srsa 1 annual report 2013/14 presentation to the portfolio committee on sport & recreation –...

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ANNUAL REPORT 2013/14ANNUAL REPORT 2013/14

PRESENTATION TO THE PRESENTATION TO THE PORTFOLIO COMMITTEE ON PORTFOLIO COMMITTEE ON

SPORT & RECREATION – SPORT & RECREATION – VOTE 20VOTE 20

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Background

Mandate

The main responsibility of SRSA is to develop national policies and guidelines for sport and recreation in the country.

Partners assisting with implementation are provinces and municipalities as well as SASCOC, National Federations, and other agencies such as NGOs.

• Despite the delivery of sport and recreation in three different spheres of Government, the actions and initiatives within SRSA’s mandate were coordinated to maximise impact.

• The Department administers two public entities namely; Boxing South Africa and the South African Institute for Drug-Free Sport.

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Leadership • The Department is led politically by Minister

Fikile Mbalula, who is deputised by Mr Gert Oosthuizen.

• Mr Alec Moemi is the administrative head of the Department (Director-General). His deputy is Ms Sumayya Khan, who holds the post of Chief Operations Officer (COO).

• There are 7 Chief Directors, including the CFO, forming the next level of authority, below the COO.

Background

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Vision & Mission

• The Vision of Sport and Recreation South Africa (SRSA) is ‘An active and winning sporting nation’.

While this vision indicates the core focus of SRSA’s current endeavours, the scope of the vision expresses firm commitment to achieving a significant and positive nationwide impact.

• The Mission is to transform the delivery of sport and recreation by ensuring equitable access, development and excellence at all levels of participation and to harness the socio-economic contributions that can create a better life for all South Africans.

Strategic Intent

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Human Resources

• The current organizational structure does not adequately support the revised strategy of the Department (following the approval of the NSRP) and to rectify this situation, the development of a more suitable and expanded structure is continuing.

• The organizational review is an intensive exercise which has to remain compliant to applicable prescripts and inclusive of all relevant stakeholders including organized labour. The pace has therefore not been as fast as we had wished.

• Directors are now placed permanently where they were initially deployed. The deployment was intended to expose them to wider operations of SRSA, thus widening their understanding of the SRSA mandate.

Update on recurring issues

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…Update on recurring issues

Office Accommodation

• Based on the final analysis and the economics of relocating in the period under review SRSA realised it is not favourable to relocate as planned.

• Sourcing a partially adequate building, which was the only available during the period under review, would require the Department to supplement accommodation funds received from NT with goods and services allocations.

• This would defeat the objectives of providing quality services to more people of our country. The challenges of the current building notwithstanding, the Department will, for the short- term, extend its stay until adequate space is secured at reasonable cost.

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• In line with National Development Plan (NDP) SRSA continued to introduce important policy developments that paved the way to transform the delivery of sport and recreation by ensuring equitable access, development and excellence at all levels of participation and to harness the socio-economic contributions that can create a better life for all South Africans.

• To this effect, we have seen the expansion of outdoor facilities playing a crucial role in diversifying the offerings to the public. South Africa has seen a continued growth in outdoor physical activity in many forms ranging from walking, boot camp sessions, mums and babies classes, outdoor yoga and lately outdoor gymnasiums readily available for people to use in parks and other open spaces. SRSA has recognised the value of outdoor facilities and has started with the erection of such facilities in various parts of our South Africa.

Accounting Officer’s Overview

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School Sport

• The NSRP in tandem with the NDP have flagged the school sport programme as an anchor programme of Sport and Recreation South Africa (SRSA).

• Since the signing of the Memorandum of Agreement (MoU) in November 2011 between SRSA and the Department of Basic Education, SRSA established the National Steering Committee and Provincial Sport Structures whose responsibility is implementation of the undertakings of the MoU.

Accounting Officer’s Overview cont...

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School Sport

• The South African Schools Sport Championship staged in December 2013 was a resounding success, where approximately 8, 000 participants from all provincial school teams, participated in 12 different sporting codes. Participation was for athletes from under 13 to under 19 age groups, boys and girls, including learners with disabilities.

• This Championship and its lead-up events at District and Provincial levels has increased the opportunity for learners from all schools to participate in a national multi-coded sport event.

