Standard Class Time ProposalProvost Advisory Committee for Classrooms and Scheduling

PACCR to PACCS• PACCR was created after a study of classroom renovation needs in

2004 and was responsible for setting classroom standards and recommending classroom renovations.

• PACCS will continue to set classroom standards and recommend renovations as well as provide the Provost with recommendations and input on the classroom scheduling processes, procedures, and policies.

• Provost’s Office is working very closely with the Registrar’s Office and Classroom Management to provide a path for Units to engage in discussions when they have concerns or see opportunities with classroom scheduling.

Goals of the Proposal

Higher Student Retention and Graduation Rates

Greater Efficiency in use of Classroom Space

Problems

• Low Student Success rates in course with start times before 9:00 a.m.

• Scheduling conflicts decrease options for students to take other courses.

• Large number of “non-standard” class times decrease space usage efficiency and complicate student course scheduling

Proposal1.Start classes on the hour, e.g. 9:00 rather than 9:30, from 9:00-12:00 on

Monday-Wednesday-Friday2.Start Monday-Wednesday one hour and fifteen minute courses at 1:003.Eliminate the 7:30 and 8:30 a.m. time blocks from the standard blocks.

First standard class time to start at 9:00 a.m. Earlier Classes allowed by permission.

4.Evaluate all classroom spaces currently used for courses but NOT centrally scheduled. Bring some of these spaces into Central Scheduling, while maintaining priority scheduling for Departments and Colleges.

5.Review of current non-standard and conflicting class times

Monday Tuesday Wednesday Thursday Friday

7:30 AM MWF TR MWF TR MWF

7:45 AM 7:30 - 8:20 7:30 - 7:30 - 8:20 7:30 - 7:30 - 8:20

8:00 AM 8:45 8:45

8:15 AM

8:30 AM MWF MWF MWF

8:45 AM 8:30 - 9:20 8:30 - 9:20 8:30 - 9:20

9:00 AM TR TR

9:15 AM 9:00 - 9:00 -

9:30 AM MWF 10:15 MWF 10:15 MWF

9:45 AM 9:30 - 10:20 9:30 - 10:20 9:30 - 10:20

10:00 AM

10:15 AM

10:30 AM MWF TR MWF TR MWF

10:45 AM 10:30 - 11:20 10:30 - 10:30 - 11:20 10:30 - 10:30 - 11:20

11:00 AM 11:45 11:45

11:15 AM

11:30 AM MWF MWF MWF

11:45 AM 11:30 - 12:20 11:30 - 12:20 11:30 - 12:20

12:00 PM TR TR

12:15 PM 12:00 - 12:00 -

12:30 PM MWF 1:15 MWF 1:15 MWF

12:45 PM 12:30 - 1:20 12:30 - 1:20 12:30 - 1:20

1:00 PM

1:15 PM

1:30 PM MWF MW TR MWF MW TR MWF

1:45 PM 1:30 - 1:30 - 1:30 - 1:30 - 1:30 - 1:30 - 1:30 -

2:00 PM 2:20 2:45 2:45 2:20 2:45 2:45 2:20

2:15 PM MW

2:30 PM MWF MWF MWF

2:45 PM 2:30 - 2:30 - 2:30 -

3:00 PM 3:20 MW TR 3:20 MW TR 3:20

3:15 PM 3:00 - 3:00 - 3:00 - 3:00 -

3:30 PM MWF 4:15 4:15 MWF 4:15 4:15 MWF

3:45 PM 3:30 - 3:30 - 3:30 -

4:00 PM 4:20 4:20 4:20

4:15 PM

4:30 PM MW TR MW TR

4:45 PM 4:30 - 4:30 - 4:30 - 4:30 -

5:00 PM 5:45 5:45 5:45 5:45

5:15 PM

5:30 PM

5:45 PM

Monday Tuesday Wednesday Thursday Friday

8:00 AM

8:15 AM

8:30 AM

8:45 AM

9:00 AM MWF TR MWF TR MWF

9:15 AM 9:00 - 9:50 9:00 - 9:00 - 9:50 9:00 - 9:00 - 9:50

9:30 AM 10:15 10:15

9:45 AM

10:00 AM MWF MWF MWF

10:15 AM 10:00 - 10:50 10:00 - 10:50 10:00 - 10:50

10:30 AM TR TR

10:45 AM 10:30 - 10:30 -

11:00 AM MWF 11:45 MWF 11:45 MWF

11:15 AM 11:00 - 11:50 11:00 - 11:50 11:00 - 11:50

11:30 AM

11:45 AM

12:00 PM MWF TR MWF TR MWF

12:15 PM 12:00 - 12:50 12:00 - 12:00 - 12:50 12:00 - 12:00 - 12:50

12:30 PM 1:15 1:15

12:45 PM

1:00 PM MW MW

1:15 PM 1:00 - 1:00 -

1:30 PM 2:15 TR 2:15 TR

1:45 PM 1:30 - 1:30 -

2:00 PM 2:45 2:45

2:15 PM

2:30 PM MW MW

2:45 PM 2:30 - 2:30 -

3:00 PM 3:45 TR 3:45 TR

3:15 PM 3:00 - 3:00 -

3:30 PM 4:15 4:15

3:45 PM

4:00 PM MW MW

4:15 PM 4:00 - 4:00 -

4:30 PM 5:15 TR 5:15 TR

4:45 PM 4:30 - 4:30 -

5:00 PM 5:45 5:45

5:15 PM

5:30 PM

5:45 PM

Current Standard Class Times Proposed Standard Class Times

9:00 a.m.

