state of delaware grant in aid fiscal year 2019 delaware grant in aid 2019 7/31/2017 1 | page grant...

State of Delaware

Grant in Aid Fiscal Year 2019

General Online Application Guide

General Delaware Grant in Aid 2019

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Grant in Aid is an appropriation made by the General Assembly to support the activities of non-profit organizations which provide services to the citizens of Delaware. The purpose of this funding is to provide supplemental funding to service agencies and should not be construed as a sole source of funding. For additional information visit: http://legis.delaware.gov/GIA.

Contents Before you begin… ........................................................................................................................................ 3

1. Guidelines for Fiscal Year 2019 Grant in Aid applicants ................................................................... 3

2. Online Application Tips ..................................................................................................................... 3

3. Controller General Analyst Contact Information .............................................................................. 4

4. Technical Assistance ......................................................................................................................... 4

5. Fiscal vs. Calendar Years ................................................................................................................... 4

Completing the Online Application ............................................................................................................... 5

Step 1: Go to ......................................................................................................................................... 5

Step 2: Click the Login button. .............................................................................................................. 5

Step 3: Sign In ........................................................................................................................................ 5

Step 4: Starting a new application ........................................................................................................ 5

Step 5: Enter an application name ........................................................................................................ 6

Step 6: General – Contact Information ................................................................................................. 6

Step 7: General – Management Information ........................................................................................ 7

Step 8: General – Board Information .................................................................................................... 7

Step 9: Financial – Revenue .................................................................................................................. 8

Step 10: Financial – Positions and Salary Information .......................................................................... 9

Step 11: Financial – Disbursements ...................................................................................................... 9

Step 12: Financial – Program Information .......................................................................................... 10

Step 13: Financial – Financial Summary .............................................................................................. 11

Step 14: Audit ...................................................................................................................................... 11

Step 15: Approve and Submit ............................................................................................................. 12

Step 16: Sign Out ................................................................................................................................. 13

Dashboard Functionality ............................................................................................................................. 14

6. The Dashboard ................................................................................................................................ 14

http://legis.delaware.gov/GIA


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6.1. Viewing Grant Applications ..................................................................................................... 14

6.2. Create a PDF Copy ................................................................................................................... 15

6.3. Edit or Delete an Application .................................................................................................. 15

6.4. Uploading PDF, Word and Excel Documents .......................................................................... 16

6.5. Deleting an Uploaded PDF, Word or Excel Document ............................................................ 16

6.6. Register an Account ................................................................................................................ 17


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Before you begin… Please read all materials carefully. There are several items in the Grant in Aid application that have changed from the prior year.

1. Guidelines for Fiscal Year 2019 Grant in Aid applicants 1.1. The deadline for submission is 4:30 p.m. on December 1, 2017. 1.2. The application must be submitted through the online application system. No paper

applications will be accepted. 1.3. No funds will be appropriated for Child Day Care. 1.4. No funds will be appropriated for the purpose of relocation, purchasing buildings or

rehabilitation or renovation of buildings. 1.5. In order for an agency to be considered for a Grant in Aid for Fiscal Year 2019, the agency must:

1.5.1. be an incorporated non-profit organization or under the umbrella of an incorporated non-profit parent organization;

1.5.2. be incorporated and in operation for at least two years prior to July 1, 2017; 1.5.3. have bylaws that clearly state the purpose of the Corporation and include the definition

of duties of the Board of Directors; 1.5.4. have an active, community-represented, volunteer Board of Directors that set policies,

goals and objectives, and maintain minutes of regularly scheduled meetings and any special meetings;

1.5.5. have programs that are unduplicated and which satisfy the unmet human needs of the community;

1.5.6. have personnel policies, including job descriptions and classifications; 1.5.7. not use Grant in Aid funding to pay any part of an elected official’s salary; 1.5.8. have competent executives, competent staffing, and reasonable facilities; 1.5.9. practice non-discrimination; 1.5.10. have accounting (budget) procedures and an annual audit; 1.5.11. use funds in accordance with the application; 1.5.12. demonstrate community support; and 1.5.13. request funds only for a program which does not receive full funding from other sources

of revenue.

