steering committee working documents recommendations

MSCSA Working DocumentsInitial Recommendations

February 2016Steering Committee Members:Kerrie, Clinton, Andrea, Cass

Lots of grammatical formatting Including changing “Platform Committee” to “PC” Defining acronyms consistently throughout Consistent punctuation throughout

Clarification of definitions and positions

Recommendations

1. A term is defined as anything over six (6) months to a year of active service.

Article 5: Governing Bodies (Boards)Section F: Term and Term Limits

11. Reserve the right to veto any motion that is passed by a governing body of which they are acting as chair, when said motion may be deemed harmful, by the President, to MSCSA as an organization with regards to its legal standing or ability to function on a day to day basis. This veto will result in the motion being returned to the governing body at their next scheduled meeting for further discussion, at which time, it can be brought to a vote again and must pass with a super majority vote.

Article 6: Cabinet Member DutiesSection A: Duties of the President

10. Reserve the right to veto any motion that is passed by a governing body of which they are acting as chair, when said motion may be deemed harmful, by the Vice President, to MSCSA as an organization with regards to its legal standing or ability to function on a day to day basis. This veto will result in the motion being returned to the governing body at their next scheduled meeting for further discussion, at which time, it can be brought to a vote again and must pass with a super majority vote.

Article 6: Cabinet Member DutiesSection B: Duties of the Vice

President

The Public Relations Coordinator (herein after referred to as PRC) shall:

2. Serve as chair of the MSCSA Scholarship Board;

6. Coordinate and organize the Star Campus Program;

7. Chair the Editorial Board of all the MSCSA publications; and

7. Coordinate outreach in all areas of the association; and

Article 6: Cabinet Member DutiesSection C: Duties of the Public

Relations Coordinator

If the President resigns or is removed from office, the Vice President will assume the Presidential duties until an election is held. A special election shall occur at the next GA or GC meeting, whichever is first, at which point the Vice President will be able to run in the election for presidency. Candidates will be required to submit a letter of intent by the assigned deadline prior to the special election.

Article 7: Removal or Resignation of GC and PC MembersSection C: Succession

During the GC Student-at-Large Representative elections, the candidate receiving the highest number of votes from the successful election shall serve as the Student-at-Large Representative and the candidate receiving the second (2nd) highest number of votes from the remaining candidates that same election shall serve as his/her Alternate.

Article 8: GC Regional Representatives, Student-at-Large Representatives &

AlternatesSection A: Election of GC Officers

10. Maintain regular contact with the GC Regional Representative Alternate; and

Article 8: GC Regional Representatives, Student-at-Large Representatives &

AlternatesSection B: Duties of the GC Regional

Representatives

2. Serve as Vice-Chair of the MSCSA Scholarship Board; and as Vice Chair of the MSCSA Diversity Committee;

3. Be required to submit a monthly report to the MSCSA state office for the MSCSA conferences on issues, or activities, or concerns taking place in each region on each campus in their regions and the progress of their duties since the last GA or GC. Copies of these reports shall be made available to CSGs and CSG advisors at their request;

7. Maintain regular contact with GC Regional Representatives and Alternates; and

Article 8: GC Regional Representatives, Student-at-Large Representatives & Alternates

Section D: Duties of the GC Student-at-Large Representative

6. Maintain regular contact with the Presidents’ Group Vice-Chair;

7. Maintain regular contact with CSG Presidents;

8. Be required to submit a monthly report to the MSCSA state office for the MSCSA conferences on issues, or activities, or concerns taking place in the Presidents’ Group and the progress of their duties since the last GA or GC. Copies of these reports shall be made available to the CSGs and CSG advisors at their request;

Article 9: Presidents’ Group Chair & Vice-Chair

Section A: Duties of the Presidents’ Group Chair

During the Platform Committee PC Student-a-Large Representative elections, the candidate receiving the highest number of votes from the successful election shall serve as the Student-at-Large Representative and the candidate receiving the second (2nd) highest number of votes from the remaining candidates the same election shall serve as his/her Alternate.

