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STATEWIDE EMERGENCY COMMUNICATIONS BOARD INTEGRATED PUBLIC WARNING AND ALERT SYSTEM COMMITTEE

Thursday, March 16, 2017 1:00 – 3:00 p.m. Chair: Ulie Seal

WEBEX connection information below: Meeting number: 742 633 154 Meeting password: IPAWS Call-in toll-free number: 1-888-742-5095 Conference Code: 172 933 5103

MEETING AGENDA

Call to Order Approval of Agenda Approval of Previous Meeting’s Minutes

• January 2017

Action Items

• Metro Airport Request for WEA Authorization

Reports of Standing Committees

• Policy (du-Bois/McDonald)

• Infrastructure (Dooley)

• Public Information (Amber Schindeldecker)

Other Reports

• Washington State Senate and House Bill Basics • Required Monthly Test – Multi-lingual

Old Business

• Blue Alert Update

New Business

• Committee Attendance Revision

Other Business

Adjourn

January 2017 Integrated Public Alert and Warning System Committee Page 1

STATEWIDE EMERGENCY COMMUNICATIONS BOARD

INTEGRATED PUBLIC ALERT AND WARNING SYSTEM

January 19, 2017

MEETING MINUTES ____________________________________________________________________________________________________________________

ATTENDANCE MEMBERS, REPRESENTING PRESENT (Highlighted): Chair: Ulie Seal, MN Fire Chiefs Association Vice Chair: Michael Martin, MN Cable Companies John Dooley, Committee Coordinator/ HSEM Kris Rush/David Kravik, BCA Dana Wahlberg/Cathy Anderson/Jackie Mines DPS/ECN Amber Schindeldecker – DPS Communications Dan Hartog, Minnesota Sheriffs Assn. Todd Krause/Joe Calderone, National Weather Service Bill Schmidt/Don Sheldrew, MN Dept. of Health Jim duBois/Steve Woodbury, MN Broadcasters Assn. Bryan Green/Terry Stoltzman, AMEM Amy Hass, Xcel Energy Scott Williams, Metro Radio Region/Ramsey County Vacant– NE Radio Region Nancy Shafer/vacant, NW Radio Region Don Heppleman/vacant, Twin Cities Public Television Lillian McDonald, TPT/ECHO Minnesota Bryan Gorman – Region 5 Mike Bromberg – Southeast Radio Region Denison Hanson—MPR Patrick Waletzko – Central MN RAC BJ Kohlstedt--Lake County Emergency Management Joel Glaser, Ampers Steve Ewing – Southwest ECB Kelly Kukowski, NW, Kittson County Sheriff’s Office Susan Ebnet, Charter Communications Rich Hall, SE Region/Freeman County Ed Snetsinger, Tribal Representative *Members attending are marked with yellow highlight. Guests reporting


Name Representing Bob Hawkins, DPS Carol Salmon, ECN Scott Haas, Scott County Linda Muchow, Alexandria Technical & Community College Ryan Kelzenberg, Anoka County EM Jeff Bengtson, Mankato Fire

CALL TO ORDER John Dooley calls the meeting to order at 1:03 p.m.

AGENDA Lillian McDonald makes a motion to approve the agenda. Steve Woodbury seconds the motion. The motion carries. MINUTES

Dooley notes to correct the spelling on Kris Rush’s name. McDonald points out a typo in the 3rd paragraph under policy. It should read “on record now”. The minutes should reflect that Jackie Mines was in attendance.

duBois makes a motion to approve the November meeting minutes as amended. Bromberg seconds the motion. The motion carries. REPORT OF STANDING COMMITTEES

Policy (duBois/McDonald)

• FCC Rule Making Updates (Multi-lingual EAS Participant Survey)

Lillian McDonald reports that the FCC is seeking information from EAS providers to get a better understanding of where EAS providers are with their ability to perform their duties and to poll on multi-lingual. We decided to work collectively with the policy groups for conversations across functions. We put together a short survey to data capture some high level information. We will send the survey out to each member in the policy group and we’ve recruited a couple such as the Telecom group, the cable industry and others. We will check on the data monthly and hope to have robust data by late springtime. That will also help with input into the annual EAS plan.

Dooley reviews the questions on the survey. McDonald adds that in addition to understanding what some of the barriers are, we are hearing from lots of different groups about making sure there is consistency and compatibility. With no clear direction from the FCC on the broadcast side to undertake multi-lingual warning and alerting, we are still hearing willingness from communities. We are trying to get a better understanding of not only what is happening in the Twin Cities but also in the rural areas.


