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Steel Authority of India Limited IISCO STEEL PLANT, BURNPUR Project Materials Integrated Project Building

RFQ No: RFQ No: PEDD/2053/150(20089)/ 1151 Date- 10.01.2010

(Signature of the Supplier) Page II.1 of 25

Request for Quotation (RFQ)

For supply of Main Mill Fans & Auxiliary Mill Fans for Coke dry Cooling Plant (PKG. – 03B)

Advt. No. ISP/2009-10 /Proj-Matls/Mod/378

RFQ No. PEDD/2053/150(2009)/ 1151

Dated: 10/01/2010 Due on: 03/02/2010 Upto 3.00 PM

STEEL AUTHORITY OF INDIA LIMITED Registered office: Ispat Bhavan, Lodhi Road, P.O Box 3049, New Delhi- 110003

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REQUEST FOR QUOTATION (ENQUIRY) Steel Authority of India Ltd., ISP, intends to procure Main Mill Fans & Auxiliary Mill Fans for Coke dry Cooling Plant through the process of On-line Reverse Auction (Price Bidding). Accordingly the Global Tender Enquiry as below with detailed Terms & Conditions enclosed herein, indicating the details of requirement along with the Methodology for participation in the Tender / Reverse Auction is issued. You are requested to read carefully the instructions contained in our enquiry and submit your Quotation in line with our requirement indicated. The quotation is required to be submitted as follows:

Advertisement No. : ISP/2009-10/PROJ-MATLS/Mod/378 Scope Of Supply Main Mill Fans & Auxiliary Mill Fans for Coke dry Cooling Plant (Pkg 03B) The

scope of supply and work of the bidder shall cover, but not limited to, design and submission drawings for Purchaser/ Purchaser’s consultants approval, manufacturer, testing at works, delivery supervision of erection, testing, trial runs and commissioning of 4 Sets of Main Fans and 4 Sets of Auxiliary Mill Fans

Quantity As per form B

Delivery Schedule The tenderer shall deliver the complete equipment along with all accessories within 30/06/2010 from the date of LOI

Payment For FOB component 100% irrevocable LC shall be established enabling the party to draw 90% against dispatch clearance and shipping documents and for INR part of supply (Indigenous supply) 90% Payment against receipt of materials at site.

Balance 10% on successful Commissioning against submission of PBG for 10% of total basic value valid till warranty period.

Bidding Basis Rs/ No. (Landed Cost Net of Cenvat & VAT) Basis. ( F.O.R. ISP, Site Burnpur)

Customs duty Though the custom duty, CVD etc. shall be paid by SAIL-ISP, the bidder has to indicate the same in their price bid.

Price Firmness Price to remain firm till completion of supply/execution of order.

Material Specifications As per technical specification attached

Inspection The tenderer shall offer the machine for inspection and testing by M/s MECON Ltd or any other customer approved Inspection agency.

Principal and dealer/ agent Wherever, foreign company/ Indian manufacturer / supplier participate in the tender, purchases shall be made directly from the suppliers / manufacturers. However, either the agent on behalf of the principal or the principal directly be permitted to bid in the tender, but not both. One agent cannot represent two suppliers / manufacturers or quote on their behalf in a particular tender.

Tender sent by Post/ Courier to be addressed to Mr. Md. Wasim – AGM (PROJ)MATLS

Project Materials

Integrated project building ( PE & DD Building)

SAIL/ISP, Burnpur – 713325.

Phone no: 0341-2240407, tele works: 2047

Due date of submission of Quotation (Techno Commercial bid only)

On 03/02/2010 upto 13.00 hrs

Due date for opening of Quotation (Techno Commercial bid)

On 03/02/2010 at 15.00 hrs.

Cost of Tender Document NIL

EMD (Earnest Money) Rs. 2,00,000 (Rupees Two lakhs INR, or $ 4200 (USD)

Validity of the Techno- Commercial and Price offer. Techno-commercial bid to remain valid for 90 days from the date of opening and Price bid to remain valid for 60 days from the date of opening of price bid / holding of Reverse Auction.

Price Bid ( Special Term) Price Bid (In a separate sealed envelope) is also required to be submitted along with techno commercial offer. However this will only be opened in case of inadequate techno-commercially acceptable offers received with due intimation to techno-commercially approved Tenderers only.

For normal adequate number of offers received price will be obtained through On – Line Reverse Auction.

No of copies of Documents Required Tender Document: (1 + 2) Copies & Sealed Price Bid (1 + 1) Copy.







Please Note:-

1. The quotations received after due date & time will be rejected.

2. Price shall be quoted on FOR Destination Basis ( SAIL ISP Site), Burnpur (LCNC & VAT basis)

3. In case of any failure in timely supply by supplier, ISP reserves the right to divert quantity to other supplier (s) to ensure availability of material without jeopardizing right to SAIL-ISP for any other course of action as per contract.

“It shall be the responsibility of the tenderers submitting the tender to ensure that the tenders have been submitted in the formats and as per the terms and conditions prescribed in the SAIL Website and no change is made therein before submission of their tender. In the event of any doubt regarding the terms and conditions/formats the person concerned may seek clarification from the authorized officer of ISP. Incase any tampering/unauthorized alterations is noticed in the tender submitted from the tender document available on the SAIL websites, the said tender shall be summarily rejected and the company shall have no liability whatsoever on the matter. However, deviations if any proposed by the tenderer may separately be indicated for acceptance or otherwise of ISP, Kolkata Such proposed deviations will not be treated as tampering for the purpose of application of this clause”.

For any clarifications connected with this tender, you may contact the following Key Contact:

Mr. T Ravi Kumar, DGM (Projects) P Project Materials Integrated Project Building (PE & DD Building) SAIL/IISCO Steel Plant, Burnpur – 713325. Phone No: 0341-2240287, Fax No: 0341-2240287 Cell: 09434756741 Email: [email protected]

Mr. S.N. Dash, DGM (Projects – Materials)

Project Materials Integrated Project Building (PE & DD Building) SAIL/IISCO Steel Plant, Burnpur – 713325. Phone: 0341- 2240407, Fax: 0341- 2240287

Email: [email protected]

You may also contact our service provider M/s. Mjunction Services Ltd., at the address / telephone numbers mentioned in the enquiry for any clarification.

Thanking you, Yours faithfully, Md. Wasim AGM (Proj- Matls) Encl: Detailed Terms & Conditions and procedure for Reverse Auction. Tenderers are requested to submit the RFQ with techno-

commercial offer after putting their signature and seal in all pages of RFQ, complete in all respect as a confirmation accepting all terms and conditions.

Ensure that all documents are forwarded as required and all clarifications are done prior to sending the RFQ. In case, if the all pages of RFQ are not submitted duly signed along with the offer, your offer may be rejected.

Contents

1.0 Tender processing for On-line Reverse Auction 2.0 Service Providers and the Issuance of RFQ 3.0 Submission of techno-commercial bids 4.0 Opening of Techno Commercial Bids 5.0 Participation in On-line Reverse Auction for price bidding 6.0 Emergence of L1 vendors 7.0 Ground Rules for Participation/ Information to Tenderers 8.0 General Terms and Conditions Annexure FORM -A Format for Acceptance of Commercial Terms, General Term and Conditions and all other Terms of the RFQ FORM - B Format for Technical Specifications FORM –C Format for Taxes and Duties FORM - D Format for Basic Information of the Vendor FORM –E Format for Performance Bank Guarantee. Annexure-1 Definition of Key Terms – Reverse Auction Annexure-2 General Rules and Regulations governing conduct of On-line

Reverse Auctions on Mjunction Platform.

Annexure-3 Application form for Registration of Indian Agent (If Applicable)







Annexure- 3 Format for Price Breakup.

01. Tender document is to be downloaded from SAIL- website and is to be submitted as per Technical Specifications in the form B in the following manner:

Tenderers to submit their techno commercial offer ( In a separate envelope) along with all the required documents as per the terms of RFQ, which shall be opened on the due date of opening of quotation. Price Offer (In a separate envelope) to be submitted along with techno-commercial bid. Both Techno-commercial offer and Price offer envelopes should be put in a single envelope. Price offers will only be opened in case of inadequate techno-commercially acceptable offers received with due intimation to techno-commercially approved Tenderers only.

