'd% Spent     % Rec'd

Total Revenue 789   $ 730 $ 601 82% $ 631 $ 727 115%

Total Board Expenses $ 201   $ 190 $ 67 35% $ 145 $ 130 90%

Total Administration Expenses $ 534   $ 498 $ 343 69% $ 462 $ 373 81%

Total Expenses: $ 735   $ 688 $ 410 60% $ 607 $ 503 83%

Surplus (Deficit) $ 54   $ 41 $ 191   $ 24 $ 224  

Arbitration $   $ $ 79  

$ $ 90  

Surplus Less Arbitration $ 54   $ 41 $ 112   $ 24 $ 134  

Expense

Motion to Approve Budget

Motion to approve the 2008/09 AAPS budget:  

“Be it resolved that the 2008-2009 AAPS budget prepared by the Board be approved as presented”.   

Special Resolution #1

To add the Chair of the Advocacy Committee to the Board on an ex-Officio basis but without vote.(The person could hold a vote if s/he is

elected to any of the other Board positions. There is no intent to change the quorum requirement of voting members which is to remain at 5.)

Three separate changes are required.

Special Resolution #1(a) Article IV Section 1 of the Bylaws be amended by

adding the words: “the Chair of the Advocacy Committee shall serve in ex-officio capacity but will not hold a vote on the Executive Board” so that the Bylaw will now read:

“The Executive Board shall consist of a President, a First Vice-President, a Second Vice-President, a Secretary, a Treasurer, the immediate Past President, the Chair of the Advocacy Committee and a maximum of six (6) Executive Members at Large. The Chair of the Advocacy Committee shall serve in ex-officio capacity but will not hold a vote on the Executive Board”

Special Resolution #1(b) Article XII, Section 6 of the Bylaws be amended by

adding the word “voting” so that the Bylaw will now read: “Five voting members of the Executive Board constitutes

a quorum. A decision or resolution of the majority of the Executive present and constituting a quorum is a decision or resolution of the Executive Board except where otherwise provided.”

Special Resolution #1(c) Article XII, Section 7 of the Bylaws be amended by

adding the words “and the Chair of the Advocacy Committee” so that the Bylaw will now read:

“Each member of the Executive Board, except the President and the Chair of the Advocacy Committee, has one vote. If the votes of the Executive are equally divided, the President has the deciding vote.”

Special Resolution #2 That our Board elections be able to be conducted

electronically and on-line just prior to the Fall General Meeting. The purpose of this is to encourage participation in the election generally and to enfranchise those members who cannot attend the General Meeting in person. In addition electronic balloting greatly speeds the process of ballot counting and enhances the accuracy of the count. The intent of the Board is to have a lengthy period during which nominations are open (a little over 2 months), followed by a 2 or 3-week period during which the election would be open on-line, ending the day prior to the Fall General Meeting and then to announce the results of the election at the Meeting.

Special Resolution #2

Three amendments to the bylaws are also required.

Special Resolution #2 (a) Article IV, Section 4(d) of the Bylaws be amended by

adding the words: “by a method adopted by the Executive Board which may include electronic balloting” so that the Bylaw will now read:

  “Voting in the elections shall be by secret ballot by a

method adopted by the Executive Board which may include electronic balloting.”

Special Resolution #2 (b) Article IV, Section 3 of the Bylaws be amended by

adding the words “except for the Immediate Past President and the Chair of the Advocacy Committee” and adding the words “or before” so that the Bylaw will now read:

“The Executive Board, except for the Immediate Past President and the Chair of the Advocacy Committee, shall be elected at or before the Annual General Meeting during the month of October and shall take office at the close of the meeting at which it is elected.”

Special Resolution #2 (c) Article IV, Section 4(a) of the Bylaws be amended by

deleting Section 4(a) and replacing it with the following

“4(a) Nominations for the elected positions on the Executive Board must be submitted in writing to the Secretary no earlier than 90 calendar days prior to the date set for the Annual General Meeting and no later than 21 calendar days prior to that date.”

AAPS Board:How to Get Involved …

Questions & Comments

Motion to Adjourn …