Mines asks what are the plans to analyze the information. McDonald says that is why we agreed to work together cross functionally in our policy groups because we have done a lot of work in this area. Broadcasters are trying to make relationships with Emergency Managers and what does that mean and what are the challenges? To get a clearer understanding in Minnesota of what it will take for us to move it forward.

Mines says it’s always good to have the data. Do you feel that the information from this survey will tell you which counties need with languages?

McDonald responds that there are a couple of different theories about that. The FCC has had conversations about ways to measure that. We are going to send it out and map outcomes. We are hoping by coordinating it with the FCC that we will get a higher level of information. What do the thresholds seem to be for what languages at what levels. Localizing it to communities seems to be the answer. Mines says she thinks we have to build a level of comfort with the PSAPs using the technology first with an English message first and then overcome the language level next with the early adopters.

McDonald agrees that we are at the novice stage of getting uniformity for the use of IPAWS across the state but we can get a clearer understanding of where to add the languages first and what is the impact for users. Mines says she and John could look at the demographics and lay it on the county map to see where we could find sheriffs that are open to helping us pilot things.

• FCC Initial Review on the Nationwide EAS Test Performed on September 28, 2016

Jim duBois reports that on September 28 the second nationwide test of the EAS system was performed and this test went considerably better than the one that happened in November, 2011.

It was the first time the FCC utilized the test reporting system, ETRS. It is an electronic filing system and database that all EAS participants use to indicate how the test faired and their preparedness for it. Generally, the test went well. This time there was a 26% increase in participants. Ninety-four per cent of test participants successfully received the test, which was a 12% improvement over the 2011 test. Many EAS participants reported that they received high quality audio from the CAP-based alert that FEMA distributed via IPAWS. For the first time 74 EAS participants retransmitted the IPAWS-generated Spanish language version of the alert. Some EAS participants experienced poor audio quality and were not able to deliver the Spanish language alert because they received the test from an over-the-air broadcast source before their EAS equipment performed its regular check of the IPAWS internet feed. The FCC says in its comments requiring EAS participants to check the internet IPAWS feed upon receiving a broadcast alert and transmitting the corresponding CAP alert if available would ensure that the most timely and content rich version of the alert is broadcast. Some with disabilities had trouble receiving or understanding the alert text or audio. The commission says the EAS tests can be made more accessible by applying to EAS tests the same accessibility rules that already apply to live EAS alerts.

Preparations for the test pointed out some shortfalls in some of the state EAS plans but there was no mention of any issues with Minnesota.


Some EAS participants did not receive the alert because they did not properly configure or maintain their equipment.

Infrastructure (Dooley) John Dooley says we are waiting for rule changes from the EAS side. Meeker and Fillmore Counties are in the application phase. Nicollet and Le Sueur counties have asked for workshops and Dooley is working on setting up dates. The Ampers Association had asked for a presentation to the Society of Broadcast Engineers in Central Minnesota to talk about IPAWS infrastructure and how it ties into the stations technically. Sixty two out of 87 counties are up and running and we’ve added two more in application phase. Chair Seal says those 62 counties are set and ready to go but have not actually done testing or messaging. We are closer than we were but we still have a long way to go to actualize this as an alerting system.

Public Information (Amber Schindeldecker) No report.

OTHER REPORTS Linda Muchow presents the Public Alerting Authority Best Practices guidance – online version preview. Linda Muchow used John’s Dooley presentation that he has been giving in person and created two separate sections. The first section has seven modules and the last section has one right now. We created it in PowerPoint and it will be uploaded into an online module with voice overs later. Dooley says the content of the Best Practices Guide has not changed but we are changing the way we deliver it. Here is what IPAWS is to the public and here is how you are going to send it out. Mines adds that feedback is also being solicited from the PSAP community—those who have deployed it will have input into the process and suggest what might be missing and what is holding people back from deploying to help them feel comfortable with this. Muchow says she was able to go to Douglas County to capture screen shots of how to create a weekly template for messages. That will also have voice-overs. Douglas County uses CodeRed but Muchow will capture screen shots for EverBridge and Nixel as well. It is the goal to have this with every type of messaging software.

She created a one-page quick reference guide to be disseminated online –how to send your weekly test.