Accounting Officer’s Overview cont…

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School Sport

• 28 Talented athletes were identified by National Federations and are now supported through the Ministerial School Sport Bursary to pursue their sport aspirations whilst pursuing their studies. The Sport Bursary is provided to learners at Grade 8 until they finish their Grade 12.

• The Department supports schools by providing sports equipment and playing attire on an annual basis. The provision of attire is linked to the training of officials. As at the end of the reporting period, approximately 650 schools had benefited from this initiative.

Accounting Officer’s Overview cont…

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Events hosted and supported during the year under review

1. CHAN 2014

• South Africa successfully hosted the Confederation of African Football (CAF) African Nations Championship (CHAN) early in 2014. SRSA received a once-off allocation of R158.5 million for the hosting of CHAN in 2013/14, of which R120 million was for the support of the host cities and R36 million for the local organising committee. Sixteen teams played 32 matches in the period 19 January 2013 to 10 February 2013 in five host cities. South Africa met all the obligations and it was recognised that the profile of AFCON was raised by South Africa hosting the tournament.

Accounting Officer’s Overview – Events

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2. Nelson Mandela Sport and Culture Day

• In partnership with the Department of Arts and Culture, SRSA hosted a very successful inaugural Nelson Mandela Sport and Culture Day in Johannesburg, Gauteng Province. The day was part of the Unite Campaign aimed at entrenching social cohesion and nation-building.

3. Professional Sports Leagues

• Basketball South Africa was supported towards the establishment of the National Basketball League (NBL) in September 2013.

• Netball South Africa was assisted towards sourcing sponsorship for their Netball Premier League (NPL) set to start in the 2014/15 financial year. (Details of these leagues are provided in the Departmental performance overview – p30.)


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4. Boxing Indaba 2013

• Following the iZindaba held throughout the country, the National Boxing Indaba was held on 27 & 28 September in Pretoria.

• About 250 delegates attended the National Indaba. The first day of the Indaba (27th) witnessed a boxing tournament that featured female boxers. (The main resolutions adopted at the Indaba are reflected in the performance overview of the Department – p31.)


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5. SA Sports Awards

• The 8th anniversary of the South African Sports Awards was held in November 2013 at Sun City in North West Province. This event recognises and rewards the sports men and women for their outstanding accomplishment in and out of the field of play.

The main purpose of the South African Sports Awards is to profile the important role played by sport and recreation in contributing towards social cohesion, nation building and global peace and prosperity. Over the years, this awards function has earned the stature as the most supreme and premium event in the South African sport and recreation calendar, second only to the Laureus Sports Awards.

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SRSA work during the period under review was divided into five programmes, namely:

•Programme 1: Administration

•Programme 2: Sport Support Services

•Programme 3: Mass Participation

•Programme 4: International Liaison and Events

•Programme 5: Facilities Coordination

Performance Information by Programme

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PROGRAMME 1: ADMINISTRATION

Sub-Programme: Ministry

• All the targeted 9 collaborative agreements were signed with provinces.

Sub-Programme: Management

• Following its self-assessment score of ‘3’, the moderated score came back a ‘2’ with advice to implement certain requirements for it (score) to increase. We are working hard to implement the recommendations of DPME in this regard.

• All the targeted 34 institutional performance reports were overseen.

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PROGRAMME: ADMINISTRATION contin…..

Sub-Programme: Strategic Executive Support

• All the targeted 5 strategic documents were completed and produced ( Programme of Action, Strategic Plan; Annual Performance Plan, Estimate of National Expenditure, Operational Plan).

• An electronic Monitoring and Evaluation system was not developed as targeted, Management Committee called for further consultation on the system in view of the pending ICT Systems migration to Microsoft Enterprise solution.

• All the targeted 7 institutional performance reports were produced and managed. These include Quarterly performance reports; MPAT report;2012-13 Annual Report; and AENE.

• NSRP annual implementation progress report was produced as targeted.

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Sub-Programme: Corporate Services

Communication & Information

• 10 more than the targeted 3 sport and recreation promotion campaigns were launched. Target was exceeded because of challenges and developments in the sector necessitated additional launches after target setting. Most of the events were planned; but not the related launches.

• The 2014 exhibition on Sport in the Struggle was launched on 25 March 2014 at the Apartheid Museum in Johannesburg. The exhibition focused on forgotten sports heroes who were denied the chance to reach the pinnacles of sport due to Apartheid, and whose names don’t appear in the annals of South African sport. The 2014 exhibition is the 2nd edition of these exhibitions that serve as the sport sector’s contributions to the Human Rights month.