For normal adequate number of offers received price will be obtained through On – Line Reverse Auction.

02. Eligibility : Technical eligibility criteria as mentioned on the Form B of tender document.

Financial: The bidder should have average annual turnover of Rs.8.0 Crores during the last 3 years ending 31.03.2009. Documentary evidence in support of the same to be furnished by the bidder.”

Necessary documentary evidence to be submitted along with the quotation for fulfilling the above criteria, failing which the

quotation may be rejected. 03. Documents to be submitted a) Order Copies: Having supplied and installed similar type of items b) Certificate from Nationalized Bank to prove the financial credibility of tenderer to undertake the Job c) Partnership Deed/affidavit regarding ownership/Memorandum of and article of association ( in the period of tenancy of the

contract awarded , if any change is made in the declared partnership, the same shall be intimated to SAIL –ISP and prior clearance obtained from ISP

d) Company registration certificate e) Trade License f) Pan No g) Sales Tax Registration Certificate

4.0 Brief description of the tender processing for On-line Reverse Auction is given below: 4.1 Tenderers to submit their techno commercial bid only along with all the required documents as per the terms of enquiry, which

shall be opened on the due date of opening of quotation. 4.2 All the tenderers whose offers are found techno-commercially acceptable become eligible for participating in price bidding through

On-line Reverse Auction over Internet. 4.3 Non-placement of bid by an eligible bidder during the Reverse Auction event may adversely affect consideration of the bidder for the

subsequent RFQs.

4.4 The Service Provider would intimate Date & Time for Start of Reverse Auction & duration of auction to the tenderers in advance. Login ID & Password specific to each tenderer is given and demonstration of bidding (On-line) process would also be provided to enable each tenderer fully understand the process of bidding On-line.

4.5 Thereafter, at scheduled time the screen for On-line bidding is launched wherein the supplier would put in their best offers through On-line bids by which the Start Bid Price can be reduced by the tenderers to secure orders for the supply of items/services.

4.6 All eligible tenderers having password can view the bidding on the computer screen and also enter their prices any number of times during the duration of bidding.

However no precondition for placement of the order for full quantity shall be acceptable, else your bid will not be accepted.

5.0 Service Provider (SP) and the Issuance of RFQ

5.1 Steel Authority of India Limited has engaged the services of its Joint Venture Company M/s Mjunction Services Limited (MJ) for conducting the Reverse Auctions. MJ is fully authorized to give clarifications / coordinate with the suppliers on behalf of Steel Authority of India Limited with respect to the conduct of Reverse Auction for the items/services mentioned in this Enquiry. The contact details of the Service Provider are as follows:

Corporate Office ISP Burnpur Mjunction Services Limited 11th Floor, Tata Center 43, Jawaharlal Nehru Road Kolkata – 700071. Ph: 033 – 2288 3149 (Direct) 033- 22882606 (ext 124) : 033 – 22820702,66133222

Mjunction services Ltd

SAIL-ISP, Ground Floor, Materials Building

Burnpur – 713325. Tele Fax:0341-2240107

Contact Persons







Mr.Sudipto Basu ([email protected]) Mobile: 9231026954

Mr. Suman Mallik ( KAM-Mjunction Services Ltd)

( SAIL-ISP) ([email protected])

Mobile: 9231023168

Tenderers will have to submit Techno-commercial bid as a first step. The techno-commercial bid comprises of Technical & Commercial terms and conditions. It is to be submitted in two copies in a sealed envelope. The envelope should be clearly super scribed with Enquiry reference, due date of submission, due date of opening and clearly indicating “This envelope contains Techno-commercial bid against RFQ No: PEDD/2053/150(2009)/1151 Dated: 10.01.2010, for procurement of “Main Mill Fans & Auxiliary Mill Fans for Coke dry Cooling Plant” through On-line Reverse Auction. The Techno-commercial bid should include the following.

5.2 Suppliers who are acceptable to Steel Authority of India Limited - ISP, and who accept all the Terms and Conditions shall be

intimated by M/s Mjunction to participate in the Reverse Auction. 5.3 The SP will explain the Reverse Auction process to all the prospective bidders and clarify issues, if any. It will be the responsibility of

the tenderers to get themselves acquainted to their satisfaction with the On-line bidding process by thoroughly interacting with the SP. Only SAIL - ISP will be empowered to approve any deviations from the RFQ document asked for by the Supplier.

5.4 Vendor Enablement - The Service Provider shall have the responsibility of familiarising the bidders with the Reverse Auction Process. (Including training to the vendors).

6.0 Procedure for filling up and submission of techno-commercial bids.

6.1.1 A letter from the bidder accepting all Commercial Terms & Conditions, General Terms & Conditions, and all other

terms and instructions contained in this RFQ in Form ‘A’ attached to this enquiry (RFQ). 6.1.2 An undertaking from the bidder in Form ‘A’ that they have understood the Reverse Auction process and are willing to

participate in RA process and shall abide by all the rules and regulations of the RA. The undertaking should be accompanied by duly filled and signed forms as per annexure B, C, D.

6.1.3 Form B, C, D duly filled in and signed by tenderer contain the following: - 6.1.4 Confirmation of acceptance of Technical specification, inspection procedure & criteria for acceptance, vide Form B. 6.1.5 Details of Taxes and duties, vide Form C. 6.1.6 Basic information regarding the supplier, vide Form D. 6.1.7 Certified / Attested copies of all documents asked for in the enquiry along with all pages of RFQ with your

signature accepting terms and conditions.. 6.1.8 Name of the person who is authorized to bid in Reverse Auction on behalf of the firm/supplier. The user ID and

password would be given to this person only. 6.1.9 The E.C.C. registration and Excise Tariff code, State and Central Sales Tax Registration Nos., VAT Number.

6.2 Please note that – 7.2.1 Techno-commercial bid should not contain price or any indication of prices; else the offer will be rejected. 7.2.2 Offers received after due date & time will be rejected. 7.2.3 Offers received by Fax / Telex / Cables may be accepted if received before due date /time of tender opening indicating item wise specification and delivery schedule. The same however should be subsequently confirmed by an authenticated quotation, prior to the tender opening. 7.2.4 The tendered quantity will be ordered to one source Opening of Techno Commercial Bids:

6.3 Techno commercial bids will be opened at Project Building, SAIL – ISP, Burnpur at 4.0 pm on due date, by officers of SAIL-ISPBurnpur in the presence of authorized representatives of tenderers, who might choose to be present.

6.4 Evaluation of Techno Commercial bids - 7.4.1 The Techno Commercial Evaluation process will comprise of two steps carried out simultaneously viz. Technical

Evaluation and Commercial Evaluation by Technical & Commercial evaluation teams as under. 7.4.2 The team will scrutinize each tenderer’s bid and decide about the acceptance or otherwise of the technical

specification / conditions / terms offered by each tenderer. In case of deviation/ non-agreement to the technical specifications/ conditions, clarification may be sought from tenderers and in case of non-confirmation within the specified date, the bid is to be rejected, being technically not suitable.

7.4.3 Based on the above, the team shall classify the tenderers as technically acceptable / not acceptable. 7.4.4 The team will verify whether the tenderers have agreed to the Commercial terms. On non-agreement, clarification(s)

may be sought from tenderer and in case of non- confirmation within the specified date; the bid will be rejected being commercially not acceptable.

7.4.5 Based on the above the team will classify the tenderer as commercially acceptable / not acceptable. 7.4.6 Based on the reports of Technical & Commercial Evaluation Teams, the bids will be classified as techno-

commercially acceptable / non acceptable. 6.5 The Techno- Commercial Evaluation Teams will then evaluate the Capacity of Techno commercially acceptable tenderers, capping

on quantity of tenderers based on data provided by the tenderers as well as past performance of the tenderers in regard to quality, delivery and also their production capability.

6.6 In case any specific adverse report is received against any tenderer as an information or upon enquiry made by SAIL, ISP, Burnpur in respect of performance of tenderers after receipt of tender but before participating in the R.A., the firm / vendor shall be rejected on the basis of recorded reasons. If such a report is received after RA, then also the quotation / bid of that tenderer shall be rejected after recording the reasons.

