Steve Savarese, Executive Director

Welcome

Steve Bailey, Director

ALL-STAR SPORTS WEEK• Alabama All-Star Sports Week• Principal/Athletic Director Conference• Coaches Education Program• Coaches Outreach Summer Conference • Children’s Scholarship Program• Alabama-Mississippi All-Star football and

basketball classics • All Sports Mini Clinic Series

Sportsmanship Sportsmanship Manual and Manual and AHSAA Coaches AHSAA Coaches DirectoryDirectory

Steve Savarese, Executive Director

New Central Board of ControlEd Lathan, Mobile (Vice-President) District 1Dyneshia Jones, Charles Henderson District 2Jim Garner, Pleasant Home District 2Larry Boykin, McIntosh Bi-Districts 1-2Luke Hallmark, Marengo County BOE District 3Leonard Riley, Chambers Co. BOE District 4Mose Jones, AL Johnson Bi-Districts 3-4Terry Cooper, Mountain Brook District 5Moe Smith, Glencoe (President) District 6Cutis Coleman, Huffman Bi-Districts 5-6Don Cox, Russellville District 7Janet Latham, Athens District 8Larry Morris, Scottsboro District 8Clyde Goode, Hazelwood Bi-Districts 7-8Craig Pouncey, Montgomery State Dept of Education

The main purpose of the Central Board of Control is to hire the executive director, and oversee all processes of the AHSAA.

Partners of the AHSAA - Making a Difference

“Profit Sharing”

Concerns with raising Fuel Cost/Adjustments

Assigning adjacent Areas in Regions during Championship Games.

Assigning Local Association Officials.

Mileage allowance .58 per mile.

Increase Travel Allowance To Schools approximately 20%

Credit Recovery A maximum of two units (or subjects) earned in an approved

summer school may be counted under the Academic Rule. If a unit (or subject) is repeated in summer school, the higher numerical grade for that unit (or subject) may be used to compute the composite grade average.

An accredited correspondence course may be accepted by a school system and be one of the two maximum summer units counted for eligibility purposes. The course must be completed before Sept. 1

Units earned through Credit Recovery may also be among the two maximum summer units counted for eligibility purposes. If Credit Recovery is used to make up Carnegie units, they can only be accepted if they are earned through a State Department of Education-approved program.

Joe Evans, Associate Executive Director

Dr. Lemak Award, Leadership Conference

10 Schools Receive 1st Lemak Award

The schools—Aliceville, Glencoe, Hackleburg, Hamilton, Hazlewood, Isabella, Lamar County, Lynn, Mount Hope and Sidney Lanier—each will receive a $2,500 grant to use in its athletic program. Sixteen member schools in the AHSAA applied for the need-based grants. The selections were made by a committee comprised of AHSAA Central Board of Control members.

Coaches Education• Non-faculty coaches and first-time coaches in the AHSAA are

required to take two courses – Coaching Principles (NFHS or ASEP) and Sport First Aid (ASEP or PREPARE) – in the Coaches Education Program, after which they are eligible to apply for a coaches card. The courses are recommended for all other coaches. Courses may be taken for Continuing Education Units (CEUs).

• All coaches must have an active CPR Certification each year.

• Note: Each member school must keep on file in the principals office a verification for each coach that has been certified from 2001-02 to the present (course requirements) and a verification of all coaches CPR certification. Coaches at member schools prior to 2001-02 are exempt from the course requirements.

Transfer Rule• A student is eligible in the school zone in which his/her

parents reside (public, private or parochial schools). Any student who completes one year's attendance at a school outside his/her home school zone and fulfills all other requirements becomes eligible in that school. (This does not apply to foreign exchange students.)

• A student whose parents make a bona fide move completely out of one school zone into another school zone may transfer all his/her rights and privileges to the member school that serves the area where the parents reside.

Bona Fide Move Rules(It is the new Schools responsibility to verify previous residence.)