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Communication & Information• The SA Sports Awards and the Andrew Mlangeni

Green Jacket Awards were held as planned to celebrate yesterday and today’s excellence in sport.

Legal Services• Various Bills and Draft Regulations were produced and processed. These documents are at different stages of processing. The full list appears under the section on ‘key

policy developments and legislative changes’ of this Annual

Report.

Human Resources• It took more than 6 months to fill posts against the set

target. This was among others, due to the declined appointments; failure to get a suitable candidate internally (posts advertised internally first); failure to get a suitable candidate externally, thus requiring re-advertisement.


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… Human Resources

• Advertising of posts, was also delayed by the organisational structure review that SRSA is undergoing. A moratorium was put in place in anticipation of the approval of the reviewed structure. On seeing the delays towards approval, the moratorium was lifted.

• 150 against the target of 100 employees were trained, target was exceeded due to increased interest towards skilling of employees; especially in view of cross-cutting task team system and rotation of staff.

• 5 against the target of 12 Health and Wellness programmes were conducted – the under achievement was due to the review of the Health and Wellness programme.


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Information & Communication Technology

• 4 quarterly status reports on the upgrading of the ICT system were signed off.

• Master System Plan (MSP) and Knowledge Management System were not developed as planned. Because the development of MSP has been overtaken by the introduction of an ICT Governance Framework for Government.

• Information Management System was not developed. Lengthy consultation on possible migration to Microsoft put paid to this system. Work done could end up been obsolete, depending on the final decision on the migration issues.


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Information & Communication Technology

• The draft ICT Governance Framework will be presented to the Management Committee for consideration.

• The migration to Microsoft will also receive attention because it has a bearing on other ICT-related decisions.


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Labour Relations• It took an average of 28 days to resolve a grievance

against the set target of 30 days.

Sub-programme: Office Accommodation• 12 reports on active Service Level Agreements relating

to the infrastructure, logistical, security, and support services rendered, were overseen and signed off on monthly and quarterly basis.

• 4 quarterly office relocation progress reports were signed off as planned.

• It took and average of 6 days against the target of 30 days turn around time for payments of rental, rates and taxes.


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PROGRAMME 1: ADMINISTRATION contin…..

Sub-programme: CFO

Financial Management• 39 reports against the target of 32 financial reports were

submitted in line with prescripts. Reason being the baseline that was used, omitted the quarterly Payment turn-around reports that National Treasury introduced.

Supply Chain • Service provider database is operational.• 12 asset reconciliation reports were signed off. • The SCM processes have improved drastically after introduction

of the new delegations of authority. As a result SRSA has not incurred any unauthorised, fruitless and wasteful expenditure during the year under review. Although recognized in the period under review, the only recorded irregular expenditure (of R161 000) was due to line function officials not following the supply chain processes in 2012/13.

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Sub-programme: Internal Audit

• 2 charters (SRSA Internal Audit Charter / Audit Committee Charter; and the Risk Management Committee Charter) were reviewed and approved.

• 2 plans (Internal Audit Plans and Risk Management Plans) were approved and implemented by Audit Committee.

• 8 Reports were presented to the Audit Committee and Risk Management Committee.

PROGRAMME 1: ADMINISTRATION cont...

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PROGRAMME 2: SPORT SUPPORT SERVICES

The following sub-programmes comprise the Sport Support Services Programme:

• Programme Management: Sport Support Services

• Sport and Recreation Service Providers

• Club development and Support

• Education and Training

• Scientific Support.

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PROGRAMME 2: SPORT SUPPORT SERVICES

Sub-programme: Programme Management • All planned 16 Programme performance reports were

consolidated and signed.

Sub-programme: Sport and Recreation Service Providers

• 68 against the target of 60 NFs received financial support; reason being funding of additional sport & recreation bodies was a result of rising need and fruitful engagements with such bodies.

• National federation grading framework was developed and implemented.

• National federation support service needs analysis was conducted.

• 2 consolidated National Federation Transformation Progress Reports were produced.

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PROGRAMME 2: SPORT SUPPORT SERVICES CONT…

Sub-programme: Club development and Support• Club system was developed and implemented through a

pilot project in Limpopo and KwaZulu-Natal.