7.0 Participation in On-line Reverse Auction for price bidding:







7.1 Tenderer will be required to participate in On-line Reverse Auction over Internet for bidding. 7.2 Definition of Key Terms of Reverse Auctions is given in Annexure – 1 and General Terms and Conditions are given in Annexure - 2. 7.3 The key features for participation in a Reverse Auction are given below:

8.3.1 The Reverse Auction will be conducted on Service Provider’s platform the rules for which are given in annexure – 1. 8.3.2 Date and duration of the reverse auction shall be intimated by the service provider to all the techno-commercially

acceptable tenderers. 8.3.3 There would be an auto extension of bid time in case bids are placed during last seven minutes of the indicated bid

closure time. The auto extension rule will extend the bid time by a period of seven minutes till bids continue to get placed or the buyer decides to terminate the Reverse Auction.

8.3.4 All bidders should nominate a person who would be the authorised ‘BIDDER’ (i.e, the person who is authorized to bid in Reverse Auction on the firm’s behalf). The “USER-ID” and “PASSWORD” will be given to this person only. The Service Provider will intimate a secure and confidential Login ID and Password specific to each tenderer, for participating in the Reverse Auction.

8.3.5 The Start Bid Price, for the Item, is the estimated value for the items. The Start Bid Price is per No. as indicated at Page 1 including the unit specified.

8.3.6 The bidding will take place in Indian Rupees. 8.3.7 Bids are to be quoted for per unit of material as specified in enquiry on FOR/FOT SAIL ISP, Burnpur basis. (Landed cost Net of Cenvat & VAT). During the Reverse Auction, suppliers shall be allowed to revise their price and bring it downward only. Bidders are not allowed to quote above the Start Bid Price under any circumstances.

8.3 All Bidders have to confirm through a letter/ fax (033-66133222), their last quoted prices within four hours of concluding the Reverse Auction also the bidders would have to submit price break-up of the item within 1 working day from the date of reverse auction.

8.4 All Bidders are advised to quote from a reliable Internet facility, as neither SAIL - ISP, Kolkata nor MJ would be responsible for any

failure in the Internet connectivity during the bidding.

8.5 It is categorically to state on behalf of M/s IISCO, SAIL - ISP, Burnpur and M/s Mjunction that the Bidders need not pay any fee towards training, for actual bidding etc., in the Reverse Auction and the Bidders need not subscribe to any of the services in lieu of participation in the Reverse Auction.

8.6 Written Acceptance in-toto to all the Terms & Conditions mentioned in this document is a pre-requisite for securing participation in

the On-line Reverse Auction conducted by Mjunction on behalf of Steel Authority of India Limited for the products / services required as per this RFQ. Hence, the bidder is requested to sign on all pages of this RFQ and submit along with the techno-Commercial bid.

9 The price bid evaluation process shall comprise of key element– L1 definition. The emergence of L1 vendor in the Reverse Auction:

9.1 L1 will be computed as follows: Landed Cost on net of cenvat & VAT basis

9.1 The price basis for bidding will be as mentioned below: - LCNC rate to include Basic Price (Ex Works + packing) + Excise Duty ( as applicable, against documentary evidence)+ ST (As applicable in % & value) + forwarding charges, if any+ freight + insurance + unloading charges + entry tax as applicable - Cenvat

9.2 Input credit for VAT will not be considered while evaluating the offers as detailed in 7.8. The bidders shall submit their detailed price break-up for all taxes and duties, within one day of the closure of the auction, to Mjunction (033 – 66011720) with a copy to Md. WASIM, AGM (Project. Matls) Integrated Project Building, SAIL – ISP, Burnpur.

10 Ground Rules for Participation / Information to tenderer:

10.1 Tenderer should provide complete, clear and thorough responses to all information requested in the Enquiry document. If any one of the forms attached is not submitted or is incomplete in any respect, the bid will be rejected.

10.2 Tenderers shall keep their offer firm and valid for acceptance by SAIL-ISP, Burnpur for a period of 30 days from the date of conducting the Reverse Auction, if not otherwise mention in Tender Enquiry.

10.3 Consignee: Material should be consigned to DGM (Projects) Shri S. Karmakar. SAIL – ISP, Burnpur. 10.4 Price: The prices should be quoted on LCNC & VAT per no. basis in online RA.

10.5 Tender Submission and Tender opening information:

10.5.1 The Tender shall be addressed to AGM (Project – Matls) Integrated Projects Building, SAIl – ISP Burnpur, Pin 713325.

10.5.2 In case you are unable to submit offer at this instant, please send REGRET LETTER to reach before tender opening date, otherwise SAIL - ISP, Burnpur reserves the right to delist you from mailing list.

10.5.3 SAIL - ISP, Burnpur reserves the right to accept or reject any tender in part or in full thereof without assigning any reason.

10.6 Payment Terms: For FOB component 100% irrevocable LC shall be established enabling the party to draw 90% against dispatch clearance and shipping documents and for INR part of supply (Indigenous supply) 90% Payment against receipt of materials at site.

Balance 10% on successful Commissioning against submission of PBG for 10% of total basic value valid till warranty period.







10.7 Warranty : Warranty is to be provided against faulty design, defective materials and poor workmanship. Warranty to be valid for a period of 18 months from the date of receipt or 12 months from the date of commissioning of the equipment whichever is earlier.

Following details shall be required for payment :-

10.7.1.1 Invoice / Bill in triplicate. 10.7.1.2 The supplier should quote the relevant Excise Control Code in all the documents pertaining to

the payment of Excise Duty (i.e. Invoice / Challan / Consignment Note / Lorry Receipt etc.). 10.7.1.3 The Purchase Order No. and Date should be quoted in all bills along with last amended

purchase order number and date.

11.0 Excise Duty: 11.1 Excise Duty shall be payable extra as applicable on the date of dispatch within the contractual delivery period. 11.2 The supplier has to provide the “Duplicate for transporter copy “ (DFT) of Invoice along with the material. 11.3 All necessary formalities and rules of Excise must be followed to avoid any discrepancy at the time of receipt of material. 11.4 In case the bills are not supported by Excise Paid documents, the claim for Excise Duty shall be withheld. The same shall be released only after the supplier submits the requisite documents in time.

12.0 Sales Tax /VAT: Sales Tax as applicable on the date of supply shall be payable extra (on the basic price & Excise Duty and Cess on E.D. but at Concessional rate against issuance of approvriate Sales Tax declaration form by ISP. The current Sales Tax rate may please be indicated.

13.0 Delivery

i. The date of receipt of material at SAIL - ISP, Burnpur will be considered as the date of delivery. ii. Material will be dispatched directly from manufacturer’s works to consignee. iii. Delivery schedule shall be provided in the purchase orders to be issued by SAIL - ISP, Burnpur, which the supplier

should adhere to.

14.1 Performance Bank Guarantee: The successful tenderer shall submit Bank Guarantee (From any Nationalised/ Schedule Bank)as per SAIL-ISP’s Format for 10% Ex Works Value of the materials valid for the entire Warranty Period to be submitted along with supply. 14.2 Rescinding of Contract: SAIL - ISP, Burnpur reserves the right to reschedule delivery period and suspend/ cancel / short close the order, if the suppliers performance is found unsatisfactory. The supplier will not be entitled to and claim any loss and damage because of and owing to such suspension/ cancellation / short closure and SAIL – ISP will not be liable for the same. 14.3 Transit Damage: Supplier has the full responsibility of delivering the complete quantity with intact packing to the SAIL - ISP, Burnpur stores or at place as specified.

14.4. Liquidated Damages: In the event of supply not being effected within and as per the agreed delivery schedule given in the purchase order, liquidated damages, not by way of penalty, at the rate of 1% of the basic value or defaulted materials (net of taxes and duties) for the delay of each month or part thereof of undelivered quantity subject to a maximum of 5% which shall become recoverable and will be recovered from the supplier.