The following factors are basic guidelines for determining a bona fide move:a. The household furniture of the family must be moved into an unoccupied house or apartment.b.  All principal members of the family must reside in the new place of residence

c.  The original residence should be closed, rented or dis posed of and not used by the   family. d. Nine months at the new residence will be required to make a move bona fide.Note: If a family moves into a now school zone and remains there for less than nine months, the move will not be considered bona fide and the family's child who is enrolled in the new school zone becomes ineligible there the day the family leaves the new school zone. The student remains ineligible for a full calendar year from the date the family moved out of the new zone. However, if the student did not participate in athletics, the period of ineligibility will be 12 months from the date of the student's enrollment. Custody or legal guardianship set up with anyone will not establish immediate athletic eligibility.

Divorce• The eligibility of a student whose parents are divorced is determined by the

following:

• (a) If there has been a divorce or a legal separation in a family and sole or physical custody has been awarded by the court granting the divorce to one of the parents, the athletic eligibility of

• the student will be established at the school that serves the area where that parent resides.

• Note: If joint custody has been awarded and a transfer is involved, the student must attend the new school for one year before becoming eligible.

• (b) If it becomes necessary at a later date for the student to reside with the other parent, the move will be accepted as a bona fide move if the court that granted the divorce changes the custody to this parent. This type of move will be accepted for immediate athletic eligibility purposes only one time. Therefore, if a student subsequently decides to return and reside with the first parent in a different school zone, the student will be ineligible for a period of one year.

• Custody or legal guardianship assigned to anyone (including relatives) will not establish immediate athletic eligibility.

Use of School Facilities (Offseason)

• During the school year, exclusive of allowable dates, a school’s gymnasium and other facilities may not be open after school for practice and no balls or equipment of any sport may be used to develop skills.

• Weight training and conditioning programs are exempt from these restrictions.

Outside Participation Rule• A student who is a member of any school athletic team (grades 7-12)

may not participate (includes practice) on a non-school team in the same sport during the school season of that sport. Also, a member of any school athletic team may not participate in an outside sport activity in the same sport during the school season of that sport.

Private individual instruction is not considered an outside sports activity. A team's season begins the day of that team's first contest and ends when that team's season has been completed.

• A student who violates this rule becomes ineligible to compete on that school team or in that school sports activity for the remainder of that school season. Any student who participates on an outside team after the school sport season begins is ineligible to join that school team for the remainder of the season.

Wanda Gilliland, Assistant Director

Coaches Restrictions• Roles of Coaches: Outside the sports season

during the school year (includes the school day), no coach or non-faculty coach from a school’s staff in any sport may hold organized practice or competition in that sport for students from his/her school or feeder school(s). The only exceptions are the allowable fall evaluation periods for spring sports, the spring evaluation periods for basketball and volleyball and the spring practice periods for football.

Athletic Physical Education Period

• During an Athletic Physical Education Period, a ball of any sport may be used but no instruction can be given.

• Athletic PE can not be used as a training ground for athletic competition outside of the sports season.

Ejections, Fines and Penalties

AHSAA Conduct Rule(Effective 2008-09)

Coaches and players that are ejected from contests in all sports will receive the following penalties:

First Ejection: Minimum $300 fine. (The fine can be reduced one time to $100 if the person fined completes the STAR Behavioral Mode within 10 days of the date of the ejection.)

Second Ejection: Minimum one-game suspension and $500 fine

 Third Ejection: Minimum suspension for the remainder of the season and $750 fine

NOTE: If an ejection occurs during the final contest of the season, a monetary fine will be placed on the school according to its severity and what number of ejection it is.

FINE PAYMENT PROCESS• The first step is reporting the violation of ejection to the

AHSAA.• Step two will be notification from the AHSAA to the school

in writing of the ruling and/or fine with an invoice attached.• A school has 30 days to pay the fine. If an appeal is made,

the fine is still due in the 30-day period with any refund sent to the school if the appeal reverses the decision.

• If a fine is not paid in 30 days upon notification from the AHSAA, a second letter will be mailed. A school has 10 days from notificaiton in the second letter to pay the fine. If not, then the fine will be doubled.