Mines says the PSAPs have a three ring binders with cheat sheets and this will be added to it. Muchow says she went to the Douglas County PSAP and walked through how to do this. Tom Egan was very thankful and immediately started creating a created a user guide and step-by-step process for his staff. He


took all of the information and started to create a guide for his people to walk through and use on a weekly basis. Chair Seal thinks this looks really good and will be an excellent gap-filler and being able to access it online broadly will really make inroads with the people who are standing this up. Bob Hawkins adds that it is absolutely wonderful. 0LD BUSINESS

Membership – appointments to workgroups to replace retiring members (Chair Seal) Dooley says Mike Martin has retired and there is a new director who is Anna Boroff. We need to think about a Vice Chair. Chair Seal adds that we need to look at our membership list offline. Mines suggests adding regional PSAPs and Emergency Manager representatives to get a mix of participation. We can work with RICs to get people at the regional meetings. New Business Review and discussion for best practices for a “Blue Alert” as pertaining to WEA and EAS (Kris Rush, BCA) Kris Rush says last year legislation was passed to requiring DPS to establish a Blue Alert System. A Blue Alert will be sent when an officer is killed, hurt and a suspect is at large We will do that using the crime alert network as we do with an AMBER alert and when that alert goes out it automatically goes to the media. There were questions about whether we could activate wireless alert and EAS. She asked her counterparts in the Midwest and some say they do it and some say that they are not allowed.

Discussion about how a Blue Alert would be put out. It could have a code or be a civil alert. Discussion of pros and cons about that. There was work to pare down codes to keep things simpler for activators. If it’s a civil alert, it could water those down. Discussion about how to add a code. It would need to be added to the state EAS plan and then broadcasters would need to re-program their boxes. Discussion about the BCA generating the message. Chair Seals suggest it go as a WEA alert from the BCA, What we want to do is authorize BCA – who is the authorizing agency? Bob Hawkins will meet with the Commissioner to discuss authorizing the BCA to do this. Dooley will work on the best way to put it out now and then how to get a WEA alert.

Chair Seal says we can start working on an update to the plan and look at the technical issues to give it its own alert.

Other Business 2017 Committee meeting dates


2017 Committee Meeting Dates: The third Thursday of every other month at 1:00 p.m. via WebEx unless noted.

o January 19 o March 16 (Face-to-face at tPt) o May 18 o July 20 o September 14 (one week early) o November 9 (one week early)

Meeting Schedule: third Thursday of every other month. Next meeting will be January 19. March will be the 5 year anniversary of when the committee began. Best Practices Workshop Jan 27 Houston County and Fillmore County will send people. We are going to take the newly re-framed material to see how this will go. Dooley thinks it will go well. Anyone in the area can come. The March meeting will be in person at Twin Cities Public Broadcasting in St. Paul. MEETING ADJOURNS at 2:06 p.m.

Emergency Management Training Center

Thursday, March 16, 2017 1:00 p.m. – 3:00 p.m.

Integrated Public Alert and Warning System (IPAWS)

Chair: Ulie Seal

WEA

NWS

Integrated Public Alert and Warning System

Call to Order Approval of Agenda Approval of Previous Meeting’s Minutes – November 2016Reports of Standing Committees • Policy (du-Bois/McDonald) • Infrastructure (Dooley) • Public Information (Schindeldecker) Special Reports • Washington State Senate and House Bill Basics• Required Monthly Test – Multi-lingualOld Business • Blue Alert StatusNew Business• AttendanceOther Business • 2017 Meeting Schedule AnnouncementsAdjourn

Agenda


Call to Order

Approval of Today’s Agenda

Approval of Previous Meeting’s Minutes - January 2017

Agenda


Policy – du Bois / McDonald

• FCC Rule making Updates



Infrastructure – Dooley


IPAWS Status by County

As of our last meeting 11/2016 As of 1 / 17 / 2017


Public Information – Schindeldecker

• Education and Outreach Workgroup under the SECB Steering Committee

• Drafting Updated IPAWS Informational Flier



Special Reports

Washington State Senate and House Bill Basics:

• Requires multi-lingual alerting in 5% + jurisdictions• Covers all 24 languages • Impacts EAS, WEA and AHAB System (Coastal warning

system)• Estimated Annual Costs 500-800K • Costs based on 6 emergencies annual average (Statewide)

Committee Items


PRO’s • Fills language gap (increasing ESL pops now 8%)• Wildfires and Weather routinely document more

left out pops • Improves reach to more populations • Addresses growing legal action for equal EAS

(California suit)• Meets civil rights standards

Special Reports


CON’so Extra burden on EM’s for data tracking o Cultures can distribute? o Radio and TV stations not equipped/prepared for

multilingual o Translations too slow for door-to-door

notificationso Alternative formats better than flier, poster, and

other text files

Special Reports


Old Business

• Blue Alert Update

Committee Items


New Business

Committee Items


Other Business

• 2017 Meeting Schedule• Third Thursday for every other odd month• 1:00 – 3:00 p.m. (Time has not changed)• May 18 • July 20 • September 14 (one week earlier) • November 9 (one week early due to Thanksgiving)

Committee Items


Announcements

• Speaking engagements

• Public Alerting Authority WorkshopsApril 4th Nicollet County April 6th Le Sueur County

Committee Items


Announcements

• Next Meeting:

• 18 May 2017, 1:00 pm• WebEx

Committee Items


Thank you for attending today.