7:30 a.m.

9:00 a.m.

6:00 p.m. 6:00 p.m.

1. Start classes on the hour, e.g. 9:00 rather than 9:30, from 9:00-12:00 on Monday-Wednesday-Friday Monday Tuesday Wednesday Thursday Friday

8:30 AM

8:45 AM

9:00 AM MWF TR MWF TR MWF

9:15 AM 9:00 - 9:50 9:00 - 9:00 - 9:50 9:00 - 9:00 - 9:50

9:30 AM 10:15 10:15

9:45 AM

10:00 AM MWF MWF MWF

10:15 AM 10:00 - 10:50 10:00 - 10:50 10:00 - 10:50

10:30 AM TR TR

10:45 AM 10:30 - 10:30 -

11:00 AM MWF 11:45 MWF 11:45 MWF

11:15 AM 11:00 - 11:50 11:00 - 11:50 11:00 - 11:50

11:30 AM

11:45 AM

12:00 PM MWF TR MWF TR MWF

12:15 PM 12:00 - 12:50 12:00 - 12:00 - 12:50 12:00 - 12:00 - 12:50

12:30 PM 1:15 1:15

12:45 PM

1:00 PM MW MW

1:15 PM 1:00 - 1:00 -

1:30 PM 2:15 TR 2:15 TR

1:45 PM 1:30 - 1:30 -

2:00 PM 2:45 2:45

2:15 PM

2:30 PM MW MW

2:45 PM 2:30 - 2:30 -

3:00 PM 3:45 TR 3:45 TR

3:15 PM 3:00 - 3:00 -

3:30 PM 4:15 4:15

3:45 PM

4:00 PM MW MW

4:15 PM 4:00 - 4:00 -

4:30 PM 5:15 TR 5:15 TR

4:45 PM 4:30 - 4:30 -

5:00 PM 5:45 5:45

5:15 PM

5:30 PM

5:45 PM

The 30-minute shift moves the current 4:30 start time for the last afternoon block to a 4:00 start time. This create a late afternoon course time instead of the early evening time.

2. Start Monday-Wednesday one hour and fifteen minute courses at 1:00

Eliminates Inherent conflicts between MW and MWF afternoon courses

Monday Tuesday Wednesday Thursday Friday

1:30 PM MWF MW TR MWF MW TR MWF1:45 PM 1:30 - 1:30 - 1:30 - 1:30 - 1:30 - 1:30 - 1:30 -

2:00 PM 2:20 2:45 2:45 2:20 2:45 2:45 2:202:15 PM

2:30 PM MWF MWF MWF2:45 PM 2:30 - 2:30 - 2:30 -

3:00 PM 3:20 MW TR 3:20 MW TR 3:203:15 PM 3:00 - 3:00 - 3:00 - 3:00 -3:30 PM MWF 4:15 4:15 MWF 4:15 4:15 MWF3:45 PM 3:30 - 3:30 - 3:30 -

4:00 PM 4:20 4:20 4:204:15 PM

4:30 PM MW TR MW TR4:45 PM 4:30 - 4:30 - 4:30 - 4:30 -5:00 PM 5:45 5:45 5:45 5:455:15 PM

5:30 PM

5:45 PM

Monday Tuesday Wednesday Thursday Friday

1:00 PM MW MW

1:15 PM 1:00 - 1:00 -

1:30 PM 2:15 TR 2:15 TR

1:45 PM 1:30 - 1:30 -

2:00 PM 2:45 2:45

2:15 PM

2:30 PM MW MW

2:45 PM 2:30 - 2:30 -

3:00 PM 3:45 TR 3:45 TR

3:15 PM 3:00 - 3:00 -

3:30 PM 4:15 4:15

3:45 PM

4:00 PM MW MW

4:15 PM 4:00 - 4:00 -

4:30 PM 5:15 TR 5:15 TR

4:45 PM 4:30 - 4:30 -

5:00 PM 5:45 5:45

5:15 PM

5:30 PM

5:45 PM

Preference for 2-day-a-week Courses

0

25

50

75

100

69

16

95

34

90

53

MWF 1:30 MW 1:30 MWF 2:30 MW 3:00 MWF 3:30 MW 4:30

• 100% available times scheduled in 151+ size classrooms during Prime Time on TR (93% usage, 7% conflicts)

• 96% available times scheduled in 60-150 size classrooms during Prime Time on TR (93% usage, 3% conflicts)

• 97% available times scheduled in 26-59 size classrooms during Prime Time on TR (89% usage, 8% conflicts)

Prime Time = 9:00 a.m. - 2:29 p.m.