14.5. Risk Purchase: Should the seller fail to deliver the materials or any consignment thereof, within the period prescribed for such deli very, the purchaser shall be entitled at his option to cancel the contract, either fully or partly, at the risk and cost of the seller.

In the event of the Purchaser terminating the contract in whole or in part, the material may be procured on such terms and in such manner as deemed appropriate, materials similar to that so termination and the supplier shall be liable to the purchase for excess costs for such similar suppliers. However, in case of part termination of the contract by the purchaser, the supplier shall continue to perform the contract to the extent it is not terminated under the provision of this clause.

If the seller fails to supply materials as per the delivery schedule, resulting in diversion of supplies, risk purchase action shall be levied on the defaulting seller to the extent of the quantity not supplied and additional freight incurred thereon, if any.

14.6. Rejection of materials: The supplier shall lift the rejected material within 30 days of intimation, failing which SAIL/ ISP may dispose off the rejected material at its discretion and will stand absolved of all responsibilities towards the supplier for rejected material.

14.7. Force Majeure Clause : If in the event either or both the parties to the contract is/are prevented from discharging its/ their

obligation(s) under the contract by reason of one or more of the events such as arrest(s), restrain(s) by Government or people, blockade(s), revolution, insurrection(s), mobilisation(s), strike(s), lockout(s), civil commotion(s), riot(s), accident(s), Act(s) of God or other natural calamities or on account of any other act(s) beyond the control of the parties to the contract , the time of delivery shall be extended by the period equal to the period of delay/ constraints occasioned by one or more of the aforesaid Force Majeure conditions.

On the occurrence of any of the above Force Majeure conditions, the party concerned shall notify the other party in writing of such concurrence(s) within 10 days of occurrence(s) stating therein (i) the date of occurrence(s) of Force Majeure disability, ii) the







nature of such Force Majeure disability along with a certificate from the appropriate Statutory Authority and / or Chamber of Commerce of the concerned State certifying the fact of the Force Majeure condition during the relevant period. In the event of the Supplier invoking the Force Majeure condition(s), the Purchaser shall have the option to cancel the contract for reasons of any or all of the Force Majeure condition notified by the Supplier without being liable to pay any compensation whatsoever to the Supplier.

14.8. Arbitration : All questions, claims disputes or differences of any kind whatsoever arising out of or in connection with or concerning

this contract, at any time, whether before or after the determination of the contract, other than questions, claims, disputes or differences of the decision of which specific provisions have been made in the foregoing clauses of this condition (hereinafter referred as “excepted matter” and decisions on which excepted matter according to the said specific provisions shall be final and binding on the parties to this contract and shall not be reopened or attempted to be reopened on the ground of any informality, omission, delay or error in the proceeding or on any other ground whatsoever) shall be referred by the parties hereto for the decision by a Sole Arbitrator to be appointed as hereinafter mentioned.

The notice regarding the invoking of the Arbitration clause shall be served by the parties hereto by registered post at their address given in the contract.

Matter in question, dispute, claim or differences other than the excepted matter in respect of this contract to be submitted to the

arbitrator as aforesaid shall be referred for decision to a sole arbitrator to be appointed by the Managing Director, ISP, Steel Authority of India Ltd. Before however appointing the sole Arbitrator, Managing Director, ISP, Steel Authority of India Ltd shall notify to the contractor/supplier three names out of which one can be appointed as the Sole Arbitrator with the consent of both parties, failing which after 15 days of issuance of the letter informing three names by M.D., the M.D. shall have the power to appoint one of the persons notified out of three as Sole Arbitrator.

In case the designation of the Managing Director is changed or his office abolished, the officer who for the time being is entrusted with the functions of the Steel Authority of India Ltd. - Managing Director, ISP by whatever designation such officer is called, shall be the person designated to appoint the sole arbitrator. The arbitrator so appointed shall adjudicate upon the disputes between the parties hereto.

The sole arbitrator appointed as stated above, shall from the time of his appointment and throughout the arbitration proceedings, without any delay, disclose to the parties in writing any circumstances likely to give rise to justifiable doubts as to his independence or impartiality provided that the mere fact that such Sole Arbitrator is an employee of Steel Authority of India Ltd. - ISP shall not be regarded as such circumstances. The arbitrator shall decide the questions, claims, disputes or differences submitted to him by the parties in accordance with the substantive law for the time being in force in India. The Arbitrator shall hear the cases independently and impartially and shall not represent the interest of any party. The venue of the Arbitration shall be Steel Authority of India Ltd. - ISP. The question of procedure for conduct of the arbitration proceeding shall be decided by the Arbitrator, in consultation with the parties before proceeding with reference. The arbitrator may hold preparatory meeting(s) for this purpose. In the preparatory meeting(s) as aforesaid, the arbitrator in consultation with the parties shall also determine the manner of taking evidence, the summoning of expert evidence, and all such matters for the expeditious disposal of the arbitration proceedings. The arbitrator shall be entitled to actually incurred expenses only, in respect of preparatory meeting(s). The provision of the Arbitration and Conciliation Act, 1996 and the rules framed there under, if any, and all modifications/amendments thereto shall deem to apply and/or be incorporated in this contract as and when such modifications/amendments to the Act/Rules are carried out. Work/supply under the contract shall continued by the supplier, under the contract, during the Arbitration proceedings and recourse to arbitration shall not be a bar to continuance for the work or supply.

For PSU Suppliers the Arbitration shall be in accordance with the provisions of the memorandum issued by BPE.

14.9 CONCILIATION Any dispute, question, claim or difference arising out of or concerning this contract between the parties shall be settled through mutual negotiation by the parties and parties shall make all endeavors to settle these matters amicably. In case such amicable settlement is not possible, the parties shall take recourse to the conciliation proceedings for resolving such dispute, question, claim or differences. The Conciliatory Committee shall comprise of the following:-

i. A nominee of SAIL - ISP Management - Member. (Independent of the Officer handling the case).

ii. A nominee of Contractor/Supplier - Member

(Independent of the Officer handing the case).

iii. Head of Law/Law Officer of SAIL - ISP - Member and Convener

The above Committee shall conduct the conciliation proceedings in accordance with the provisions of Arbitration and Conciliation Act 1996. The venue of the Conciliation shall be at Burnpur. The settlement so arrived at during conciliation shall be binding on both the parties and will not be called in question before any court or forum whatsoever.

Reference to arbitration shall be made only when the conciliation has failed.







15.0 General Terms and Conditions:

In addition to General Terms and conditions mentioned herein, the contract shall be governed as per SAIL P-1 which can be downloaded from SAIL Website www.sail.co.in

15.1 If any trend of cartel formation is observed in the tendering process, bids of all tenderers involved in cartel formation are liable to

be rejected. 15.2 The tenderer must declare whether the proprietor or any partner of the firm, or director of their company, has any relation with

any employee working is SAIL, if so give the name of the employee and the relationship and also whether any of them has a relationship within the meaning of section 6 of Companies Act, 1956 with any directors of SAIL and if so give details.

15.3 SAIL - ISP, in its sole discretion, unconditionally and without having to assign any reason, reserves to itself the right: a. To accept or reject the lowest offer or any other tender or all the tenders. b. To accept any tender in full or in part. c. To allow purchase preference to the PSUs and Joint venture with PSUs as per the relevant prevailing guidelines

of the Govt. of India. d. To accept or reject the RA result. The tenderers would have no claim for issuance of POs in such cases. e. To cancel or reschedule Reverse Auction when confirmed bidders are insufficient to conduct Reverse Auction.

Note : Disclaimer :-

It shall be the responsibility of the persons submitting the tender to ensure that the tenders have been submitted in the formats and as per the terms and conditions prescribed in the SAIL Website and no change is made therein before submission of their tender. In the event of any doubt regarding the terms and conditions/ formats, the person concerned may seek clarifications from the authorized officer of SAIL. In case any tempering / unauthorized alteration is noticed in the tender submitted, from the Tender Document available on the SAIL Website, the said tender shall be summarily rejected and the company shall have no liability whatsoever on the matter. However, deviation if any proposed by the tenderer may be separately indicated for acceptance or otherwise of SAIL. Such proposed deviation will not be treated as tempering for the purpose of application of this clause.