Article 10: Platform Committee PC Regional Representatives, Student-at-Large Representatives, &

AlternatesSection A: Election of Platform Committee PC Regional

Representatives

3. Be required to submit a monthly report to the MSCSA state office for the MSCSA conferences on issues, or activities, or concerns taking place in each region on each campus in their regions and the progress of their duties since the last GA or GC. Copies of these reports shall be made available to CSGs and CSG advisors at their request;

8. Maintain regular contact with the PC Regional Representative Alternate; and

Article 10: Platform Committee PC Regional Representatives, Student-at-Large Representatives, &

AlternatesSection B: Duties of the Platform Committee PC Regional

Representatives

1. Serve as Chair of the MSCSA Diversity Committee and as a voting member of the MSCSA Platform Committee PC;

2. Be required to submit monthly reports to the MSCSA state office for the MSCSA conferences on issues, activities, or concerns taking place in the state each region and the progress of their duties since the last GA or GC. Copies of these reports shall be made available to CSGs ad CSG advisors at their request;

8. Maintain regular contact with PC Regional Representatives and Alternates

Article 10: Platform Committee PC Regional Representatives, Student-at-Large Representatives, & Alternates

Section D: Duties of the Platform Committee PC Student-at-Large Representative

3. The MSCSA Fiscal Committee shall: A. Be comprised of the Treasurer, Executive Director,

President, and two (2) GC or GC Alternate members elected by the GC;

4. The MSCSA Diversity Committee C. Be chaired by the Platform Committee Student-at-

Large Representative with the Student-at-Large Governing Council Representative serving as Vice-Chair The President shall serve as interim Chair until an election can b held at the first official Diversity Committee meeting;

Article 12: CommitteesSection E: MSCSA Standing Committees

3. Dissolve by June 30 of each year, unless extended or made permanent.

Article 12: CommitteesSection F: MSCSA Ad-Hoc Committees

2. Ratification of the Platform document shall require a two-thirds (2/3) majority of all votes cast at GA; A. Twelve (12) hours prior to the consideration of the Platform

document, all proposed amendments must be submitted to an MSCSA Staff Member;

B. Amendments will be allowed after the twelve hour timeframe only if approved by the Regional PC Representative. The motion must also be consulted on with an MSCSA Staff Member; I. In the event that the PC and PC Alternate Representative are

vacant, amendments must be approved by the Regional GC Representative;

II. In the event that both Regional Representative and Alternate positions are vacant, amendments will not be accepted; and

Article 13: Platform DocumentSection A: Adoption

4. Upon the event that the Executive Director position becomes vacant (i.e. resignation, termination) before a permanent candidate is hired, the President will appoint a Staff member as Interim-Executive Director no longer than seven (7) days after the vacancy; and

5. The Interim-Executive Director appointment shall be ratified by a 2/3 vote of the GC in executive session to be completed no later than fourteen (14) days after the vacancy of the outgoing Executive Director.

Article 14: Executive DirectorSection A: Position

The GA, by two-thirds (2/3) vote, established the MSCSA Financial Policies to ensure the financial security and accountability of the MSCSA. The GA, by 2/3 vote may amend the Financial Policies as it deems necessary. All financial business of the MSCSA shall be conducted in accordance with these Financial Policies, and an annual audit of the MSCSA shall be conducted and submitted to the GC by the end of the calendar year.

Article 17: Financial Policies and BudgetSection A: Financial Policies

1. MSCSA Staff and Cabinet are prohibited from publicly endorsing a candidate or using their position to unduly influence the results of an election. The Executive Director or designated Staff member may investigate and address issues of undue influence.

2. The use of MSCSA resources to aid or support any campaign for any office shall be strictly prohibited. The Executive Director or designated Staff member may investigate and address issues of inappropriate use of MSCSA resources.