Sub-programme: Education and Training• The target to support 8 national federations to develop training programmes was not achieved. The three national stakeholders, SASCOC, CATHSSETA and SRSA agreed that this deliverable is the responsibility of SASCOC. Therefore, SASCOC is taking a lead in its implementation. An implementation plan was formulated towards assisting achievement.

• The sector skills plan and strategies were developed in conjunction with CATHSSETA as planned.

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Sub-programme: Scientific Support• Talent identification and development strategy was developed and implemented. Through this strategy, talented

athletes were identified at the school sport championships and placed in sport focus schools.

• An average of 58 against the target of 71 athletes & coaches were assisted by means of scientific support programmes. The target was not achieved due to lapsing of contracts. No new intakes were made as the programme is being wound down.

• Four scientific conferences including the WADA Conference

and the ‘I Play Fair’ Sport Law Conference, were organised and ‘Think Sport Journals’ were produced.

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Sub-programme: Scientific Support (cont…)

• SRSA fully complied with international anti-doping regulations as planned.

• The planned knowledge management system was not implemented and maintained because of capacity challenges within the responsible unit. System proposal was however drafted and approved. The knowledge management forums are now operational (2014/15).


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PROGRAMME 3: MASS PARTICIPATION

The following sub-programmes comprise the

Mass Participation Programme:

• Programme Management: Mass Participation

• Community Mass Participation

• School Sport.

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Sub-programme: (Programme Management)• Mass Participation and Sport Development Grant evaluation

report was produced and submitted to National Treasury.

Sub-programme: Community Mass Participation• The number of Mass Participation and Sport Development Grant performance reports submitted was not met because of poor response from provinces in the 4th quarter of the period under review.

• 25 038 against the target of 25 000 participants participated in sports promotion projects managed by SRSA.

• Following increased overall interest from the eligible sportspeople, 206 against the target of 200 volunteers, were registered in the National Sport Volunteer Corps Programme.

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Sub-programme: School Sport

• The 2013 National School Sport Championships were held in December, in Bloemfontein, Free State, as planned.

• SRSA was found wanting in terms of teacher capacitation, towards enabling their (teachers’) schools to to adequately participate in the school sport leagues. To this effect, the Department will further engage the CATHSSETA. The NFs will also be engaged further towards meeting the requirements for accreditation by the SETA.


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The following sub-programmes comprise the Programme:

• International Liaison

• Major Events.

PROGRAMME 4: INTERNATIONALLIAISON & EVENTS

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Sub-programme: International Liaison

• Strategic Bilateral Relations: South Africa provided technical assistance to Lesotho

with regards to COSAFA U-20 Youth Championships as well as exchange of expertise regarding the Sports Awards. Bilateral Consultations were also conducted at Ministerial level with Jamaica and Bulgaria during the 4th World Conference on Doping in Sport hosted in November 2013 in Sandton, South Africa.

The Department continued implementation of the agreement signed between RSA and Cuba for youth from South Africa who enrolled for the degree of sport and Physical Education in Cuba. The students were also booked for research work in South Africa.

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• Multilateral Engagements: 14 against the target of 3 multilateral engagements were

supported. This is mainly due to full details relating to some of the activities, not having been known at the time of target setting.

Sub-programme: Major Events

• Sports tourism: The 2014 CAF Africa Cup of Nations Championship (CHAN)

tournament and the 2013 WADA Conference were used as international sporting events/conferences to showcase SA as a sports tourist destination. CHAN unlike the AFCON that South

Africa hosted in 2013 features teams comprising African players plying their trade in their local leagues.

In addition, the Department supported the launch of the Kagisho Dikgacoi Foundation (KDF) held in October 2013 in London, United Kingdom. A Ministerial Visit was also undertaken to Namibia in support of the Namibia Sport Awards in October 2013.

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• Facilitation of Visas for sport people: All requests relating to the assistance with facilitation of the

provision of visas for sport people were successfully met. These include assistance to the different codes and structures: Baseball, Boxing, Cricket, Wrestling, Gymnastics and Swimming; as well as the UCI African Cycling Centre, ICC Africa-Cricket.

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PROGRAMME 5: FACILITIESCOORDINATION

The following sub-programmes comprise the Facilities Programme:

• Planning and Advocacy

• Technical Support.

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Sub-programme: Planning & advocacy

• A facility plan was published as planned and the status report regarding the maintenance and usage of the stadia built or refurbished for the 2010 FIFA World Cup was developed following engagement of all the FIFA 2010 Facility managers.

