Stitchers Quilt Guild

A HARDIN COUNTY COOPERATIVE EXTENSION HOMEMAKER CLUB

Don’t forget to check out our Facebook page

for pictures from the meetings, copies of

newsletters, class supply list and much

more.

Letter From The President

Hello Friends, What a great June meeting! Thank you to all that worked to set it up. THANK YOU! The Hardin County Fair is over and thanks to all that worked, without you it could not be successful. Kelly Pruitt headed up the Quilt area, thank you so much. Patty Pruitt walked with the Judge during judging filling out the book and putting the ribbons on, thank you. There were several other that helped setup, take down and sell Opportunity tickets, Thanks to all. Our Quilt Show will be here soon, please sign up to help, donate to the Country Store and sell Opportunity Quilt tickets. It takes all of us to be successful. Our next monthly meeting is July 25th. Darlene

july 2018

Our next meeting is

July 25

Time is 6:30.

Sincerely,

Dayna Parrett

County Extension Agent

for Family & Consumer Sciences

A review of Stitchers Bylaws have led to

proposed changes. Please review the

attached By-Laws and be prepared to

discuss and vote on changes at the July

meeting. All changes are indicated by *

and are in Red.

Workshops

All classes are held at the Extension

office, 201 Peterson Drive, in Eliza-

bethtown.

Classes are Friday evening and all

day Saturday unless otherwise noted.

If changes occur, everyone will be no-

tified via Stitchers Email. These clas-

ses are for beginners to advanced

quilters.

On Saturdays - please bring your

lunch, sewing machine, and supplies

needed.

August 10-11 Collage Quilt

Linda Griffiths

Happy Birthday!

Ava Allen

Gloria Ashton

Lesa Bennett

Peggy Brown

Darlene Chenault

Randy Green

Heather McClanahan

Patty Pruitt

Stitchers Quilt Guild Officers

President

Darlene Chenault 270-401-1404

1st Vice President

Patty Pruitt 270-307-2226

2nd Vice President

Kelly Pruitt 270-766-9732

Secretary

Anne Aubrey 270-766-7644

Treasurer

Betty Hancock

stitchersquiltguildtreasurer@gmail.com

Newsletter

Barbara Dixon 859-913-0045

Guild Workshop Cancellation Policy

If you sign up for workshops, classes or other activity, you need to notify Kelly Pruitt if you are cancelling. Refunds are only given with a 7 day notice of cancellation.

LOUCON RETREAT

Nov 15-18

We have had enough people to sign up for retreat to keep it on the

calendar! There is still room for more! Go for one day or go for the

complete retreat, it’s up to you! The location is beautiful and the

company is even better! There is plenty of workspace and you don’t

have to put everything away at the end of the day! When you are

taking a break, just leave everything set up. When you come back to

it, you just pick up where you left off! Start a new project or

complete some you’ve been putting off.! Hope to see you there!!

Patty’s Corner

1st Vice President News

Don't miss the July meeting where Christina Cooper will be walking you through "Autumn Bouquet" a coloring make and take. All the supplies needed for this will be provided.

July- “Autumn Bouquet” - Let’s Color with Christina Cooper (This will be a make and take.)

August-Mini Grant Demos

September– Machine Maintenance At Home Lecture

October– Trunk Show with Larry McKinley (Beautiful Landscapes)

November– Applique-Piecing –Demo by Patty Pruitt (Not what you think!!) Make sure to be there!

December-Christmas Party

January-UFO Resolution Quilt Show– Make sure you are working on completing your UFO! We will have some great prizes that evening.

Photos courtesy of Kelly Pruitt

SHOW

&

TELL

Stitchers Quilt Guild Minutes Date: June 27, 2018

The meeting called to order 6:30p.m. By Darlene Chenault, President. Acknowledge Visitors & New Members (if any) – Julie Byers-granddaughter of Susan Byers; Heaven Car-penter – guest of Mikayla Kennedy; Alexis Jeffries – daughter of Barbara Jeffries Approval of Minutes: Was in the Newsletter and are on the tables, discussion – motion by Martha Claycomb, second by Patty Pruitt - Passed

Treasurer’s Report: was emailed and printed. Check reimbursement in the amount of $263.62 by JoAnn's for over charge. Deposited by Darlene on 6/27/2018. Filed for audit. Report of Officers and Standing Committees: 1st VP – Sharon Whitfield – 2nd VP – Martha Brooks – June 20-21, Big Bag by Kelly Pruitt; August 10-11 Collage Quilt by Linda Griffiths.