Legal Jurisdiction: All suits and legal proceedings by or against ISP in any matter arising out of the tender shall be triable only by the appropriate civil court at Asansol/ India.







FORM - A (To be submitted on Supplier’s Letter Head)

Format for Acceptance of Commercial Terms, General Terms and Conditions and all other Terms of the RFQ

We _____________________________________________________________ (Supplier Name)

having registered office at ___________________________________________ (address)

agree to all the Commercial, General & other Terms & Conditions listed in the Enquiry No._______________ dated____________________for procurement of …………………………………………. We confirm that we are in a position to supply material as per the specification given in Enquiry. We have also understood the Reverse Auction Process and the Reverse Auction rules and special instructions given in the Enquiry. We agree to participate in the Reverse Auction and abide by the rules. We nominate an executive, whose details are given below, to put the bids on our behalf.

The details of the bidder authorised to bid on our behalf is as follows. Name & Designation: e-mail ID : Contact phone nos. : Address : (Signature of authorized executive & Seal)

Place:

Date:







FORM – B

TECHNIOCAL SPECIFICATION FOR PROCUREMENT OF MAIN MILL FAN & AUXILIARY FAN FOR COKE DRY COOLING PLANT

Sl.No. ITEM DESCRIPTION UNIT QUANTITY

01 MAIN MILL FANS NOS 4

02 AUXILIARY FANS NOS 4

Details of Technical Specification: 01. Scope of Supply and Work The scope of supply and work of the bidder shall cover, but not limited to, design and submission drawings for

Purchaser/Purchaser’s consultants approval, manufacture, testing at works, delivery ,supervision of erection, testing, trial runs and commissioning of 4 sets of Main Mill Fans and 4 sets of Auxiliary mill fans.

02. Brief Description of the Process. The function of the Main Mill fan in the Coke Dry Cooling Plant is to circulate inert gases in a closed loop consisting primarily of

coke cooling chamber, dust catching bunker, waste heat boiler, and cyclones. This process of circulation cools the hot coke in the coke cooling chamber from 1000°C to 200°C. Additionally the heat carried by the circulating gas is transferred to the waste heat boiler to produce steam.

The Auxiliary mill fan is of capacity 58000 m3/h and is kept as standby. This fan is automatically put into operation in the event

of stoppage of main mill fan due to electrical/mechanical faults. Each module of the Coke Dry Cooling Plant will have one main mill fan and one auxiliary mill fan. 03. Technical Data 03.01 Main Mill Fan: Qty. - 4 sets. I) Type of fan Centrifugal ii) Speed of rotation 1000 rpm iii) Direction of rotation Anti clock wise as seen from drive end iv) Accessories with each fan a) Inlet guide vane with actuator and other Accessories.

b) Electric motor, of suitable rating with base plate. c) Coupling with coupling guard. d) Anchor bolts and nuts.

v) Capacity 160000 m3/h vi) Operating temperature at inlet 160 deg. c - 200 deg. C. vii) Design temperature 280 deg. C. viii) Total Head 700 mmWC ix) Testing BS 848 - Part 1- 1980.

03.01.01 The bidder shall supply the guide vane with interface device which can accept 4-20 mA signal from controller. 03.02 Auxiliary Mill Fan Qty. 4 Sets. I) Type Centrifugal ii) Speed of rotation 1000 rpm iii) Direction of rotation Right hand (clockwise as seen from drive end) iv) Accessories with each fan a) Inlet guide vane with actuator and other Accessories.

b) Electric motor, of suitable rating with base plate. c) Coupling with coupling guard. d) Anchor bolts and nuts.

v) Capacity 58000 m3/h. vi) Operating temperature 160 deg.C-200 deg.C vii) Design temperature 280 deg.C viii) Total Head 250 mmWC ix) Testing BS:848-Part-1 - 1980 03.03 Properties of circulating gas through Mill fan & Auxiliary Mill fan. (I) Composition, % by volume (indicative). CO2 : 6-10 CO : 8-14







H2 : 2-4 O2 : 1 (max) N2 : rest. (ii) Dust content : 12 g/Nm3. (iii) Dust characteristic: Coke dust - highly abrasive.

Note: Material of construction of Mill fan/ Auxiliary mill fan should be such that which can withstand with above parameters indicated for circulating

gas containing highly abrasive coke dust. 1.0 ELIGIBILITY CRITERIA Sole Bidder or Consortium Bidder should have the following Technical requirements. 1.1 Technical requirement

(i) The bidder shall be original equipment manufacturer (OEM) and should have successfully designed, engineered, manufactured, supplied, commissioned and established the performance guarantee of at least one number each of above Mill fans in the Coke Dry Cooling Plant unit of any Coke Oven project during last 7 years ending with the date of notification of tender. At least one set of such Mill fans shall be in continuous successful operation for at least two (2) years as on date of submission of bid. In case of foreign bidder they shall have its own or its authorised after sales service/support set-up through Indian associate/agent.

The bidder shall submit documentary evidence along with details of past experience in support of their meeting the above stipulated technical requirement.

Sl. No.

Description Client-1

a. Name of the Customer b. Address & Contact person c. Telephone No. Fax No. and E-mail ID d. Make/Model/ Capacity e. Contractual time of completion f. Actual time of completion

1.2 Consortium Requirements

Bid shall be submitted by a sole bidder (either OEM or through Indian associate/agent with authorisation to submit bid on behalf of OEM)

or consortium of maximum two members and shall comply with the following requirements in case of consortium:-

In case of Indian Agent, Annexure – 3 to be filled up and submitted by bidder along with the offer. 1.2.1 The bid shall include all the information regarding capability, experience as required for a bidder as described in the bidding document for

each consortium member. 1.2.2 The bid shall be signed so as to be legally binding on all members. 1.2.3 In case of Consortium Original Equipment Manufacturer (OEM) should become the Leader of the Consortium. This authorization towards

leader shall be evidenced by submitting with the bid a Power of Attorney signed by legally authorized signatories of each consortium member.

1.2.4 The leader shall be authorized to incur liabilities and receive instructions for and on behalf of any and all members of the consortium and the entire execution of contract including payment shall be done exclusively with the leader.

1.2.5 The leader of the consortium shall be overall responsible for the execution of the contract. The leader and other members of the

consortium shall be jointly responsible for execution of the contract but will be liable for damages in proportion to the respective scope of facilities.

1.2.6 A copy of the Memorandum of Understanding entered into by the consortium members shall be submitted with the bid containing division of work of each member their joint & several responsibilities which shall be followed by a firm agreement on becoming successful bidder and to be submitted before signing of the Contract Agreement. Bids received without MOU will be treated as sole bidder and assessed accordingly.

1.2.7 Bid document must specify the name and address, email-id, phone, fax, mobile no. on whom purchase order is to be placed 1.2.8 In case offer is submitted by authorized dealer of Indigenous OEM, the principal and the authorized dealer both shall be responsible for

carrying out the responsibilities as per purchase order/ tender/ offer terms. 1.2.9 Bid security can be submitted by any member of the consortium. 1.2.10 Separate bid by a consortium member will not be accepted All other stipulations w.r.t. Eligibility of Bidder as Consortium shall be as per Bidding Documents (BD) for Design, Engineering,

Manufacture & Supply of Plant & equipment and Supervision of Erection, Testing & Commissioning as well as Demonstration and Establishment of performance Guarantees







FORM - C Please use this sheet to specify the Excise duty, Sales Taxes & other duties. 1. Excise Duty (ED): Applicable/ Not applicable

2. Present ED rate, if applicable

3. Tariff number

4. Excise Registration Number

5. Taxes applicable

VAT(%) In figures

In Words

Other taxes & duties applicable (%)

Description In figures In words

6. Please indicate the following applicable for your company

VAT registration number Central Sales Tax registration number Bank Account number Name of the Bank Branch (Signature & Seal) Name :

Designation :

Place:

Date:







FORM - D

Format for Basic Information of the Vendor

Enquiry Number :_________________________ Date :______________

Instructions to fill up the Basic Information: (i) Please use this worksheet to specify basic financial/ IR/ Contact information; an authorized person should sign the document at relevant

section. (ii) Past Industrial Relations track record, please mention if there was closure/ cessation of work at any of your plant(s) in the last 5 years. (iii) Use this form as Proforma/ Format. Use additional sheets to provide relevant information. (iv) Provide all the certified relevant documents w.r.t claims made in this Form.