• The Facilities Classification Framework was completed. This framework will assist in classifying facilities into different categories, which will inform the kind of support that should be provided to each. This framework will become handy once the facility audit is completed.

• The planned number of national facilities audit reports could not be generated due to non-existence of the database. Pre-audit processes became longer than anticipated as various options were being considered. Meetings had to be held with among others, CSIR, STATS SA, municipalities and Provinces.

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Sub-programme: Technical Support

• Norms and Standards for Sport and Recreation Infrastructure were not gazetted as planned. This is because after the norms and standards were finalised, the plan to gazette them was reviewed and management needed to take a decision in this regard.

• The current facility norms and standards will be treated as a working document that is updated in response to developments. The norms and standards will thus, not be gazetted once updated in the 2014/15 financial year.

• 17 against the target of 16 sport for social change projects were assisted with facilities’ technical support. The target was exceeded because of the additional project that was in response to added need.

SUB-PROGRAMME: PLANNING & ADVOCACY


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• The Department has installed and handed over to the communities, the Community Outdoor gyms in Mitchells Plain, Western Cape and Mabopane in Gauteng. This equipment allows easy access to communities to exercise within their communities. It will also provide a positive diversion to the social ills that plague our society. The outdoor gyms will be further be rolled out in the 2014/15 financial year.

• Through our partnership with the Sports Trust, the Department managed to install multi purpose courts in the following areas: De Doorns in the Western Cape, Matatiele in the Eastern Cape, Makhado in Limpopo, Carolina in Mpumalanga, Mabopane in Gauteng, Theunissen in the Free State and Tlhameng in North West.


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• The second phase of the Sport for Change (SfC) Programme that started in 2010 for completion by November 2012, could not be completed as planned due to various delays. The programme completion date was then rescheduled for end August 2014.

To overcome areas of underperformance:

• The Department will ensure that communities have access to sports facilities by rolling out the outdoor gyms throughout the country.

• The Department will continue to lobby municipalities and Local authorities that urban roads have proper pavements, develop cycle lanes and install traffic-calming measures, provide pedestrian walks, cycling lanes, and open parks.


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Risk management strategies:• The Department has developed a risk management

strategy which guides the process of identifying and managing risks and is being reviewed regularly to ensure that it remains current and relevant.

Risk assessments:• Risks are assessed regularly through the formalised and

inclusive workshop-based approach which is supplemented by the analysis of the expert report (AGSA, Internal audit etc) and historical data analysis. The Audit Committee of SRSA monitors and reviews the top ten significant risks facing the Department on a quarterly basis. The Audit Committee has a Risk Management Committee which is its sub-committee and it has an Independent Chairperson from outside the public service.

GOVERNANCE

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Fraud and Corruption• The Department’s Fraud Prevention Plan was developed and

approved. The plan forms part of Anti-Fraud and Corruption Policy. The Plan was reviewed and presented to the Management Committee (MANCO) for consideration.

Health Safety and Environmental Issues• The safety and health of staff and visitors are of paramount

importance to Sport and Recreation South Africa. In addition, SRSA acknowledge the role it has to play with regard to caring for the environment. The Departmental Safety Health and Environment (SHE) Committee, with representation from nominated staff and from organised labour have been established and it is functioning well. The Chairperson of this Committee reports directly to the Management Committee (MANCO) as well as to the Risk Management Committee.

GOVERNANCE

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Minimising Conflict of Interest• In terms of the Financial Disclosure Framework SRSA SMS

members disclosed their financial interests by the 30th of April. During recruitment of human resources, the panel members complete declaration forms on their relationship with the candidates that are to be interviewed.

• In terms of the Code of Conduct for Supply Chain Management Practitioners, all supply chain practitioners are provided with a code of conduct and they sign to declare their understanding of such a code. The code obligates all SCM practitioners to the extent required by their position, to declare any business, commercial and financial interests or activities undertaken for financial gain that may raise possible conflict of interest. Bid Evaluation / Adjudication Committees or Teams (BEC/BAC) sign a declaration form on their relationship with the bidders whose bids are to be considered.

GOVERNANCE

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Audit Committee Report

• The Audit Committee has noted a great improvement on the management of the performance information by the department and its quarterly reporting to the Audit Committee improved drastically during the year under review. This was proven by the unqualified opinion expressed by the Auditor-General South Africa on Audit of Performance Information for the first time.