Treasurer – Betty Hancock – discussion – Bus; 26 riders went to Paducah, unsure of non-members, not as advertised as last year.

Secretary – Barbara Jeffries – I want to thank everyone for supporting me during the last 2 years of being the Guild Secretary. I have enjoyed working with and getting to know each of you! I will miss seeing you as you come in the door. BUT…I will be there to see you at the meetings. Old Business –

Quilt Show – Barbara Jeffries – Updated everyone and encouraged to get tickets for the beautiful Opportunity Quilt. Please put quilts, wall hanging, etc. in the quilt show. We have so much wonderful talent

in our guild, let’s show it off! Patty Pruitt- Have lots of nice door prizes coming in. Pat McMillian – Sign-up sheets in back for Volunteers needed. Ruth Hayden – Need quilt info and pictures sent in as soon as possible. Kelly Pruitt – Need info on all quilts also so she can get the information in the Program.

Hospice Quilts – In need of more Hosparus quilts badly. These are being collected by Suzanne Davis or Darlene. New Business none

June Potluck – Great meal by Tony York on Main! A big thank you to them for a delicious meal! BIG THANK YOU to Bonnie Young and Leona Gilliam for all their hard work and beautiful table set-ups. Thank you goes out to Ashley Bandy for an awesome presentation of quilts, different techniques, and stories.

Show and Tell – What wonderful talent this guild has!!! Lots of beautiful quilts!! Remember every one… wanting to see these in the Quilt Show ;-)

Door Prize Drawing – (Members only per standing rules) Dixie Franklin, 12 center pieces from meal. Dean-na Lively, Frances Heinen, Betty Hancock, Sarepta Phillippi, Leona Gilliam, Beth Hunter, Margot VanLengen, Kathy Cravens, Martha Claycomb, Martha Brooks, Pat McMillian, and Kelly Pruitt.

Next Meeting – July 25, 2018, 6:30p.m. Meeting Adjourned Respectfully Submitted by: Barbara Jeffries

ARTICLE I: NAME

The name of this organization is the Stitchers Quilt Guild.

ARTICLE II: PURPOSE

The purpose of this organization is to hold meetings for the transaction of business, exchange ideas and provide discussions relative to furthering the art of quilt making; and to encourage its members to develop a high standard in the art and technique of quilt making as a contribution to the arts of our community.

The Stitchers Quilt Guild is a special interest Homemakers Club, and is not organized for monetary profit. Reimbursement for expenditures or reasonable compensation for services will be distributed from the income or principal.

ARTICLE III: MEMBERSHIP AND DUES

SECTION 1: Membership is open to anyone regardless of race, color, national origin, gender, reli-gion, and/or handicap. SECTION 2: All Guild members are required to be members of the Hardin County Extension Home-makers Association. Members who are not a paid member of any other Homemaker club may pay the Homemaker dues to the Guild at the same time membership dues are collected. SECTION 3: The calendar year for Guild membership runs from 1 January to 31 December. Mem-bership dues are paid annually in October and are separate from Homemaker dues. Prorated Guild dues are applicable after 30 June. SECTION 4: The amount of annual dues are determined by the recommendation of the executive board and approved by a quorum of the membership. SECTION 5: A member in good standing is any Guild member who has paid all dues; and respects the By-laws and standing rules. Members who are in good standing have the right to vote at gen-eral meetings and attend all functions.