1 Company’s Name 2 Ownership Details 3 Manufacturer/ Distributor/ Dealer 4 Mention, if PSU/ Joint venture with PSU/ SSI Unit 5 Incase of PSU - Central PSU or state Govt. PSU 6 Incase of a Joint Venture, details of % wise equity holding 7 SSI Unit details, if applicable 8 ISO Status 9 Whether product is ISI Marked or as per ISI 10 Contact Person & Designation 11 Phone No. 12 Fax No. 13 E-mail 14 Financial details of Turnover & profit for the last 3 years 15 Major Manufacturing Capabilities

Sr. No.

Name &Address Installed Capacities Capacity Utilized Present level Order booking

FY 1 FY 2 FY 3

16 The year of inception of the company/ business 17

Bank Account detail : Name & Branch Account Number

18 PAN No I hereby certify that all information provided above is correct to the best of my knowledge.

(Signature, name & seal of the authorized person)







FORM – E

FORMAT FOR PERFORMANCE BANK GUARANTEE (To be executed on Non – Judicial Stamp Paper of appropriate value)

………………………………………………………………….( Name of the Bank). Address ………………………………………………………………. Bank Guarantee No. ………………………….A/Cs Messers …………………( Name of Supplier) ……… Date of Expiry ……………….. Limit of liability Rs. ……………... Ref. Tender No./Contract No. ……………………….……………… For (Name of work/Facilities) …………..…………….. Subject :…………………………bank Guarantee fot Performance Dated …………………… To M/S Steel Authority of India Ltd. ISP, Burnpur ……………………………..( Name & address of Company) Dear Sir, We refer to the contract Agreement ( herein after called the “ Contract” ) referance no……… dated ………….between you & M/s ( Name of the contractor) ( hereinafter called the “ contractor”) Design ,Manufacture,testing,painting,packing,Loading,Transporting & supply of………( package name) including supply of spares & supervision of erection and commissioning. Whereas the supplier has undertaken to produce a Bank Guarantee under the contract to stand guarantee for the materials/work supplied by him against inadequacy in design, defective materials, errors in detailing, faulty workmanship etc… 1. We………………….. (Name of the Bank) do hereby expressly irrevocably and unreservedly undertakes to pay you on your written demand

and without demur an amount not exceeding……………….( Currency & amount). 2. We do hereby undertake to pay the amounts due and payable under this guarantee without any protest or demur merely on a demand from

you stating that the amount claimed is due by reason of breach by the said supplier of any of the terms or conditions contained in the said contract or by reason of the supplier’s failure to perform the contract. Any such demand made on shall be conclusive as regards the amount due and payable by us under this guarantee. However , our liability under this Guarantee shall be restricted to an amount not exceeding Rs……………………..

3. Notwithstanding anything to the contrary we agree that your decision as to whether the supplier has made any such default or defaults and the

amount or amounts to which you are entitled by reason thereof will be binding on us and we shall not be entitled to ask you to establish your claim or claims under this Guarantee but shall pay the same forthwith without any objection or excuse.

4. We undertake to pay to you any money so demanded notwithstanding any dispute or disputes raised by the suppliers in any suit or

Proceeding pending before any Court or Tribunal or arbitration relating thereto, our liability under these presents being absolute and unequivocal.

5. This Guarantee shall come into force simultaneously with submission to company and acceptance by company. 6. This guarantee shall continue and hold good until it is released by you on the application by the supplier after expiry of the guarantee period of

contract and submitted a copy of your letter for release of this guarantee provided always that unless extended this guarantee shall remain in force till guarantee period. Should it be necessary to extend this guarantee beyond the said date, we undertake to extend forthwith the period of this guarantee on your request till such time as may be mutually agreed by you and the supplier

7. You will have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and

conditions of the said contract or to extend the time of performance by the said supplier from time to time or to postpone for any time or from time to time any of the powers exercisable by you against the said supplier and to forbear or enforce any of the terms and conditions relating to the said contract and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said supplier or for any forbearance , act or omission on your part or any indulgence shown by you by the said contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would , but for this provision , have effect of so relieving us.

8. All compensations and payments that may be received by you from the Supplier or any person, firm or company whomsoever for or on

account of the supplier in any way in respect of the said contract shall be regarded as payment in gross and you will be entitled to proceed against the assets of the supplier, should, the supplier be wound up or dissolved or declared insolvent in respect of the whole of the supplier’s







indebtedness to you without any right on our part to stand in your place in respect of or to claim the benefit of such compensation or payment or any security that may be held by you until you shall have received the full amount of your claims against the supplier.

9. This Guarantee shall not in any way be affected by your taking or varying or giving up any securities from the supplier or any other person ,

firm or company on its behalf or by the winding up , dissolution , insolvency or death as the case may be of the supplier. 10. In order to give full effect to the Guarantee herein contained you shall be entitled to act as if we were your principal debtors in respect of all

your claims against the supplier, hereby guaranteed by us as aforesaid and we hereby expressly waive all our suretyship and other rights if any , which are in any way inconsistent with the above or any other provisions of this Guarantee.

11. This Guarantee and the powers and the provisions herein contained are in addition to and not by way of limitation of or substitution for any

other guarantee or guarantees heretofore given to you by us (whether jointly with other or alone) and now existing uncancelled and that this Guarantee is not intended to and shall not revoke or limit such guarantee or guarantees.

12. This Guarantee shall not be affected by any change in the constitution of the supplier or us, nor shall it be effected by any change in your

constitution or by any amalgamation or absorption thereof or therewith but will ensure for and be available to and enforceable by the absorbing or amalgamated company or concern.

13. We shall not revoke this Guarantee during its being in force except with your previous consent in writing. 14. Notwithstanding anything contained herein before our liability under this guarantee is restricted upto a sum………( Currency and amount) and

shall expire on ………. Unless a claim or demand is made on us in writing within three months of the expiry date all your rights shall be forfeited and we shall stand releived and discharged from our liabilities hereunder.

15. We have power to issue this Guarantee under the provisions of the………………..( Name of Bank) Act General regulations made thereunder

and the undersigned has full power to sign this guarantee under the delegations of powers and notification made under general regulation…….( Referance No………………….),of the resolution of the executive committee of the central Board of the Bank in the central Government Gazette.

Yours faithfully 1. 2. Dated: …………….. day of 200 For …………………….. (INDICATE THE NAME OF BANK)







ANNEXURE - 1

(a) Definition of Key Terms – Reverse Auction

(b) Reverse Auction Reverse Auction refers to a forum where the requirement for one/more Markets of an item is stated and the participants are required to bid down the price to be selected to supply the requirement.

(c) On-line Reverse Auctions On-line Reverse Auctions refer to those Reverse Auctions conducted through the Internet with simultaneous bidding (from one or more locations). In other words, the venue for the auction is on an Internet website/ platform. The Mjunction website (http://auction.Mjunction.com) or any other URL assigned by Mjunction would constitute the venue for the purpose of the On-line auction.

(d) Award at the Reverse Auction The bidder quoting the lowest price is normally allotted the item unless otherwise specified by the Client.

(e) Client Client is the individual/business entity who has contracted Mjunction to conduct such Reverse Auction. In case of Reverse Auction, the purpose would be to meet their requirement for item/s from among the sellers desiring to sell the items to the Client.

(f) Bidder Bidder is the individual/business entity participating in the Reverse Auction, intending to supply the item/s to the Client. To be become a Bidder in the auction, a business entity has to secure client approval for participation and also provide written assent to the General Rules and Regulations

(g) Auction Engine Auction Engine refers to the software that encapsulates the entire auction environment, processing logic and information flows. Mjunction is the sole owner of the auction engine and retains exclusive right over the utilisation of the same.

(h) Preview Time Preview Time refers to the period of time that is provided prior to the commencement of bidding. This is to facilitate approved participants to view the auction details such as item specifications, bidding details and bidding rules. The purpose is also to familiarize participants with the functionalities and screens of the auction mechanism. It is not mandatory for Mjunction to provide Preview Time.