• Audit Committee is satisfied that the department has implemented measures to monitor its transfer payments to Provinces and National Federations and is taking steps to ensure that DoRA grants to the Provinces are utilised accordingly.

GOVERNANCE

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Audit Committee Report

• The Audit Committee concurs and accepts the conclusions of the Auditor-General South Africa on the Annual Financial Statements and Annual Report.

• It is the opinion of the Audit Committee that the audited Annual Financial Statements, read together with the report of Auditor-General South Africa, should be accepted.

GOVERNANCE

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HUMAN RESOURCE MANAGEMENT

Policy Development

•SRSA has finalised the drafting of its new organisational structure and negotiations are underway with the Department of Public Service and Administration and organised labour to phase the project in over a period of three (3) years.

•The Overtime and Flexible Working Hours policies, were adopted in both the Departmental Bargaining Chamber as well as the Management Committee (MANCO) of the Department.

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HUMAN RESOURCES

Employment and Vacancies by Programme

Table 3.2.1Programme Number of

posts on approved establishment

Number of Posts filled

Vacancy Rate

Number of employees additional to the establishment

Programme 1 175 114 61 8

Programme 2 26 23 3 6

Programme 3 23 15 8 2

Programme 4 8 5 3 0

Programme 5 7 5 2 1

Total 239* 162* 77 17

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Employment and Vacancies by Salary Bands

HUMAN RESOURCES

Table 3.2.2

Salary bandNumber of posts on approved establishment

Number of posts filled Vacancy Rate Number of employees additional to the establishment

Lower skilled ( 1-2) 0 0 0 0

Skilled(3-5) 63 40 23 10

Highly skilled production (6-8) 55 35 20 2

Highly skilled supervision (9-12)

89 62 27 4

Senior management (13-16) 32 25 7 1

Total 239* 162* 77 17

* Excluding 2 Ministers

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Filling of SMS posts

HUMAN RESOURCES

Table 3.3.1

SMS LevelTotal number of funded SMS posts

Total number of SMS posts filled

% of SMS posts filled

Total number of SMS posts vacant

% of SMS posts vacant

Director-General/ Head of Department

1 1 4% 0 0%

Salary Level 16

0 0 0% 0 0%

Salary Level 15

1 1 4% 0 0%

Salary Level 14

6 6 24% 0 0%

Salary Level 13

24 17 68% 7 100%

Total 32 25 100% 7 100%

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Table 3.5.1

Annual turnover rates by salary band

HUMAN RESOURCES

Salary bandNumber of employees at beginning of period-1 April 2013

Appointments and transfers into the department

Terminations and transfers out of the department

Turnover rate

Lower skilled ( Levels 1-2) 0 0 0 0

Skilled (Levels3-5) 31 3 2 3.2%

Highly skilled production (Levels 6-8) 38 0 3 -7.8%

Highly skilled supervision (Levels 9-12) 65 0 6 -9.2%

Senior Management Service Bands A 13 0 0 0

Senior Management Service Bands B 6 0 0 0

Senior Management Service Bands C 1 0 0 0

Senior Management Service Bands D 1 0 0 0

Contracts 16 20 5 93.7%

Total 171 23 16 4.0%

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Table 3.5.3

Termination Type Number % of Total Resignations

Death 1 6.5%

Resignation 3 20%

Expiry of contract 1 6.5%

Dismissal – operational changes 0 0%

Dismissal – misconduct 4 27%

Dismissal – inefficiency 0 0%

Discharged due to ill-health 0 0%

Retirement 2 13%

Transfer to other Public Service Departments 4 27%

Other 0 0%

Total 15 100%

Total number of employees who left as a % of total employment

15 9.2%

HUMAN RESOURCES

Reasons why staff left the Department

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Leave Utilisation

Salary bandTotal days % Days with

Medical certification

Number of Employees using sick leave

% of total employees using sick leave

Average days per employee

Estimated Cost (R’000)

Lower Skills (Level 1-2) 0 0% 0 0% 0 0

Skilled (levels 3-5) 312 81% 35 26% 9 139

Highly skilled production (levels 6-8) 316 80% 34 25% 9.2 226

Highly skilled supervision (levels 9 -12)

536 84% 55 40% 10 873

Top and Senior management (levels 13-16)