2. Online Application Tips Below are a few items to keep in mind while filling out the online Grant in Aid application.

2.1. The system works best in Internet Explorer version 11.0 and is compatible with other IE versions.

2.2. Save your work frequently. At the bottom of each page is a GREEN button labeled SAVE. It’s important to click this before going to the next page to protect from a loss of information.

2.3. Save your work before walking away from your computer. The system will automatically log you off after 10 minutes of inactivity. If this happens anything unsaved will be lost.

2.4. All items marked with asterisk (*) are mandatory fields. The application cannot be submitted unless all asterisk items have been completed.

2.5. An exclamation point (!) will indicate a field or form that is incomplete.


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2.6. Once the application has been submitted, changes can only be made by contacting the appropriate Controller General Analyst (CGA).

2.7. To upload pdf or Word documents to the application see the Upload Documents Section.

3. Controller General Analyst Contact Information Please contact the appropriate CGA with any questions you may have while completing your application:

Organization CGA Contact Name E-Mail Phone Aging / Senior Centers / Fire Companies / Veterans

Jackie Griffith [email protected] 302-744-4200

Arts / Historical / Cultural / Tourism Spencer Price [email protected] 302-744-4200 Health / Disabled / Labor Victoria Windle [email protected] 302-744-4200 Family and Youth Services Victoria Windle [email protected] 302-744-4200 Alcohol / Drug Abuse Spencer Price [email protected] 302-744-4200 Neighborhood and Community Services Arthur Jenkins [email protected] 302-744-4200

4. Technical Assistance For technical assistance, please call the Legislative Information Services Helpline at 302-744-4260.

5. Fiscal vs. Calendar Years 5.1. Fiscal Year - Your budget request from the State of Delaware is for the period July 1, 2018

through June 30, 2019. 5.2. Information involving audited data or historical financial data will be based on your agency's

fiscal year. The information for prior year would be taken from your agency's audit.

5.2.1. Agencies using fiscal years should apply the following:

Prior Year - FY 2017 Current Year - FY 2018

Proposed Year - FY 2019

5.2.2. Agencies using calendar years should apply the following:

Prior Year - 2016 Current Year - 2017 Proposed Year - 2018

mailto:[email protected]






Grant in Aid Online Instructions

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Completing the Online Application

Step 1: Go to http://legis.delaware.gov/GIA and click on the application link.

Step 2: Click the Login button.

Step 3: Sign In

Step 4: Starting a new application To start a new application, click on the “Get Started” button under the appropriate category.



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Step 5: Enter an application name

Step 6: General – Contact Information


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Step 7: General – Management Information

Step 8: General – Board Information


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Step 9: Financial – Revenue Rounding Figures - All financial figures should be rounded to the nearest dollar.


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Step 10: Financial – Positions and Salary Information

Step 11: Financial – Disbursements


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Step 12: Financial – Program Information


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Step 13: Financial – Financial Summary

Step 14: Audit


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Step 15: Approve and Submit

Upon selecting the BLUE Submit button, the following screen will appear:


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Once the application has been successfully submitted, the following screen will appear:

Step 16: Sign Out To sign out of the system, click the Sign Out on the top right hand corner at any time.

Grant in Aid Dashboard Functionality

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Dashboard Functionality

6. The Dashboard

6.1. Viewing Grant Applications


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6.2. Create a PDF Copy

6.3. Edit or Delete an Application


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6.4. Uploading PDF, Word and Excel Documents

6.5. Deleting an Uploaded PDF, Word or Excel Document


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6.6. Register an Account Follow the steps to register for a Grant in Aid account.

Step 1: Click on the Register button.

Step 2: A prompt will appear indicating a new window will open. Please click Continue to begin registration process.

Step 3: Once on the Delaware.gov page click for Public Services.


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Step 4: Complete User Registration information.

Step 5: Once the account creation is complete, you can close the screen and return to the Delaware Grant in Aid webpage and Login. http://legis.delaware.gov/GIA