ARTICLE IV: OFFICERS

SECTION 1: The officers of the Guild shall consist of the President, First Vice President, Second Vice President, Secretary and Treasurer. These officers constitute the Executive Board. SECTION 2: The Executive Board is responsible for administration, activities, programs, projects and promotion of the Guild. In the event that any Executive Board position becomes vacant, the Board may appoint a guild member to fill the position until the next regular election. SECTION 3: The duties of the officers shall be:

1. THE PRESIDENT: Presides over all monthly meetings of the Guild. Is ex-officio member of all committees except the Nominating Committee and may create other committees or select chairpersons not otherwise provided for in these By-Laws. Appoints a Parliamentarian and standing committee chairpersons as needed. Must attend or appoint someone to attend all County Homemaker Council meetings.

Shall chair the Budget Committee and submit a proposed budget to the executive board at the June board meeting. Is an authorized signature on checks.

2. THE FIRST VICE PRESIDENT: Presides over monthly guild meetings in the absence of the President.

Coordinates activities for the monthly meetings.

Assumes duties of the Second Vice-President in her absence. *Maintain inventory of door prizes to include cost, date purchased and date given at meeting.

3. SECOND VICE PRESIDENT: Second in line to preside over monthly guild meetings in the absence of the President.

Secures instructors and facilities for classes and workshops. Coordinates activities outside of monthly meetings, ex: retreats, shop hops, etc.

4. THE SECRETARY: Records the minutes of the general membership and Executive Board meetings and is required to have them available at all meetings. Shall carry on the correspondence of the Guild including thank you notes, condolences, and get well notes.

Shall furnish a copy of all business sessions to the County Extension Agent. Shall maintain a membership roster and distribute it to members and the County Extension Agent.

*Inform Newsletter Editor of all new members. *Submit article on Guild events to KHQS for publication in their newsletter.

5. THE TREASURER: Shall be custodian of all funds and is an authorized signature on checks.

Shall collect all dues and fees, forwards all Homemaker dues receipts to the County Extension Agent, and distributes membership cards and kits at the time dues are paid. Coordinates with the Secretary to update membership lists.

Shall keep an itemized account of all receipts and disbursements.

Shall have financial reports available at board and membership meetings.

Shall submit an annual Treasurer’s report to the County Extension Agent and make arrangements for an au-dit by the Extension Office at the end of his/her term of office. *Shall provide the President monthly income and expense report by 15th of each month.

ARTICLE V: ELECTION OF OFFICERS

SECTION 1: The Nominating Committee shall consist of one member selected by the board and two members selected from the general membership. This committee shall elect its own chairperson. The slate of nominees shall be presented in March to the general membership. The election of officers must be held in *April, at which time nominations from the floor will be accepted. *SECTION 2: Election will be by printed ballot with space allowed for write-ins. SECTION 3: A term of office is two (2) years; and no person shall serve for more than two (2) consecu-tive terms in the same office. SECTION 4: The President and Treasurer shall be elected during odd numbered years and the First Vice President and Secretary during even numbered years. SECTION 5: A new Second Vice President will be elected every year. *SECTION 6: A two year membership in Stitchers Guild will be required before running for office. *SECTION 7: All newly elected officers will assume office on 1 July.

ARTICLE VI: MEETINGS

SECTION 1: The Guild shall hold a monthly membership meeting at 6:30 p.m., the last Wednesday of each month. If Hardin County Schools are not in session due to weather, the meeting will be cancelled. SECTION 2: Board meetings are open to all members and will be held at the discretion of the President. The Board may reschedule any meeting that conflicts with other events. SECTION 3: Special meetings may be called as deemed necessary by the President. SECTION 4: The quorum for conducting general membership business shall consist of half the enrolled members plus one.

ARTICLE VII: AMENDMENTS TO THE BY-LAWS

Members may amend the by-laws by a 2/3 majority vote of a quorum of members in good standing. Changes must be presented by a motion to the floor, discussed, considered by the by-laws committee, and published in the newsletter before changes can be voted upon by the general membership.

ARTICLE VIII: RULES

Robert’s Rules of Order shall be the parliamentary authority for all procedures not specifically covered by the by-laws. The Parliamentarian is appointed by the President and will be the chairperson of the By-Laws and Standing Rules Committees. In the absence of the Parliamentarian, the President shall pre-side. By-laws and Standing Rules must be available at all meetings.