(i) Start Time Start time refers to the time of commencement of the conduct of the On-line auction. It signals the commencement of the Price Discovery process through competitive bidding.

(j) Duration of the Reverse Auction It refers to the length of time the price discovery process is allowed to continue by accepting bids from competing bidders. The duration of the auction would normally be for a pre-specified period of time. However, the bidding rules may state the conditions when the pre-specified duration may be extended/ curtailed. The conditions include:

Curtailment of auction duration in the event of no bids for a specified period of time (Inactivity Time) Automatic extension in the event of bids being entered towards the end of the scheduled duration to facilitate the other bidders to view and react to the bid.

(k) Auto Extension of the Auction Timings In the event of bids in the last few minutes of the scheduled bid time, the Bid Timings are automatically extended for a specified period from each such bid. Such Auto Extension shall continue until no bids are placed for the specified period (Engine remains inactive for the specified period). The Inactivity Time for Auto Extension purpose is normally 3 minutes. Mjunction however retains the right to change the same. The Inactivity Time applicable for the particular On-line Bid shall be communicated to the bidder if it will be set to a value less than 3 minutes.

(l) End of the Reverse Auction End of the Auction refers to the termination of the auction proceedings signaling an end to the price discovery process.

(m) Auction Report Mjunction would provide an Auction Report to the Client containing a summary of the auction proceedings and outcome. The Auction Report would constitute the official communication from Mjunction to the client about the outcome of the Reverse Auction.

ID and Pass Word - Pass Word and ID shall be given to all the eligible by the Service Provider for enabling the to participate in the Reverse Auction.

Start –Bid Price – Start Bid Price is the estimated Price of a lot decided by Steel Authority of India Limited. This is the Maximum Price, which will be accepted by the Reverse Auction engine. Supplier have to quote a price lesser than the Start Bid Price for participating in the Reverse Auction. The computer shall not accept Price higher than Start Bid Price for a lot. Bidding will start at start Bid Price to be Intimated in advance to the vendors eligible for bidding. This will be put up on the site and will also be communicated in advance through Fax/ email.

Minimum Decrement- Minimum decrement is the minimum amount a supplier has to reduce in order to beat a higher bid. For example if a bidder bids Rs 10,00,000/ - for a Market, others, in order to beat this bid, have to quote a lower price with a minimum decrement say of Rs 2,500/- i.e. in order to be eligible they have to quote Rs. 9,97,500/- (or lower) for the same Market. This minimum decrement shall be pre-decided by Steel Authority of India Limited and will be in- built in the computer.







ANNEXURE – 2

General Rules and Regulations governing conduct of On-line Reverse Auctions on the MJUNCTION platform and Terms and Conditions of the Buyer (SAIL)

(n) INTRODUCTION The General Rules and Regulations provided herein govern the conduct of On-line Reverse Auctions operated by Mjunctions.com Private Ltd. These rules cover the roles and responsibilities of the parties in the On-line Reverse Auctions on the Mjunction platform. Acceptance in-toto to these General Rules and Regulations is a pre-requisite for securing participation in the On-line Reverse Auctions on the Mjunction platform.

(o) Role of Mjunction Mjunction is the agency (operator) primarily providing the forum for conducting the Reverse Auction. As the agency providing the auction engine, the role of Mjunction would include:

Input of the details of the auction items and defining of the bidding rules as desired by the client, market making and training of prospective vendors Providing access to the approved to participate in the auction. Enhancing bidder awareness of and comfort with the auction mechanism and bidding rules Summarizing of the auction proceedings & communicate the outcome to the Client

The responsibility for fulfillment of the contract rests between the bidder and the client, and Mjunction shall have no liability on this account.

(p) Role of the Bidder The role of the bidder is outlined below:

The bidder would participate in the Reverse Auction with the aim of bidding to secure the auctioned item in the auction (being selected for supplying the client’s requirement in a Reverse Auction). The bidder would be provided access to the Auction through a User Id protected by a password. The bidder needs to ensure that the User Id and password is not revealed to unauthorized persons. Access to the auction mechanism shall be provided to all the approved bidder subsequent to obtaining their written consent to the General Rules & Regulations. In the event of winning an allotment in the auction mechanism, the bidder shall commit to fulfill outlined obligations under the contract.

a) Bidding Rules:

The Bidding Rules refer to the information and terms defined specifically for a particular Reverse Auction. The purpose of the Bidding rules is to provide approved bidder with the information and terms specific to the auction in which they are bidding. This would include:

Start Time and duration of the Reverse Auction Any extension of the duration of the auction in the event of bids being received towards the end of the pre-specified duration Reserve Price (if specified) Minimum & Maximum Bidding Quantity (if specified) Price Decrements and any reduction in the price decrements in the auction in the event of inactivity Other attributes (informational/non-negotiable in nature)

(q)

Participation in the auction process presumes complete awareness and understanding of the bidding rules.

Article II. Conduct of the Reverse Auction The Reverse Auction shall be communicated on pre-specified date.

Mjunction retains the right to cancel or reschedule the Reverse Auction on any of the followings reasons:

The number of confirmed bidders is deemed to be insufficient to conduct the Reverse Auction Some of the confirmed bidders are unable to access the module due to infrastructural problems such as sustained power failure or telecommunication breakdown. Bids are received but above the Start Bid Price, or It is determined that one or more bidders have submitted bids which are clearly below Cost.

(a) The duration of the auction may also vary from the pre-specified period of time on account of termination of the auction by Mjunction:

on the advice of the client or on its own accord in case of situations where it is felt that continuance of the auction proceedings is prejudicial to the smooth conduct and/or the integrity of the auction process.

(b) Problems during the conduct of the Reverse Auction

In the event of any problems being faced in the smooth conduct of the auction, Mjunction shall have the right to undertake one or more of the following steps:

Cancellation of a bid Locking of a bidder’s account (suspension of operations in the account) etc.







ANNEXURE-3

GUIDELINES FOR INDIAN AGENTS OF OVERSEAS SUPPLIERS

1.0 There shall be compulsory registration of agents for all Global (Open) Tender and Limited Tender of SAIL Plants / Units. An agent who is

not registered with SAIL Plants / Units shall apply for registration in the enclosed format. 2.0 Registered agents will file an authenticated Photostat copy of agency agreement giving the status being enjoyed by the agent and the

commission / remuneration / salary / retainership being paid by the principal to the agent before the placement of order by SAIL Plants / Units.

Wherever the Indian representatives have communicated on behalf of their principals and the foreign parties state that they are not paying any commission to the Indian agents, and the Indian representative is working on the basis of salary or as retainer, a written declaration to this effect shall be submitted by the party (i.e. Principal)

3.0 DISCLOSURE OF PARTICULARS OF AGENTS / REPRESENTATIVES IN INDIA, IF ANY. 3.1.0 Tenderers of foreign nationality shall furnish the following details in their offer. 3.1.1 The name and address of the agents / representative in India, if any and the extent of authorisation and authority given to commit the

Principals. In case the agent / representative be a foreign company, it shall be confirmed whether it is real substantial company and details of the same shall be furnished.

3.1.2 The amount of commission / remuneration included in the quoted price (s) for such agents / representatives in India. 3.1.3 Confirmation of the Tenderer that the commission / remuneration, if any, payable to this agents / representatives in India, if any, may be

paid by SAIL in India in Indian Rupees only. 3.2.0 Tenderers of Indian Nationality shall furnish the following details in their offers : 3.2.1 The name and address of the foreign principals indicating their nationality as well as their status, i.e., whether manufacturer or agent of

manufacturer holding the Letter of Authority of the principal specifically authorising to make an offer in India in response to tender either directly or through the agents / representatives.

3.2.2 The amount of commission / remuneration included in the price (s) quoted by the Tenderer for himself. 3.2.3 Confirmation of the foreign principals of the Tenderer that the commission / remuneration, if any, reserved for the Tenderer in the quoted

price (s), may be paid by SAIL in India in equivalent Indian Rupees on satisfactory completion of the project. 3.3.0 In either case, in the event of contract materialising, the terms of payment will provide for payment of the commission / remuneration, if

any payable to the agents / representatives in India in Indian Rupees about 90 days after the discharge of the obligations under the contract.