91 88% 12 9% 8 278

Total 1255 82.3% 136 100% 9 1516

HUMAN RESOURCES

Table 3.10.1 Sick leave for the period 1 January 2013 to 31 December 2014

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Table 3.10.3 Annual Leave for the period 1 January 2013 to 31 December 2013

Salary bandTotal days taken Number of Employees using

annual leaveAverage per employee

Lower skilled (Levels 1-2) 0 0 0

Skilled Levels 3-5) 849 43 20

Highly skilled production (Levels 6-8) 907 40 23

Highly skilled supervision(Levels 9-12) 1536 68 23

Senior management (Levels 13-16) 463 24 19

Total 3755 175 21

HUMAN RESOURCES

Leave Utilisation

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PART E: FINANCIALS

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The Department of Sport and Recreation (SRSA) is amongst the non-revenue generating government departments. The revenue for the department as mainly made up of the annual appropriation received from the National Revenue Fund. The voted funds increased by 1% translating into R10 million compared to the R1, 063 billion received in the previous financial year. In real terms the allocation for SRSA has decreased considering that additional funding was once-off special funding for the CHAN 2014.

The Department has also received R210, 000 generated from recovery of telephone expenses from staff, interest on the bank accounts and sale of motor vehicles.

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REVENUE

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The Department expensed almost all funds allocated in the current financial year. The amount to be surrendered is only R457, 000 of the R1, 073 billion received from the Revenue Fund. The funds utilized amounts to 99, 9% of the allocated funds. The spending is summarized in the following categories. The detail breakdown is included in the notes to the financial statements.

Compensation of EmployeesThe spending on compensation to employees is 99.8% for the year. This was achieved because there was a virement of R9.2 million to goods and services effected during the year. This was to enable the Department to defray expenses in the Community Mass Participation unit.

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EXPENDITURE

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Goods and servicesGood and services are showing a 99.4% spending. The following should be noted

AdvertisingThe Department reduced the advertising on various platform media as we have entered into a partnership with the SABC and Supersport, where events are thus covered at a reasonable and lesser cost

Operating LeasesThe expenditure of the operating lease of R15.8 million includes the accrual payments of the previous financial years of 2011/12 and 2012/13.

Venues and FacilitiesThe payments made are for venue & facilities shows an increase by 26% due to the introduction of new project like the Nelson Mandela Sport & Culture day.

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EXPENDITURE (cont)

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Venues and FacilitiesThe payments made are for venue & facilities shows an increase by 26% due to the introduction of new project like the Nelson Mandela Sport & Culture day.

Training and DevelopmentThe above amounts included an amount of R9,690 (prepayment) for training that was to be attended in April 2014 and the service provider wanted payment before the officials can attend the training workshop

Other Operating ExpensesIn the current year under review there was a decrease of R5.5 million in the printing & affiliation fees. Affiliation fees are normally paid in the years when there are international & continental competitions

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EXPENDITURE (cont)

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Aid AssistanceThe roll-out of the “Sport for Change” project has been increasing since the beginning of the financial year. Hence there is increase in funding and expenditure is at R3.8 million. So far about 27 out 53 sport facilities will completed by the end of June 2014.

TransfersAll funds earmarked transfers for transfers to provinces, municipalities, entities and non-profit intuitions have been processed as such.

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EXPENDITURE (cont)

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Challenges:• Rate of staff turnover in finance and supply chain unit• The vacancy of the Director: Finance

Achievements :• Clean Audit Report•Unqualified opinion from AG for consecutive years • No emphasis of matters reported by the AG on financial statements• Reduction in number of issues raised by the AG

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FINANCIAL MANAGEMENT

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EXPENDITURE AGAINST BUDGET 2011/12 TO 2013/14EXPENDITURE AGAINST BUDGET 2011/12 TO 2013/14