ARTICLE IX: DISSOLUTION

In the event of the dissolution of the GUILD, all assets remaining after all liabilities and obligations have been discharged shall be transferred to the Hardin County Extension Homemakers Association Scholar-ship Fund.

STANDING RULES: Suggestions from the general membership for change of any standing rule must be handled in the same manner as changing by-laws rules. Changes must be presented by a motion to the floor, discussed, considered by the by-laws committee, and published in the newsletter before changes can be voted upon by the general membership. GUESTS: Must sign the register. A guest may not attend more than two (2) meetings without becoming a member. SPENDING AUTHORITY: The Executive Board has a discretionary spending limit of $200.00. The Board may secure Professional Instructors at a rate that is typical and reasonable. The Board may pay volunteer instructors for classes $125 for full day sessions and $75 per half day session and reimburse for actual cost of supplies required for students. Exceptions to these limits must be approved by vote of the general membership. QUILTED NAME TAGS Must be worn by all members by the third month of joining the Guild. Any member not wearing a quilted name tag will be fined twenty-five (.25) cents each meeting and will not be eligible for door prizes. WORKSHOPS: Guild members will have first choice for all workshops. The executive committee may authorize non-member attendance when space allows. Guest attendance must be cleared with the President or Second Vice-President of the Guild prior to the workshop. *All nonmembers attending a guild instructed workshop will be required to pay an additional $15.00 that will be paid to instructor. STANDING COMMITTEES: Standing committees can consist of one (1) or more persons. All committee plans must be presented to the board for approval. Standing committee chairpersons may appoint co-chairperson and committee members as needed.

Publicity Newsletter Mini-Grant

Budget Homemakers Liaison Quilt Show

By-Laws

PUBLICITY: Contacts newspapers and other media for the purpose of publicizing the Guild’s meetings and functions. *DELETE THIS. HISTORIAN/SCRAPBOOK: Keeps a scrapbook of all news clippings pertaining to the club and its members along with other items of interest. NEWSLETTER EDITOR: Will put together a monthly newsletter to be distributed to all members prior to the monthly meetings. The newsletter will have all pertinent information regarding the upcoming meetings and anything else relevant or of interest to the Guild. The newsletter will be provided, camera-ready to the Hardin County Extension Office for copying and mailing

*DELETE THIS. GREETER: Will be on hand at all monthly meetings to greet members and visitors, answer questions, and make visitors known to the general membership. HOMEMAKER’S LIAISON: Attends the meetings of the Hardin County Homemakers Association and reports to the board. QUILT SHOW: The quilt show committee chair will organize and execute the quilt show with the help of a committee of volunteers. BY-LAWS: Is chaired by the Parliamentarian *or President. BUDGET: Is chaired by the Treasurer. MINI-GRANT: Committee representing members of the guild (4 members) that will review mini-grant applications and select those eligible for award. President will set on board and vote only as needed.

As amended____________________________________. Voted on and accepted ___________________________

LOUCON RETREAT – THU, NOV 15th – SUN, NOV 18th

NAME ________________________________________ PHONE NO. ________________________

ROOMMATE CHOICE: _________________________________

(2 QUEEN BEDS PER ROOM) – MUST BRING YOUR OWN LINENS

BEDDING/PILLOWS/BLANKET/TOWELS/WASHCLOTHS, ETC.

Please place a check mark next to your lodging and meal options.

NOTE: Your first night is $42.00, if your first night is Friday or Saturday change the rate from $25 to $42.

TOTAL AMOUNT DUE ____________________

DEPOSIT $42 ____________________

BALANCE _____________________________

PAYMENT ____________________ BALANCE _____________________________

PAYMENT ____________________ BALANCE _____________________________

PAYMENT ____________________ BALANCE _____________________________

DATE LODGING BREAKFAST LUNCH DINNER

THUR

$42

7.50

8.50

FRI

$25

7.50

7.50

8.50

SAT

$25

7.50

7.50

8.50

SUN

NONE

7.50

7.50

TOTAL

Stitchers Quilt Guild

Hardin County Extension Office

201 Peterson Dr.

Elizabethtown, KY 42701