BEHAVIORAL MODE• Provides schools an opportunity to work closely with students with behavior or control problems.

• Allows schools with sportsmanship violations such as ejections to develop a proactive program and thus reduces fines levied against the schools once completed.

• If completed within 10 school days the first ejection fine will be reduced from $300 to $100 .

Real Results

Practical Solutions

Meaningful Change

Foreign Exchange Students

• A foreign exchange student attending a member school located in the school zone where the host family resides is eligible to receive a waiver of the Transfer Rule for a period of one year.

• Foreign Exchange Student Registration (Form 4)

• 2008-09 CSIET Advisory List (approved Foreign Exchange programs) CAN NOT BE USED AS A RECRUITING TOOL.

Foreign Exchange Student Forms

Greg Brewer, Assistant Director

Security for Officials, Teams

Security should be provided for officials from the time they arrive at the contest site until they depart from the contest site. They should be provided a dressing area away from other contest participants. A uniformed officer or school staff member should escort the officials to and from the provided dressing area to the contest playing area and back. This should be done at the beginning of the contest, during the contest and at the end of the contest.

Assignment of Officials

"The AHSAA is adopting a new assignment procedure for officials in the preliminary rounds of all playoffs in every sport. Officials will be assigned from the closest local associations due to the rise in fuel prices. Other considerations on assignments will become secondary to the mileage issues."

2008 New Playoff Assignment ProceduresBaseball 1. First Two Rounds: Associations Assigned Closest To Hosting School without regard

to other policies. (Directors Approve Individuals Assigned)2. Third and Fourth Rounds: Associations Assigned Using All Policies. (Directors

Approve Individuals Assigned)3. Finals: Individuals Selected by State Office. Basketball 1. Area Tournaments: Associations Assigned Closest to Hosting School without regard

to other policies.2. Sub-Region Games: Associations Assigned Closest to Hosting School without regard

to other policies.3. Region Tournament: Individuals Selected By State Office.4. State Tournament: Individuals Selected By State Office.

Football 1. First Two Rounds: Associations Assigned Closest To Hosting School without regard

to other policies. (Directors Approve Individuals Assigned)2. Third and Fourth Rounds: Associations Assigned Using All Policies. (Directors

Approve Individuals Assigned)3. Finals: Individuals Selected by State Office. Soccer 1. Sub-State Round One: Associations Assigned Closest to Hosting School without

regard to other policies. (Directors Approve Individuals Assigned)2. Sub-State Round Two: Associations Assigned Closest to Hosting School without

regard to other policies. (Directors Approve Individuals Assigned)3. State Tournament: Individuals Selected By State Office.

Softball 1. Section Tournaments: Associations Assigned Closest to Hosting School without

regard to other policies. (Directors Approve Individuals Assigned)2. Region Tournaments: Associations Assigned Closest to Hosting School without

regard to other policies. (Directors Approve Individuals Assigned)3. State Tournament: Individuals Selected By State Office. Volleyball 1. Area Tournaments: Associations Assigned Closest to Hosting School without regard

to other policies. (Directors Approve Individuals Assigned)2. Region Tournaments: Associations Assigned Closest to Hosting School without

regard to other policies. (Directors Approve Individuals Assigned)4. State Tournament: Individuals Selected By State Office.

Wrestling 1. Section Tournaments: Associations Assigned Closest to Hosting School without

regard to other policies. (Directors Approve Individuals Assigned)2. State Tournament: Individuals Selected By State Office. Track 1. Section Meets: Associations Assigned Closest to Hosting School without regard to

other policies. (Directors Approve Individuals Assigned)2. State Meets: Individuals Selected By State Office.

When the document states without regard to other policies, it means the following assignment policies which have been used in the past where appropriate:

1. Neither school contracts during the season with the assigned association.2. The mixed crew policy signifying a crew mixed racially.3. Allowing a scratch procedure.4. Not repeating an association to the same school during the playoffs.5. Assign associations based on quantity of qualified members.