Financial year

BudgetR’000

ExpenditureR’000

Percent

2011/12 820 880 810 622 98.8%

2012/13 1 063 099 1 054 084 99.2%

2013/14 1 013 485 1 073 029 99.9%

SRSA 63

BUDGET AND EXPENDITURE TREND

SRSA64

SRSA 64

EXPENDITURE 2013/14 PER PROGRAMMEEXPENDITURE 2013/14 PER PROGRAMME

Per Programme Final Appropriation

Actual Expenditure

Variance Expenditure as a % of Final

Appropriation

R'000 R'000 R'000 %

Administration 114 711 114 567 144 99%

Sport SupportServices 219 978 219 978 0 100%

Mass Participation 573 208 573 208 0 100%

InternationalLiaison and

Events 160 707 160 695 12 99

Facilities Co-ordination 4 881 4 580 301 99%

SRSA 64


SRSA65

SRSA 65

EXPENDITURE 2013/14 PER ECONOMIC CLASSIFICATIONEXPENDITURE 2013/14 PER ECONOMIC CLASSIFICATION

DEPARTMENT OF SPORT & RECREATION SA

Final Appropriatio

n

Actual Expenditur

e Variance

Expenditure as a %

of final

Appropriation

R'000 R'000 R'000 %

Current Expenditure

Compensation of employees 76 690 76 572 118 99%

Goods and services 182 779 181 000 1 779 99%

Transfers and Subsidies

Provinces & Municiaplities 617 591 617 591 - 100%

Departmental agencies and accounts 20 648 21 794 (1 146) 105%

Non-profit institutions 174 656 174 656 - 100%

Payments for capital assets

Machinery and equipment 1 121 1 030 91 92%

Software and other intangible assets

SRSA 65


SRSA66

SRSA 66SRSA 66

TRANSFER PAYMENTS

Name of institution Final Appropriatio

nR’000

Amount Transferred

R’000

MPP DoRA Grant 497 591 497 591

Boxing SA 6 552 6 552

SA Institute for Drug-Free Sport

14 024 14 024

loveLife 32 240 32 240

National Federations 160 399 160 399

2014 CHAN LOC 36 000 36 000

Mangaung 28 500 28 500

Polokwane 28 500 28 500

Cape Town 63 000 63 000

TRANSFER PAYMENTS

SRSA67

SRSA 67

Province 2013/14Division ofRevenue

Act

Roll Overs

ActualTransfer

Amount spent byprovince

% of fundsspent by

department

R’000 R’000 R’000 R'000 %

Eastern Cape 61 334 7 536 68 870 65 369 95%

Free State 38 832 38 832 38 823 99%

Gauteng 88 269 88 269 87 832 99%

Kwa-Zulu Natal 79 883 79 883 79 883 100%

Limpopo 56 529 7 025 63 554 59 618 94%

Mpumalanga 44 772 2 368 47 140 53 655 113%

Northern Cape 30 806 30 806 28 816 94%

North West 41 596 1 237 42 883 41 796 98%

Western Cape 55 570 55 570 56 034 101%

497 591 18 166 515 757 511 826 99%

SRSA 67

MASS PARTICIPATION PROVINCIAL ALLOCATIONS

SRSA68

Achievements:

• Unqualified opinion from AG for consecutive years • No emphasis of matters reported by the AG on financial statements•No emphasis of matters reported by the AG on performance information• Reduction in number of issues raised by the AG.

SRSA 68

FINANCIAL PERFORMANCE

SRSA69

ADUTOR-GENERAL’S REPORT:

• I evaluated the reported performance information against the overall criteria of usefulness and reliability.

• I evaluated the usefulness of the reported performance information to determine whether it was presented in accordance with the National Treasury’s annual reporting principles and whether the reported performance was consistent with the planned programmes.

• I further performed tests to determine whether indicators and targets were well defined, verifiable, specific, measurable, time bound and relevant, as required by the National Treasury’s Framework for managing programme performance information (FMPPI).

SRSA 69


SRSA70

ADUTOR-GENERAL’S REPORT:• I assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.

•I did not raise any material findings on the usefulness and reliability of the reported performance information for the programmes Sport Support Services and Mass Participation.

Opinion•In my opinion, the financial statements present fairly, in all material respects, the financial position of the Department of Sport and Recreation South Africa as at 31 March 2014 and its financial performance and cash flows for the year then ended, in accordance with the Modified Cash Standards as prescribed by National Treasury and the requirements of the PFMA.

SRSA 70


SRSA71

WORKING TOGETHER, WE CAN WORKING TOGETHER, WE CAN MAINTAIN THE 2013/14 CLEAN AUDIT.MAINTAIN THE 2013/14 CLEAN AUDIT.

We’ll now take questions and advice We’ll now take questions and advice from the Honourable Members.from the Honourable Members.

Thank You.

Mr Alec MoemiACCOUNTING OFFICER

srsa 1 annual report 2013/14 presentation to the portfolio committee on sport & recreation –...

Documents

review srsa

srsa mandate

recreation south africa

wider operations of

vision of sport

main responsibility

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sport recreation vote