Adjourn

AN ACT Relating to providing public notices of public health,1safety, and welfare in a language other than English; amending RCW238.52.070; adding a new section to chapter 1.20 RCW; and creating a3new section.4

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON:5

NEW SECTION. Sec. 1. The legislature finds that, as a matter of6human dignity, all persons are to be informed of emergency7notifications in a manner in which they can understand. It is the8intent of the legislature that all persons who may be in harm's way9in an emergency are informed of their peril, and informed of10appropriate actions they should take to protect themselves and their11families.12

NEW SECTION. Sec. 2. A new section is added to chapter 1.20 RCW13to read as follows:14

(1) State agencies required by law or rule to provide public15notices to a community or area to advise or inform the public about16an imminent or emergent public health, safety, or welfare risk shall17provide notices in a manner which has been determined to be most18effective in communicating with significant segments of their diverse19communities who speak a language other than English. This requirement20

S-1493.2SUBSTITUTE SENATE BILL 5046

State of Washington 65th Legislature 2017 Regular SessionBy Senate Local Government (originally sponsored by SenatorsHasegawa, Chase, Darneille, and Rolfes)READ FIRST TIME 02/15/17.

p. 1 SSB 5046

applies to notices that include, but are not limited to, proposed1locations for criminal facilities or facilities that would house sex2offenders. This requirement does not apply to the adoption of rules3under chapter 34.05 RCW. Under a state of emergency, state agencies4shall provide such notices, information, and services in a manner5determined to be most effective at communicating with significant6segments of the community in the affected area who speak a language7other than English.8

(2) When issuing notices during emergencies including, but not9limited to, evacuation notices and shelter information, political10subdivisions or their emergency management contractors must share11that information in a manner determined to be most effective for12communicating with significant segments of the community who speak a13language other than English.14

(3) "Significant segment," for purposes of this section, means15five percent or more of residents, or one thousand residents,16whichever is fewer, residing in the affected city, town, or county17who are of limited English proficiency.18

(4) Agencies shall implement the provisions of this section19within existing funds.20

Sec. 3. RCW 38.52.070 and 1997 c 49 s 4 are each amended to read21as follows:22

(1) Each political subdivision of this state is hereby authorized23and directed to establish a local organization or to be a member of a24joint local organization for emergency management in accordance with25the state comprehensive emergency management plan and program:26PROVIDED, That a political subdivision proposing such establishment27shall submit its plan and program for emergency management to the28state director and secure his or her recommendations thereon, and29verification of consistency with the state comprehensive emergency30management plan, in order that the plan of the local organization for31emergency management may be coordinated with the plan and program of32the state. Local comprehensive emergency management plans must33specify the use of the incident command system for multiagency/34multijurisdiction operations. No political subdivision may be35required to include in its plan provisions for the emergency36evacuation or relocation of residents in anticipation of nuclear37attack. If the director's recommendations are adverse to the plan as38submitted, and, if the local organization does not agree to the39

p. 2 SSB 5046

director's recommendations for modification to the proposal, the1matter shall be referred to the council for final action. The2director may authorize two or more political subdivisions to join in3the establishment and operation of a joint local organization for4emergency management as circumstances may warrant, in which case each5political subdivision shall contribute to the cost of emergency6management upon such fair and equitable basis as may be determined7upon by the executive heads of the constituent subdivisions. If in8any case the executive heads cannot agree upon the proper division of9cost the matter shall be referred to the council for arbitration and10its decision shall be final. When two or more political subdivisions11join in the establishment and operation of a joint local organization12for emergency management each shall pay its share of the cost into a13special pooled fund to be administered by the treasurer of the most14populous subdivision, which fund shall be known as the . . . . . .15emergency management fund. Each local organization or joint local16organization for emergency management shall have a director who shall17be appointed by the executive head of the political subdivision, and18who shall have direct responsibility for the organization,19administration, and operation of such local organization for20emergency management, subject to the direction and control of such21executive officer or officers. In the case of a joint local22organization for emergency management, the director shall be23appointed by the joint action of the executive heads of the24constituent political subdivisions. Each local organization or joint25local organization for emergency management shall perform emergency26management functions within the territorial limits of the political27subdivision within which it is organized, and, in addition, shall28conduct such functions outside of such territorial limits as may be29required pursuant to the provisions of this chapter.30