Online Referee Management

Solutions

What is RefPay?A new system where schools, conferences and officials associations transfer funds electronically. The most common use will be for schools and associations to pay officials’ game fees.

Online Referee Management

Solutions

For Schools and OfficialsSecurity

RefPay was designed to protect your data. Our 128-bit encrypted website uses the same technology as most online banks. Arbiter employee access to RefPay information is completely restricted and all accounts audited daily. RefPay funds are kept in an FDIC-insured account with a fully-accredited and trusted local bank. The employees involved with RefPay have been bonded.

The Arbiter Customer Support Phone Number is: 800-576-2799.

The RefPay Customer Support Phone Number is: 877-773-3729.

The AHSAA Phone Number is: 334-263-6994.

Online Referee Management

Solutions

Steve Savarese, Executive Director

Catastrophic Insurance

Proposal Process2007-08 Legislative Proposals

• 15 Proposals submitted for a vote• 177 Schools voted on these proposals• No proposals passed with 2/3rds vote from the

Legislative Council • Coaches can view the proposals on-line, but only

principals can actually submit the school vote to the State Office through the on-line procedure

Content ManagementNEW ONLINE REQUIREMENTS FOR ALL SPORTS

    POSTING SCHEDULES Schools must go online to the AHSAA website Member Section

and enter season schedules for all sports by the deadline dates listed below for sports in each quarter. Failure to do so will result in a fine of $100 assessed to the school. Schools should go online and make any schedule changes immediately as they occur.

Deadlines for posting schedules:

March 1 – fall sports (football, volleyball, cross country, swimming)

Sept. 15 – winter sports (basketball, wrestling)Jan. 15 – spring sports (baseball, softball, outdoor track, soccer, golf and tennis)

 

Content ManagementNEW ONLINE REQUIREMENTS FOR ALL SPORTS

    POSTING SCORES Schools are also required to post scores of contests online

immediately following all contests in the regular season (and within 24 hours after regular season tournaments). Results must be posted no later than 30 minutes following a regular season contests. Failure to do so could result in a fine of $25 assessed to the school.

In post-season playoffs, failure to report scores in the same manner will result in a $100 fine assessed to the school.

Instructions will be posted on the AHSAA website Member Section.

 

Content ManagementNEW ONLINE REQUIREMENTS FOR ALL SPORTS

    CHAMPIONSHIP PROGRAM INFORMATION  Information pertinent to the championship programs of all

sanctioned sports will now be made available on the AHSAA website. All these details previously appeared in the fall, winter and spring sports books which are no longer being published.

Details outlining the fall and winter sports will be available online Aug. 1. The spring sports details will be available Sept. 1.

   Note: The AHSAA Handbook will continue to be published and

furnished to all member schools.

Steve Savarese, Executive Director

Dr. Ken Blankenship

BRYANT-JORDAN PROGAM• Named for former Alabama football

coach Paul “Bear” Bryant and former Auburn football coach Ralph “Shug” Jordan.

• This unique program honors 48 regional scholar-athlete winners and 48 student achievement winners – one each from AHSAA’s eight districts in each of six classifications.

• $700,000 in scholarships to be distributed this year. 1,926 student athletes have received more than $6,690,000 in scholarship assistance.

• 23rd annual Awards Banquet and Ceremony was April 14 at Birmingham Sheraton Hotel Ballroom.

• Nine Alabama colleges and universities participate by offering a total of 19 renewable tuition scholarships to Bryant-Jordan winners.

Elvia Henderson

School Instruction to Member Site

Log-In Instructions New Site

Log-In Instructions Old Site

Assign Passwords to Staff

Adding MS/JH Students to HS Roster

Lost or Forgotten Password

Lost or Forgotten Password

Student Units & Averages & Grade Level

Documenting Coaches Education Classes

Contact Information

Charlotte Davies

PDF FORMS

Registering Electric Clock Operators

ECO Examination

Submitting Proposals

Sanctioned Events

Sanctioned Event Form 9

Approved Sanctioned Events

Hall of Fame Nomination

Ron Ingram, Communications

Sports Declaration1. Click the Schools link on the left navigation menu on Member School home

page. Then click on Invoices/Form 1. 2. The list of schools page will be displayed. Find your school and click on the edit

icon (the pencil in the left column) and it will display the school you selected on the screen.