Election Policy & ProceduresSection E: Undue Influence & Unfair

Advantages

Section A: Non-Continuous and Non-Extended Operations

6. Each employee who works more than four (4) hours per day shall be entitled to an unpaid meal period of no less than thirty (30) minutes, no more than sixty (60) minutes. Employees shall be guaranteed an unpaid lunch period of no less than thirty (30) minutes nor more than sixty (60) minutes near the midpoint of each work shift. Each All employees shall have be granted a fifteen (15) minute paid rest period during each four (4) hours of regularly scheduled work. Rest periods may not be accumulated.

Personnel Policies & ProceduresArticle 2: Policies & Procedures

Policy 7: Working Hours

Section B: Liquidation 1. At the employee’s option, overtime hours shall be paid in cash

or assigned to a compensatory bank. 2. Employees shall elect whether all overtime hours earned in a

day shall be paid in cash or assigned to a compensatory bank. 3. This decision shall be recorded on the timesheet each pay

period. 4. Should an employee fail to indicate on the time report,

liquidation shall be in cash. 5. All hours counted as overtime and compensatory time shall be

reviewed and approved by the Executive Director or other staff position appointed by the Executive Director.

6. The maximum amount of hours that may be in the compensatory bank at any given time is eighty (80) hours for the first year of employment at full-time employment status or one hundred fifty (150) hours while at full-time employment status thereafter.



Section B: Liquidation 7. All overtime hours worked over the maximum amount

shall be compensated in cash at the established rate for both exempt and nonexempt employees.

8. Overtime hours which are liquidated in cash shall be liquidated on the same or immediately following payroll abstract for the payroll period in which it is earned.

9. Employees who choose cash liquidation may still use compensatory time within the same work week/applicable work period.

10. At the option of the Executive Director, all or a portion of the compensatory bank may be liquidated in cash two (2) times a fiscal year, within thirty (30) calendar days advanced notice agreement with all qualifying employees.



Section B: Liquidation 11. Any cash payment of unused compensatory time

shall be at the regular rate of pay as of the date of payment.

12. Employees requesting compensatory time off with fourteen (14) or more calendar days notice to the Executive Director shall be permitted to use such time if it does not unduly disrupt the operations of the Executive Director, or require payment of additional salary costs.

13. Requests for use of compensatory time off with less than fourteen (14) calendar days notice to the Executive Director may be granted at the discretion of the Executive Director.



Section A: Salary Administration Section B: Benefit Administration

1. Salary eligible for retirement compensation matching includes base salary and wages up to a maximum of forty (40) hours per work week.

2. Salary ineligible for retirement compensation matching includes the following: A. Overtime B. Bonuses C. Compensatin/PTO buy-down D. After-tax payments E. Allowances for housing and travel F. Long-term disability plan benefit payments G. Worker’s compensation H. Short-term disability plan benefit payments


Policy 16: Salary & Benefit Administration

Section A: Policy Statement: It is the policy of MSCSA to support female colleague’s desire to

breastfeed or express milk at the workplace. Breaks may be taken as often as needed to nurse or to express breast milk for a nursing child.

Section B: Accommodation: 1. MSCSA shall provide a room or other office space, other than

a bathroom, where the colleague can breastfeed or express her milk. This room is shielded from colleagues and the public. The space shall be clean, and include the following: A. Electrical Outlet B. Chair C. Small Table D. Wastebasket E. Lockable door, curtain, or other means for ensuring privacy

2. A sink with running water and paper towels shall be located nearby, any space will be made available for pumping supplies and an insulated food container for expressed milk storage where the items will not be disturbed or contaminated.


Policy 18: Lactation Accommodation

Steering Committee Strategic Plan

2016-2017 Code of Conduct Complaint Procedures Conflict of Interest Ethics Personnel Policies

2017-2018 Cash Management Policy Double Occupancy Policy Election Policy &

Procedures Event & Cancellation

Policy Privacy Policies &

Procedures Promotional Policies

2018-2019 Bylaws Financial Policies The MSCSA Strtegic Plan Steering Committee

Strategic Plan

steering committee working documents recommendations

Education