3. Eliminate the 7:30 and 8:30 a.m. time blocks from the standard blocks. First standard class time to start at 9:00 a.m. Earlier Classes allowed by permission.

Monday Tuesday Wednesday Thursday Friday

MWF TR MWF TR MWF7:30 - 8:20 7:30 - 8:45 7:30 - 8:20 7:30 - 8:45 7:30 - 8:202 Courses 2 Courses 2 Courses 2 Courses 2 Courses

MWF MWF MWF8:30 - 9:20 8:30 - 9:20 8:30 - 9:2044 Courses TR 44 Courses TR 44 Courses

9:00 - 10:15 9:00 - 10:15MWF 136 Courses MWF 136 Courses MWF

9:30 - 10:20 9:30 - 10:20 9:30 - 10:20112 Courses 112 Courses 112 Courses

9%

85%

6%

Before 9:009:00-4:30After 4:30

• 61% of courses/sections before 9:00 a.m. are Lower Division courses• 53% of courses/sections before 9:00 a.m. are traditional Lecture courses

4. Evaluate all classroom spaces currently used for courses but NOT centrally scheduled. Bring some of these spaces into Central Scheduling, while maintaining priority scheduling for Departments and Colleges.

5. Review of current non-standard and conflicting class times

• Current capacity concerns with centrally scheduled classroom

• Impact of course scheduling conflicts on Student Success

• Future enrollment growth, both short and long term

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

X-small (0-15) Small (16-25) Medium (26-59) Large (60-150) X-Large (151+)

% of Availalbe Prime Time Slots Scheduled% of Prime Time that can not be scheduled due to conflicting/non-standard courses

ClassroomsX-small (12) 4Small (16-25) 27

Medium (26-59) 67Large (60-150) 25X-Large (151+) 12

Centrally Scheduled Classroom Usage during Prime Time (9:30-2:29 M-F)

Non-Standard Courses• MW 10:30-11:20 2-hr courses or 3-hr course with separate

Recitation• T 9:00-10:15 3-hr Blended course with 75 minutes in class• MW 6:00-7:15 3-hr course

Conflicting Courses• MW 12:00-1:15 3-hr course – This time overlaps with the

Standard MWF 11:30-12:20 and MWF 12:30-1:20 class times. MW schedule currently starts at 1:30 p.m.

• F 10:30-11:30 1-hr course – The standard time is 50 minutes per week.  The 60 minute time span causes this course to overlap with the MWF 10:30-11:20 and the MWF 11:30-12:20 class times.

28%

33%

40%

StandardNon-StandardConflict

Process to Modify Schedules for Fall 2017

• Create a rollover schedule with new Standard Class Times• Adjusting MWF course times by rolling start times back by 30

minutes.• Request preferences from units that currently have early

morning and afternoon MWF Standard Class Time courses• Rollover Schedule sent to Units in August • Units make modifications to the Schedule• Submit Schedule to Classroom Management by November 1

Non-Centrally Classroom SpacesEvaluation of Usage of non-Centrally Scheduled class spaces

• Units with low usage rates would be contacted over the next couple of years to discuss current usage, Department/College program needs, and plan for enhancing the usage.

• Some spaces may be converted to Central Scheduling with Unit priority.

• Spaces would not be converted to Central Scheduling without discussions with Unit involved.

Conflicting and Non-standard CoursesContinue Analysis of Conflicting and Non-standard Class Times

• Units with conflicting courses would be contacted to discuss aligning courses with the Standard Class Times or finding an alternative that did not cause student scheduling difficulties. Undergraduate Courses are the primary concern.

• PACCS will be creating recommended schedules that minimize conflicts for courses that do not fit the 3-hr course format.

• PACCS and Classroom Management will work to identify non-standard course formats that could be localized in certain classrooms to decrease classroom scheduling conflicts that decrease efficiency. (5-day-a-week course classrooms)

Standard Class Time Proposal• The proposal is a modification of current Standard Class Time

schedule, not for a reboot of the entire course schedule.

• The process will involve the Units during the transition to the new Standard Class Times.

• The change in class times will not take effect until Fall 2017.

• The other aspects of the proposal will be a long process of interactions with Units and Colleges to enhance the schedule for students and provide the capacity necessary for future enrollment growth.

OU students are all of our students.

Undergraduate students take courses from across the University.

Students taking all of their courses within one Department, School, or College in a semester are the exception, not the norm.

Aligning course schedules across the campus is in the best interest of our students and their success.

We should strive to schedule courses at times and in formats that will maximize our students’ opportunities to succeed.

Questions?

stdclasstime.teachou.net