3.4.0 Failure to furnish correct and detailed information as called for in paragraph - 3.1 and paragraph - 3.2 above will render the concerned tender liable to rejection or in the event of a contract materialising, the same liable to termination by SAIL.

APPLICATION FORM FOR REGISTRATION

IMPORTANT INSTRUCTION (1) In case you are an Indian agent for a number of foreign principals, you may please submit separate application for each of these

principals by taking out additional photo copies of this application form. (2) Wherever postal pin code is desired, it must be given. (3) Full and unambiguous reply to each query must be given or else your application may not be processed at all. (4) Wherever necessary extra sheet can be attached and mention of this may be made against the appropriate column of the application.







APPLICATION FOR REGISTRATION OF INDIAN AGENTS

FILE NO. _____________________ (Not to be filled in by the Applicant)

PART - 1 (i) Name of the firm _________________________________________________________ _________________________________________________________ (ii) Date of incorporation (DD MM YY) ______________________________________________ (iii) Address of the Registered Office _________________________________________________________ _________________________________________________________ _________________________________________________________

PIN CODE __________________________________ TELEX ADDRESS ____________________________ TELE. NO. __________________________________

(iv) Address of the Head Office _________________________________________________________ _________________________________________________________ _________________________________________________________

PIN CODE ___________________________ TELEX ADDRESS _____________________ TELE. NO. ___________________________

(v) Address of the Branches Address Telex Address Telephone No. _______________ ___________________ ____________________ _______________ ___________________ ____________________ _______________ ___________________ ____________________ _______________ ___________________ ____________________ _______________ ___________________ ____________________ _______________ ___________________ ____________________ _________________________________________________________ PART - II (i) Status of firm 1. Proprietorship concern (put a tick mark 2. Partnership concern to whichever is 3. Private Limited applicable) 4. Public Limited 5. Central Govt. Undertaking 6. State Govt. Undertaking

(Detailed structure of Contractor’s firm may be furnished) PART - III (i) a) Name of the Principal (whose agent is seeking registration) __________________________________________________ __________________________________________________ __________________________________________________ b) Address __________________________________________________ __________________________________________________ __________________________________________________

PIN CONE _____________________________ TELEX ADDRESS _______________________ TELE,. NO. _____________________________







c) STORES FOR WHICH REGISTRATION REQUIRED S.No. Name of Stores ________ ____________________________________ ________ ____________________________________ ________ ____________________________________ ________ ____________________________________ (ii) Are you sole selling agent for the Principal : Y/N (if yes, furnish copy of valid agreement duly attested) a) Date of appointment as sole selling agent _________________________________________________ b) Date upto which appointment is valid ___________________________________________________ c) Percentage of commission ___________________________________________________ d) If the agent has authority to commit and sign on behalf of the Principal Y / N (iii) Whether you are prepared to quote and receive payment in Indian Rupees Y / N

(iv) Have you facility to offer after sales service Y / N (if yes, give details of facilities) (v) Have you firm / partners / proprietors / Director done business in the past with (a) Any other Public Sector Undertakings Y / N (b) Any other Government Department Y / N (if yes, give details)

Signature of Applicant Proprietor / Authorized Partner / Director

Place : Date :







PRICE FORMAT FOR SUPPLY OF MAIN MILL FANS & AUXILLIARY MILL FANS FOR COKEDRY COOLING PLANT OF PKG-03B

SAIL-ISP-2.5 Mt Expansion

PACKAGE – MAIN MILL FANS & AUXILLIARY MILL FANS FOR COKEDRY COOLING PLANT (PKG. 03B) PACKAGE NO.- 03B

SUMMARY PRICE SCHEDULE TABLE- 1B

Sl. No. Description Total Price at base date

FE Adopted In Foreign Exchange

In INR (Rs ) at base date

a b c d e

1 Supply of Main Mill Fans & Auxiliary Mill Fans ( Imp) - Refer Table- 2B - Total price

2 Supply of Main Mill Fans & Auxiliary Mill Fans ( Indigenous) - Refer Table- 3B - Total price

3 Total Contract Price ( 1 to 2 ) 4 CENVAT Credit 5 VAT set off 6 Total Package price - Net of CENVAT and VAT ( 3 -4 -5)

Total Contract Price (in Words)

Note:

Against CEVAT, the bidder shall add i) CVD,CVED & Education Cess and Service tax incl.edu,cess from table-2B ii) Service tax incl.education cess from Table-3B Signature Name: Designation Company's Name Seal of the company








PACKAGE – MAIN MILL FANS & AUXILLIARY MILL FANS FOR COKEDRY COOLING PLANT (PKG. 03B) PACKAGE NO.-03B

PRICE SCHEDULE FOR SUPPLY OF MAIN MILL FANS & AUXILLIARY MILL FANS FOR COKEDRY COOLING PLANT TABLE- 2B

SL. NO. DESCRIPTION UNIT Quantity FE

Adopted

FE Parity Rate

PRICE

FOB Value

Other Charges/

Taxes

Other Charges/

Taxes Total in INR

In FE In FE In INR (Rs) at base date

a b c d e f g h i j

I Supply of Imported

1

Main Mill Fans

NO. 4

2 Auxiliary Mill Fans

NO. 4

II Freight and Insurance 1 Air Freight 2 Air Insurance

3 CIF value (I+II) 4 Assessable value ( CIF )

Duties and Taxes 5 Basic Duty ( CD) @ 7.5 % of 4 6 Countervailing Duty 8% of (4+5) 7 Edn Cess on CVD 2% of 6

8 S & H Edn cess on CVD 1% of 6

9 Education Cess on customs 2% of (5+6+7+8)

10 S & H Edn cess on Customs 1% of (5+6+7+8)

11 Spl. Additional duty 4% of ( 4 to 10) 12 Total Customs payment ( Sl. 5 to 11)

13 Port Clearance charges including handling charges

14 Transportation charges from Dock to SAIL-ISP Burnpur Works

15 Transit Insurance

16 Service Tax on Inland Transportation & Insurance charges @ 10%







17 Education Cess @ 3% on service tax of inland transportation.

18 Total Charges (Sl. 13 to 17)

19 Total Import Value (Sl. 3+ 12 +18)

Note:

1 The bidder has to indicate the price of imported part of supply as per TS against -I on FOB basis in FE applicable.

2 The FE parity rate shall be indicated by Metal Junction which is TT Selling Rate.

3 The bidder has to indicate the prices against item 12 4 The CIF Price shall be indicated by the bidder in the column ( j )

5 The bidder has to calculate & indicate import duties & Taxes in INR. The Customs Duty will be paid by SAIL-ISP.

6 CENVAT- 6+7+8+11+16+17

Signature

Name:

Designation

Company's Name

Seal of the company








PACKAGE – MAIN MILL FANS & AUXILLIARY MILL FANS FOR COKEDRY COOLING PLANT (PKG. 03B) PACKAGE NO.- 18

PRICE SCHEDULE FOR SUPPLY OF MAIN MILL FANS & AUXILLIARY MILL FANS FOR COKEDRY COOLING PLANT TABLE - 3B

SL. NO. DESCRIPTION UNIT Qua

ntity

Price in Rs Lakhs

TOTAL BASIC PRICE

Excise duty on e

Education cess on f

CST VAT

Inland Freight up to site

Transit

insurance

Service tax on

inland freight

& Insura

nce

Education Cess on Service

Tax

TOTAL FOR/ FOT PRICE

a b c d e f g h i j k l m o

I Supply of Indigenous

1

Main Mill Fans No

4

2

Auxiliary Mill Fans No

4

3 Other items

TOTAL

TOTAL CENVAT CREDIT

TOTAL VAT

CREDIT

TOTAL ( NET OF CENVAT &

VAT)

Total ( In Words- Rs Lakhs) Note:

1 Price shall be quoted on overall Market basis. 2 CENVAT- f+g+l+m 3 VAT Set off- i

Signature Name: Designation

Company's Name

Seal of the company


