steps in project planning

7/29/2019 Steps in Project Planning

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PROJECT

PLANNINGPresented by :

Sandeep Bangar

Surbhi Sood



Project Planning

The “Project Planning” phase is one of the

most critical phases within a project.Within this phase, the people, resources,

finances, suppliers and tasks must becorrectly scheduled, in order for the ProjectManager to be able to monitor and control theproject delivery effectively.



Steps In Project Planning

• Step 1: Determine the Project Concept

• Step 2: Create a Project Plan

• Step 3: Create a Resource Plan

• Step 4: Create a Financial Plan• Step 5: Create a Quality Plan

• Step 6: Create a Risk Plan

• Step 7: Create an Acceptance Plan

• Step 8: Create a Communications Plan

• Step 9 Create a Procurement Plan

• Step 10: Contract the Suppliers

• Step 11: Perform Phase Review



Step 1: Determine the Project

Concept• Project Concept:

– Purpose of the project

– Scope of the project

– Benefits of the project – General roles of the project – which organizations are going

to do what

– Basic issues that the project may face

• Evaluation of Specific Objectives & Scope

– Do the objectives and scope fit with the organization? – Are the objectives too broad or too focused?

– Are potential resources available?

– What are the areas of risks?

– Are the benefits reasonable given the purpose and scope?



Step 2: Create a Project Plan

critical to the success of the project.

identifies the Work Breakdown Structure (WBS) ofthe phases, activities and tasks to be undertaken. Itdefines the sequencing, duration and dependenciesof each task, as well as the generic resources andfinancial expenditure required to complete your

project.



Step 3: Create a Resource Plan

a detailed assessment of the resources required toundertake the project should be made.

the required labor, equipment and materials shouldbe listed and the amount of each resource quantified.

Finally, the resource consumption should bescheduled to provide the Project Manager with acomplete view of the total amount of resourceneeded for each stage of the project.



Step 4: Create a Financial Plan describes the total quantity of financial resources

required during each stage of the project.

The total cost of each item of labor, equipment andmaterials is calculated, as well as the total cost ofundertaking each activity within the Project Plan.



Step 5: Create a Quality Plan

• To ensure that the project deliverables meetcustomer requirements, a Quality Plan is developed.This plan explicitly lists the quality targets to beachieved, and a suite of Quality Assurance andQuality Control activities are scheduled to ensure thatthe required level of quality is achieved throughout

the project.



Step 6: Create a Risk Plan

• Managing Project Risk is a critical process within theProject Lifecycle. To mitigate risk effectively, allforeseeable project risks are identified and rated interms of their likelihood of occurrence and potentialimpact on the project. The risks are prioritized and aset of actions identified to reduce the likelihood of

each risk and its impact on the project should itoccur.



Step 7: Create an Acceptance

Plan

• The key to customer satisfaction is in gainingapproval from the customer that the deliverablesmeet the quality criteria stated in the Quality Plan. Toensure that customer acceptance is sought for eachdeliverable produced by the project, an AcceptancePlan is created. The Acceptance Plan provides a

schedule of Acceptance Reviews which areundertaken to gain customer acceptance for thecompletion of each deliverable within the project.



Step 8: Create a Communications Plan

• A Communications Plan is a document which describes

the information to be provided to project stakeholders tokeep them informed of the progress of the project. Eachstakeholder is listed and their requirements forinformation clearly identified. A schedule ofcommunication events and activities are laid out toensure that the right information is communicated to theright people at the right time.



Step 9: Create a Procurement Plan

• Projects often need to acquire procurement items(such as products, services and specific results) fromexternal suppliers. The Procurement Plan describes

which items will be sourced from external suppliersand the timeframes and methods for delivery.



Step 10: Contract the Suppliers

• With a clear view of the procurement items to beacquired, the project team will set out to selectand contract one or a small number of preferredsuppliers to the project.



Step 11: Perform Phase Review

• With a detailed understanding of the activities,resources, finances and supplier relationshipsrequired to undertake the project, the team is ready

to enter the Execution phase. A Phase Review isundertaken to ensure that all of the required Planningactivities have been completed and to provide formalapproval to proceed to the Project Execution phase.

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