3. Click on the Sports Declarations button located just above the school name. 4. Once the Sports Declaration Page is displayed, examine the sports that are

applicable to your school for the 2009-2010 school year. (2009-2010 will appear for all sports). Carefully make sure the appropriate boxes are checked. The sports declaration form has two pages so make sure to click on each page. THIS STEP WILL BE DONE NEXT SPRING WITH A MAY 1 DEADLINE.

5. The sports declarations will automatically roll from one year to the next so insure that any new sports added or old sports dropped are correct.

6. Make all changes for 2009-2010 next spring by May 1. Then hit Update located at the bottom of the screen on the right.

7. Declaration changes for 2008-09 are already made. If any changes are necessary, call the AHSAA office at 334-263-6994 and a staff member will assist you.

Sports Declaration

Submitting SchedulesPosting schedule directions

 1. Click on Schedules/Scores link on the left navigation

menu on the Member School home page screen.2. Select the appropriate school from the drop-down

menu and click on the name to put name in the field.3. Select the appropriate sport from the drop-down menu

(being careful to note level of competition) and click to put in field.

4. Select the appropriate year from the drop-down menu (being careful to note level of competition) and click to put in the field.

5. Once entered, click on the green button which sends you to Add Schedule pages.

6. Follow directions which are listed below and on website.

Submitting SchedulesAdd Contest

Step 1: Select the desired Opponent(s). Step 2: Select the desired Sport Team. Step 3: Click the "Add Opponent" button. Step 4: Select the school that will be the Home / Host team. Step 5: For each team, select whether the game is "Required", "Designated", or "Not Required“.Step 6: Ensure that the contest site information, date and time are

entered correctly. Step 7: Click the "Save" button.

  If the contest site information is incorrect, please change the

information to reflect the location where the contest will be held. You must add one contest at a time and must also make any

changes to the schedule immediately when changes occur.

Submitting Schedules

Posting Scores 1. Click on Schedules/Scores link on the left navigation menu

the Member School home page screen.2. Select the appropriate school from the drop-down menu

and click on the name to put name in the field.3. Select the appropriate sport from the drop-down menu

(being careful to note level of competition) and click to put in field.

4. Select the appropriate year from the drop-down menu (being careful to note level of competition) and click to put in the field.

5. Click on Record Scores in the last column on the right.6. Fill in proper fields (score boxes).7. Save score.

THAT’S IT!!!!!

Posting Scores 

Submitting Rosters1. Click the Create Roster link on the navigation menu on the left hand side of the

screen. The Create Roster page will be displayed. 2. Select your school from the School dropdown menu. 3. Select the sport for the roster you are creating from the Sport dropdown menu.4. On the left side of the screen, a list of all of the athletes in your school will be

displayed. The list of athletes may be filtered by using the Gender, Eligibility, Age or Grade filters.5. To place an athlete on the roster, select the athlete(s) on the left by checking the box

to the left of their name, and then click the green arrow that points to the right. This will move the athlete over to that sport’s roster.

6. If required, enter the Height, Weight and Jersey Number into the appropriate fields. 7. When the roster is complete, the roster can be emailed to anyone desired. In the

Email This Roster To field, type the email address of the person you are sending the roster to. Click the Send button.

8. To print this roster at this time, use the email roster feature to email a copy of this roster to your own email account. Then, you can view, print and forward this roster as desired.

Submitting Rosters

SPECIAL SERVICES OF AHSAA•Administers rules and regulations of member schools to more than 412 high schools and 275 junior high and middle schools in Alabama•Oversees eligibility of the more than 120,000 student-athletes who compete•Compiles and publishes various publications including AHSAA Directory, Fall, Winter and Spring sports books and numerous on-line forms necessary for such administration

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