(2) Each political subdivision shall maintain or have access to31updated demographic data for their jurisdictions and information on32the languages represented by their respective communities, and shall33grant access to such information to those authorized to issue34emergency notices on their behalf.35

(3) In carrying out the provisions of this chapter each political36subdivision, in which any disaster as described in RCW 38.52.02037occurs, shall have the power to enter into contracts and incur38obligations necessary to combat such disaster, protecting the health39and safety of persons and property, and providing emergency40

p. 3 SSB 5046

assistance and communication to the victims of such disaster using1methods most likely to reach significant segments of the population,2and in a manner determined to be most effective at conveying3emergency information. Each political subdivision is authorized to4exercise the powers vested under this section in the light of the5exigencies of an extreme emergency situation without regard to time-6consuming procedures and formalities prescribed by law (excepting7mandatory constitutional requirements), including, but not limited8to, budget law limitations, requirements of competitive bidding and9publication of notices, provisions pertaining to the performance of10public work, entering into contracts, the incurring of obligations,11the employment of temporary workers, the rental of equipment, the12purchase of supplies and materials, the levying of taxes, and the13appropriation and expenditures of public funds.14

--- END ---

p. 4 SSB 5046

Driving and Parking Directions Arriving from the Mpls/St. Paul International Airport Departing from the main terminal, take the Highway 5/St. Paul exit East and proceed 1/2 mile. After crossing the river, take the Shepard Road exit loop, then turn left onto Shepard Road and proceed East 5-1/2 miles. At Sibley Street, turn left and proceed 1-1/2 block in the left lane, turning left into the Lowertown parking ramp beneath Twin Cities Public Television. Arriving from the south on I-35E Exit northbound I-35E at Kellogg Boulevard. Go right (east) onto Kellogg and follow Kellogg through downtown, past Wabasha & Robert Streets. You'll see the Minnesota TeleCenter on your left at Kellogg and Jackson. Find an open parking meter or go one more block on Kellogg and turn left onto Sibley, and then turn left into the Lowertown parking ramp. Arriving from the north on I-35E Exit southbound I-35E at the Tenth Street/Wacouta exit. Follow Tenth Street to the stoplight and turn left onto Jackson Street. Continue south into downtown. Find an open parking meter or continue past Fourth Street to the Lowertown ramp. Arriving from the west on I-94 Exit eastbound I-94 at the Fifth Street exit. Continue on Fifth Street into the center of downtown. At Jackson Street turn right (south) and look for street parking, or continue 1 1/2 blocks to the Lowertown ramp. Arriving from the east on I-94 Exit westbound I-94 at the Kellogg-Mounds exit. Turn left onto Kellogg and go about a mile. At the Sibley Street stoplight turn right, go 1/2 block and turn left into the Lowertown ramp, or look for an open parking spot on the street. From the Lowertown parking ramp, take the elevator to P5. Exit the elevator and turn left, through glass doors, towards Fourth Street. The entrance to TPT is on the left, just before the doors to the street. From the Street, enter the building through the glass doors on Fourth Street, next to the children’s park at Fourth and Sibley. The entrance to TPT is immediately through the glass doors on the right.

Statewide Emergency communications boardIntegrated public warning and alert system committeeMeeting AGENDA2017 March IPAWS Slide deck.pdfThursday, March 16, 2017 �1:00 p.m. – 3:00 p.m. Integrated Public Alert and Warning SystemIntegrated Public Alert and Warning SystemIntegrated Public Alert and Warning SystemIntegrated Public Alert and Warning SystemIPAWS Status by CountyIntegrated Public Alert and Warning SystemIntegrated Public Alert and Warning SystemIntegrated Public Alert and Warning SystemIntegrated Public Alert and Warning SystemSlide Number 11Slide Number 12Integrated Public Alert and Warning SystemIntegrated Public Alert and Warning SystemIntegrated Public Alert and Warning SystemIntegrated Public Alert and Warning SystemIntegrated Public Alert and Warning SystemIntegrated Public Alert and Warning System

5046-S WA Senate Bill Passes for multiple emergency languages_2.27.17CLEAN.pdfSection 1.Section 2.Section 3.

IPAWS JAN 2017 Minutes.pdfJanuary 19, 2017MEETING MINUTESCALL TO ORDERAGENDAOTHER REPORTS

IPAWS JAN 2017 Minutes.pdfJanuary 19, 2017MEETING MINUTESCALL TO ORDERAGENDAOTHER REPORTS

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